Responsibilities
- Oversee creation, organization, and maintenance of project documentation; ensure accuracy, accessibility, and compliance with WSP’s internal audit and quality assurance procedures.
- Work closely with departments, regional leads, and subject matter experts to gather information, manage document workflows, and ensure timely delivery and distribution of project documents.
- Create, edit, and review technical documents, manuals, reports, and drawings; maintain registers and schedules for incoming/outgoing information.
- Manage physical and digital document storage systems; upload documents to EDMS; monitor and improve documentation workflows and processes.
- Conduct regular audits, check document quality, and ensure compliance with regulatory standards and project procedures.
- Be in continuous touch with the PM to be on top of any internal or external documentation.
Project cost Control
- Ensure alignment with client expectations and deadlines while coordinating with billing, finance, and project teams to manage accounts receivable, timesheets, expenses, and invoice-related queries.
- Prepare billing drafts, compile and verify monthly invoices, and ensure accurate manual data entry and mapping to final invoice sheets.
- Manage project setup, budgeting, task assignments, and closeout activities in Oracle Horizon, including maintaining WBS, time transfers, and compliance checks.
- Support financial analysis and reporting by using financial systems to track project performance metrics, generate monthly accruals, and assess impacts of scope changes and forecast deviations.
- Collaborate with design teams to collect engineering progress data for Earned Value (EV) analysis and maintain accurate tracking of planned value, actual cost, and schedule.
- Act as liaison between GCC India and US teams for project setup, billing, and timesheet coding, while supporting the P&B PMO team in portfolio monitoring.
- Conduct data integrity checks, audits, and maintain project documentation including lessons-learned databases and meeting records.
- Should have extensive knowledge of working with ERP for project creation and maintenance.
- Should be able to create and track change order and identify, quantify and mitigate risk acting as a buddy to the PM.
Project Scheduler
- Create, update, and maintain resource- and cost-loaded project schedules using Microsoft Project (MSP) or Primavera P6, based on stakeholder input, proposals, and scope documents.
- Develop activity lists, identify critical paths, and notify teams of key activities and schedule risks.
- Monitor project progress, detect deviations, and support recovery planning and schedule forecasting.
- Assess and report impacts of changes to baseline schedules and milestones, ensuring timely updates and resolution tracking.
- Support bids and proposals by preparing preliminary schedules and timelines.
- Use Earned Value Management (EVM) and financial systems to analyze and report project performance and KPIs.
- Maintain accurate Work Breakdown Structures (WBS) and integrate project schedules under an Enterprise Project Structure (EPS).
Procurement Specialist:
- Draft and prepare supplier and subcontractor contracts in alignment with prime contract requirements, ensuring all necessary terms are accurately flowed down; support the US team in contract finalization and negotiation.
- Track contract performance, manage renewals and extensions, and maintain organized contract documentation and repository.
- Creation and renewal of Work Orders (WOs) and timely vendor invoice updates in Oracle Horizon ERP.
- Build and maintain strong working relationships with suppliers and subcontractors, monitor their performance, and ensure timely payments in coordination with the Accounts Payable team.
- Collaborate with Project Managers, and Finance to monitor project expenses, resolve contract-related queries, and ensure compliance with internal procurement policies and regulatory requirements.
- Coordinate procurement requests from project teams, provide operational support, and assist in internal procurement audits and training.
- Utilize analytics and forecasting tools to support procurement planning, maintain accurate procurement records in Oracle, and contribute to continuous improvement through industry best practices.
Key Competencies / Skills:
- Proficient in MS Office Suite, especially Advanced Excel; experience with Oracle ERP (Horizon/NetSuite), Power BI is a plus.
- Skilled in project scheduling tools like Primavera P6, Microsoft Project (MSP), and SmartSheets.
- Familiar with documentation control platforms such as Aconex, Autodesk, ProjectWise.
- Strong understanding of Earned Value Management (EVM) and financial systems related to project control.
- Combined minimum 7 years of experience in project scheduling, cost control, documentation, and procurement.
- Experience supporting procurement functions, including vendor coordination and invoice tracking.
- Strong analytical and quantitative skills with attention to detail and data accuracy.
- Excellent planning, organizational, and time management abilities; capable of handling multiple priorities and tight deadlines.
- Skilled in forecasting, reporting, and maintaining accurate project records and WBS structures.
- Strong coordination and problem-solving abilities; able to work independently and in teams. Exceptional written, verbal, and presentation skills.
- Proven ability to build and maintain relationships with internal teams and external stakeholders.
- Self-motivated, proactive, and open to new challenges.
- Adopts a “Best for WSP” approach in daily activities.
- Flexible with work timings to support US-based project teams across time zones.
Qualifications
- Engineering degree with project management experience or master’s degree in construction management or project management is preferred
- Minimum of 7 to Maximum 9 years of experience project management with Engineering / professional services consultants.
- Excellent written and verbal communication skills.
- CAPM-PMI / PMP certifications would be an added advantage.
About Us
WSP is one of the world's leading professional services consulting firms. We are dedicated to our local communities and propelled by international brainpower. We are technical experts and strategic advisors including engineers, technicians, scientists, architects, planners, surveyors and environmental specialists, as well as other design, program and construction management professionals. We design lasting solutions in the Transportation & Infrastructure, Property & Buildings, Earth & Environment, Power & Energy, Resources and Industry sectors, as well as offering strategic advisory services. Our talented people around the globe engineer projects that will help societies grow for lifetimes to come.With approximately
4,000 talented people
across 3 locations (Noida, Bengaluru & Mumbai offices) in India and more than
73,000 globally
, in 550
offices across 40 countries
, we engineer projects that will help societies grow for lifetimes to come.At “WSP” we draw on the diverse skills and capabilities of our employees globally to compete for the most exciting and complex projects across the world and bring the same level of expertise to our local communities. We are proud to be an international collective of innovative thinkers who work on the most complex problems. Unified under one strong brand, we use our local expertise, international reach and global scale to prepare our cities and environments for the future, connect communities and help societies thrive in built and natural ecosystems. True to our guiding principles, our business is built on four cornerstones:
Our People, Our Clients, Our Operational Excellence and Our Expertise.
www.wsp.com
We are
- Passionate people doing purposeful and sustainable work that helps shape our communities and the future.
- A collaborative team that thrives on challenges and unconventional thinking.
- A network of experts channeling our curiosity into creating solutions for complex issues.
Inspired by diversity, driven by inclusion, we work with passion and purpose.
Working with Us
At WSP, you can access our global scale, contribute to landmark projects and connect with the brightest minds in your field to do the best work of your life. You can embrace your curiosity in a culture that celebrates new ideas and diverse perspectives. You can experience a world of opportunity and the chance to shape a career as unique as you.
Our Hybrid Working Module
With us, you can operate in a flexible, agile, yet structured work environment and follow a Hybrid Work Model.
- Maximize collaboration.
- Maintain product quality and cultural integrity.
- Balance community, collaboration, opportunity, productivity, and efficiency.
Health, Safety and Wellbeing
Our people are our greatest asset, and we prioritize a safe work environment. Health, safety, and wellbeing are integral to our culture, with each of us accountable for fostering a safe workplace through our “Making Health and Safety Personal” initiative. Our Zero Harm Vision drives us to reduce risks through innovative solutions, earning recognition for our global health and safety practices with the prestigious RoSPA Health and Safety Awards for six consecutive years.
Inclusivity and Diversity
WSP India is dedicated to fostering a sustainable and inclusive work environment where our greatest strength - Our People -feel valued, respected, and supported. We ensure an unbiased approach in hiring, promotion, and performance evaluation, regardless of age, gender identity, race, religion, sexual orientation, marital status, physical ability, education, social status, or cultural background.
Imagine a better future for you and a better future for us all.
Join our close-knit community of over 73,300 talented global professionals dedicated to making a positive impact. Together, we can make a difference in communities both near and far.
With us, you can.Apply today.
NOTICE TO THIRD PARTY AGENCIES:
WSP does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to WSP in the absence of a signed Service Agreement where WSP has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of WSP and WSP will have the right to hire that candidate without reservation – no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.
