Business Operations Specialist

Job Description

🧠 Job Title: Business Operations Associate Company: Darwix AI Location: Gurgaon (In-Office) Type: Full-Time Experience Required: 1–3 Years Compensation: Competitive Salary + Performance-Based Incentives 🌍 About Darwix AI Darwix AI is India’s fastest-growing GenAI-powered SaaS startup redefining the future of revenue enablement. We are building a category-defining product that offers real-time sales intelligence, live agent coaching, multilingual transcription, and AI-powered nudges to help revenue teams close faster and better. With enterprise clients across India, the UAE, and Southeast Asia, we are building from India for the world . Our founding team comes with deep expertise from IITs, IIMs, BITS Pilani, and global consultancies, and we are backed by some of the most respected VCs and industry leaders. As we continue to scale rapidly, we are looking for a Business Operations Associate to play a high-impact role across strategy execution, internal operations, client implementation, analytics, and process design. 🚀 Role Overview The Business Operations Associate at Darwix AI will work closely with cross-functional teams—including Founders, Sales, Product, Customer Success, and Engineering—to streamline processes, deliver outcomes, and ensure operational excellence across the board. This role is multi-disciplinary in nature. You will be expected to solve open-ended problems, lead execution across strategic and operational initiatives, drive analytical rigor, and bring a first-principles mindset to solving real-world bottlenecks in scale. You’re not just executing a playbook—you’re helping build it. This is a role for people who thrive in ambiguity, enjoy solving hard problems, and are excited to wear multiple hats across business and operations in a rapidly growing AI startup. 📌 Key Responsibilities1. Cross-Functional Strategy Execution Drive high-priority strategic projects as directed by the Founder's Office and CXOs. Coordinate execution across Sales, Product, Customer Success, and Marketing teams. Set up operational cadences, track progress, and unblock issues through first-principles problem-solving. Conduct business reviews and status updates for leadership. 2. Client Operations & Onboarding Be the point-of-contact for new enterprise client implementations. Own onboarding checklists, coordinate with tech and content teams for timely delivery. Standardize SOPs for recurring client operations. Identify pain points during onboarding and solve them through automation or process refinement. 3. Process & System Design Map existing business processes across teams and identify inefficiencies or gaps. Create new workflows, automation rules, and process documentation to scale business operations. Implement and own systems like Notion, Airtable, HubSpot, Zoho CRM, and others for internal workflows. Drive standardization across functions—sales pipelines, ticketing systems, project plans. 4. Business Analytics & Reporting Design and maintain dashboards across operations, hiring, product delivery, and sales. Create weekly, monthly, and quarterly business reports for internal and investor updates. Own KPIs such as onboarding TAT, ops SLAs, internal resolution cycles, and more. Monitor and analyze trends to enable better forecasting and decision-making. 5. Revenue Operations Collaborate with the revenue team on pricing analysis, deal structuring, and resource allocation. Help design and track incentive programs for Sales and Customer Success teams. Build custom financial or forecasting models to guide business decisions. 6. Internal Program Management Lead internal projects like culture initiatives, town halls, learning programs, and cross-functional standups. Own initiatives like vendor management, internal audits, and process compliance. Handle communication for inter-department coordination with structure and clarity. 7. Founder Enablement Provide operational leverage to founders—calendar blocking, team-level follow-ups, meeting prep, and post-meeting synthesis. Work on high-agency, short-deadline founder-led special projects. Be the connective tissue between founders and function owners to ensure high-velocity execution. ✅ Who Should Apply?🎓 Education: Bachelor’s degree from Tier 1 or Tier 2 institutions (IITs, BITS, SRCC, DU, NITs, Ashoka, IIM Indore/ROHTAK/IPM programs, etc.). Academic background in business, economics, engineering, data science, or liberal arts with strong analytical ability. 🧠 Experience: 1–3 years in startup operations, program management, business consulting, strategy roles, or founder’s office. Prior experience in high-velocity environments (startups, venture-funded scaleups, consulting) is a strong plus. 🛠️ Skills: Excellent problem-solving and critical thinking skills. Strong command over Excel/Google Sheets, Notion, Airtable. Familiarity with analytics tools (Google Data Studio, Looker, Tableau, PowerBI). Comfort with basic SQL and scripting tools is a bonus. Impeccable communication, organization, and stakeholder management. Ability to own problems end-to-end and get things done at speed. 💡 What You'll Learn Build for scale : You will help lay the foundation of operations for a company that’s scaling across multiple geographies and verticals. Cross-functional collaboration : You’ll work with almost every department—sales, tech, content, customer success, product, marketing, HR. Product mindset : You’ll solve operational problems with a product lens—scaling through tools, automation, and analytics. Startup exposure : First-hand visibility into how GTM strategies, sales execution, fundraising, and enterprise SaaS scaling work in a hyper-growth environment. 🌐 Tools & Platforms You'll Use Slack, Notion, Figma (for communication and planning) Google Workspace (Docs, Sheets, Slides) HubSpot / Zoho CRM (for RevOps tracking) Airtable / ClickUp / Trello (for project management) SQL, Excel, Power BI / Google Data Studio (for data visualization) 🎯 What Success Looks Like in 6 Months Independently owns onboarding of 3–5 key enterprise clients with smooth handovers. Implements at least 3 operational workflows (e.g., hiring tracker, onboarding flow, SLA escalation). Reduces internal TAT across functions by 20% via operational automation. Owns the company dashboard and monthly review presentation for CXOs. Becomes the “go-to” person for solving cross-team execution issues. 🚀 Why Darwix AI? Build from the frontlines : You’re not just supporting execution; you’re leading it across teams. Founder's trust : This role is an extension of the founders' bandwidth. You’ll have direct access and real-time learning. Hypergrowth environment : Every week is different—new clients, new challenges, new systems. Real impact : You’ll see your dashboards drive decisions. Your systems will be used by the entire company. Your work will scale across geographies. 📩 How to Apply Send your resume to people@darwix.ai Subject Line: Application – Business Operations Associate – [Your Name] (Optional: Include a 200-word note on your favorite ops challenge you’ve solved in the past.) ⚠️ Final Note This role is not for someone who’s just looking to “support” others. This is for people who want to run the machine , build the engine , and solve problems that haven’t been solved before . If you’ve always wanted to be the person who doesn’t just get asked to execute—but is the one who designs how things should run— we’re looking for you . Come build the operating system of one of India’s most ambitious AI companies. Apply now and be part of the journey to build from India, for the world. Show more Show less