Founder's Office Associate

Job Description

Founder’s Office Associate – Strategy, Ops, and Execution Powerhouse Location : Sector 63, Gurugram, Haryana — 100% in-office Work Hours : 10:30 AM – 8:00 PM, Monday to Saturday (2nd and 4th Saturdays off) Employment Type : Full-time Seniority : Graduate Trainee / Associate (0–2 years experience) Start Date : Immediate or within 30 days Apply : careers@darwix.ai Subject Line : “Application – Founder’s Office Associate – Gurugram” 1 About Darwix AI Darwix AI is a GenAI-powered platform revolutionizing how enterprise sales and customer experience teams perform. Our core product stack includes: Transform+ : Real-time nudging and conversational intelligence for sales and support teams Sherpa.ai : A GenAI assistant that coaches reps during live interactions, suggests better outcomes, and reduces training ramp-up time Store Intel : Turns retail CCTV cameras into a vision-based analytics engine that tracks conversion and missed opportunities We serve industry leaders like IndiaMart, Wakefit, Emaar, GIVA, Sobha Realty, and Bank Dofar , operating at the intersection of AI, sales enablement, and enterprise performance. Backed by over 30 strategic angels and top-tier VCs, we are scaling across India and MENA at hyper-speed. 2 Why This Role Matters The Founder’s Office is the nerve center of Darwix AI. You will operate at the intersection of strategy, execution, operations, investor communication, hiring, and go-to-market. This is not a passive support role—this is where decisions are made, experiments are launched, and 0→1 projects are born. You will work directly with the Co-founders to solve critical business problems, drive initiatives that don’t have owners yet, and act as a multiplier across departments. Whether it's closing a high-value client, fixing a broken ops process, auditing a sales funnel, or scripting a board presentation— you are the shadow CEO. 3 Mission for Your First 12 Months Manage and operationalize a full-funnel view of investor metrics, hiring pipelines, client POCs, product launches, and internal OKRs Run at least 3 high-priority special projects end-to-end—e.g., building a VC data room, designing the UAE entity playbook, or benchmarking GTM strategy across 5 competitors Create and own a cross-functional internal dashboard on Notion or Airtable to track onboarding, CRM hygiene, hiring closure rates, etc. Build the founding decks for 3 major clients with inputs from product, sales, and tech Anchor leadership standups, town halls, and weekly sprint retros with sharp documentation and insights 4 Core ResponsibilitiesBusiness Strategy & Analytics Conduct deep-dive analyses on product adoption, sales funnel leakage, pricing models, and competitor positioning Present insights to founders weekly with structured recommendations and clear actionables Prepare quarterly board review decks, investment updates, and internal KPI dashboards Drive execution of OKRs by collaborating across product, sales, engineering, and CS teams Founder-Led GTM & Partnerships Join founder-led sales calls, shadow meetings, and draft follow-up emails, proposals, and account notes Create powerful investor decks, outreach collateral, and demo scripts for CXOs Run research-driven LinkedIn outreach campaigns and sales automation tools like Apollo, Lemlist, etc. Coordinate with growth, legal, and finance for pilot contract execution and documentation Hiring & Org Building Collaborate with founders and hiring managers to define JDs, track hiring funnels, and maintain candidate experience Conduct research on ideal candidates, run outbound LinkedIn campaigns, and coordinate assessments Design onboarding journeys in Notion, create role-specific handbooks, and map 30-60-90 day success plans Internal Ops & Execution Manage Founder calendars, team all-hands planning, investor meetings, and key leadership offsites Ensure cross-departmental communication, goal alignment, and clean documentation Use Notion, Google Sheets, Slack, and Zapier to automate repetitive workflows Own daily founder dashboards (tasks, metrics, escalations) and act as a second brain for day-to-day execution Special Projects & 0→1 Initiatives Take ownership of one-off projects such as: Launching a podcast or case study series Setting up Darwix UAE operations Conducting a security audit with the InfoSec team Building an internal wiki or knowledge center Creating our first CSAT framework or market mapping of 50 enterprise prospects 5 Skills & Requirements Exceptional written and verbal communication in English and Hindi Strong research and analytical abilities; fluent in Excel/Sheets, and comfortable with charts, pivots, and business modeling Execution-first mindset: you break ambiguity into tasks, build SOPs, and push progress daily Hunger to learn how high-growth startups scale—across product, sales, hiring, ops, and fundraising Proven project ownership: internships, campus leadership, hackathons, or freelance experience counts Proficiency with tools like Notion, Loom, Slack, Google Suite, Figma (basic), and optionally: Airtable, Zapier, Webflow 0–2 years experience in startups, founder's office roles, consulting, product, sales ops, or generalist business roles Fresh graduates from Tier 1/Tier 2 colleges welcome if you demonstrate ownership, initiative, and hustle 6 What Success Looks Like You run daily founder-level dashboards without being asked You step in as the interim ops owner, PM, or GTM partner when a team is stretched You pre-empt risks and escalate what matters, not everything You are the go-to person when something “just needs to get done right” You treat tasks like company equity—every initiative is your legacy 7 Tools & Platforms You'll Use Notion – dashboards, task tracking, SOPs Slack – team communication Google Suite – Docs, Sheets, Slides, Calendar Airtable – CRM and task automations Webflow / Figma – collaborating with product/design Zapier – workflow automation Apollo / LinkedIn / ChatGPT – research and outreach Loom – async internal updates Amplitude / GA / HubSpot – data from product and marketing teams 8 Life at Darwix AI We don’t run on process for the sake of process. We run on speed, ownership, and outcomes. Expect: Monday standups, Friday Ship-It demos Whiteboard chaos followed by product clarity Shadowing investor meetings and debugging AI pipelines in the same week A team that debates hard, celebrates harder, and builds with no ego Founders who believe your growth matters as much as the company’s We’re not here to tick tasks. We’re here to make Darwix AI the most iconic AI company of this decade—and your fingerprints will be all over that story. 9 Compensation & Perks Fixed salary based on experience and role scope Quarterly performance bonuses ESOPs available post 12 months MacBook, dual monitor, full stack of productivity tools Health insurance, mental wellness support, and 20K annual learning wallet Unlimited caffeine, startup chaos, and an unmatched seat at the leadership table 10 Career Path Year 0–1 : Run founder’s OKR engine, own high-stakes projects, and manage cross-functional reporting Year 1–2 : Elevate to Chief of Staff or transition into Product Manager, BizOps Lead, or GTM Strategist Year 2–3 : Step into leadership as a Department Head or take on Regional/Global expansion ownership You won’t just build a resume here—you’ll build a category-defining company. 11 Hiring Process Application and resume screening (2–3 days) Initial conversation with a founder or Chief of Staff (20 min) Task-based assessment: Write a 2-page brief solving a real internal Darwix challenge Panel interview with cross-functional leaders (60 mins) Final founder round and offer negotiation Total turnaround: 5–10 calendar days 12 How to Apply Email careers@darwix.ai with: A 1-page resume (PDF) A 250-word note answering: “What’s one product, startup, or process you think is poorly executed—and how would you fix it?” Any past project links, decks, dashboards, or process docs you've owned or contributed to (optional) Applications without the 250-word note will not be considered. This Role is Not for Everyone. If you need a job with clear scope and low chaos, this won’t fit. But if you want to build muscle across everything a founder does—sales, product, hiring, GTM, ops, and investor strategy—then this is your rocketship. Hit send → careers@darwix.ai Let’s build the future of AI, together. Show more Show less