Procurement Lead

Section 1: Position Summary

Procurement Lead

Section 2: Job Functions, Essential Duties and Responsibilities

Sourcing & Procurement Operations

• Support sourcing efforts, including RFPs, RFQs, and market benchmarking.
• Conduct commercial evaluations and side-by-side supplier comparisons to aid in selection and negotiation.
• Maintain a master contract tracker with accurate data on end dates, renewal windows, and active sourcing events.
• Support contract intake coordination, ensure accurate documentation routing, and liaise with Legal on commercial terms and redlines.
• Partner with business units to understand supplier performance concerns and renewal objectives.
  

Procurement Operations - Ascensus India

• Identify potential suppliers, conduct market research, evaluate proposals and negotiate contracts.
• Ensure compliance with company’s policies and regulations, contract terms, and managing supplier relationships and performance.
  

Contract Lifecycle Management

• Monitor and proactively alert business units of upcoming contract renewals or renegotiation opportunities.
• Assist in preparing contract summaries and supplier performance snapshots to support strategic decision-making.
• Help drive supplier consolidation opportunities by analyzing contract overlaps and spend patterns across departments.
• Collaborate with stakeholders to ensure that executed agreements reflect approved terms, savings, and value commitments.
  

Spend Analysis & Reporting

• Analyze supplier spend across categories to identify cost savings, sourcing opportunities, and performance outliers.
• Develop procurement reports and dashboards using Excel and PowerPoint to visualize trends and KPIs.
• Assist with tracking cost avoidance/savings metrics and maintain a procurement savings log aligned with team goals.
  

Cross-Functional Collaboration

• Act as the point of contact for procurement-related data requests, vendor onboarding documentation, and sourcing support.
• Coordinate with Legal, IT, Risk, Finance, and other stakeholders to gather inputs required for procurement approvals and contract execution.
• Support audit and compliance reviews by ensuring procurement documentation is complete, accurate, and accessible.
  

Process & Policy Support

• Assist in the rollout of procurement policies, vendor intake forms, and sourcing guidelines.
• Draft and maintain standard operating procedures (SOPs) related to procurement workflows and sourcing processes.
• Participate in procurement platform improvement initiatives (e.g., CLM system enhancements, sourcing tool upgrades).
  

Project Management Initiatives

• Assist with various departmental projects including platform changes to process improvement initiatives
• Responsible for protecting, securing, and proper handling of all confidential data held by Ascensus to ensure against unauthorized access, improper transmission, and/or unapproved disclosure of information that could result in harm to Ascensus or our clients.
• Our I-Client service philosophy and our Core Values of People Matter, Quality First and Integrity Always® should be visible in your actions on a day-to-day basis showing your support of our organizational culture.
  

Section 3: Experience, Skills, Knowledge Requirements

• Minimum of 7 to 10 years of relevant experience in procurement, sourcing, or supply chain analysis, preferably in a corporate or financial services environment.
• Demonstrated experience supporting RFx events, contract renewals, or vendor selection activities.
• Strong commercial acumen and the ability to analyze contract terms, pricing models, and supplier performance.
• Proficiency in Excel (vlookups, pivot tables, dashboards), PowerPoint, and Visio.
• Familiarity with contract lifecycle management (CLM) tools and/or ERP systems is a plus.
• Strong communication skills with the ability to coordinate across multiple departments and interact with external suppliers.
• Detail-oriented with strong organizational, problem-solving, and time management abilities.
• Ability to work independently, manage multiple tasks simultaneously, and drive tasks to completion.
• Self-starter with a proactive mindset and an interest in continuous process improvement.
• Self-motivated, proactive, and energetic team player
• Ability to respond to routine multi-tasking as well as complex, unplanned issues while adhering to aggressive deadlines for multiple initiatives.
• Proven ability to proactively and independently research issues, gather evidence, and successfully work with various groups throughout the organization.
• Exceptional oral, written, and presentation skills with a demonstrated ability to communicate effectively across all functional areas and levels of seniority.
• Ability to proactively identify areas for process improvement, and to turn recommendations into actions
• Strong analytical, problem solving, and organizational skills
• Ability to manage multiple tasks/deadlines with limited supervision
• Detail-oriented, PC proficient, flexible, committed to quality