Call for Contribution – European Union Integrated Border Management Assistance Mission in Libya (EUBAM Libya) - National staff

Position Name:

Employment Regime:

Post category for local Contracted:

Ref. Number:

Location:

Availability:

Component/Department/Unit:

• Reporting Line:
  

AND

• Main Tasks and Responsibilities:
• To follow political developments in the region.
• To provide analysis and political advice to the Head of Mission and Mission management related to the possible impact on the Mission mandate implementation.
• To ensure the Head of Mission and senior Mission management are regularly updated on political developments;
• To liaise and develop relationships with relevant political actors, parliamentarians, local authorities, civil society, EU actors, Contributing Third States and international organisations;
• To contribute to the analysis and advice on policy matters pertaining to the Mission mandate implementation;
• To draft Mission reports and prepare briefings, notes and meeting records;
• To advise the Head of Mission and senior Mission management on the political impact of ongoing reforms related to the Mandate implementation;
• To conduct briefings for Mission members and other individuals and groups;
• To contribute to the political aspects of press and public information activities, including to assist in clearance of draft press releases, public statements and articles;
• To act as alternate Mission spokesperson as required;
• To be the point of contact on issues related to the protection of cultural heritage as required.
• General Tasks and Responsibilities:
• To identify and report on lessons learned and best practices within the respective area of responsibility;
• To contribute and ensure timely reporting on activities within the respective area of responsibility;
• To take account of gender equality and human rights aspects in the execution of tasks;
• To undertake any other related tasks as requested by the Line Manager(s).
• Essential Qualifications and Experience:
  
A minimum of 6 years of relevant professional experience, after having fulfilled the education requirements.

Essential Knowledge, Skills And Abilities:

• Drafting and presentation skills;
• Political sensitivity, with the ability to exercise discretion, judgement and confidentiality;
• Proficiency in oral and written English.
• Native Arabic speaker with excellent proficiency in oral and written English (C1/C2 CEFR level).
• Strong computer literacy, including Microsoft Office applications

• Desirable Qualifications and Experience:
• International experience, particularly in crisis areas with multi-national and international organisations.
  

• Desirable Knowledge, Skills and Abilities:
• Ability to work effectively under pressure, in difficult circumstances, as well as ability to communicate with personnel at operational and strategic levels
• Ability to work with minimum supervision, complete assigned tasks within strict deadlines and consistently maintain quality and accuracy in performance of duties.
• Punctuality; commitment to quality, ability to perform under stress; attention to detail; solid work ethics; willingness to work flexible working hours; responsibility and confidentiality.
• Ability to maintain a clean, safe and hazard free working environment and the highest standards of personal appearance at all times.
  

The Deadline for Applying is 30 October 2025

EUBAM Libya CfA application form_2025

Position Name:

Employment Regime:

Post category for local Contracted:

Ref. Number:

Location:

Availability:

Component/Department/Unit:

• Reporting Line:
  

• Main Tasks and Responsibilities
• To provide assistance on general Human Resources (HR) queries and follow up actions, to ensure consistent and high-quality services are delivered to clients.
• To support the preparation and launch of Calls for Applications as well as the selection process for local staff, including managing applications and vacancies.
• To communicate and coordinate with candidates, including queries before or after applying, notifications of selection, interviews, etc.
• To assist in the grading of local contracted personnel for the purpose of determining their remuneration as per the catalogue of positions and applicable procedures.
• To provide administrative support in various areas of HR work including deployment, redeployment, management of employment contracts, etc., in compliance with relevant processes and procedures.
• To assist and support staff on personnel administration related matters, including application of HR policies and procedures.
• To administer the attendance, leave record, reimbursement of duty trips, temporary redeployment, home travel reimbursement, monthly payroll and other relevant entitlements.
• To maintain and updated personnel records, HR databases and archives, to ensure data and files are accurately stored and updated in compliance with the established standards.
• To observe the requirement for strict confidentiality, privacy and meticulous maintenance of sensitive data and information, both written and electronic, in accordance with data protection guidelines.
• To undertake any other related task as requested by the line manager(s).
• General Tasks and Responsibilities
• To identify and report on lessons learned and best practices within the respective area of responsibility.
• To contribute and ensure timely reporting on activities within the respective area of responsibility.
• To take account of gender equality and human rights aspects in the execution of tasks.
• To undertake any other related tasks as requested by the Line Manager(s).
• Essential Qualifications and Experience
• Successful completion of Secondary school attested by a diploma; and
• A minimum of three (3) years of relevant professional experience in a relevant field of work, after having fulfilled the educational requirements.
• Essential Knowledge, Skills and Abilities
• Proficiency in oral and written English.
• Native Arabic speaker with excellent proficiency in oral and written English (C1/C2 CEFR level).
• Strong computer literacy, including Microsoft Office applications.
• Desirable Qualifications and Experience
• Additional studies/certified professional training in Human Resources, Administration or related area.
• Experience in Human Resources management and accountability
• Working experience in a multi-national and international environment or organisations.
• Desirable Knowledge, Skills and Abilities
• Knowledge of HR best practices, techniques and processes with some understanding of the basic theoretical background.
• Ability to work effectively under pressure, in difficult circumstances, as well as ability to communicate with personnel at operational and strategic levels
• Ability to work with minimum supervision, complete assigned tasks within strict deadlines and consistently maintain quality and accuracy in performance of duties.
• Punctuality; commitment to quality, ability to perform under stress; attention to detail; solid work ethics; willingness to work flexible working hours; responsibility and confidentiality.
• Ability to maintain a clean, safe and hazard free working environment and the highest standards of personal appearance at all times
  

The Deadline for Applying is 30 October 2025

EUBAM Libya CfA application form_2025

Position Name:

Employment Regime:

Post category for local Contracted:

Ref. Number:

Location:

Component/Department/Unit:

• Reporting Line:
  

• Main Tasks and Responsibilities
• To support the Finance Department to ensure timely, accurate preparation and processing of financial transactions, and providing the best financial support and practices in pursuance of the EUBAM Libya mandate
• To assist in the implementation of the EUBAM Libya travel policy and guidelines going with the mission expense claim forms
• To ensure the accuracy and timely submission of mission expense claim forms for official duty trips outside and inside of Tunisia / Libya for EUBAM Libya staff
• To ensure the accuracy of mission expense claim forms for all six-months-trips for EUBAM Libya international (contracted) staff
• To manage the petty cash, including disbursements and timely clearances. Updating the petty cash books including budget coding
• To ensure timely clearances of staff operational advances
• To update the Accounting software as required
• To review for completeness supporting documentation for payments
• To balance sheet reconciliations of all bank and petty cash balances, ensuring correct application of exchange rates
• To ensure co-ordination with Tunis office administration staff for timely submission of financial documents and management of petty cash expenditures on the field
• To maintain and to develop internal control mechanics for tracking for duty trips, logging of all incoming invoices etc.
• To collect the supporting documents for preparation of International and National Staff payroll
• To archive all financial documents in line with the EU Regulations
• General Tasks and Responsibilities
• To identify and report on lessons learned and best practices within the respective area of responsibility;
• To contribute and ensure timely reporting on activities within the respective area of responsibility;
• To take account of gender equality and human rights aspects in the execution of tasks;
• To undertake any other related tasks as requested by the Line Manager(s).
• Essentials Qualifications and Experiences
• Successful completion of a full course of University studies attested by a degree (Bachelors Level) OR a qualification in the National Qualifications Framework which is equivalent to level 6 in the European Qualifications Framework in Accounting, Finance or in a related field;
• A minimum of four (4) years of documented experience in the management of financial systems and budgets, financial reporting, financial data analysis, auditing, taxation and providing financial advice.
• Essentials Knowledge, Skills and Abilities
• Good knowledge of written and spoken English and Arabic
• Very good communication skills, tact in all dealings
• Proficiency in Microsoft Word, PowerPoint, Excel, Outlook, Internet and ERP
• Ability to work under pressure with limited timeframes and to prioritize tasks
• Ability and willingness to work with people for different cultural and religious background and diverse political views while maintaining impartiality and objectivity
• Desirable Qualifications and Experiences
• Experience in a similar position within a multi-national and/or international environment or organisation.
• Experience of accounting software (i.e. Quick books, ERP)
• Desirable Knowledge, Skills and Abilities
• To be able to work effectively under pressure, in difficult circumstances, as well as ability to communicate with personnel at all operational and strategic levels.
• To be able to maintain strict confidentiality and impartiality.
• To be able to work without supervision, complete assigned tasks within strict deadlines and consistently maintain quality and accuracy in performance of duties.
• To follow meticulous time keeping and, ability and willingness to work additional hours if required.
• To have proven interpersonal skills and the ability to establish and maintain effective working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.
• To be able to maintain a clean, safe and hazard free working environment and the highest standards of personal appearance at all times
• Willingness to travel abroad if required.
  

The Deadline for Applying is 30 October 2025

EUBAM Libya CfA application form_2025

Position Name:

Ref. Number:

Location:

Component/Department/Unit:

• Reporting Line:
  

• Main Tasks and Responsibilities
• To conduct contracting and procurement processes for the Mission in line with established, professional and transparent procurement policies, rules and procedures;
• To assist and advise the Head of Mission Support Department on legal issues related to the procurement cycle (from strategic planning to contract);
• To assist other units with contracting and procurement matters and procedures;
• To assist Head of Mission Support Department in drafting the Procurement Acquisition Plan and regularly monitor the Mission’s procurement implementation in close cooperation with the concerned other units identifying potential risks and issues
• To deliver trainings on procurement guidelines and prepare training materials for colleagues and senior management
• To organise procurement procedure debriefs and lesson learned sessions, manage the file of the tender procedures and ensure that files are complete for audit as well as assist the auditors.
• To develop professional relationships and work partnerships with the European Commission and the European Union External Action Services involved in procurement processes;
• To develop professional relationships and work partnerships with procurement colleagues in other civilian CSDP Missions to exchange best practices.
• To provide a wide range of administrative and executive support to the Procurement Unit with the ability to perform these tasks independently or with little supervision, in line with Standard Operating Procedures
• To support Project Managers at all stages of the Procurement cycle and advise them on basic Procurement rules and procedures, in order to ensure compliance with the applicable Procurement framework;
• To perform the duties of Secretary as part of formal Procurement Evaluation Committees, including the drafting in English of the relevant documentation as detailed in the Practical Guide for Procurement and Grant for the European External Action (PRAG);
• To prepare, draft, register and archive the relevant Procurement documentation generated throughout Tender Procedures, including Tender Dossiers and Negotiation Reports;
• To maintain good order in the Procurement Unit both physical and digital archives, undertake documents archiving in the Mission document management system and ensure record-keeping;
• To perform and carry out any other tasks and duties as required or requested by her/his line manager.

• General Tasks and Responsibilities
• To identify and report on lessons learned and best practices within the respective area of responsibility;
• To contribute and ensure timely reporting on activities within the respective area of responsibility;
• To take account of gender equality and human rights aspects in the execution of tasks;
• To undertake any other related tasks as requested by the Line Manager(s).
• Essentials Qualifications and Experiences
• Successful completion of a full course of university studies attested by a degree (Bachelors Level) OR a qualification in the National Qualifications Framework which is equivalent to level 6 in the European Qualifications Framework.
• A minimum of four (4) years of relevant professional experience.
• Essentials Knowledge, Skills and Abilities
• To be a native Arabic speaker
• Good English writing and editing skills, with proficiency in Microsoft Word, PowerPoint, Excel, Outlook and the Internet.
• Good communication and analytical skills in both written and spoken English; must be able to express clearly and concisely in written and oral form;
• Good understanding of the Public Procurement principles and cycle/processes;
• Honestly and integrity; strong sense of confidentiality and discretion in dealing with staff-related matters and financial issues;
• Proven interpersonal skills and the ability to harmoniously work in a multi-cultural, multi-ethnic team with sensitivity and respect for diversity;
• Strong organizational skills and ability to effectively perform the assigned tasks in a dynamic environment; Continuous improvement attitude; ability to learn and applying new concepts;
• Ability to manage time in order to ensure that tasks are completed within the given timelines; ability to adapt to different situations and to effectively respond under high-pressure circumstances, while still acting with courtesy.
• Desirable Qualifications and Experiences
• Experience in a similar position within a multi-national and/or international environment or organisation.
• Educational qualification in Law, Public Administration, Business Administration, Procurement/Purchasing & Supply management, Finance, Accounting, Engineering or equivalent;
• Experience in e-procurement and Enterprise Resource Planning tools; Good experience of using data for preparing reports;
• Desirable Knowledge, Skills and Abilities
  

The Deadline for Applying is 30 October 2025

EUBAM Libya CfA application form_2025

Position Name:

Employment Regime:

Post category for local Contracted :

Ref. Number:

Location:

Component/Department/Unit:

• Reporting Line
  

Close Protection Coordinator

• Main Tasks and Responsibilities
• To observe the requirement for strict confidentiality, privacy and meticulous maintenance of sensitive data and information, both written and electronic, in accordance with data protection guidelines;
• Act as a primary local liaison point for SHD APO section with Libyan authorities, institutional counterparts, and external security stakeholders.
• Provide daily support to the Close Protection Coordinator and MSO, assisting in planning, coordination, and follow-up of security-related tasks and protective operations.
• Support SHD APO section in its daily coordination with the Mission’s contracted private security provider, ensuring smooth information flow, compliance with procedures, and timely communication on operational requirements.
• Provide translation (Arabic ↔ English) and interpretation services for APO section and SHD activities, including reports, meetings, training, and operational engagements.
• Assist the Close Protection Coordinator and MSO in the preparation and delivery of training courses, workshops, security and medical drills, and other events.
• Provide logistical and administrative support for APO section and SHD meetings, field missions, and official visits, including preparation of dossiers, minutes, and reports.
• Draft, register, and archive official communications, correspondence, memos, and Verbal Notes, ensuring compliance with confidentiality and data protection requirements.
• Maintain APO section and SHD databases and archives (electronic and hard copy) and ensure records are accurate and up to date.
• Assist in preparing discussion points, briefing packages, and background notes for APO section and SHD meetings with interlocutors.
• Provide local assistance during APO section and SHD field missions, ensuring effective liaison, interpretation, and support for both security and health-related tasks.
• Provide back-up support to other APO section and SHD staff when required, ensuring continuity of secretarial and liaison functions.
• Ensure APO section and SHD offices are equipped with necessary supplies and support the coordination of logistics for APO section and SHD operations.
• Undertake any other related tasks as requested by the Close Protection Coordinator or MSO.
• Ensure timely reporting on APO section and SHD activities.
• Support SHD’s duty of care by contributing to a safe, secure, and hazard-free working environment.
• General Tasks and Responsibilities
• To identify and report on lessons learned and best practices within the respective area of responsibility;
• To contribute and ensure timely reporting on activities within the respective area of responsibility;
• To take account of gender equality and human rights aspects in the execution of tasks;
• To undertake any other related tasks as requested by the Line Manager(s).
• Essential Qualifications and Experience
• Successful completion of Secondary school attested by a diploma; and
• A minimum of three (3) years of relevant professional experience in a relevant field of work, after having fulfilled the educational requirements.
• Essential Knowledge, Skills and Abilities
• Native Arabic speaker with excellent proficiency in oral and written English (C1/C2 CEFR level).
• Strong computer literacy, including Microsoft Office applications.
• Valid C drivers’ licence or national equivalent.
• Desirable Qualifications and Experience
• Experience in a similar position within a multi-national or international organisation, preferably in the field of security, law enforcement.
• Knowledge of Libyan institutional, political, and security structures, with an established network of relevant contacts.
• Familiarity with linguistic and operational terminology used in the fields of security.
• Desirable Skills and Abilities
• Ability to work effectively under pressure and in a high-risk environment.
• Strong interpersonal skills with the ability to work in multicultural and multi-ethnic teams with sensitivity and respect for diversity.
• Ability to work independently, meet strict deadlines, and deliver high-quality results.
• Ability to maintain confidentiality, impartiality, and professional integrity.
• Flexibility and willingness to work additional hours when required.
  

The Deadline for Applying is 30 October 2025

EUBAM Libya CfA application form_2025