Sr. Accountant(Financial reporting,O2C, P2P,Taxation,zoho books)

Experience

Location

PART B : POSITION SUMMARY

Reporting to the Finance Manager, The Senior Accountant is responsible for overseeing and managing the day-to-day accounting activities within the organization, ensuring accurate financial reporting and compliance with accounting standards and regulations. This position requires a detail-oriented and experienced accounting professional to handle general ledger management, financial reporting, reconciliations, and tax compliance. The Senior Accountant will also play a key role in supporting the month-end and year-end closing processes, maintaining internal controls, and assisting with audits. Additionally, this role involves mentoring junior accounting staff, driving process improvements, and providing insights into financial performance to help guide business decisions.

The Senior Accountant will work closely with other departments, external auditors, and management to ensure the company's financial health is maintained, and financial reporting is accurate, timely, and in compliance with applicable standards and regulations. The ideal candidate will possess strong analytical skills, technical expertise in accounting systems, and the ability to manage multiple tasks while ensuring accuracy and efficiency in financial operations.

PART C : JOB RESPONSIBILITIES

1.    Financial Reporting and Analysis

·      Prepare and review monthly, quarterly, and annual financial statements (balance sheets, income statements, cash flow statements) in accordance with accounting principles and regulatory standards.

·      Analyze financial data to identify trends, variances, and discrepancies, providing insights to management.

·      Prepare internal management reports, financial summaries, and forecasts to support business decisions.

2.    General Ledger Management

·      Oversee and manage the general ledger, ensuring all transactions are recorded accurately.

·      Perform month-end and year-end closing procedures, ensuring that all entries are posted and reconciled on time.

·      Ensure that accounts are correctly classified and that transactions comply with company policies and accounting standards.

3.    Handle Petty Cash and Bank Transfers

·      Act as the custodian of petty cash, ensuring secure handling and efficient utilization in line with organizational needs.

·      Ensure all petty cash disbursements and payments comply with the company’s Standard Operating Procedures (SOPs).

·      Execute bank transfers and vendor payments accurately and timely, adhering to agreed payment terms and internal controls.

4.    Reconciliation

·      Reconcile bank statements, accounts payable, accounts receivable, and intercompany transactions.

·      Investigate discrepancies and resolve issues that arise during the reconciliation process.

·      Manage and ensure proper accounting for fixed assets, prepaid expenses, and accruals.

5.    Order-to-Cash (O2C)

Invoice Processing & Billing

o  Generate and review customer invoices for accuracy, completeness and compliance with contract terms.

o  Coordinate with Sales/Commercial teams to resolve pricing or delivery discrepancies before billing.

Credit Management

o  Perform credit checks on new customers and set appropriate credit limits.

o  Monitor customer credit exposure and escalate high-risk accounts.

Collections & Cash Application

o  Oversee accounts receivable aging; drive collections to minimize DSO.

o  Allocate incoming payments to open invoices; investigate and clear unapplied items.

Dispute & Deductions Management

o  Liaise with operations and customer service to resolve billing disputes.

o  Analyze deduction trends and implement process improvements to reduce recurring issues.

Reporting & Analysis

o  Prepare O2C performance metrics (DSO, collection effectiveness, bad debt provision).

o  Provide month-end reconciliations of AR sub-ledger to the general ledger.

6.    Procure-to-Pay (P2P)

Purchase Order & Invoice Matching

o  Ensure three-way match (PO, GRN, Invoice) for all supplier invoices.

o  Flag and resolve mismatches or variances with Procurement or Receiving teams.

Vendor Master Data & Onboarding

o  Maintain and periodically review vendor master data for accuracy.

o  Coordinate KYC & compliance checks for new suppliers.

Payment Processing

o  Prepare payment runs (domestic and cross-border) in accordance with cash-flow forecasts and payment terms.

o  Ensure appropriate approvals and authorizations are obtained before payments.

Expense & Reimbursement Control

o  Review and process employee expense claims, ensuring policy compliance.

o  Investigate unusual or high-value claims and escalate as needed.

P2P Reporting

o  Track key metrics (AP days, invoice exception rate, payment discounts captured).

o  Assist in monthly close by reconciling AP sub-ledger to the general ledger.

7.    Fixed Assets Tracking

Asset Register Management

o  Maintain a complete, accurate fixed asset register: capital expenditures, additions, disposals, transfers.

o  Verify capitalization thresholds and accounting treatment in line with company policy and IFRS/TFRS.

Depreciation & Amortization

o  Calculate and post monthly depreciation entries; review estimates for useful life and residual values.

o  Reconcile accumulated depreciation to fixed asset sub-ledger.

Disposals & Impairment

o  Coordinate disposal processes, ensure proper authorization, calculate gains/losses, and update registers.

o  Monitor and assess assets for impairment indicators and propose write-downs as necessary.

Policy & Compliance

o  Update and enforce fixed asset policies (capitalization, depreciation, tagging).

o  Prepare disclosures for statutory reporting and audit.

8.    Physical Stock Counts & Inventory Control

Cycle & Annual Counts

o  Develop and execute cycle-count schedules and annual physical inventory plans.

o  Coordinate count teams, issue count instructions, and ensure segregation of duties.

Reconciliation & Adjustments

o  Reconcile counted quantities to the inventory sub-ledger; investigate and document variances.

o  Post adjustment entries and analyze root causes (e.g., theft, spoilage, data entry errors).

Reporting & KPI Monitoring

o  Present variance analyses and recommend corrective actions

9.    Tax Compliance and Reporting

·      Prepare and file accurate tax returns (GST, TDS, Income Tax, PF, ESIC, etc.) in compliance with local regulations.

·      Ensure timely tax payments and resolve tax-related issues or audits.

·      Assist in tax planning and strategy to minimize tax liabilities.

10. Audit and Internal Controls

·      Support both internal and external audits by providing necessary documentation and explanations for financial records.

·      Maintain and monitor internal controls to ensure proper financial reporting and compliance with regulatory requirements.

·      Identify opportunities to improve processes and ensure the integrity of financial data.

11. Cost Management and Budgeting

·      Assist in the preparation of annual budgets and forecasts, ensuring that they align with business goals and strategies.

·      Track and report on variances from the budget, analyzing cost trends and suggesting cost-saving measures.

·      Provide cost analysis to improve profitability and financial performance.

12. Financial Systems and Software Management

·      Oversee the use of accounting software and systems to ensure that they are properly configured and functioning.

·      Collaborate with IT or systems teams to implement new tools, improve existing systems, and enhance efficiency.

·      Keep up to date with technological advancements in accounting software.

13. Cash Flow Management

·      Monitor and manage the company’s cash flow to ensure sufficient liquidity for operations.

·      Prepare cash flow projections and advise management on financial strategies to maintain healthy cash flow.

14. Compliance and Regulatory Adherence

·      Ensure compliance with all relevant accounting standards, laws, and regulations (e.g., IND AS ,GAAP, IFRS, tax laws).

·      Keep updated on changes in accounting regulations and industry trends.

15. Other Duties

·      Collaborate with other departments (e.g., HR, legal, operations) to ensure proper financial coordination and reporting.

16. Other related tasks as appointed by the management.

PART D: ACADEMIC / PROFESSIONAL QUALIFICATIONS

• Bachelor’s degree in Commerce, Accounting, or Finance. A master's degree or professional certification CA Inter / ICWA Inter is often preferred.

PART E: RELEVANT EXPERIENCE

·      Minimum 5 – 6 years of experience in accounting or finance roles.

·      Proficiency in accounting software - Zoho Books, QuickBooks, SAP & Oracle (added advantage).

·      Exposure to ERP systems and payroll accounting

·      Strong knowledge of MS Excel and financial reporting tools. Good understanding of tax regulations, statutory compliance, and audit processes

·      Strong English communication both writing and speaking is must, local language is advantage.

·      Preferably someone with MNC experience

·      Self-motivated with good interpersonal and communication skills

·      Attention to Detail: Ability to maintain high accuracy and attention to detail in financial reporting.

·      Communication: Strong written and verbal communication skills to collaborate with various departments and present financial reports to stakeholders

·      A team player and ability to guide and train site personnel in aspects of accounting and finance