Senior Human Resources Associate

Job Title: Senior HR Associate/HR Manager

What We Offer (Bright Vision Global Solutions Private Limited)

Job Summary: As the sole member of the HR department, you will report directly to senior management and oversee all aspects of the HR function, managing the full employee lifecycle—from recruitment to offboarding. This role encompasses HR generalist responsibilities, including policy development, grievance handling, employee engagement, onboarding, and performance management. Additionally, you will serve as the Office Administrator, handling day-to-day administrative tasks to ensure smooth business operations.

A key component of this role includes managing and maintaining the company’s HRMS (Keka), ensuring data accuracy, system efficiency, and compliance. The ideal candidate will be a proactive, hands-on HR professional capable of multitasking, problem-solving, and aligning HR initiatives with organizational goals.

Notice Period:

Location: Sector V, Salt Lake, Kolkata, India.

Mode: Onsite

Joining: Available to join at the latest by 15th September, 2025. Candidates available to join by 10th September will be given preference.

CTC: 3.8-7 LPA

Experience: Minimum 3 years of experience including some experience with recruiting.

Timings: 1:30pm to 9:30pm on weekdays, and 11 to 4pm on Saturdays. Saturdays will be a mix of hybrid/remote/offs depending on requirements and as decided by management. (With flexibility to work on weekends to help fulfil underlying work requirements during hiring spurts) – Maximum 40 working hours a week.

Skills: 

- Should be familiar with Naukri, Linkedin, Indeed and all other job portals and platforms for recruiting.

- Be well acquainted with HR Laws, Common policies, POSH, Workplace decorum, Code of Conduct and other standard and boilerplate company policies and regulations.

- Should have prior experience of working with HRMS systems – managing and tracking attendance, leaves etc

- BONUS: Prior working experience of and with Keka HRMS.

- Should have recruiting skills like interviewing and screening candidates.

- Good & flawless corporate communication skills – both written and verbal.

- Good working knowledge of Microsoft Office.

- Good spreadsheet skills to work with Payroll and Organizational Payroll data.

- Ability to screen candidate CVs efficiently with keen eye for detail. Prior experience working with F&A(Finance & Accounting) Outsourcing firms and projects are a bonus.

- Ability to use AI and other Internet tools to draft write ups, emails, and draw up posters for Company Mailers. (i.e., ChatGPT, Canva etc)

- Ability to maintain, develop and foster HR Vendor relationships.

- Knowledge and prior working experience of TDS, PF, PT, ESI and Labour Laws.

- Ability to effectively manage acceptable workplace decorum, address issues proactively, coordinate and conduct events.

- Prior experience in Employee Engagement activities – Company Strategy and Comps, Fun Fridays, Office Events, Office Outings etc

- Developing and monitoring Key Performance Indicators for employees

Job Description:

As a Senior HR Associate/HR Manager, you’ll be responsible for overseeing both - HR functions and administrative duties. Your role will encompass the following areas:

1. Staffing and Recruitment:

o Manage the recruitment process, including posting job openings, reviewing resumes, conducting interviews, and making hiring decisions.

o Collaborate with department heads to identify staffing needs and create job descriptions.

2. Employee Relations and Compliance:

o Address employee concerns, mediate conflicts, and maintain positive working relationships.

o Ensure compliance with labour laws, company policies, and regulations.

o Administer disciplinary actions when necessary.

o Ensure full compliance to Labour Authourities – PF, ESIC. Submit challans and compliance reports in a timely and accurate manner.

o Coordinate with HR Consultants to ensure compliance to labor standards, stipulations & regulations. 

3. Training and Development:

o Develop and implement training programs for new hires and existing employees.

o Monitor performance evaluations and provide feedback to enhance employee growth.

4. Compensation and Benefits:

o Administer employee benefits, including health insurance, retirement plans, and leave policies.

o Analyze compensation data and recommend adjustments based on market trends.

o Help with month end payroll processing and Salary Reports.

o Maintain Company Payroll Data.

5. Administrative Tasks:

o Maintain personnel records, including employee files, contracts, and documentation.

o Handle payroll processing, timekeeping, leaves and attendance tracking.

o Coordinate office logistics, such as office supplies, equipment, and facilities management.

6. Strategic Planning:

o Collaborate with senior management to align HR strategies with organizational goals.

o Participate in workforce planning and talent management initiatives.

7. Onboarding:

o Pre-hiring checks, extending Offer Letters, BGV initiation and review.

o Employee Office Onboarding – Biometric, Office Tours, Asset Handover etc

o Setting up Employee Profiles on HRMS and all other relevant platforms, on PF & ESIC portals.

8. Employee Engagement:

o Conduct Employee Engagement activities such as Fun Fridays, Team Outings, Milestone celebrations etc.

o Do surveys and polls to gauge employee sentiment. Analyze results and engage with Management to implement the best possible practices.

o Analyze market trends, draft proposals and hold discussions with Management to drive Company Strategy and practices to boost Employee Engagement.

9. HRMS Admin

o Overall HRMS admin for Keka HRMS.

o Performance Admin 

o Attendance Admin

o Payroll Admin for the HRMS.

Important points to note

- The role is part HR-Generalist and part Recruiter.

- Work demands may require the individual to be open to flexible work hours occasionally and rarely (i.e., weekends during hiring spres). However, the number of working hours in any given week shall not exceed 40 hours, and comp-offs would be given.

- This is an all-encompassing role that will give the candidate a wide exposure to all things HR, Payroll, Company Policies and Company Strategy on HR. It would require the individual to be proactive, analytical, have and maintain vision, and utmost confidentiality.