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Description
Job Summary We are looking for an experienced and results-oriented Purchase Manager to lead procurement operations in the furniture and furnishings industry. This role involves vendor development, procurement of raw materials and finished goods, cost management, and timely sourcing while upholding quality standards. Key Responsibilities: 1. Procurement Strategy & Planning Develop and implement procurement strategies for sourcing raw materials (wood, hardware, fabrics, foam), finished goods, and retail infrastructure items. Analyze consumption patterns and forecast demand to ensure timely availability of materials. Conduct spend analysis and identify cost optimization opportunities through bulk procurement, rate contracts, and alternate sourcing. 2. Department Process standardization & Process Optimization Create and standardize procurement SOPs for direct and indirect purchases, ensuring efficiency, transparency, and compliance. Streamline the Procure-to-Pay (P2P) cycle by minimizing manual interventions and automating repetitive tasks. Continuously review and refine procurement workflows to improve turnaround times, reduce errors, and enable audit readiness. 3. Vendor Development & Performance Management Identify, evaluate, and onboard reliable vendors for production materials, interior fit-outs, and maintenance services (civil, electrical, HVAC, etc.). Build long-term supplier relationships and negotiate contracts focused on quality, delivery timelines, and cost control. Track vendor performance using defined KPIs—such as OTIF (On-Time In-Full), quality adherence, and complaint resolution. 4. Operational Procurement & Transactional Efficiency Manage the complete P2P process: PR generation, RFQ management, comparative analysis, PO issuance, delivery tracking, GRN creation, and invoice processing. Ensure real-time data updates in ERP systems for inventory accuracy and financial control. Collaborate with Finance to reconcile invoices, address discrepancies, and ensure timely vendor payments. Review purchase price variances regularly and drive cost-control initiatives to improve bottom-line impact. 5. Greenfield Store Setup Procurement Lead procurement activities for new store openings—including furniture, lighting, air conditioning, branding elements, fixtures, flooring, and signage. Coordinate closely with project and operations teams to align procurement timelines with construction and launch schedules. Identify regional contractors and vendors to ensure timely and cost-effective execution of store setup projects. Maintain trackers for materials delivery, installation status, and snag closures. 6. Maintenance Complaint Management (Existing Stores) Handle procurement of consumables, spares, and services related to store maintenance. Work with the Facility and Operations team to resolve maintenance complaints (plumbing, electrical, fixtures, air conditioning, etc.) promptly. Maintain an SLA-based complaint resolution system and track vendor responsiveness and issue closures. Plan and procure for preventive maintenance to reduce reactive interventions and equipment downtime. 7. Documentation, Compliance & Audit Support Maintain complete and up-to-date records for all procurement activities including contracts, delivery notes, rejection reports, and vendor agreements. Ensure compliance with company policies, tax regulations (GST, TDS), and procurement standards. Provide accurate data and reports to support internal and statutory audits. 8. Cross-functional Collaboration Work closely with design, production, warehouse, finance, logistics, and project teams to ensure procurement is aligned with business timelines. Assist the merchandising and product development teams with material sourcing for new product introductions. Participate in cost-engineering projects and value analysis to reduce procurement costs without compromising quality. Required Skills & Qualifications BE, Diploma, or Bachelor’s degree in Supply Chain, Mechanical Engineering, or Business Administration (MBA preferred) 5–8 years of procurement experience in furniture, interiors, retail infrastructure, or a related industry Sound knowledge of raw material sourcing (wood, boards, foam, hardware, upholstery, etc.) and Capex purchases Proficiency in ERP systems (SAP, Oracle, Tally) and Excel (Pivot tables, Lookups, Dashboards) Strong negotiation, documentation, analytical, and vendor management skills Familiarity with compliance and audit procedures Ability to manage multiple projects simultaneously in a fast-paced, high-growth environment Show more Show less
