Commercial Coordinator

Job Description

Company Profile Overview Since year 2003, Oceaneering’s India Center has been an integral part of operations for Oceaneering’s robust product and service offerings across the globe. This center caters to diverse business needs, from oil and gas field infrastructure, subsea robotics to automated material handling & logistics. Our multidisciplinary team offers a wide spectrum of solutions, encompassing Subsea Engineering, Robotics, Automation, Control Systems, Software Development, Asset Integrity Management, Inspection, ROV operations, Field Network Management, Graphics Design & Animation, and more. In addition to these technical functions, Oceaneering India Center plays host to several crucial business functions, including Finance, Supply Chain Management (SCM), Information Technology (IT), Human Resources (HR), and Health, Safety & Environment (HSE). Our world class infrastructure in India includes modern offices, industry-leading tools and software, equipped labs, and beautiful campuses aligned with the future way of work. Oceaneering in India as well as globally has a great work culture that is flexible, transparent, and collaborative with great team synergy. At Oceaneering India Center, we take pride in “Solving the Unsolvable” by leveraging the diverse expertise within our team. Join us in shaping the future of technology and engineering solutions on a global scale. Position Summary To provide commercial support and advice to Business Group, coordinated by the Tender Supervisor, and is responsible for preparing quotes and tenders, reviewing basic contractual documents, and providing advice on established contracts for moderate complexity projects. This position will be based in Chandigarh/Pune. ESSENTIAL Duties And Responsibilities Prepare and maintain commercial log, tender. pre-qualification documents, reports, analysis, and budgets, according to the needs and request of Business Unit’s Commercial management Daily prepare standard Subsea Services quotes and route for approval in line with BU’s Commercial work instructions and defined processes Review basic contractual documents (PO's Work Orders, Service Orders) from a contractual and commercial perspective to ensure compliance with company policies and practices. Support negotiation of exceptions within basic contractual documents with clients (e.g. resolve entity issues, applicable contractual terms and conditions, delivery dates, quantity and pricing issues) Coordinate the development of a project risk mitigation/opportunity plan with inputs from project management, operations and engineering. Coordinate the internal inputs into tenders to ensure a timely and compliant response (e.g. tax, legal, contracts, compliance, HSE, QA etc., as appropriate). Provide guidance if requested on contractual obligations to ensure work is performed/delivered in accordance with agreed Terms and Conditions Prepare handover documents to other departments per commercial work instructions. Identify improvements and cost savings initiatives and assist in driving implementation of new or changed processes and methods that can improve efficiency, accountability, and visibility. Train / coach other team members on commercial processes and best practice. Advanced expertise in Microsoft Excel, including data analysis, pivot tables, and complex formulas. Proficiency in Power BI for data visualization, dashboard creation Non-essential Provide general assistance to the Commercial Department as required. Check completeness of department filing systems and communicate discrepancies. Compile and update standard boilerplate and other related commercial material. Strong proficiency in Power BI for data visualization, dashboard creation Safety Ensure that the Safety policies and procedures are understood and adhered to as far as is reasonably practicable in order to ensure a safe working environment. Other Carry out work in accordance with the Company Health, Safety, Environmental and Quality Systems. Perform the assigned tasks with due diligence regarding the Integrated Management Systems on the Company. Eliminate waste of whatever form, to suggest the use of more environmentally friendly substances and practices and contribute to the continuous improvement of the environment. Supervisory Responsibilities This position has NO direct supervisory responsibilities. Reporting Relationship Commercial Manager Qualifications REQUIRED Graduate in Engineering, Economics, finance or equivalent. Minimum 4 years of relevant experience, preferably within Oil & Gas industry, in relation to the job description DESIRED Advanced knowledge of MS Office 365, Word, Excel, Powerpoint, and Sharepoint Familiarity with Oil and Gas Industry Knowledge, Skills, Abilities, And Other Characteristics Proven working experience in commercial with proposal and bid preparation preferred Detailed oriented, and ability to produce error-free work. Self-directed and can operate in high levels of ambiguity. Excellent presentation, writing, and communication skills. Ability to¿communicate / work with / lead multi-cultural team of technicians and engineers in creating bids and proposals.¿ Ability to synthesize data, summarize the most important aspects, and create actionable insights for decision makers. Strong working knowledge of Microsoft Office applications Strong Analytical, problem solving & decision-making skills. Ability to align and work with global organization in different time zones. How To Apply Oceaneering’s policy is to provide equal employment opportunity to all applicants. Closing Statement Working Conditions This position is considered OFFICE WORK which is characterized as follows. Almost exclusively indoors during the day and occasionally at night Occasional exposure to airborne dust in the workplace Work surface is stable (flat) How To Apply In addition, we make a priority of providing learning and development opportunities to enable employees to achieve their potential and take charge of their future. As well as developing employees in a specific role, we are committed to lifelong learning and ongoing education, including developing people skills and identifying future supervisors and managers. Every month, hundreds of employees are provided training, including HSE awareness, apprenticeships, entry and advanced level technical courses, management development seminars, and leadership and supervisory training. We have a strong ethos of internal promotion. We can offer long-term employment and career advancement across countries and continents. Working at Oceaneering means that if you have the ability, drive, and ambition to take charge of your future-you will be supported to do so and the possibilities are endless. Show more Show less