Head Procurement & Supply Chain

Head of Procurement & Supply Chain at Janani Family Care

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If you are a strategic leader with a passion for driving supply chain excellence, we invite you to apply and join our dynamic team.

Janani Family Care (JFC) is a company with a base in Delhi that specializes in family planning and safe abortion. JFC is a subsidiary of DKT International, Washington DC. JFC provides high quality family planning and sexual health products and services across 20 states in India. JFC’s mission is to increase access to contraception and other family planning products by leveraging existing public and private sector channels. We achieve this through building brands, a rigorous approach to sales and marketing with a constant focus on process and cost-efficiencies in line with market demands and feedback. JFC uses commercial sales and marketing techniques to achieve a social benefit.    

The Role

The Head of Procurement at JFC heads the procurement team, ensuring all procurement activities are carried out in line with JFC’s procurement policy, maintaining stock inventory to fulfil the sales channels needs, without stock outs yet not exposing to risk of overstocks. This role will require leadership in developing and executing procurement strategies that align with the organization's goals and objectives. The Head of Procurement will work closely with senior leadership, internal stakeholders, and suppliers to ensure cost-effective procurement, optimize supplier relationships, and ensure compliance with regulations and internal policies. They will serve as the focal point for procurement & supply chain operations (procurement, order fulfillment, logistics, and freight) for the product portfolios of JFC as well as supporting teams of collaborating organisations delivering clinical services. Procurement must be cost efficient across the range of products, without compromising on quality, as well as responding to market changes and bringing innovative sourcing and product lines to the senior team.

Supporting the procurement team, based in both Delhi and Patna, the head will manage the entire procurement process with good time management and process efficiencies.  Constant and relevant cross functional communication is essential throughout to minimize risk of stock shortages and ensure supply is planned to meet market engagement activities, launches and project works.

The head works closely with all colleagues to bring excellent service in commodity security at the best value to the organisation. In addition to heading the procurement team the head will add to procurement capacity as work streams and business demands. It is expected that he will  travel between suppliers and warehouses / 3PL / CFA facilities / any other supply chain entity that may arise to benefit the business growth and vision.

The head is expected to provide direction and support for continuous improvement efforts, while upholding JFC’s quality standards despite potential competing organizational demands. He/She is expected to head the team, provide timely report information to senior managers (with direct line report to the Strategy & Operations Consultant), communicate across departments (sales, marketing, finance and clinical) and professionally represent the organization externally with customers and suppliers.

Key Accountabilities / Responsibilities

Strategic Procurement Management:

o  Lead the end-to-end procurement process, ensuring efficiency, cost-effectiveness, and the timely delivery of goods and services

o  Ensure all procurement is conducted in line with JFC’s procurement policy and any other relevant policies

o  Oversee 3^rd party testing and other quality assurance controls.

o  Analyze market trends, supplier performance, and emerging procurement technologies to inform decisions

o  Identify opportunities for procurement process improvement and cost reduction

2.    Team Leadership & Development:

o  Lead and mentor the JFC procurement team, fostering a culture of collaboration, accountability, and excellence. Strategize & drive sourcing & procurement for the manufacturing / supply of JFC products

o  Development in terms of process improvements & innovation to create a strong and stable vendor base for all critical dependencies

o  Set clear goals, performance targets, and provide continuous development opportunities for the team

o  Ensure procurement staff / and stakeholder department is properly trained in systems, processes, and compliance standards

3.    Supplier Management:

o  Build and maintain strong, strategic relationships with key suppliers and vendors

o  Continuously monitor the market and seek to reduce costs / increase efficiency by identifying new suppliers that may offer better value for money

o  Lead and engage all critical vendors through a long-term supply / purchase agreements by negotiating and minimizing the impact of critical supply risks, binding vendors on consistent and sustainable supplies. Working closely with legal teams considering aspects such as supply continuity, indemnity, pricing and non-supply penalties

o  Negotiate and manage supplier contracts to ensure favourable terms and conditions for the company ensuring cost, quality, service targets and standards are achieved demonstrating competitive advantage to the business as a result

o  Evaluate supplier performance taking corrective actions where needed

4.    Budget & Cost Control:

o  Manage the procurement budget, ensuring spending aligns with organizational goals and objectives

o  Monitor and control procurement costs, finding opportunities to reduce expenditures while maintaining quality and efficiency

o  Provide regular reports on procurement activities, financial performance, and savings initiatives to senior leadership

5.    Risk Management & Compliance:

o  Ensure procurement activities comply with legal, regulatory, and internal policy requirements

o  Proactively manage supply chain risks, including vendor instability, supply disruptions, and price volatility

o  Develop contingency plans to ensure business continuity

o  Ensure ethical sourcing and adherence to sustainability goals where applicable

6.    Cross-Functional Collaboration:

o  Work closely with all departments, including finance, administration, marketing, warehousing, and sales and clinical teams to ensure alignment and collaboration in procurement activities

o  Support internal stakeholders by providing strategic insights and guidance on procurement-related issues

o  Build close working relationships between the procurement and finance teams to ensure that the financial impact of any significant sourcing activity is highlighted and records are contemporaneous

o  Ensure purchasing data is robust, relevant and communicated internally in a timely manner

o  Negotiate at manufacturer level and ensure cost transparency whilst mentoring and coaching Procurement Managers in regards to vendor negotiations

7.    Technology & Innovation:

o  Drive the implementation and adoption of technology to improve procurement processes and data management

o  Utilize procurement tools and platforms to optimize efficiency and enhance decision-making

Required Qualifications and Experience

• Bachelor's degree in logistics, procurement, supply chain management, business management, or other relevant field or equivalent in role experience of at least 15 years
• 10+ years diversified and progressive work experience in procurement, order fulfillment, logistics, and/or supply chain systems at national level, with at least 3 years in a leadership role commanding line report needs
• The successful candidate will have experience of strategic sourcing in a variety of categories, ideally gained within a complex business (i.e. multiple sectors, multiple markets and multiple suppliers)
• Experience with large-scale organizational change efforts and continuous improvement efforts
• Ability to manage multiple priorities within deadline and prioritize effectively, while delivering high quality work
• Solution oriented with a high sense of quality, attention to detail, accuracy, efficiency, and meeting tight deadlines
• Strong negotiation and influencing skills at a senior level with manufacturing companies
• Excellent written/verbal communication and interpersonal skills
• Can do attitude, self-starter and team motivator and mentor
• Lateral thinking problem solver
• Strong organizational skills and ability to perform multiple tasks simultaneously, set priorities, and work in a team with diverse cultural backgrounds
• Experience in the health/pharmaceuticals sector is a plus

Certifications

Certified Professional in Supply Management (CPSM), Certified Purchasing Manager (CPM), or equivalent certifications are a plus.

Skills

• Strong leadership, communication, and interpersonal skills.
• Proven ability to negotiate and manage supplier contracts.
• Expertise in procurement software, ERP systems, and data analytics tools.
• In-depth knowledge of supply chain management principles and best practices.
• Strong financial acumen and budgeting experience.
• Ability to manage multiple priorities in a fast-paced environment.
• Results oriented and proactive

Compensation & Benefit

[As per industry standard with Provident Fund and Medical Insurance.]

Interested candidates must email their CV and covering letter explaining their match to the job description and experience criteria clearly mentioning the name of the position applied for to:  hr@jananifamilycare.com