HR Finance AP\AR Specialist
Wroclaw, Poland or Gurgaon, Haryana, IndiaAs the HR Finance AP\AR Specialist, You will play a critical role in supporting the HR Finance Department in the pricing of HR services for our intercompany entities for budgeting purposes and will be responsible for invoicing and managing the accounts receivable and accounts payable transactions between our affiliates specifically related to HR services and secondments. We are seeking a detail-oriented and experienced AP/AR Intercompany specialist with effective communication skills and the ability to collaborate with various departments to ensure accurate and timely processing of intercompany transactions. This could involve managing confidential payroll data, handling employee compensation and benefits with discretion, and ensuring compliance with data protection regulations. In addition to financial expertise, your role requires a high degree of professionalism, integrity, and respect for the privacy of employees when dealing with sensitive financial matters. This role will also ensure that the end to end procurement to pay process is followed for HR, and assist the HR Finance Partner in analytics and reporting as necessary. This is a fast paced and high performing work environment. The successful candidate will be pro-active, have a personal drive for excellence, should be able to operate self-directedly but also as an integrated member of the team, and comfortable in a constantly changing environment.
What You’ll Be DOING
What will your essential responsibilities include?
- Support HR with the development of HR service quotes to AXA Entities looking to contract with AXA XL for HR support (like payroll), or to buy into our benefits (Eg Insurance, pension) and administration of such services.
- Support budget process by liaising and coordinating with HR and Finance at Xl and our affiliates to build Budgets, and Plans and the planned receipts and payments from HR Intercompany billings and Secondment payables and receivables.
- Responsible to process intercompany invoices for HR Services and secondments in a timely and accurate manner. For HR Services provide to other AXA Entities, analyze actual cost of benefits and services for completeness, ensure calculations for recharging are performed correctly based upon contracts, perform true ups as necessary for medical services. You will be responsible to prepare, generate and process invoices ensuring the accuracy of the financial records and the collection for billed services. Upon receipt of payments you will be responsible to ensure funds are delivered to appropratiate departments, posting journals if required. You will be responsible to answer inquiries from affiliates, resolve any discrepancies, and collaborate with various teams within the company to facilitate smooth intercompany transactions.
- For secondments billed to AXA XL from other AXA Entities, analyze invoice for charges against contract/agreement and ensure invoice is appropriate for payment, correspond with billing entity for correction if required, arrange for payment with appropriate coding and approvals through AP. You will need to work with Billing Affiliate, HR, finance and AP as needed.
- Collaborate with internal stakeholders to ensure proper documentation and approval for intercompany transactions.
- Produce efficient, accurate and insightful data analysis and reporting on a regular basis.
- Monitor actuals results for Intercompany payables and receivables against budget and forecast and provide in depth analysis and explanation of variances.
- Liaise with global counterparts to reconcile intercompany activities as required. Drive variances to resolution by communicating efficiently and by requesting management’s approval to accept adjustments whenever needed.
- Assist with month-end closing activities related to intercompany accounts by ensuring both receipts and payments are appropriately booked, and perform accruals as necessary.
- Provide procurement to pay support for HR in general.
- Identify opportunities for process improvements and implement best practices within the intercompany accounting function.
- Assist HR Finance Partner with ad-hoc analysis and reporting.
You will report to the HR Finance Partner.
What You Will BRING
We’re looking for someone who has these abilities and skills:
Required Skills And Abilities
- B.Com/M.Com/MBA/CA Inter/Semi qualified with relevant years of experience in Accounts Payable.
- Accounting Post Graduate.
- Advance knowledge of Procure to Pay (P2P) function and related finance & accounting processes.
- Fluent in English.
- Excellent understanding of accounting principles and intercompany transactions.
- Proficient in ERP systems and Microsoft excel (Pivots, advanced functions, macros).
- Effective interpersonal and communication skills with the ability to work both within a small cohesive team and self-directedly.
- An organized individual who pays attention to details with ability to work self-directedly and collaborate with cross-functional teams.
- Analytical and creative thinker with effective problem solving skills.
- Highly customer focused, maintaining a professional attitude.
- Can handle sensitive information, including confidential HR data and compensation.
Desired Skills And Abilities
- Oracle WebADI or SAP experience.
- Anaplan, Coupa, Qlikview experience a plus.
- Power BI dashboard experience a plus.
- Sharepoint experience.
Who WE Are
AXA XL, the P&C and specialty risk division of AXA, is known for solving complex risks. For mid-sized companies, multinationals and even some inspirational individuals we don’t just provide re/insurance, we reinvent it.How? By combining a comprehensive and efficient capital platform, data-driven insights, leading technology, and the best talent in an agile and inclusive workspace, empowered to deliver top client service across all our lines of business − property, casualty, professional, financial lines and specialty.With an innovative and flexible approach to risk solutions, we partner with those who move the world forward.Learn more at axaxl.com
What we OFFER
Inclusion
AXA XL is committed to equal employment opportunity and will consider applicants regardless of gender, sexual orientation, age, ethnicity and origins, marital status, religion, disability, or any other protected characteristic. At AXA XL, we know that an inclusive culture and enables business growth and is critical to our success. That’s why we have made a strategic commitment to attract, develop, advance and retain the most inclusive workforce possible, and create a culture where everyone can bring their full selves to work and reach their highest potential.
It’s about helping one another — and our business — to move forward and succeed.
- Five Business Resource Groups focused on gender, LGBTQ+, ethnicity and origins, disability and inclusion with 20 Chapters around the globe.
- Robust support for Flexible Working Arrangements
- Enhanced family-friendly leave benefits
- Named to the Diversity Best Practices Index
- Signatory to the UK Women in Finance Charter
Learn more at axaxl.com/about-us/inclusion-and-diversity. AXA XL is an Equal Opportunity Employer.
Total Rewards
AXA XL’s Reward program is designed to take care of what matters most to you, covering the full picture of your health, wellbeing, lifestyle and financial security. It provides competitive compensation and personalized, inclusive benefits that evolve as you do.We’re committed to rewarding your contribution for the long term, so you can be your best self today and look forward to the future with confidence.
Sustainability
At AXA XL, Sustainability is integral to our business strategy. In an ever-changing world, AXA XL protects what matters most for our clients and communities. We know that sustainability is at the root of a more resilient future. Our 2023-26 Sustainability strategy, called “Roots of resilience”, focuses on protecting natural ecosystems, addressing climate change, and embedding sustainable practices across our operations.
Our Pillars
- Valuing nature: How we impact nature affects how nature impacts us. Resilient ecosystems - the foundation of a sustainable planet and society - are essential to our future. We’re committed to protecting and restoring nature - from mangrove forests to the bees in our backyard - by increasing biodiversity awareness and inspiring clients and colleagues to put nature at the heart of their plans.
- Addressing climate change: The effects of a changing climate are far-reaching and significant. Unpredictable weather, increasing temperatures, and rising sea levels cause both social inequalities and environmental disruption. We're building a net zero strategy, developing insurance products and services, and mobilizing to advance thought leadership and investment in societal-led solutions.
- Integrating ESG: All companies have a role to play in building a more resilient future. Incorporating ESG considerations into our internal processes and practices builds resilience from the roots of our business. We’re training our colleagues, engaging our external partners, and evolving our sustainability governance and reporting.
- AXA Hearts in Action: We have established volunteering and charitable giving programs to help colleagues support causes that matter most to them, known as AXA XL’s “Hearts in Action” programs. These include our Matching Gifts program, Volunteering Leave, and our annual volunteering day - the Global Day of Giving.
For more information, please see axaxl.com/sustainability.
