Job
Description
Support Shared Service Manager on all internal/external audit requests. Collate and save all audit selection documentation for selected vendor portfolios, address questions & escalation from auditors, perform flow chart reviews/walkthroughs sessions and quarterly SOX reviews Generate reports and create new reports based on requirement. Responsible for creating all reporting from Hubble tool Provide workflow related training and support users in resolving the issue by coordinating with application team Resolve all the daily invoicing related issues for smooth completion of vendor and freight invoice entry processes Provide support in resolving issues related to AP process by coordinating with Client IT (including resolution for batch posting errors) Provide support to treasury in doing forecasting by providing details like aging of vendor invoicing/payments, estimated future payment requirement etc. Involve/participate in various projects for enhancing /modifying existing functionality related to ERP and other applications used in AP functions Provide support in resolving the various errors encounter in AP process. Also responsible for batch posting, wire variance posting, stop payment validation, ACH return validation, urgent invoice entry and sending month close related emails Responsible for urgent AP invoice entry Support other accounting department in completing the activities on a timely manner Responsible for entering/keying in PO invoices from vendors in Paper soft application daily Monitor and maintain AP mailbox. Check the payable emails and email non paper and freight invoices to dedicated AP email box for processing them in ERP, save all freight related invoices in shared drive post completing of invoice entry. perform paper invoices matching and any difference around specified amount should be saved in authorized approver folder for her/his approval. Responsible for Validating and processing check requests and coordinate printing in office Responsible for saving all the backup data for the credit card payments made by company Maintain Corporate AP mailbox and sort and submit the invoices received in it for processing on a timely manner Provide support to subsidiary company's mill managers for the smooth functioning of business. Provide supports in troubleshooting all workflow related issues and exceptions across the company Handling of T&E process. Responsible to approve all reports with funds owed by or to employees Responsible for credit card payments. Daily monitor and ensure the payments are being processed and paid on due date itself. Work with Master Data team in getting the vendor email Ids are up to date in the systems Handle monthly SUA (Single User Account-virtual credit card-based payment products designed for single transactions.) and one card statement (Corp Cards) Responsible for AP trade reconciliation and handling ARCS (Accounts Receivable and collection System) Create/generate, Analysis and circulate AP aging reports on regular basis. Research aged credits and follow up to secure refunds Generate, analyze, and circulate weekly global AP aging reports. Review the hold implemented invoices and take appropriate action based on the result Monitor and report KPI’s related to AP process. The activities include DPO, availing early payment discount, productivity, AHT of ap invoicing etc. Responsible for creating and circulating the following T&E Review Reports, share T&E Statements and Out of pocket expense reports with corporate accounting, Monthly Expenses report with subsidiary entity accountants and handling Positive Pay Report (Fraud prevention tool for check payments). Responsible for One card (Corporate Card) functions. It includes fixing the card spend limit, One Card Agreement Forms (set up in Concur) Support treasury with regard to wire payments and master data team in keeping the records up-to date and accurate Responsible for monitoring, follow up with respective people to clear the aged invoices in exceptions status and get them processed in the system to make them ready for payments Handle SAE (Standard Accounting Extract). Work with IT/Procurement/AP team and resolve issues in transferring accounting data between systems (ERP and sub systems) Handle recurring lease agreements. (enter lease agreement in AP process and set up recurring voucher). Monitor, track, and report about these entries and ensure all the details are updated to respective department and payments are released with the due dates Support AP supervisor in all the activities and key corporate initiative and handle ad hoc activities as and when it is required Participate in UAT related to application and ERP upgradation projects related to AP process (application like JDE, Concur, Peoplesoft etc.) Perform uploading of PeopleSoft supplier invoice into ERP during AP month end Perform vendor invoice creation in Paper Soft application on a regular basis by following the instructions Key in PO related accounts payables into the system and assist in resolving any questions or issues with non-PO invoices pending in the workflow system. Ensure prompt payment of Accounts payables. Actively manage the payables aging and escalate any items over 30 days for resolution or effectively manage delinquent balances. Participate in internal and external audit meetings and requests as needed. Update and maintain AP process job aids and SOPs to ensure the most up to date and relevant processes and procedures are documented/ Ability to document the process Actively participate in both team and companywide projects as needed. Other duties as assigned. Process Check Requests/Special Handling Process Single Use Account credit card payments Cross train others on the team for Manchester payables Assist with expense report/employee card related issues and inquiries Back up sorting AP mail. Investigate vendor inquires, emails, phone calls and contact the vendor with its solution. Statement Review and Request Debit Memo/PO credit line review and collection 100% knowledge of T&E process and application (Concur) Responsible for training new hires/team members in the process Knowledge of entire AP payment cycle and should be able to handle all the areas independently Responsible for email box handling (Helpdesk) Working knowledge of 1099 reporting. Should be able to work with master data team to clean up/update the data Should be able to handle ACH payments independently Perform all AP related reconciliations and should be able to close all the variances Competencies Required High degree of business curiosity; quick learner with a proactive and agile mindset Exceptional opportunity identification and resolution mindset Optimistically looks toward future for opportunities to innovate and improve Exceptional communication skills (written and verbal); leading and presenting complex materials for various audiences Demonstrated strong time management skills Confidence in dealing with ambiguity; bringing different perspectives to light Ability to gather, analyses and interpret large quantities of data, and set action plans based on the analysis Experience in AP disbursement Comprehensive understanding of all systems and AP related processes Technical Skill Requirements 5 to 7 years of prior Accounts Payable experience required. Qualification - Should be a B. Com/M. Com/MBA Finance/CA Inter Strong computer skills. Should be fluent in all Microsoft Suite products including Microsoft Excel, Word and PowerPoint applications. Experience with accounting (ERP) programs/Applications. (JD Edwards/Papersoft/Concur) Understanding of Generally Accepted Accounting Principles. (US GAAP) Excellent written and oral communication skills. Demonstrated organizational skills. Solid analytical, problem solving, and critical thinking capabilities. Strong customer service and interpersonal skills. High level of detail, accuracy and efficiency. Ability to function in a team environment. Strong accounting knowledge with P2P experience Knowledge of JDE, Papersoft and Concur systems is desired Show more Show less
