Warehouse Manager

📦 Warehouse Manager Job Description (Raw Materials & Packaging Materials - Cosmetics)

Warehouse Manager

🎯 Position Overview

Raw Materials

📝 Key ResponsibilitiesI. Inventory & Stock Control

• Inventory Accuracy:

  Implement and manage robust

  cycle counting

  programs and periodic

  physical inventories

  to ensure a high level of

  stock accuracy

  for all RM and PM. Reconcile inventory discrepancies promptly.

• Material Flow:

  Control material movement from receiving to final staging for production, ensuring materials are issued based on

  FIFO (First-In, First-Out)

  or

  FEFO (First-Expired, First-Out)

  principles, especially for sensitive or date-controlled RM.

• WMS/ERP Management:

  Maintain accurate and real-time records in the Warehouse Management System (WMS) and/or Enterprise Resource Planning (ERP) system (e.g., SAP, Oracle).

• Stock Optimization:

  Monitor stock levels to prevent

  stock-outs

  that halt production and

  overstocking

  that leads to obsolescence (dead stock) and increased carrying costs.

II. Storage, Safety, and Compliance (GMP Focused)

• Specialized Storage:

  Ensure all materials, particularly temperature-sensitive

  Raw Materials

  and highly regulated items, are stored under the correct environmental conditions (e.g., temperature, humidity) as per

  GMP

  guidelines and supplier specifications.

• Regulatory Adherence:

  Develop, implement, and enforce warehouse operational procedures that comply with

  Good Manufacturing Practices (GMP)

  , ISO standards, and all local/federal health, safety, and material handling regulations (e.g., OSHA).

• Hazardous Material Handling:

  Oversee the safe and compliant receipt, storage, and disposal/usage of hazardous or flammable raw materials.

• Warehouse Organization & Layout:

  Strategically manage warehouse layout and space utilization to maximize storage capacity and optimize material flow efficiency (

  5S

  and

  Lean

  practices).

III. Receiving, Inspection, and Dispatch

• Inbound Logistics:

  Manage the efficient receiving and put-away process for all inbound RM and PM shipments.

• Quality Coordination:

  Coordinate closely with the

  Quality Assurance (QA)

  and

  Quality Control (QC)

  departments to stage materials requiring sampling/inspection, ensuring only

  QC-approved

  materials are moved to "available" stock for production use.

• Internal Distribution:

  Lead the timely and accurate staging and dispatch of RM and PM to the production lines based on the manufacturing schedule.

IV. Leadership and Cross-Functional Coordination

• Team Management:

  Recruit, train, motivate, and manage the warehouse team (supervisors, material handlers, inventory clerks) to achieve productivity, safety, and accuracy targets.

• Cross-Functional Collaboration:

  Act as the key liaison with

  Procurement

  (for material arrival planning),

  Planning

  (for production scheduling and material availability),

  Production

  (for material issuance), and

  Quality Assurance

  (for material release status).

• Budgeting & Reporting:

  Prepare, manage, and adhere to the warehouse operational budget. Generate regular performance reports on Key Performance Indicators (KPIs) such as inventory accuracy, 'Dock-to-Stock' time, material issuance accuracy, and inventory turnover.

🏅 Required Qualifications & SkillsEducation and Experience

• Bachelor's Degree in Logistics, Supply Chain Management, Business Administration, or a related field (or equivalent practical experience).
• Minimum of

  5+ years

  of progressive experience in warehouse management, preferably in

  cosmetics, FMCG (Fast-Moving Consumer Goods), pharmaceutical, or chemical manufacturing

  environments.

• 3+ years

  of demonstrated experience managing

  Raw Materials (RM)

  and

  Packaging Materials (PM)

  inventory.
• Proven experience working under

  Good Manufacturing Practices (GMP)

  and managing a regulated warehouse environment.

Technical (Hard) Skills

• Inventory Management Systems:

  High proficiency with ERP/WMS platforms (e.g., SAP, Oracle, MS Dynamics, specialized WMS).

• Regulatory Knowledge:

  Deep understanding of

  GMP

  requirements for material handling and storage, including requirements for documentation, batch traceability, and quarantine procedures.

• Material Handling Equipment:

  Certified ability (or supervisory knowledge) to safely operate and maintain material handling equipment (e.g., forklifts, pallet jacks).

• Process Improvement:

  Familiarity with lean warehousing principles, 5S methodology, and continuous improvement initiatives.

Leadership (Soft) Skills

• Leadership & Delegation:

  Strong ability to lead, mentor, and effectively delegate tasks to a diverse team.

• Analytical & Problem-Solving:

  Excellent skills in analyzing inventory data, identifying root causes for discrepancies, and making data-driven decisions.

• Communication:

  Exceptional written and verbal communication skills for liaising with cross-functional teams, suppliers, and senior management.

• Detail Orientation:

  Meticulous attention to detail is crucial for maintaining accurate inventory records and ensuring compliance in a highly regulated industry.