Senior Purchase and Store Manager

Qualification :

Must have: PG in Materials/Supply Chain (MBA/PGDM), certifications (CIPS/ISM) preferred

Experience (years)

• 5–7 years managing Procurement & Stores for electrical, mechanical, and electronics categories
• Excellent understanding of end-to-end supply chain processes and strong working knowledge of ERP and relevant purchasing software

CTC Range : 4 to 6 LPA

Purpose of the Role

• Ensure uninterrupted supply of materials and services at the right quality, cost, and time as per project/customer requirements.
• Streamline and lead the entire Purchasing and Stores function with robust processes and controls.
• Drive planning, sourcing, ordering, expediting, delivery, and returns management.
• Maintain tight control on logistics coordination and inventory levels to support project timelines.

Key Responsibility Areas (KRAs)

• Set up and standardize end-to-end Purchasing and Stores processes with clear SOPs.
• Streamline the Purchasing & Stores department for speed, accuracy, and compliance.
• Implement binning systems for accurate identification and traceability.
• Identify, evaluate, and develop vendors; build a reliable vendor base for key categories with periodic performance reviews.
• Initiate and release purchase orders based on BOMs entered by the technical team; ensure PO accuracy and approvals.
• Conduct/combine with QC the incoming quality checks; accept/reject materials as per specifications and handle NCR closures with suppliers.
• Enter and maintain accurate order details (vendors, quantities, pricing, lead times) in the ERP.
• Keep updated records of purchases, delivery schedules, GRNs, invoices, and credit notes.
• Prepare periodical purchase reports including cost analyses, compliance to budgets, and savings tracking.
• Monitor stock levels; set and maintain reorder points, safety stocks; trigger replenishment as needed.
• Oversee inventories: ordering, shelf placement, removal of expired/unused items; maintain accurate logs and traceability.
• Optimize inventory by utilizing available/slow-moving materials, scrapping obsolete stock appropriately, and freeing space for new requirements.
• Coordinate with stores staff to ensure proper storage, FIFO, 5S, and easy retrieval of materials.
• Conduct periodic audits/cycle counts to reconcile stocks and ensure availability and data accuracy.
• Ensure customized packaging as per TD/BD provided standards; verify packaging, labelling, branding, and documentation.
• Build and maintain strong supplier relationships; negotiate best value (price, quality, delivery, payment terms, warranties).
• Support customer relationship needs from a materials/dispatch standpoint; ensure proactive communication on material readiness and dispatches.
• Manage returns (RMA) and replacements with suppliers; minimize returns through preventive actions.
• Monthly cross-check and reconcile courier/logistics bills; submit variance report to F&A.
• Ensure compliance with applicable policies and statutory requirements (GST documentation, e-way bills, vendor onboarding/KYC).
• Risk management: develop alternate sources, reduce single-sourcing, and drive lead-time reduction initiatives.
• Continuous improvement: drive Kaizens in purchasing, digitization, and analytics for better forecast accuracy and on-time delivery.

Job Requirements

• Service-oriented mindset toward internal teams and external partners.
• Quick, proactive response to purchase and material requests.
• Strong vendor sourcing, evaluation, and negotiation capabilities.
• Hands-on experience with purchasing/ERP software and e-procurement tools.
• Solid understanding of supply chain procedures, Incoterms, taxation basics (GST), and documentation.
• Flexibility and ability to work under tight timelines.
• Data-driven decision making; ability to present insights and reports clearly.

Technical Skills on the Job

• Fluency with ERP systems (e.g., SAP, Oracle, Odoo, Zoho, Tally) and MRP processes.
• Advanced MS Office skills (Excel, PowerPoint, Word); strong in spreadsheets and analytics.
• Vendor development, cost analysis, PPV tracking, and basic contract management.