Human Resources Business Partner

Who we are:

Wizcraft is in the business of creating experiences and our staunch belief is that an event may be forgotten, but an experience will last a lifetime. Wizcraft, a pioneer in the events, exhibitions, activations, television, PR & digital space has been instrumental in shaping the event management industry in India.

1. Payroll Documentation Responsibilities:

• Collect, verify, and maintain employee payroll data, including attendance records, overtime, leave balances, and shift differentials.
• Prepare and process payroll documentation in compliance with organizational policies and statutory regulations.
• Ensure accuracy of payroll inputs, such as new hires, exits, salary revisions, bonuses, deductions, and reimbursements.
• Coordinate with Finance/Payroll teams to ensure timely and accurate payroll processing.
• Maintain confidential payroll files and ensure secure handling of sensitive compensation information.
• Conduct routine payroll audits to identify discrepancies and ensure compliance with local labor laws.
• Respond to employee payroll queries, clarifying payslips, deductions, adjustments, and tax-related questions.
• Track statutory compliance requirements, such as tax filings, PF/retirement contributions, ESI/social security, or other local mandates.

2. Insurance Administration Responsibilities:

• Manage employee insurance programs, including medical, life, disability, and corporate health policies.
• Handle enrolment, renewal, and termination of employees in various insurance schemes.
• Coordinate with insurance providers to ensure accurate premium calculations, policy updates, and coverage changes.
• Maintain updated insurance records, ensuring proper documentation for claims, beneficiary details, and coverage levels.
• Assist employees with filing insurance claims, ensuring timely submission and proper documentation.
• Conduct insurance orientation sessions for new hires to explain available benefits and enrolment processes.
• Monitor claim reimbursements and maintain communication between employees and insurers.
• Review insurance invoices and collaborate with Finance to ensure payments are processed correctly.
• Assist in evaluating insurance proposals during annual renewals or vendor negotiations.\

3. Additional HR Operations Duties:

• Employee onboarding & offboarding
• HRIS data management
• Policy implementation & compliance
• HR reporting and analytics
• Attendance & leave management
• Employee file management
• MIS (Management Information System) Database Management
• Maintain and update HR MIS databases with accurate employee information (personal details, job role, department, salary, leaves, assets, etc.).
• Create, update, and manage HR dashboards and reports for management review (attrition, headcount, attendance, payroll, hiring status, etc.).
• Ensure data accuracy and consistency across HRIS platforms, payroll systems, attendance systems, and internal databases.
• Retrieve, analyse, and compile HR data for decision-making, audits, and monthly/quarterly reporting.
• Track HR metrics such as employee lifecycle changes, manpower planning, benefits utilization, and compliance status.
• Coordinate with cross-functional teams (Payroll, Finance, Admin, IT, Recruitment) to ensure data synchronization.
• Maintain data confidentiality and compliance with organizational policies and data protection regulations.
• Identify system gaps and support automation projects to improve HR reporting efficiency.

4. Organizational Structure Management:

• Maintain and update the organization's structure, including hierarchy, departments, reporting lines, job levels, and functional groupings.
• Create and manage org charts for leadership visibility and workforce planning.
• Coordinate with department heads to update changes in reporting relationships or departmental restructuring.
• Ensure job titles, grades, and roles are aligned with organizational policies and HR frameworks.
• Support workforce planning by providing accurate data on manpower distribution, open positions, and future needs.
• Assist in role mapping and job evaluation to ensure clarity in responsibilities and alignment with compensation structures.
• Document structural changes related to promotions, transfers, reorganizations, mergers, or new department setups.
• Provide accurate structure data for payroll, performance management, budgeting, and compliance.