Job
Description
Job Overview: The HR Executive will support the HR department in a variety of functions, ensuring smooth and efficient HR operations. This role involves handling in recruitment, employee relations, training & development, performance management, succession planning, organizational development activities, compliance, and other core HR activities. Key Responsibilities: Recruitment & Onboarding : Assist in the end-to-end recruitment process, including sourcing, screening, shortlisting candidates, and scheduling interviews. Prepare and manage offer letters, employment contracts, and other documentation related to recruitment. Conduct onboarding for new hires, ensuring they are properly integrated into the organization. Employee Records Management : Maintain and update new hired and existing employees records in the system. Ensure the accuracy and confidentiality of employee data. Training Needs Assessment : Conduct regular assessments to identify training needs for employees at all levels. Collaborate with department heads and team leaders to identify training needs across various departments. Conduct surveys, interviews, and focus groups to determine skill gaps and development opportunities for employees. Training Program Design & Development : Manage overall designing and developing effective training programs, modules, workshops, and materials based on identified needs. Create training materials (manuals, e-learning modules, presentation slides) aligned with industry standards, safety protocols, and company policies. Ensure training content aligns with company goals, culture, and the learning preferences of employees. Partner with external vendors or subject-matter experts to design specialized training programs when necessary. Training Delivery & Facilitation : Facilitate and deliver training sessions, workshops, and seminars for employees on various topics (soft skills, leadership development, technical skills, compliance, functional skills etc) if so required. Use a variety of training methods, including e-learning, instructor-led sessions, on-the-job training and open house communication platforms. Ensure all employees are trained in safety, quality standards, machinery operation, compliance, and soft skills. Evaluate and modify training methods and content to ensure they remain effective and relevant. Performance Monitoring & Evaluation : Track the effectiveness of training programs through feedback surveys, quizzes, and performance assessments. Analyse post-training data to measure learning outcomes, knowledge retention, and employee performance improvements. Provide recommendations for continuous improvement in training programs based on feedback and results. Employee Development & Coaching : Support individual employee development plans by offering personalized coaching and mentoring. Identify high-potential employees and assist in their development through tailored training interventions. 8. Compliance and Safety Training: o Ensure that all training programs comply with legal regulations, safety standards, and company policies. o Coordinate and deliver safety-related training, such as personal safety, machine safety, and emergency response. o Maintain records of training activities for audit purposes. Training Administration : Manage training schedules, logistics, and resources (room bookings, materials, online platforms). Maintain accurate records of training sessions, attendance, and certifications. Ensure compliance with company policies and regulations during training activities. Learning & Development Reporting : Prepare reports on training activities, attendance, feedback, and outcomes for senior management and HR teams. Maintain an updated database of all employee training records and certifications. 11. Continuous Learning & Development : Stay up to date with the latest trends, tools, and best practices in training and development. Attend professional development workshops or conferences to enhance personal knowledge and skills. Performance Appraisal Process : Assist in the planning and execution of annual and quarterly performance appraisal cycles. Coordinate with departments to ensure timely completion of performance evaluations for employees. Provide administrative support in tracking progress and completion of performance reviews. Goal Setting & Alignment : Work with managers and team leads to help set SMART goals for employees that align with organizational objectives. Ensure that employee goals are clearly defined, measurable, and consistently aligned with the company’s vision and strategy. Support managers in reviewing and updating goals periodically to ensure they remain relevant. Continuous Feedback & Coaching : Facilitate the continuous feedback process between managers and employees to ensure regular communication on performance. Assist in developing feedback mechanisms and provide guidance on delivering constructive feedback. Encourage coaching and mentoring initiatives to improve individual performance and skill development. Performance Improvement Plans (PIP) : Assist in identifying employees who are underperforming and collaborate with managers to develop appropriate performance improvement plans. Track the progress of employees on PIPs and ensure that follow-up actions are taken to address performance gaps. Provide support to managers during the coaching process to ensure performance issues are managed effectively. Data Analysis & Reporting : Collect, analyse, and interpret performance data to identify trends, patterns, and areas for improvement. Prepare and present performance management reports for HR leadership and department heads. Assist in creating dashboards or other performance metrics tools to track the effectiveness of the performance management system. Employee Rewards & Recognition : Collaborate with respective teams to identify training or development needs based on performance data. Assist in recognizing and rewarding top performers and contribute to initiatives that foster employee motivation and engagement. Ensure that recognition and rewards are aligned with the performance management system. Policy & Process Improvement : Contribute to the review and refinement of performance management policies, ensuring they are fair, transparent, and aligned with best practices. Help streamline performance management processes to ensure efficiency and ease of use for both managers and employees. Keep abreast of industry trends and best practices in performance management and propose improvements accordingly. 19. Employee Relations & Engagement : o Act as a point of contact for employees regarding HR-related queries and concerns. o Assist in organizing employee engagement activities, team-building events, and recognition programs. o Address employee grievances and support conflict resolution processes. 20. Compliance & Policies : o Ensure adherence to labour laws, company policies, and industry regulations. o Assist in the preparation and implementation of HR policies and procedures. o Maintain up-to-date knowledge of HR best practices and compliance regulations. 21. HR Reporting & Documentation : o Prepare HR reports and analyse trends in various HR functions like attendance, turnover, and performance. o Maintain proper documentation for audits and compliance purposes. Key Skills & Qualifications: Master's degree in Human Resources, Business Administration, or related field. 4-5 years of experience in HR or related roles (preferably in core HR functions). Strong knowledge of HR best practices, employment laws, and regulations. Proficient in MS Office (Word, Excel, PowerPoint) and HRIS software. Strong organizational and time-management skills. Excellent communication skills (verbal and written). Ability to handle sensitive information with discretion and confidentiality. Strong understanding of adult learning principles and training methods. Ability to assess and measure training effectiveness. Desired Attributes: Proactive, detail-oriented, and capable of managing multiple tasks. Strong interpersonal skills with a positive attitude and a team-oriented approach. Problem-solving ability and conflict resolution skills. Discretion and integrity in handling confidential employee data. Job Types: Full-time, Permanent Pay: Up to ₹500,000.00 per year Benefits: Cell phone reimbursement Food provided Health insurance Life insurance Provident Fund Schedule: Day shift Fixed shift Supplemental Pay: Yearly bonus Language: English (Required) Work Location: In person Application Deadline: 10/06/2025 Expected Start Date: 01/07/2025
