Assistant Manager - Finance & Accounts

A. Core Accounting & Bookkeeping

Daily Accounting Operations

• Record, validate, and maintain all day-to-day accounting entries in Tally ERP/Tally Prime.
• Handle journal entries, contra entries, purchase entries, sales entries, payment entries, and receipts for all real estate projects.
• Allocate expenses project-wise, tower-wise, block-wise, or phase-wise based on the BOQ/BOM.
• Maintain accurate ledgers for customers, vendors, employees, petty cash, and statutory accounts.
• Verify supporting documents (invoices, delivery challans, POs, service agreements).

Ledger Maintenance

• Perform ledger scrutiny for every account to ensure correctness, completeness, and reconciliation.
• Identify posting errors, double entries, and mismatches and resolve them proactively.

B. Accounts Payable (AP) – Vendor & Contractor Management

Vendor Management

• Validate vendor invoices as per PO, work order, service agreement, and measurement sheets.
• Deduct TDS, GST applicability, and statutory checks before processing payment.
• Maintain vendor ageing, outstanding list, and payment cycle priority.
• Coordinate with the procurement and projects team for invoice approvals.

Contractor Billing

• Review civil contractor RA bills and MEP/service contractor invoices with quantity verification.
• Validate project progress as per work completion before releasing payments.
• Maintain retention, mobilization advance, SD (security deposit), and warranty tracking.

C. Accounts Receivable (AR) – Customer Billing & Collection (Real Estate Specific)

Customer Invoice Management

• Prepare customer invoices based on construction milestones as per agreement and RERA guidelines.
• Update receipt entries for customer payments (NEFT/RTGS/IMPS/Cheque/DD).
• Coordinate with CRM & Sales teams for customer dues, demand letters, NOCs, and payment follow-ups.

Receivables Reconciliation

• Maintain customer outstanding report, project-wise and tower-wise.
• Allocate payments correctly against invoices and avoid unadjusted balances.
• Support in registration documentation (payment clearance, NOC, ledger extraction).

D. Statutory Compliance – GST, TDS, PF/ESI Coordination

GST Compliance

• Prepare and file GST monthly returns (GSTR-1, GSTR-3B) accurately.
• Reconcile GSTR-2B with purchase ledgers and ensure ITC (Input Tax Credit) accuracy.
• Track RCM entries (if applicable) and maintain RCM liability.
• Maintain GST audit files, invoices, HSN codes, and e-invoicing readiness.

TDS Compliance

• Calculate and deduct TDS as per IT Act for:
• Contractor payments
• Professional fees
• Rent
• Commissions
• Commission/consulting fees
• File quarterly TDS returns, download Form 16A/26Q, and resolve TDS mismatches.
• Track TDS receivables and ensure vendor TDS compliance.

E. Financial Reporting & Statements

Monthly Closure

• Prepare monthly Trial Balance, Profit & Loss Statement, and Balance Sheet schedules.
• Record provisions, accruals, prepaid expenses, and depreciation entries.
• Ensure zero mismatch in ledgers and system-generated reports.

Financial Analysis

• Prepare management MIS with:
• Revenue recognition
• Collection summary
• Project-wise expenditure
• Cash flow utilization
• Budget vs Actual comparison

Project Costing & Cash Flow

• Maintain real estate project cash flow (inflow vs outflow).
• Update cost-to-complete reports and project profitability estimates.
• Support CFO in financial forecasting and budgeting.

F. Bank & Cash Management

Bank Operations

• Perform daily Bank Reconciliation for all accounts.
• Track customer refunds, vendor payments, loan EMIs, interest charges, service charges.
• Coordinate with bank RM for financial queries, statements, and approvals.

Cash Management

• Maintain office petty cash, handle reimbursements, and update cash book.
• Ensure all cash transactions follow company policy and control systems.

G. Audit Support – Internal & Statutory

• Prepare audit schedules, ledgers, agreements, invoices, and statutory registers.
• Resolve audit observations and ensure timely closure of remarks.
• Maintain annual financial documentation for statutory audit.

H. Real Estate–Specific Finance Activities

RERA Compliance Support

• Assist in preparing RERA finance-related documentation.
• Maintain project-wise receipts, payment schedules, and expenditure details.

Legal Coordination

• Coordinate for sale deed value clearance, due payments, and NOC status.
• Provide customer ledger details for registration purposes.

Inter-Department Collaboration

• Work closely with:
• CRM for collections
• Sales for booking and cancellations
• Projects for bill certification
• Procurement for vendor bills
• Legal for agreement-related financial documents

III. REQUIRED SKILLS & COMPETENCIES

Technical Skills

• Proficient in Tally ERP / Tally Prime
• In-depth knowledge of GST, TDS, ITC reconciliation, tax filings
• Strong understanding of Financial Statements:
• Balance Sheet
• Profit & Loss
• Trial Balance
• Cash Flow
• Advanced Excel skills (Pivot, VLOOKUP, SUMIF, Data Validation)
• Knowledge of real estate accounting practices
• Familiarity with RERA norms (preferred)

Behavioural Competencies

• Strong analytical and numerical ability
• High accuracy & attention to detail
• Good communication & interpersonal skills
• Problem-solving mindset
• Integrity and confidentiality
• Ability to work under strict timelines
• Coordination across multiple departments

IV. QUALIFICATIONS & EXPERIENCE

Educational Background

Mandatory (Any One):

• CA Inter / CA Pursuing
• CMA Inter / CMA Pursuing
• ICWA Inter / ICWA Pursuing

Preferred Add-ons:

• B. Com / M. Com / BBA Finance / MBA Finance

Experience Required

• 3 to 6 years of experience in Accounts & Finance
• Must have worked in Real Estate / Construction / Infrastructure
• Strong experience in GST, TDS, Tally & financial reporting is mandatory

VI. REPORTING & WORK RELATIONSHIPS

Internal Interaction

• CFO
• Manager – Accounts & Finance
• Sales Team
• CRM Team
• Legal Team
• Projects Team
• HR & Admin
• Procurement

External Interaction

• Statutory Auditors
• Internal Auditors
• Bank Relationship Managers
• Consultants
• Vendors & Contractors

Job Types: Full-time, Permanent

Pay: ₹500,000.00 - ₹1,000,000.00 per year

Benefits:

• Health insurance
• Paid sick time
• Provident Fund

Work Location: In person