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Assistant Finance Manager

Assistant Finance Manager

Qinecsa Solutions

10 years

0 Lacs

Mysuru Karnataka India

Posted:1 day ago| Platform:

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Skills Required

finance reports oracle processing initiation recording management compliance reporting audit support transactions netsuite data development procurement service resolve drive standardization efficiency controls report coordination audits monitoring regulations strategies metrics risk payments updating integrity documentation communication contracts flow accounting

Work Mode

Remote

Job Type

Full Time

Job Description

Job Title: Assistant Manager – Procure to Pay (P2P) Process

Location:

Mysore – Remote

Experience:

Minimum 7~10 years

Industry:

ITES

Reports To:

P2P Finance Operations Manager

Job Summary

We are seeking a highly motivated and experienced Assistant Manager

– Procure to Pay (P2P) Process

professional to lead and optimize the end-to-end P2P cycle. The ideal candidate will have at least 7 years of experience in P2P operations and a strong working knowledge of

Oracle NetSuite

. He/She will be responsible for ensuring timely Invoice processing, Payment Initiation, Transaction Recording, Vendor Management, Process improvement, Compliance, Reporting, Audit, cross-functional collaboration.

Key Responsibilities

Manage the entire Procure to Pay across multiple entities andmultiple Geographies including Invoice processing, Payment Initiation, Transaction Recording, Vendor Management and cash application.

Lead and support daily P2P operations ensuring accuracy and timeliness of transactions.

Utilize Oracle NetSuite as per detailed JD to maintain and analyse vendor account data, generate reports, and streamline workflows.

Partner with Business Development, HR, and Vendor, Procurement Service teams to resolve issues.

Drive process standardization and continuous improvement initiatives to increase efficiency and reduce cycle times.

Ensure compliance with internal controls, policies, and procedures.

Monitor and report key performance indicators (KPIs) related to P2P process – AP aging, vendor dispute resolution and coordination with internal and external teams, etc.

Interact with team members; act as a subject matter expert (SME) on P2P processes and Oracle NetSuite functionalities.

Participate in audits and support internal/external audit requirements.

Managing / Overseeing the procurement process from requisition to payment.

Ensuring timely and accurate processing of invoices.

Coordinating with suppliers and internal teams to resolve any discrepancies.

Monitoring compliance with procurement policies and financial regulations.

Maintaining accurate records of transactions and audits.

Oversee the end-to-end Procure-to-Pay process

Develop and implement P2P strategies and policies

Manage vendor relationships and contract compliance

Ensure timely and accurate processing of purchase orders and invoices

Monitor and report on P2P performance metrics

Collaborate with cross-functional teams to improve processes

Ensure compliance with internal controls and regulatory requirements

Support NetSuite system upgrades, customisation

Identify and implement process improvements

Manage P2P-related audits and risk assessments

Resolve escalated issues related to procurement and payments

Prepare P2P related audit schedules for internal and external audits, including statutory audits.

Accounts Payable Support:

Assisting with applying vendor payments paid to the corresponding invoices in NetSuite.
Helping to reconcile vendor accounts and resolve simple discrepancies.
Supporting the Payments/Treasury team by providing information or sending out standard reminders.
Maintaining and updating vendor records in NetSuite with accurate payment information.

Data Management and Reporting:

Performing data entry and maintaining data integrity within the P2P modules in NetSuite.
Running basic reports in NetSuite related to Purchase orders, Purchase invoices, or vendor balances.
Assisting with organizing and filing documentation related to P2P transactions.
Communication:

Communicating with customers regarding basic order and invoice queries (under supervision).
Liaising with internal teams (Procurement, HR, IT, Legal, Business Development, Contracts and proposal team) to ensure smooth P2P flow.

Key Skills and Knowledge (often developed in an entry-level role):

Familiarity with basic accounting principles, particularly accounts receivable.
Proficiency in data entry and attention to detail.
Basic understanding of the Procure-to-Pay process steps.
Ability to navigate and perform basic tasks within NetSuite.
Good communication and organizational skills.

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Qinecsa Solutions

Pharmaceutical Manufacturing

London England

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