Senior Proposal Writer

Role Snapshot

• Title:

  Senior Proposal Writer — HHS

• Work Hours:

  Must overlap with

  US time zones (EST/CST)

• Type:

  Full-time

• Reports to:

  Manager – Presales / Proposal Management

• Start:

  [ASAP / within 30 days]

Must-Have Experience (Knockout if missing)

• 6–10+ years

  proposal writing for

  U.S. State/Local HHS

  programs (e.g.,

  Medicaid/MMIS, Child Welfare/Child Support, Public Health, SNAP/TANF

  ).
• Demonstrated ownership of

  RFP-compliant narratives

  (exec summary, technical/management approach, staffing plans, past performance, resumes).

• Compliance matrix

  creation and section traceability.

• Shipley/APMP

  knowledge (APMP Foundation or above preferred).
• Experience leading

  Pink/Red/Gold

  reviews and incorporating feedback under tight deadlines.
• Advanced

  MS Word

  formatting; strong PowerPoint; SharePoint/Teams collaboration.
• Willingness to provide

  2–3 redacted writing samples

  .

Good-to-Have

• Familiarity with

  MITA, CMS/T-MSIS, HITRUST/PHI

  considerations.
• Exposure to

  Cloud/DevOps, Interoperability, Data & Analytics, Cybersecurity

  narratives.
• Portal experience (e.g.,

  Bonfire, Periscope/BidSync, Ariba, Jaggaer, BidNet

  ).
• Canva/Visio/Figma for quick diagrams.

Day-to-Day

• Lead end-to-end content development, ensure compliance, craft

  win themes/discriminators

  , and coordinate SMEs and reviews.
• Curate reusable content (boilerplates, case studies, resumes, graphics) per

  CMMI L3 / ISO 9001 & 27001

  practices.

About the Role

Senior Proposal Writer

What You’ll Do

• Own the narrative:

  Lead solution storytelling and write high-scoring executive summaries, technical/management approaches, staffing plans, past performance, resumes, and QA/compliance sections.

• RFP compliance:

  Build and maintain

  compliance matrices

  , templates, and outlines; ensure every requirement is addressed with traceability to the RFP.

• Win strategy & themes:

  Partner with sales, delivery SMEs, and leadership to craft

  win themes, discriminators, and value propositions

  aligned to HHS program priorities (outcomes, interoperability, modularity, security, equity).

• Interview & synthesize:

  Run SME interviews, extract technical details (architecture, tools, processes), and convert into clear, evaluable responses.

• Color team leadership:

  Plan and facilitate

  Pink/Red/Gold

  reviews; incorporate feedback and de-risk gaps ahead of submission.

• Reusable content library:

  Curate/update the content library (boilerplates, case studies, resumes, graphics, process assets) using version control and metadata best practices.

• Graphics & visuals:

  Create or brief

  diagrams, process flows, timelines, and org charts

  that strengthen evaluation scores (you’ll have design support as needed).

• Schedule & governance:

  Drive the proposal calendar, stand-ups, actions, and quality gates to meet hard deadlines across

  Bonfire/Ariba/Esourcing/Periscope/ProcureAZ/Teams/SharePoint

  portals.

• Quality management:

  Apply

  Shipley/APMP

  best practices, My3Tech’s

  CMMI L3 / ISO 9001 & 27001

  processes, and internal checklists for accuracy, clarity, and consistency.

• Market intel:

  Track opportunity trends across

  HHS programs

  , understand evaluation criteria, and recommend bid/no-bid inputs based on risks and differentiators.

What You’ll Bring

• Experience:

  6–10+ years in proposal writing for

  U.S. State/Local HHS

  technology programs (services, solutions, and/or staff augmentation).

• Domain fluency:

  Hands-on writing for

  Medicaid/MMIS

  ,

  Child Welfare/Child Support

  ,

  Public Health

  ,

  Eligibility/Enrollment

  ,

  SNAP/TANF

  ,

  Interoperability

  ,

  Data & Analytics

  ,

  Cloud/DevOps

  ,

  Cybersecurity

  , and

  PMO/Agile

  topics.

• Methodologies:

  Strong grasp of

  Shipley

  or

  APMP

  frameworks; able to drive compliance and scoring.

• Writing excellence:

  Proven track record producing

  clear, evaluable, and persuasive

  responses; mastery of active voice, section structuring, and evaluation-friendly formatting.

• Process discipline:

  Comfortable working through

  compressed timelines

  , multiple stakeholders, and version control.

• Tools:

  MS Word (advanced formatting), PowerPoint, Excel, SharePoint/Teams; familiarity with

  GovWin/Bonfire/Periscope/BidSync

  portals; exposure to

  proposal automation/knowledge base

  tools is a plus.

• Collaboration:

  Strong facilitation, interviewing, and feedback incorporation skills; confident presenting to leadership.

• Education/Certs:

  Bachelor’s degree required;

  APMP-Foundation/Practitioner

  preferred.

Nice-to-Have

• Experience writing

  pricing narratives

  , assumptions, and risk registers (no costing required).
• Exposure to

  modular modernization

  ,

  MITA

  ,

  HITRUST/PHI

  ,

  CMS/T-MSIS

  standards.
• Basic familiarity with

  Canva/Visio/Figma

  for quick diagrams.