453 Mom Jobs - Page 10

What is the Role About? The Executive Assistant to founders provides executive, administrative, and development support to the Executive team. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the founders (CEO, COO, CPO And CTO).The Executive Assistant serves as a liaison to the Board of Directors and senior management teams. What you'll do :- Assists with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments and other administration related activities. Communicates with the general staff on the C-suite behalf and coordinates logistics with high-level meetings both internally and externally. Coordinates meetings and strategic activities with the SLT, The Management Team (TMG), and members of PRB staff. (See Management Support.) Assistant in booking for travel, meeting rooms Plays a role in Accounting/bookkeeping Maintain Client relations Design and maintain a filing system Organize meetings Keep records and tracks of meetings Arrange travel plans and plan events Prepare reports as per requirements Processing expense reports Take minutes of the meetings. What you'll bring :- Bachelors degree or equivalent experience with any domain Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail. 3-4 years of experience in the domain. Strong interpersonal skills and the ability to build relationships with stakeholders. Should be flexible in terms of time and ability to manage across India and US time Multi-tasking Proficiency in Windows, including MS Word, EXCEL and PowerPoint; data management systems and Calendar management. Ability to work independently and with professional discretion. Excellent writing, editing, grammatical, organizational, and research skills. Ability to work with a broad range of people. Excellent management, time-management, and problem-solving skills. Communication skills : Executive assistants often serve as a gatekeeper, deciding which messages and which visitors or callers need to go directly to their employer and which need to be redirected or handled in some other way. This involves the ability to quickly glean information from those demanding time from their boss. Time management : Anyone managing another person’s time, as executive assistants often do for their bosses, also need to be good at managing their own time. Trustworthiness : Executive assistants often have access to sensitive information, and the executives they work for need to trust them fully in order for them to be as efficient as possible at their jobs. Multitasking: Executive assistants are regularly handling more than one task at a time while keeping tabs on their bosses’ schedules and keeping them on track.

Key Accountabilities Domestic & Foreign travel arrangements, Guest House bookings and coordination. Arranging VC (Video Conference) & AC (Audio Conference) Room for Meetings. Management of Expense Vouchers of department employees. Visitor Management. Assisting the Dept. head in his day to day tasks. Scheduling meetings internally as well as external. Coordinating between the various departments and the Head for daily reports, follow ups needed by him. Keeping inventory of office stationary etc. Maintaining various MIS reports Help staff with Visiting Cards printing Required Experience Minimum 3-4 years of experience of working as Executive Assistant to Department Head Education & Preferred Qualifications Graduate Core Competencies Good communication skills Understanding of Microsoft Office Strong service orientation

Role & responsibilities Provide high-level administrative support to the MD, including managing calendars, scheduling meetings, and handling correspondence. Take dictation and transliterate accurately in shorthand and type professional letters, memos, and reports. Organize and maintain confidential documents and files. Coordinate travel and accommodation arrangements, especially for shipyard visits or defense-related meetings. Follow up on pending matters with internal departments and external stakeholders. Prepare and compile presentations, proposals, and reports for Ministry of Defence and Navy officials. Handle all logistics and documentation required for meetings with naval authorities or shipyard teams. Maintain records of shipbuilding and repair projects, and prepare status summaries for MDs review. Serve as a point of contact between the MD and clients, shipyards, naval officers, vendors, and government officials. Assist in preparing minutes of meetings and ensure timely follow-ups and action tracking. Ensure confidentiality and discretion in handling sensitive company and defense-related matters.

Role Summary : We are seeking a highly organized, proactive, and trustworthy Executive Assistant (EA) to provide high-level support to our Chief Financial Officer (CFO). This role requires exceptional attention to detail, strong communication skills, and the ability to manage a wide variety of administrative and strategic tasks in a dynamic, fast-paced environment. Roles and responsibilities: Manage and maintain the CFOs calendar, including scheduling meetings, appointments, and travel arrangements. Prepare and organize internal and external meetings, including agendas, minutes, and follow-ups. Handle confidential information with discretion and professionalism. Draft, review, and manage correspondence and presentations on behalf of the CFO. Assist with financial and strategic projects, tracking milestones and deadlines. Coordinate cross-functional communication between finance and other departments. Conduct research, compile data, and prepare reports for the CFO as needed. Serve as a point of contact between the CFO and internal/external stakeholders. Support board meeting preparations and documentation when required. Build strong working relationships across all levels of the organization. Anticipate the needs of the CFO and take initiative to ensure seamless daily operations. Organize and maintain electronic and paper files in compliance with corporate policies. Assist in budget tracking, expense reporting, and invoice processing for the CFOs office.

An EA provides essential administrative and operational support to senior-level executives, managing their schedules, communications, and various administrative tasks. Candidate should be good in Microsoft excel

Role & responsibilities ' Manage emails, information, and other communications; answer where possible highlight and prioritize those that need MD/JMD attention. Plan and maintain MDs /JMD calendar and recurring tasks, arrange appointments, organise and set agendas and action points for all his meetings. Calendar Management: Effectively managing the MDs /JMD schedule, including arranging appointments, meetings, and travel plans. This involves coordinating with internal and external stakeholders to ensure optimal use of the MDs time. Meeting Coordination: Planning and organizing meeting agenda, including preparing agendas, taking minutes, and ensuring follow-up actions are communicated and executed. Travel Arrangements: Coordinating domestic and international travel logistics for the MD, including transportation, accommodation, and itinerary planning. Project Support: Assisting the MD /JMD in various projects by conducting research, compiling data, and providing administrative support to ensure project milestones are met. Relationship Management: Building and maintaining positive relationships with key stakeholders, both internally and externally. This involves effective communication and representing the MD professionally. Communication Handling: Acting as a primary point of contact between the MD /JMD and internal/external parties. This includes screening and managing emails, calls, and other forms of communication, responding on behalf of the MD when necessary. Good in handling social media accounts (LinkedIn, Facebook, Instagram, Twitter and other) posting etc. All administrational works like vendor management, Bills processing, payments and negotiation with vendors and all outside parties to smooth function of organization. Prepare and maintain companys catalogue, product catalogues along with other necessary details. Manage branding partners (consultants) of the company for branding strategies, corporate gifts, banners, posters etc. Align the company around the brands direction, choices and tactics. Provide daily agenda (meeting schedules, etc.) to MD/JMD at the start of the day to help them plan their day. Receive meeting requests on behalf of MD/JMD and assign time slots accordingly. Manage and monitor all arrangements for the guests of MD/JMD Office, including gifts. Monitor market trends, research consumer markets and competitors activities. Oversee new and ongoing marketing and advertising activities. Preferred candidate profile Desired Qualifications Graduate in any field, MBA preferred Desired Experience 5+ years in similar role, preferably in Steel/ Manufacturing industry Functional Skills Experience in data analytics Proven track record of excellent time management Keen eye for detail Experience of interacting and working with all levels of management Excellent in Stakeholder Management and Communications

We are hiring for Executive Assistant for Head, with Leading product-based client in Faridabad. Exp - 5-7 Years Location - Faridabad 5 Days WFO Notice Period - Immediate Responsibilities - Provide comprehensive administrative support to executives, including calendar management, scheduling meetings, and coordinating travel arrangements. Prepare and edit correspondence, reports, presentations, and other documents as required. Manage incoming communications, including phone calls and emails, ensuring timely responses and appropriate follow-up. Conduct research and compile data for reports and presentations to assist in decision-making processes. Liaise with internal and external stakeholders to facilitate effective communication and collaboration. Supporting the Practice Head in managing and monitoring the commercial flow of Quotations, Purchase Orders (PO), and Invoices with clients for SAP-related projects. Tracking manpower across various projects. Timely renewal of Development Licenses Help PH in preparing SMR reports by collecting data from PMs. Monitoring, coordinating and support of Travel arrangements for SAP team members Prepare and provide Forecast data to accounting team.

Role: Executive Assistant Location: Hyderabad Duration: Full Time Mode: Work from Office - Raheja Mind Space ( Hitech City) Shift : US Shift - EST (NIGHT SHIFT) - 6:30 PM IST - 3:30 AM IST Job Description The right candidate will be able to manage multiple activities within tight timelines, communicate extremely well, deal diplomatically with people, and keep their composure under pressure. The position requires strong organizational and administrative skills. Qualifications: Experience in one or more of following is desirable Office adminstration, HR activities etc. Experience / deep interest in technology and willingness to learn Should like working in a fast-paced environment Proficiency in MS Office - Excel, Word, Powerpoint Extremely meticulous. Attention to detail is very critical Excellent verbal and documentation communication skills. Some scheduled travel is involved - exhibitions, employee meet, cutomer meet. Responsibilities: Business Coordination: Coordinate with various business units for updates, meetings, create agenda, measure effectiveness etc. Close interactions with Business Unit Leads for the operations and business profitability reports & meetings Work closely with the management team and help compiling various business reports. Assist in setting up additional companies and Offices registrations, certifications, working locations, diversity certifications, legal requirements, etc. Office & Operation Management including travel & office infrastructure arrangements etc. Assisting Prisedent Calendar Management Recording the Minutes of the Meetings and following up Preparation for the business meetings Gathering data to prepare for the meetings Travel arrangements Maintain confidentiality Write content for various publications and platforms. Diplomatic in dealing with others while upfront when communicating with Prisedent Assist in upholding the values and mission of the company Employee & Business Communication: Creating innovative and customized programs for enhancing relationship and business with staff and contractors Make efforts towards employer branding and high retention Various Contract administration & management e.g. with employees, clients, suppliers, etc. Communicate with various outside entities for the legal matters including attorneys Corporate communication Correspond with Clients, Consultants, Suppliers, or Internal Staff on behalf of Management

We are seeking a highly organized, proactive, and resourceful Personal Assistant (PA) to support our Director. The ideal candidate will manage a variety of administrative, organizational, and personal tasks to ensure the Directors time is effectively allocated and goals are efficiently achieved. Key Responsibilities: Manage and maintain the Directors calendar, including scheduling meetings, appointments, and travel arrangements. Prepare reports, presentations, correspondence, and meeting minutes on behalf of the Director. Screen and manage phone calls, emails, and other communications. Handle confidential information with discretion and maintain strict confidentiality at all times. Conduct research and compile data to support decision-making and strategic planning. Manage expenses, reimbursements, and other financial records for the Director. Assist with errands and tasks as needed to ensure smooth day-to-day operations. Qualifications: Proven experience as a Personal Assistant, Executive Assistant, or similar role supporting senior executives. Excellent organizational and time management skills. Outstanding communication and interpersonal abilities. High level of discretion and professionalism. Ability to multitask and work under pressure in a fast-paced environment. Bachelor"s degree preferred.

Job Description: We are seeking a highly organized and proactive Executive Assistant to support the CFO in managing daily operations efficiently. The ideal candidate will have 4-6 years of experience , strong communication and organizational skills , and the ability to handle confidential matters with discretion. Key Responsibilities: Managing the CFO's Schedule: Organize and maintain the CFOs calendar, schedule meetings, and optimize time management. Communication Handling: Act as the primary liaison between the CFO and internal/external stakeholders. Manage emails, calls, and correspondence. Meeting Coordination: Prepare agendas, take minutes, and track action items. Travel Arrangements: Plan and coordinate travel itineraries, accommodations, and logistics. Document Management: Organize confidential files, prepare reports, presentations, and other materials. Project Management: Assist in planning and executing strategic initiatives. Office Management: Oversee daily operations, including supplies and equipment management. Event Planning: Coordinate events, conferences, and key engagements. Financial Tasks: Handle expense reports, budgeting, and financial tracking for the CEO. Research and Analysis: Conduct research and provide insights to support decision-making. Key Qualifications: Education: Any Graduation required. Experience: 1-5 years in an Executive Assistant or similar role. Skills: Excellent Communication: Strong verbal and written skills. Organizational Abilities: Ability to multitask, prioritize, and manage time effectively. Tech-Savvy: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Discretion: Ability to handle confidential information with integrity.

Shorthand in English, Handling incoming and outgoing communication including phone calls, emails, correspondence executive's calendar, including appointments, meetings, and travel arrangements. Drafting and editing correspondence, memos and reports.

Managing schedules, appointments, and meetings. Handling correspondence and emails. preparing reports, presentations, and other documents Booking travel, accommodation, and transportation. Acting as a point of contact for the individual.

Manage Director’s calendar & meetings Manage information flow in a timely and accurate manner Ensuring periodic progress tracking Coordination with entire department & follow up with sales & tech team to track progress and ensure deadlines are met Required Candidate profile 2-5yrs + experience in the similar role Proficiency in MS office suit Effective communication, presentation & questioning skills Candidate will have strong project reporting skills & coordination Perks and benefits 5 days working Medical Insurance Gratuity

Manage executives calendars set up meetings Manage information flow Make travel and accommodation arrangements Take minutes during meetings Deal with scheduled & ad hoc workflow Organized, self-motivated and demonstrating strong follow-through

Kochartech is looking for a Personal Assistant to provide comprehensive administrative and personal support. You will be responsible for managing schedules, handling correspondence and assisting with various personal and professional tasks.

Key Responsibilities: • Calendar & Schedule Management: Maintain and coordinate complex executive calendars, including meetings, travel, and appointments . • Communication Management: Act as the first point of contact for executives, managing communications with internal and external stakeholders and ensuring timely responses. • Document Preparation & Management: Draft, edit, and proofread documents, presentations, and reports. Maintain records, files, and databases for the executive team. • Meeting Coordination: Organize and prepare for meetings, including scheduling, agenda preparation, note-taking, and follow-up on action items. • Travel & Logistics Coordination: Arrange and manage detailed travel itineraries, accommodations, and other logistical requirements for business travel. • Project Assistance: Support special projects, including market research, data analysis, and reporting on real estate trends. Track project timelines and coordinate with various departments as needed. • Client & Vendor Relations: Build and maintain positive relationships with clients, vendors, and partners. Coordinate with other departments to address client needs and ensure excellent service. • Expense Management: Process invoices, manage expense reports, and handle petty cash for executive-level activities. • Confidentiality & Discretion: Handle sensitive information with a high level of confidentiality and professionalism. Skills: • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). • Excellent organizational, time-management, and multitasking skills. • Strong verbal and written communication skills. • Detail-oriented with the ability to anticipate needs and prioritize tasks. • Problem-solving and critical-thinking abilities

B.Tech/B.E. (Civil) Job Description 1 Prepare Planning & Monitoring budget and assist HoS - P&M in collation/ finalization of other budgets such as CAPEX budget, project budget, departmental budget etc. 2 Assist HoS - P&M to capture relevant points discussed in project kick-off meeting and circulate MoM to all attendees 3 Prepare & modify project-wise WBS structure, mobilization plan & budget in consultation with key stakeholders and identify deviation, if any 4 Assist HoS - P&M in monitoring work project 5 Assist HoS - P&M in monitoring and compilation of MIS 6 Assist HoS - P&M in conducting risk evaluation, drafting mitigation strategy and maintaining status of risk events 7 Coordinate with the site team to prepare/ collate lessons learnt document Back

Responsibilities: * Coordinate meetings & events * Schedule appointments & travel arrangements * Manage executive calendar & communications * Prepare MOMs & reports * Ensure confidentiality at all times

Job Description: We are seeking for a skilled and proactive Administrative Manager to oversee the daily administrative operations of our facilities, ensuring smooth and efficient functioning while maintaining compliance with company policies and relevant regulations. This role is responsible for managing a variety of tasks to enhance both operational performance and employee satisfaction. The ideal candidate will have experience in facility management, employee engagement, contract negotiations, and budgeting. Key Responsibilities: Administrative Operations : Oversee daily administrative functions, ensuring adherence to company policies and guidelines. Facilities Management : Manage all aspects of facilities, including regular maintenance, safety protocols, and regulatory compliance to ensure smooth and safe operations. Budgeting and Financial Planning : Manage budgeting processes, track expenses, and align financial plans with overall organizational goals to maintain operational efficiency. Required Skills and Qualifications : - Proven experience in administrative management, operations management, facilities management, or a related field. - Strong knowledge of regulatory compliance, safety standards, and labor laws. - Excellent communication, negotiation, and interpersonal skills. - Experience in budgeting, financial planning, and cost management. - Strong leadership skills with the ability to manage teams and drive change. - Ability to plan, organize, and implement training programs effectively. - Analytical thinking and problem-solving skills to optimize operations and improve processes. - Ability to work in a fast-paced environment and handle multiple tasks simultaneously.

Description Seeking a professional to independently manage legal and corporate compliance, advise the Board on critical matters like incorporation and mergers, and ensure smooth conduct of board and committee meetings. The role involves drafting fiduciary documents, resolutions, and minutes in compliance with the Companies Act, filing statutory forms, maintaining registers, and liaising with other functions for seamless operations. Responsibilities Handling Legal and Corporate compliances independently Advising the Board on significant matters such as incorporation, mergers and equity allocation Conduct Board Meetings, General Meetings, Audit Committee meetings, etc. Prepare various drafts including notice, agenda notes for the Board / Committees of Directors, Directors Report, and other fiduciary documentation Draft various resolutions and minutes for various requirements in accordance with the provisions of the Companies Act, and rules there under File various statutory forms & returns with the Ministry of Corporate Affairs and other government agencies Maintain and record Statutory Registers as required under the Companies Act & Rules thereunder Collect disclosures, consents etc. required under the Company Law from Directors and submit them before Board Coordinate with other functions like Finance for smooth operations of the Company Other day-to-day secretarial work of the company such as the preparation of note sheets, drafting policies, Other duties as assigned. Eligibility Associate Member of The Institute of Company Secretary having minimum post qualification experience of 3 years. Hands-on experience and knowledge for drafting Contracts, Start-up/ Incubation Agreements, Non-Disclosure Agreements, and other requisite documentation Strong organization skills, attention to detail, the ability to balance multiple tasks in a fast-paced environment, and the ability to manage confidential information with discretion Demonstrated proficiency in Microsoft Word, Excel, and PowerPoint. Desired Eligibility Completed LLB Exposure with not-for-profit (Section-8 companies) Excellent written/verbal communication skills, strong interpersonal skills, and the ability to work independently and as a part of a team are a must. Travel As and when required, across the country for project execution and monitoring as well as for coordination with geographically distributed teams. Communication Submit a cover letter summarising your experience in relevant technologies and software along with a resume and the Latest passport-size photograph.

Manage executives calendars set up meetings Manage information flow Make travel and accommodation arrangements Take minutes during meetings

Key Responsibilities, Understanding the project concept and preparations, review/approval of drawing from cross functional team and Management to be done. Execution of electrical work, co-ordination with inter department streams and understanding and executing the projects requirement related to Electrical execution. Supervise Project execution from design stage to commissioning and qualifications stage. Preparation/review/approval of drawings related to projects. Conceptual clearances from Cross functional team/consultant, Finalization of project electrical scope, Basic engineering, detailed engineering, etc. Preparation of Back up work for budget preparation i.e. BOQ, Techno commercial comparison and sharing to department head as per requirement. Co-ordination with Scheduler, reporting authority for activity sequencing, project execution plan, procurement and related documentation. Co-ordination with cross functional teams, vendors, OEMs, consultants. Preparation and timely circulation of MOM, MIS reports to concern responsible and Management. Vendors site visits, Vendor development, vendor follow up and co-ordination with site teams, Finance, purchase and account department. Comply with company quality assurance procedure and assist in review of standards and procedure to promote a continues improvement. Type of Experience Preferred: Pharmaceuticals project experience is mandatory, knowledge of Electrical execution as per project planning. Knowledge of electrical load details, transformers, Diesel Generators, lighting, etc is required. Exposure to AutoCAD, MS office will be preferred. Knowledge of cost estimation will be preferred interested candidates share your CV On "rajeshthakor@aculife.co.in"

Responsibility Arranging a general or board meetings & preparing the minutes of meeting. Manage and maintain executives' schedules, including scheduling meetings, appointments, and travel arrangements. Prepare and edit correspondence, communications, presentations, and other documents. Answer and direct phone calls, and handle inquiries in a professional manner. Greet visitors and direct them to the appropriate department or personnel. Communicate with internal and external stakeholders on behalf of executives. Prepare reports, memos, letters, financial statements, and other documents Take dictation and minutes during meetings and distribute them accurately. Maintain records of decisions and ensure the follow-up of required actions. Qualifications: Education: Any Bachelors degree preferred. Experience: 3+ years of experience in a secretarial or administrative role. Experience in managing schedules, preparing documents, and coordinating meetings. Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent written and verbal communication skills. Strong organizational and multitasking abilities. Ability to work independently and as part of a team. High level of discretion and confidentiality.

ROLE: EA to the MD of a Logistics Company in B'lore. - Admin and Secretarial Support - Calender Management - Emails / Letters / Memo - Scheduling Appointments - Prepare documents, reports, presentations - Maintain files & records - Travel bookings Required Candidate profile - Experienced as an EA / Secretary - Good communication and interpersonal skills - Should be Ok to travel within Bangalore (Cab provided) to the various branches - MS-Office / Writing skills

KEY RESPONSIBILITIES Assist in planning and executing residential construction projects, from conceptualisation to completion. Serve as the primary point of contact for project stakeholders, ensuring effective communication and collaboration. Develop and maintain project schedules using Microsoft Project (MSP), ensuring all timelines are met and adjusting as necessary. Prepare and manage Bar Bending Schedules (BBS) to ensure efficient material usage and construction timelines Maintain accurate project documentation, including plans, permits, contracts, and change orders. Generate reports for project status, budget, and timelines to present to senior management and stakeholders. Monitor construction activities to ensure compliance with design specifications, safety standards, and quality control measures. Coordinate with architects, engineers, contractors, and subcontractors to facilitate smooth project execution. Facilitate meetings to review progress, address challenges, and align teams on objectives. Track project costs and assist in the preparation of invoices for clients and subcontractors.