453 Mom Jobs - Page 9

Job Purpose Work as an Executive Assistant to senior stakeholders for a bank Assist in Meeting Management, Travel Management, Expense Management and Other Admin Support Key Responsibilities Calendar & Meeting Management Coordinating with attendees on meetings and managing meeting calendars Following up and scheduling finalized meetings, liaising with stakeholders Organizing transportation and taking meeting notes for online meetings Liaising with stakeholders Travel Management Flight scheduling & bookings, and hotel reservations Organizing airport transfers and restaurant reservations Expense Management Processing invoices, refunds, and reimbursements through ERP platforms Coordinating with stakeholders for approvals Handling credit card settlements and managing online purchases Other Admin Support Documenting processes based on preferences and priorities Collating reports and entering data into the ERP systems Other day-to-day Operational support Key Competencies Graduate/ post-graduation or equiv. qualification 1-4 years of experience as executive assistant Excellent written and spoken communication skills with experience in client relationship management Should be able to work independently with minimal guidance as the job requires working with senior leadership team at the clients end Should be well versed with MS Office suite specially Outlook, Microsoft Excel, Power Point, Word, etc. Experience ERP tool like Workday, NetSuit, MS Dynamics, etc. Working knowledge of travel and expense management

Job Description: We are seeking for a skilled and proactive Administrative Manager to oversee the daily administrative operations of our facilities, ensuring smooth and efficient functioning while maintaining compliance with company policies and relevant regulations. This role is responsible for managing a variety of tasks to enhance both operational performance and employee satisfaction. The ideal candidate will have experience in facility management, employee engagement, contract negotiations, and budgeting. Key Responsibilities: Administrative Operations : Oversee daily administrative functions, ensuring adherence to company policies and guidelines. Facilities Management : Manage all aspects of facilities, including regular maintenance, safety protocols, and regulatory compliance to ensure smooth and safe operations. Required Skills and Qualifications : - Proven experience in administrative management, operations management, facilities management, or a related field. - Strong knowledge of regulatory compliance, safety standards, and labor laws. - Excellent communication, negotiation, and interpersonal skills. - Experience in budgeting, financial planning, and cost management. - Strong leadership skills with the ability to manage teams and drive change. - Ability to plan, organize, and implement training programs effectively. - Analytical thinking and problem-solving skills to optimize operations and improve processes. - Ability to work in a fast-paced environment and handle multiple tasks simultaneously.

# Manage schedules, calendars & communication, Project Coordination. # Travel Arrangements, Scheduling of meetings, MOM Office communication, Expense management. # Make travel and accommodation arrangements # Submit expenses & weekly reports Required Candidate profile # Graduate. Male candidate can apply. # Worked with Top Management. # Excellent Oral & Written communication skills Please share resume at roma@stenohouse.com or whatsapp at 9871176333

Job Title: Executive Assistant to Director / Senior Management Industry: Footwear Manufacturing / Retail Location: Gurgaon & Bahadurgarh Experience Required: 3-7 Years Salary: As per industry standards (Negotiable) Interview Mode: Face-to-Face Only No. of Positions: 4 (1 Male & 3 Female) Company Overview A leading Indian footwear brand with a strong footprint across domestic markets, known for innovation, style, and quality. The company operates a modern manufacturing setup and is rapidly scaling its presence with a customer-first approach. Job Overview We are hiring Executive Assistants to support the leadership team in daily coordination, planning, and confidential communication. The role requires strong organizational skills, professionalism, and the ability to handle sensitive tasks efficiently. Key Responsibilities Manage daily calendar, appointments, and meeting schedules Coordinate travel arrangements, logistics, and accommodations Prepare business correspondence, reports, presentations, and emails Support Director and senior leadership with confidential administrative tasks Follow up on ongoing projects and ensure timely closures Communicate and coordinate across departments and external stakeholders Assist in organizing review meetings, documentation, and follow-ups Ensure professionalism and discretion in all communications Candidate Requirements Graduate or Postgraduate in any discipline 37 years of relevant experience as an Executive Assistant Strong communication skills in English (written and verbal) Proficient in MS Office (Excel, PowerPoint, Outlook) Must be well-organized, dependable, and capable of multitasking Willing to work from both Gurgaon and Bahadurgarh locations (as needed) Must be available for face-to-face interview only Interested Candidates send resume at hr4akv@gmail.com

Role & responsibilities Manage scheduling for company executive(s) Draft, review and send communications on behalf of company executive(s) Organize and prepare for meetings, including gathering documents and attending to logistics of meetings. Prepare various reports and presentation for the management. Answer and respond to phone calls, communicate messages and information to the executive. Prioritize emails and respond when necessary. Coordinate travel arrangements Maintain various records and documents for company executive. Preferred candidate profile Excellent communication skills (Verbal as well as written). Well-versed with MS-office (Excel, Word, PPT etc). Should be presentable, pro-active and go-getter.

Job Title: Personal Assistant Report Collection & Administrative Support Department: Executive Office / Administration Reporting To: Senior Management Location: Surat Corporate Office Work Type: Full-Time | On-Site Job Overview: We are looking for a sharp, responsible, and resourceful Personal Assistant to support the Business Head and senior management in daily operations, report management, office coordination, and administrative follow-ups. The role requires exceptional organizational skills, communication clarity, and a proactive attitude to handle local and interdepartmental tasks under the direct guidance of the management. Key Responsibilities: 1. Executive Communication & Schedule Management Manage the daily calendar and scheduling for the Senior Management, including internal and external meetings. Handle all incoming and outgoing calls, emails, and correspondence with clarity, urgency, and confidentiality. Track pending communications and follow-ups with vendors, clients, and internal departments. Act as the first point of contact for management-related communication. 2. Report Collection, Coordination & Analysis Collect reports from key business verticals: Software Development Project Execution Animation & Multimedia Scaffold Contract Management Business Development Graphic & Design Consolidate data into structured formats, check for completeness and accuracy. Summarize findings into crisp PowerPoint presentations and Excel reports for management reviews. Follow up with departments for delayed or missing reports and maintain report submission logs. 3. Document & Records Management File, scan, label, and organize important documents including Work Orders, Agreements, Completion Certificates, and Client Approvals. Maintain cloud-based and local digital document folders with proper version control. Ensure secure storage and easy retrieval of records as per management requirements. 4. Office Monitoring & Activity Reporting Monitor live CCTV footage and track staff attendance, idle hours, and discipline. Review employee activity through desktop software (e.g., screen usage, application logs) and prepare detailed productivity reports. Escalate any suspicious or concerning activities with documented evidence to the Business Head. Present weekly monitoring reports with observations and improvement suggestions. 5. Drafting & Professional Communication Draft high-quality emails, letters, notices, proposals, commercials, and internal memos. Assist in editing, proofreading, and formatting documents for client communication or submission. Maintain a communication log and ensure all drafts are approved before release. 6. Travel & Expense Management Arrange travel bookings (flights, trains, cabs), hotel stays, and local transport for company staff. Maintain a master log of employee travel plans and expense claims. Collect, verify, and process bills in coordination with the accounts department for reimbursement and reporting. 7. Local Office & Administrative Management Oversee day-to-day office operational needs including housekeeping, office supplies, stationary, and courier services. Coordinate with vendors, maintenance staff, and admin service providers under management instructions. Assist in organizing in-house meetings, guest arrangements, and small events. Follow up on local purchases, repairs, and minor infrastructure arrangements with accountability. 8. Management Assistance on Assigned Tasks Actively participate in any new administrative or operational tasks assigned by the Business Head. Provide timely updates and status reports on delegated activities. Work closely with other departments to execute cross-functional tasks effectively. Required Skills & Competencies: Excellent communication (English and Hindi) verbal and written. Strong command over MS Excel, PowerPoint, Word, and email drafting. High sense of responsibility, time management, and attention to detail. Ability to multitask and prioritize tasks independently under pressure. Disciplined, honest, and able to maintain confidentiality. Education & Experience: Graduate in Administration, Commerce, or any discipline. 24 years of experience in a similar role supporting senior management. Experience in administrative coordination, office reporting, or PA roles is preferred. Interested candidates who can join immediately will be given preference. submit CV via WhatsApp or call at 9227695202

Key Responsibilities: 1. Calendar Management 2. Email Drafting & Communication 3. Stakeholder Management 4. Project Coordination 5. Report Creation & Data Management 6. Additional Administrative Support 7. MOM

Moms Belief Learning Centre is now open in Kukatpally & Gachibowli (Hyderabad), Mayur Vihar (Delhi), Gomti Nagar (Lucknow) Area of Function: Job Highlights: Speech-Language Pathology SLPs work with the full range of human communication and swallowing disorders in individuals of all ages. SLPs Evaluate and diagnose speech, language, communication, and swallowing disorders. Planning and treating speech, language, communication, and swallowing disorders. Provide training and education to family/caregivers and other professionals. Work collaboratively with professionals from many other disciplines. Provide augmentative and alternative communication (AAC) systems for individual with severe expressive and/or language comprehension disorders, such as autism spectrum disorder or progressive neurological disorders. Roles & Responsibilities: Evaluate and diagnose Speech, Language, communication and swallowing disorders. Administer standardized tests and tools for evaluation. Preparing detailed assessment reports. Work on conversion (enrolling the patient for Speech & Language therapy) Design and revise monthly goal plans and intervention plans. Discuss the progress at the end of every month and take signed feedback from parents Establish and maintain cooperative and effective working relationships with parents (retention in therapy) Re-evaluate and prepare quarterly progress reports of the patient. Maintaining all records/documents of the child. Session reporting on attendance sheets. Maintaining records on MBOPs. Maintaining a healthy work relationship with centre head, co-workers and reporting manager. Apply for this position Allowed Type(s): .pdf, .doc, .docx By using this form you agree with the storage and handling of your data by this website. *

Coordinating director's meetings, taking minutes, ensuring team attendance, and drafting emails.

Role & responsibilities Provides high-level administrative and coordination support to the Director, ensuring smooth day-to-day operations. Key responsibilities include: Managing calendars, meetings, and travel arrangements. Handling confidential correspondence, reports, and presentations. Coordinating with internal departments and external stakeholders. Tracking project timelines, approvals, and follow-ups. Supporting business planning, documentation, and real estate project updates. Preferred candidate profile Should have these traits; Highly Organized, Proactive, Professional Demeanor, Adaptable and Flexible.

Position : Executive Assistant to Director Location : Raipur Industry : Manufacturing Experience : 10 to 15 year Employment Type : Full-Time Reporting To : Director Job Summary We are seeking a proactive and organized Executive Assistant to support the Director of a leading manufacturing company based in Raipur. The ideal candidate should have excellent communication, coordination, and multitasking skills. This role requires handling high-level administrative and executive support functions, research and information management, travel planning, and internal/external communications. Key Responsibilities Administrative & Executive Support Manage the Directors calendar including scheduling meetings, reviews, and appointments. Coordinate and manage travel itineraries including ticketing, hotel bookings, and travel documentation. Prepare and organize daily agenda, weekly/monthly calendar, and maintain effective follow-up systems. Take accurate minutes of meetings and ensure timely follow-up on action points. Prepare business correspondence, legal/tender documents, internal/external reports, and corporate presentations. Communication & Coordination Serve as the first point of contact for internal and external stakeholders. Handle all incoming and outgoing communications, including calls, emails, and visitor interactions. Maintain seamless communication between the Directors office and departments/clients/partners. Organize and coordinate meetings with senior management and external agencies. Documentation & MIS Maintain and update filing systemsboth physical and digitalincluding legal agreements, business correspondence, and client databases. Compile and analyze data to prepare MIS reports, project updates, and executive summaries. Draft and manage business cases, proposals, project reports, and case histories. Support the Director in the monthly/quarterly/annual review cycles. Presentations & Data Management Create, edit, and manage PowerPoint presentations including projections for billing and shift-wise data across sites. Collect, compile, and present business data in report form for strategic planning and decision-making. Backup and secure data; ensure information integrity across platforms. Social Media & Digital Management Support the Director with social media oversight, digital branding activities, and email management. Required Skills & Competencies Strong organizational and multitasking abilities. Excellent communication and interpersonal skills. Proficiency in MS Office (Excel, PowerPoint, Word) and Google Suite. Experience in preparing MIS reports, business documents, and legal drafts. Ability to maintain confidentiality and handle sensitive information. Strong problem-solving and follow-up skills. Qualifications Graduate/Postgraduate in Business Administration, Management, or related field. Minimum 5 years of experience in a similar EA/Administrative role, preferably in a manufacturing or industrial setup.

Brief Job Description Project Management Support: Assist the CEO in planning, executing, and monitoring key projects. Collaborate with internal teams to ensure projects are on schedule and within defined scope. Documentation and Reporting: Maintain project schedules, track milestones, and prepare regular status reports for stakeholders. Create and manage comprehensive project documentation, including plans, timelines, and deliverables. Communication Management: Handle incoming calls, emails, and correspondence related to both administrative and project matters. Draft and edit project-related communications, reports, and documents on behalf of the CEO. Data Analysis: Utilize analytical tools and methodologies to collect, analyze, and interpret complex data sets. Provide insights and recommendations based on data analysis to support strategic decision-making. Meeting Coordination: Prepare meeting agendas, coordinate logistics, and take minutes during meetings. Follow up on action items to ensure effective project execution. Administrative Support: Schedule and coordinate appointments, meetings, and conferences for the CEO. Maintain and organize files, records, and documents, ensuring easy retrieval. Manage and reconcile reports, ensuring accuracy and compliance with company policies . Efficiency and Compliance: Ensure efficient office administration, adherence to company policies, and compliance with established procedures Special Projects & Others: Assist in managing and coordinating special projects and initiatives directed by the CEO . Coordinate with various departments to secure necessary resources for project execution. Identify potential risks and issues in project execution. Work collaboratively to develop and implement mitigation strategies. Stay updated on industry trends and market conditions to inform business strategies . Build and maintain positive relationships with key contacts . H andle sensitive information with the utmost confidentiality . Skills required: Expertise in business analytics & finance. Strong proficiency in analytical tools such as Excel, Tableau, or similar platforms. Presentation preparation skills Research skills in getting the trends for the industry in India and globally Previous experience providing executive support is highly desirable. Educational /Professional Qualification: Bachelor's degree in Business Administration, Masters in Management, or a related field preferred. Work Experience: Proven experience in business analytics, data interpretation, and reporting. 5+ years of relevant experience Competencies Required: Solid research and analytical skills Ability to work independently and as part of a team Strong Communication & Interpersonal Skills Handle sensitive information with the utmost discretion and maintain a high level of confidentiality Build and maintain positive relationships with internal and external stakeholders

Responsibilities: * Provide administrative support to MD * Coordinate meetings & travel arrangements * Manage calendar, fix appointments & MOMs * Handle correspondence & email management * Execute secretarial tasks with excellence Annual bonus

Hi, Job Title: Technical Coordinator (with Technical Background) Location: Sahibabad, Ghaziabad Reports To: Managing Director / Technical Head Qualifications and Skills: Bachelors degree in Chemical Engineering, Chemistry, or related technical field preferred. Proven experience (4+ years) as a personal/executive assistant or secretary, ideally in a manufacturing or technical environment. Excellent written and verbal communication skills. Job Summary: We are seeking a highly organized and technically proficient Personal Secretary to support our senior management in a dynamic chemical manufacturing environment. The ideal candidate will possess strong administrative capabilities along with a background in chemical engineering or a related technical field to assist in coordinating technical documentation, project follow-ups, and communication between departments. Key Responsibilities: Manage MD emails & prioritize the issue according to the gravity. Provide executive-level administrative support including managing schedules, arranging meetings, travel planning, and handling correspondence. Assist in the preparation, review, and formatting of technical reports, proposals, safety documents, and manufacturing process updates. Act as a liaison between executive management and technical departments (R&D, Production, Quality Control, etc.). Maintain confidentiality of sensitive business and technical information. Monitor project timelines and provide reminders or summaries to the executive team. Attend internal technical meetings and take minutes; summarize key points and follow up on action items. Coordinate documentation for regulatory and compliance submissions in line with industry standards. Support procurement processes by tracking technical requisitions and vendor communications. Manage digital filing systems for both administrative and technical documents.

1. The Executive Assistant serves as the primary point of contact for the director. Provide comprehensive support services to him and ensures all communication and responses. 2. Exceptional professional skills in oral & written communication. 3. Strong interpersonal skills with the ability to take initiative, multi-task, detail-oriented, team-player, strong coordination & follow ups with ability to give priority to assigned work. 4. Proficient in MS Office Suite, data analytics/ scientifics, presentations and report making. 5. Prepare and discuss weekly, monthly yearly MIS report with director. Analyse the MIS report and submit summary of report in graphical/ chart form or as directed. 6. Work with the director to coordinate and supervise daily operations and liasoning. 7. Manage & maintain schedules, travel, meetings & Appts inside & outside the company. 8. Prepare and circulate minutes of meetings as per directions. 9. Handle all correspondence of directors like letter writing, memos and tracking requests and inquiries for directors response. 10. Establish coordination with all the departments at all company locations. 11. Maintain and retrieve all files/ records as per directions and maintain absolute confidentiality. 12. Assist in other administrative tasks as needed 13. Manage Social Media page of director, Broadcast messages on WhatsApp. 14. Manage Birthday/ Anniversary calendar of HOD’s, Distributors and other important persons within and outside the organisation. Give birthday reminders in advance, arrange cake, bouquet, gift in advance. 15. Maintain day to day working schedule and to do list. 16. Data Management 17. Data Analysis, preparing reports accordingly, give suggestions.

Role Overview As an Executive Assistant ,you will act as a strategic partner to the leadership staff, ensuring their time is spent on the most leveraged activities. Your responsibilities will include Managing calendars, coordinating meetings, and resolving scheduling conflicts for senior leadership. Arranging travel logistics, including flights, accommodations, and transportation. Assisting with email management and ensuring important communications are maintained. Supporting the preparation of materials for meetings and events. Collaborating with various teams to organize company events and offsites. Handling sensitive information with discretion and confidentiality. Contributing to special projects as needed. Ideal Candidate Profile 3-6 years of experience in an executive support role or similar function. Experience supporting multiple leaders in a fast-paced environment. Proficiency in Google Workspace (Docs, Sheets, Gmail) and other productivity tools. Strong organizational skills and attention to detail. Ability to manage competing priorities and work under pressure. Excellent communication skills, both written and verbal. A proactive and adaptable approach to problem-solving

o To act as they key point of contact for internal and external contacts o Taking phone calls and responding to emails describing the characteristics as well as the benefits of the companys product & services o Assisting with scheduling and prioritizing meetings and appointments o Planning and managing office events, organising engaging activities for the team on behalf of the director o Develop and maintain administrative databases and integrated electronic as well as paper based filing systems. Ensuring that necessary records are maintained that can readily provide current, accurate and accessible information o To research, prepare and collate information for reports, presentations, graphics and spreadsheets for the use of Directors o Conducting screening and profiling for recruitment on behalf of the Director Necessary Functional Skills: o Excellent follow up skills o Must have good command over English, both spoken and written o Should have working knowledge of MS Office especially Excel & Word Kindly Share Updated Resume at t.globalzonehr@gmail.com

Visitor Mgmt Managing Calls MD/JMD Coordinate,Organize, Plan meetings & Minutes Managing office supplies General administrative support Draft emails & responses on behalf of MD Upkeep of Infrastructure & Equipment’s Travel Mgmt Record & Document Mgmt Required Candidate profile 8-10Yrs Exp Graduate/Management Excellent written & verbal English communication skills is a MUST Presentable personality MS Office Flexible to travel for meetings & support Job Stability

Manage executives calendars set up meetings Manage information flow Make travel and accommodation arrangements Take minutes during meetings

Role & responsibilities We are looking for a CS Fresher with strong communication skills and a willingness to learn and grow in a dynamic corporate environment. The ideal candidate will support compliance, governance, and legal functions while gaining hands-on exposure to company secretarial duties. Assist in preparation and filing of ROC forms and statutory returns Support in drafting board resolutions, meeting notices, and minutes Coordinate and organize Board and General Meetings Maintain statutory registers and secretarial records Provide administrative support to the Company Secretary and legal team Handle internal communication, documentation, and coordination tasks Preferred candidate profile Qualified Company Secretary (CS) Excellent verbal and written communication skills Good drafting and documentation abilities Proficient in MS Office (Word, Excel, PowerPoint) Ability to multitask, work independently, and meet deadlines

Roles and Responsibilities Provide administrative support to the Managing Director, ensuring seamless day-to-day operations. Handle correspondence, emails, and phone calls on behalf of the MD, maintaining confidentiality and discretion. Prepare letters and documents (e.g., MOMs) as required by the MD or requested by external parties. Follow up with clients and stakeholders to ensure timely completion of tasks and projects. Desired Candidate Profile 6-11 years of experience as an EA/Executive Assistant Strong skills in delegation, secretarial activities, fixing appointments, letter drafting, follow-ups. Ability to work independently with minimal supervision while maintaining high levels of accuracy and attention to detail.

Job Description: You are Responsible for Coordination: Manage the logistics of training events, such as scheduling, venue arrangement, and material preparation. Execution: Oversee the delivery of programs, ensuring they are conducted as planned and that participants have a positive learning experience. Evaluation: Implement post-program assessments to measure learning outcomes and gather feedback for continuous improvement. Data Collection: Compile data on program participation, completion rates, and learner engagement. Analysis: Use analytics tools to interpret data, identifying trends, successes, and areas for enhancement. Reporting: Prepare reports that summarize program effectiveness, return on investment (ROI), and recommendations for future improvements. Stakeholder Engagement: Collaborate with various departments to understand training needs and ensure L&D programs are relevant and impactful. Budget Management: Assist in managing the L&D budget, ensuring cost-effective use of resources. Compliance: Ensure all training programs adhere to organizational policies and any relevant regulatory requirements. To succeed in this role you should have the following A degree in Education, Human Resources, or a related field. Proven experience in L&D, program management, or a similar role. Strong analytical and problem-solving skills, with the ability to interpret data and make informed decisions. Excellent communication and project management skills, with the capacity to work with diverse stakeholders. Familiarity with L&D software and analytics tools is advantageous. Mandatory Skills : G Suites, LMS, E learning Tools, Power BI

We are looking for a highly organized and proactive Personal Assistant to the COO, with a strong background in MIS reporting, project tracking, and administrative coordination. The ideal candidate will support day-to-day operations, help manage project-related data, and ensure smooth communication across departments in a fast-paced construction environment. Executive Support Manage and coordinate the COOs calendar, site visits, meetings, and travel plans. Act as a liaison between the COO and internal/external stakeholders including contractors, vendors, and consultants. Draft and manage emails, presentations, meeting notes, and reports. Maintain confidentiality and handle sensitive business information with discretion. Project Coordination & MIS Assist in tracking ongoing construction projects – timelines, progress reports, delays, and updates. Prepare and analyze MIS reports related to project status, budgets, material usage, and manpower deployment. Follow up with project managers, vendors, and contractors for timely updates and documentation. Consolidate and present project data for review meetings and reporting. Administrative & Office Support Maintain proper documentation of contracts, drawings, and project files. Draft agendas, take meeting minutes, and track follow-up action points. Coordinate internal approvals and procurement processes as required. Ensure timely communication and coordination between departments. Preferred Candidate Profile Bachelor’s degree in Civil Engineering, Construction Management, Business Administration, or related field. 2–4 years of experience as a PA, preferably in real estate or construction. Strong command of MS Excel, PowerPoint, and project tracking tools. Excellent communication, coordination, and multitasking skills. High level of discretion, professionalism, and attention to detail. Ability to work independently and handle time-sensitive tasks efficiently.

Role & responsibilities Executive & Personal Support Manage daily calendar, appointments, and travel arrangements for the executive. Handle personal errands, household scheduling, and family coordination as required. Maintain discretion and confidentiality in all personal matters. Act as gatekeeperscreening calls, emails, and visitors. Business & Administrative Functions Prepare reports, minutes, presentations, and correspondence on behalf of the executive. Coordinate and organize board meetings, including drafting agendas and maintaining meeting records. Liaise with internal departments and external stakeholders on business matters. Conduct market research and prepare briefing documents for meetings. Interested candidate can share their CV to recruitment@gtgroup.in or Whatsapp @ 8925865862

Maintain accurate corporate records & reports Draft & edit emails, memos & comms. Schedule meetings & send reminders Coordinate travel & prepare itineraries Prepare docs. using MS Office tools Record meeting minutes Liaise with executives and clients Required Candidate profile Must be Bachelor’s or master’ degree in Commerce Need Female (Married & Settled) Must have EA experience Interested whatsapp @9958373767 or mail CV @ stemford.recruiter1@gmail.com