Executive Assistant To Managing Director

Key Responsibilities:

1. Executive & Strategic Support

• Anticipate MDs needs, prepare briefing notes and ensure readiness for meetings.
• Manage a dynamic calendar, scheduling across multiple time zones with buffers and prep blocks.
• Gatekeep and triage inbound requests, filtering priorities and protecting MDs time.
• Draft crisp executive communications (emails, notes, presentations, MoM).
• Conduct research and prepare comparative analyses with decision recommendations.

2. Stakeholder & Visitor Management

• Manage VIP/HNWI/investor visits with discretion and professionalism.
• Liaise with internal teams (Projects, Sales, Finance, Legal, Marketing) for updates and follow-ups.
• Maintain warm, polished interactions with external partners, clients and government authorities.

3. Technology & Tools

• Proficiency in Google Workspace/MS Office, digital collaboration platforms, esignature, and expense tools.
• Use AI/automation tools for drafting, scheduling, and reporting efficiencies.

4. Reporting & Documentation

• Prepare accurate Minutes of Meeting (MoM) with clear action owners and deadlines.
• Ensure daily/weekly reports with status, risk and next steps.
• Maintain disciplined document management: version control, SOPs, checklists.
• Track follow-ups and drive closure of commitments.

5. Confidentiality & Discretion

• Handle highly sensitive information and data with utmost confidentiality.
• Uphold professional judgment in all internal and external dealings.

6. Travel & Logistics

• Build door-to-door itineraries optimizing time, comfort, and cost.
• Ensure visa, documentation, loyalty programs, seat/hotel preferences are in order.
• Coordinate ground transport, late check-ins, and contingency plans.

Education:

• Postgraduate degree in any discipline. MBA preferred but not mandatory.

Experience:

• 7-10 years experience supporting senior leaders (C-suite/MD/CEO), preferably in real estate, construction or high-stakes industries.
• Track record of managing complex calendars, travel, and stakeholder engagements.
• Strong references validating reliability, accuracy, and discretion.

Skills & Attributes:

• Anticipation & Next-Step Thinking – proactive, solutions-first mindset.
• Corporate Communication – strong written/verbal skills; crisp and executive-grade.
• Stakeholder Management – polished presence, hospitality, and diplomacy.
• Resourcefulness & Street Smartness – “finds a way” under constraints.
• Process Discipline & Timeliness – structured, accurate, and deadlinedriven.
• Confidentiality & Judgment – trustworthy with sensitive matters.
• Tech Savvy & AI-enabled – efficient with tools and digital workflows.
• Executive Presence & Culture Fit – composed, well-groomed, aligned with luxury real estate standards.

Prerequisites:

• Proactive and self-motivated.
• Flexible and adaptable to changing priorities.
• Strong business acumen with attention to detail.
• Problem-solving mindset and ability to anticipate need