5905 Calendar Management Jobs

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3.0 - 5.0 years

5 - 7 Lacs

thane, navi mumbai, mumbai (all areas)

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Roles and Responsibilities Manage daily calendars, schedule appointments, and coordinate meetings for the MD. Coordinate travel arrangements, including booking flights, hotels, and transportation as needed. Handle incoming calls, emails, and correspondence on behalf of the MD. Coordinating with France Team on behalf of the MD. Excel and PowerPoint presentation for the Executive committee (as & when required) Provide administrative support to ensure smooth office operations. Maintain confidentiality and handle sensitive information with discretion and care.

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0.0 - 5.0 years

2 - 6 Lacs

kolkata

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Coordinates front desk and ensures smooth internal communication. Organises and maintains office documents for quick access. Tracks office supplies, basic expenses to support daily operations. Assists management with tasks, scheduling follow-ups.

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3.0 - 5.0 years

1 - 4 Lacs

mumbai

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Silk Road Coffee, Versova, Mumbai is seeking an Executive Assistant (Female) with strong follow-up skills, admin coordination, MS Office, good English, discretion/stability. Must support the MD of the company professionally with honesty & commitment.

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5.0 - 8.0 years

3 - 5 Lacs

kolkata

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Calendar and Scheduling: Manage the MD's daily calendar, schedule meetings, coordinate travel arrangements, and ensure timely follow-up on commitments. Communication: Handle incoming and outgoing communications, including emails, phone calls, and correspondence, prioritizing and directing information as needed. Meeting Coordination: Organize and facilitate internal and external meetings, prepare agendas, take minutes, and ensure follow-up actions. Reporting and Presentations: Prepare reports, presentations, and other documents for the MD, ensuring accuracy and clarity. Relationship Building: Build and maintain relationships with clients, handling their inquiries and ensuring their satisfacti...

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1.0 - 6.0 years

3 - 6 Lacs

morbi

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Responsibilities: * Manage executive calendar & schedule appointments * Coordinate meetings, prepare minutes & agendas * Provide administrative support with confidentiality * Prepare reports, presentations & correspondence

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3.0 - 8.0 years

18 - 22 Lacs

hyderabad

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Executive Assistant to CEO CEO Office Support Executive Decision Support Top Management Assistance Strategic & Business Support Strategic Planning Support Annual Operating Plan (AOP) Half-Year / Performance Reviews Management Control & Review Business & Operational Monitoring Strategic Initiative Tracking Governance & Follow-up Action Taken Reports (ATR) Tracking Cross-Functional Coordination Stakeholder Follow-ups Timeline & Closure Management Data, Analysis & Reporting MIS & Executive Dashboards Data Accuracy & Availability Analytical & Problem-Solving Skills Financial Understanding Communication & Stakeholder Management CEO Internal Communications CEO Speaks / Leadership Memos External St...

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5.0 - 10.0 years

7 - 9 Lacs

vapi, dadra & nagar haveli

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Looking for an Executive Assistant / PA for a Reputed Manufacturing Company at Dadra and Vapi Working on google sheets, google docs, google calendar. executing and taking review of all day to day tasks. WhatsApp at 9879604156 Required Candidate profile Reporting directly to the managing partners, being trained in becoming the exact copy of the partner Will be engaged in managing all administrative task and follow up on behalf of the managing partner

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0.0 - 5.0 years

2 - 5 Lacs

bengaluru

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Primary Responsibilities: 1. Effectively communicate with global customers through email / phone / chat. 2. Organize and prioritize tasks to meet diverse project timelines set by the customer. 3. Schedule meetings, appointments across various locations and time zones. 4. Book conference rooms and organize supplies. 5. Coordinate and organize business travel, including flights, hotels & ground transportation. 6. Prepare expense reports, reconcile, and track in expense tool. 7. Update online databases, upload content, and manage permissions. Competencies / Skills: 1. Competent in MS Outlook, MS Excel, MS Word, and MS PowerPoint. 2. Excellent written and verbal communication skills in English. ...

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1.0 - 6.0 years

1 - 4 Lacs

karnal

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We have opening for the Profile of Executive Assistant / OFFICE ASSISTANT • Coordinate meetings, appointments, and action items. Administrative Support: • Manage the MD schedule, including calendar appointments and travel arrangements.Coordination & follow-up on behalf of director • Coordinating meetings, conferences and ensuring all logistics are well-organized. • Handle sensitive and confidential information with discretion. If Interested kindly share your resume with your update details t.globalzonehr@gmail.com Current Ctc Expected Ctc notice period

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3.0 - 6.0 years

9 - 18 Lacs

noida

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Responsibilities: Manage calendar, schedule appointments & meetings Coordinate office operations & travel arrangements Draft letters, book hotels & flights Provide administrative support with secretarial activities Office cab/shuttle Free meal Food allowance Health insurance Annual bonus Provident fund Flexi working Assistive technologies

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5.0 - 7.0 years

6 - 7 Lacs

mumbai suburban

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Responsibilities: * Coordinate meetings & travel arrangements * Draft letters & emails * Manage calendar & MOMs * Provide administrative support to MD * Graduate degree in business admin, commerce or related field Annual bonus Provident fund Health insurance

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1.0 - 3.0 years

3 - 3 Lacs

jaipur

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Ticket bookings and travel arrangements Prepare reports Coordinate staff/vendors Place orders , follow up Arrange requirements Schedule meetings and manage emails Handle confidential documents Support Directors daily operations

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0.0 - 6.0 years

0 - 3 Lacs

mumbai

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Role & responsibilities Handle the vendor registration process, including documentation and coordination with internal teams. Execute the PR and PO processes on SAP, ensuring accuracy and adherence to internal guidelines. End-to-end invoice processing, ensuring accuracy and timely submission. Approach agencies for quotes based on the required brief. Follow up with the B & C team to expedite vendor approvals. Upload all necessary vendor and procurement documents on SAP. Coordinate with the Finance and Legal teams for approvals and vendor payment processing. Follow up with vendors for timely submission of bills and required documents/supporting. Share payment advice with vendors and ensure the...

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1.0 - 5.0 years

6 - 11 Lacs

gurugram

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Responsibilities: * Provide administrative support to senior leadership team * Schedule meetings & appointments * Coordinate travel arrangements * Manage executive calendar & communications * Draft letters & emails

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2.0 - 7.0 years

3 - 8 Lacs

mumbai

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Responsibilities: * Manage calendar, arrange travel & fix appointments * Draft letters, coordinate office tasks * Office administration, ticket booking & hotel reservations * Meetings planned with MOM assistance

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5.0 - 10.0 years

10 - 20 Lacs

kochi

Work from Office

• Understanding CEO's priorities and actively working towards completing tasks collaborating with necessary departments. Ability to prioritize tasks for the CEO Excellent communication skills (written, oratory, diction and enunciation) Work closely to keep CEO well informed of upcoming commitments and responsibilities, following up appropriately. Act as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated. Anticipate CEOs needs in advance of meetings, conferences, etc. Managing CEO’s personal and professional travel, finance, calendar, meetings, and critical contacts. Identify and minute action items from all meetings, assign it to the conc...

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2.0 - 5.0 years

7 - 12 Lacs

bengaluru, karnataka, india

On-site

Key Responsibilities: Serve as the operational backbone for the CEO while supporting the broader Executive Team. Manage complex schedules, priorities, and workflows with precision across the leadership group. Act as a liaison between the CEO, the Executive Team, and key stakeholders to ensure clear and timely communication. Facilitate executive meetings, ensuring agendas, follow-ups, and deliverables are well-executed. Plan and coordinate complex domestic and international travel arrangements for the Executive Team. Organize key events, board meetings, and executive off-sites with attention to detail and flawless execution. Support strategic initiatives through research, preparing reports, a...

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2.0 - 5.0 years

3 - 5 Lacs

ghaziabad

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Role Overview Vishal Pipes Limited is seeking a highly organized and proactive Executive Assistant to support senior management in day-to-day operations. The role requires strong coordination, communication, and administrative skills to ensure smooth functioning of executive offices. Key Responsibilities Provide comprehensive administrative support to senior executives. Manage calendars, schedule meetings, appointments, and travel arrangements. Prepare and maintain reports, presentations, MOMs, and official correspondence. Act as a liaison between internal departments and external stakeholders. Handle confidential information with discretion and professionalism. Coordinate meetings, follow u...

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1.0 - 2.0 years

4 - 6 Lacs

gurugram

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This is a full-time on-site role for an Assistant to the Chief Executive Officer, based in Gurugram. The Assistant will be responsible for providing executive administrative support, maintaining task trackers and ceo email, managing daily office operations, facilitating communication, organizing schedules, drafting minutes, coordinating meetings of the CEO. The candidate would also be assisting in HR operations. The role requires a detail-oriented and highly organized individual who can work efficiently in a dynamic environment. Qualifications - High IQ -Btech ECE Graduate, Freshers welcome -Strong Communication and Organization skills -Excellent time management and multitasking abilities -E...

Posted 3 hours ago

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0.0 - 1.0 years

0 - 1 Lacs

varanasi

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Manage emails, calendars, and meeting schedules. Track daily tasks and deadlines. Support the team in prompt engineering on AI tools. Maintain proper documentation in MS Office Suite (Excel, Word, Outlook). Coordinate between client and team Accessible workspace Assistive technologies Flexi working Work from home

Posted 12 hours ago

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0.0 - 4.0 years

0 Lacs

all india, gurugram

On-site

As an intern at the company, your day-to-day responsibilities will include: - Assisting the CTO with day-to-day operational tasks, ensuring priority projects move forward without bottlenecks. - Keeping a pulse on ongoing projects by tracking updates, monitoring deadlines, and ensuring alignment between engineering teams and the CTO's vision. - Acting as a bridge between the CTO and internal stakeholders, drafting communications and ensuring the right information gets to the right people. - Organizing and prioritizing the CTO's calendar to ensure meetings have agendas and actionable minutes afterwards. - Handling ad-hoc problem-solving, whether it's researching a new tool, coordinating an eve...

Posted 16 hours ago

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3.0 - 7.0 years

1 - 6 Lacs

noida, hyderabad, bengaluru

Work from Office

Role & responsibilities Job Description: Experience: 3 to 8 years Top 3 skills: Good communication, Calendar Management, should have hands on experience in Teams event, budget and team operations and functions Act as a point of contact, and subject matter expert, for all Azure Core administrative needs for location. • Lead new hire onboarding and offboarding. Lead procurement of new hire equipment (seeking RTM input) and work with team admin to determine necessary equipment return for offboarding employees. • Manage seating maps and support individual and group seating requests. • Partner with administrative staff across Core to assist with planning and coordinating larger group meetings and...

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1.0 - 3.0 years

2 - 3 Lacs

ahmedabad

Work from Office

Key Responsibilities: Manage CEOs calendar Coordinate internal and external communication Draft emails, notes, presentations, and follow-ups Prepare meeting agendas, minutes, and action items Support travel, expenses, and special projects Provident fund

Posted 18 hours ago

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0.0 - 3.0 years

2 - 4 Lacs

mumbai

Work from Office

Seeking a proactive Admin Assistant to support logistics, operations, data, and digital monitoring. Work closely with seniors, manage inventory, reports, databases, and office tasks. Ideal for organized, tech-savvy freshers eager to learn and grow. Required Candidate profile Any graduate or pursuing graduation with strong MS Office skills. Highly organized, detail-oriented, and deadline-driven. Clear communicator requiring ownership and a strong willingness to learn

Posted 18 hours ago

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0.0 - 5.0 years

2 - 5 Lacs

pune

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Role & responsibilities Manage the MDs calendar, appointments, and meeting priorities Coordinate internal and external meetings , including agendas and MOMs Act as a single point of contact between the MD and internal teams / external stakeholders Handle travel planning, schedules, and logistics for the MD Track action items and follow-ups from meetings to ensure closure Prepare and manage documents, presentations, and confidential information Screen calls, emails, and requests to protect the MD’s time Support the MD in day-to-day administrative and coordination tasks

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Exploring Calendar Management Jobs in India

Calendar management is a crucial skill in various industries, and job opportunities for calendar management professionals are on the rise in India. In this article, we will explore the job market, top hiring locations, salary range, career progression, related skills, and common interview questions for calendar management roles in India.

Top Hiring Locations in India

  1. Bangalore
  2. Mumbai
  3. Delhi
  4. Hyderabad
  5. Pune

Average Salary Range

The salary range for calendar management professionals in India varies based on experience levels. Entry-level professionals can expect to earn around INR 3-5 lakhs per annum, while experienced professionals with 5+ years of experience can earn upwards of INR 10 lakhs per annum.

Career Path

In the field of calendar management, career progression typically follows a path from Junior Coordinator to Senior Coordinator, and then to Manager or Team Lead positions. With experience and expertise, professionals can advance to roles like Head of Operations or Administrative Director.

Related Skills

In addition to excellent calendar management skills, professionals in this field are expected to have strong organizational abilities, time management skills, communication skills, and proficiency in using various productivity tools such as Microsoft Outlook, Google Calendar, and scheduling software.

Interview Questions

  • How do you prioritize tasks when managing multiple calendars? (medium)
  • Can you describe a time when you had to handle conflicting appointments on a calendar? How did you resolve it? (advanced)
  • What strategies do you use to ensure that meetings and appointments are scheduled efficiently? (medium)
  • How do you handle last-minute changes or cancellations to a calendar? (basic)
  • Can you demonstrate your proficiency in using calendar management software? (basic)
  • How do you ensure that all parties involved in a meeting are informed and prepared? (medium)
  • Have you ever had to coordinate international meetings across different time zones? How did you manage it? (advanced)
  • How do you handle sensitive or confidential information when managing calendars? (medium)
  • What tools or techniques do you use to set reminders and notifications for important events or deadlines? (basic)
  • How do you handle conflicts between personal and professional appointments on a calendar? (medium)
  • Describe a situation where you had to reschedule a high-priority meeting at short notice. How did you handle it? (advanced)
  • How do you handle recurring appointments or events on a calendar? (basic)
  • Can you share an example of a successful coordination of a complex calendar with multiple stakeholders? (advanced)
  • How do you ensure that meetings are scheduled in a way that maximizes productivity and efficiency? (medium)
  • Have you ever had to manage a calendar for a team or department? How did you handle the coordination? (medium)
  • How do you track and follow up on action items or tasks resulting from meetings scheduled on a calendar? (medium)
  • What steps do you take to prevent double-bookings or scheduling errors on a calendar? (basic)
  • How do you handle urgent or emergency requests for scheduling on a calendar? (medium)
  • Can you describe a situation where you had to coordinate a large event or conference using calendar management skills? (advanced)
  • How do you manage the calendar preferences and priorities of multiple executives or senior leaders? (advanced)
  • What do you do to ensure that reminders and notifications are set up effectively on a calendar? (basic)
  • How do you handle requests for rescheduling or cancellations of appointments on short notice? (medium)
  • Can you explain how you stay updated on changes or updates to meetings or appointments on a calendar? (basic)
  • How do you handle requests for recurring or standing meetings on a calendar? (medium)

Closing Remark

As you explore opportunities in calendar management jobs in India, remember to showcase your organizational skills, time management abilities, and proficiency in using calendar management tools during interviews. Prepare thoroughly and apply confidently to secure exciting career opportunities in this field. Good luck!

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