1765 Calendar Management Jobs

Position: Personal Assistant (Female) Location: Pitampura, Delhi Salary: Up to 12 LPA Job Description: We are seeking a highly organized and proactive Personal Assistant to support a senior professional in managing day-to-day administrative and personal responsibilities. The ideal candidate will be dependable, detail-oriented, and able to maintain a high level of discretion and professionalism. Key Responsibilities: Manage calendars, appointments, meetings, and reminders Coordinate travel plans, accommodations, and itineraries Handle personal tasks and errands as required Maintain confidential records and ensure smooth information flow Assist in preparing reports, documents, and presentations Communicate and follow up with vendors, service providers, and internal teams Perform other administrative duties as assigned Requirements: Prior experience as a Personal Assistant or in a similar administrative role Excellent communication and interpersonal skills Strong time management and multitasking abilities Proficient in MS Office and digital tools Ability to handle sensitive information with discretion Fluent in English and Hindi

As a Personal Assistant, you will provide extensive administrative support to our executives, acting as a key liaison between them and various stakeholders. Your duties will involve managing calendars, handling correspondence, organizing travel arrangements, and efficiently managing all administrative tasks. You will be responsible for maintaining and coordinating multiple calendars for executives, scheduling appointments, meetings, and conference calls to ensure their time is utilized effectively and coordinated efficiently with team members and external partners. In terms of correspondence and communications, you will manage all incoming and outgoing communications such as phone calls, emails, and written correspondences. You will also draft and proofread emails, letters, reports, and other documents to maintain accuracy and professionalism. Taking charge of travel arrangements will be another crucial aspect of your role, including organizing flights, accommodations, visas, and transportation. Your attention to detail will ensure that executives have all necessary documents and information for their trips, allowing them to focus on their core responsibilities. Supporting meeting logistics will also be part of your responsibilities, which includes preparing agendas, coordinating meeting logistics, recording meeting minutes, and preparing relevant reports and presentations. Additionally, you will maintain and update databases, manage documents, assist in event planning, handle expense management, and ensure confidentiality and discretion in all tasks. To excel in this role, you should have previous experience as a Personal Assistant or in a similar administrative position, preferably with executive support experience. Strong organizational and time management skills, excellent written and verbal communication abilities, proficiency in MS Office Suite and other relevant software applications, problem-solving skills, and the ability to work independently are essential requirements. Flexibility, adaptability, a proactive attitude, and a service-oriented mindset are also crucial for success in this fast-paced environment.,

The ideal candidate will provide top-level assistance for high level executives. You should be well-organized and comfortable scheduling meetings and responding to emails on the executive's behalf. Additionally, you should be able to draft documents and assist the executive with necessary meeting preparations. Responsibilities Calendar management for executives Aiding the executive in preparing for meetings Responding to emails and document requests on behalf of executives Drafting slides, meeting notes, and documents for executives Qualifications Bachelor's degree or equivalent experience Proficiency in Microsoft Office suite Experience in managing multiple priorities, administrative coordination, and logistics Well-organized, detail-oriented, ability to multi-task with excellent follow-up skills Strong written and verbal communication skills,

You will be functioning as a high-discipline, high-trust People Operations & Executive Coordinator to provide support to the leadership team at Aeonn Ark Pvt Ltd, a rapidly expanding group of ventures encompassing real estate, hospitality, coworking, and AI. The role entails a unique combination of Executive Assistant support, HR Coordination, and Operations Admin responsibilities. You will directly collaborate with the Executive Director - Operations, Executive Director - Strategy, and the Founder, along with engaging with hiring managers from various verticals. Your key responsibilities will include: Executive & Calendar Management: - Organizing daily calendars, calls, internal reviews, and meeting logistics for the EDs and Founder - Monitoring follow-ups, preparing meeting agendas, and sending daily briefing summaries - Coordinating travel, event invitations, guest meetings, and scheduling time for high-priority tasks - Taking notes during team or leadership meetings and sharing clear action items HR & Hiring Coordination: - Collaborating with recruiters, platforms, and internal vertical heads for the hiring pipeline - Scheduling interviews, managing candidate communication, and updating interview tracker - Managing candidate documents, overseeing trial periods, and documenting trial feedback from managers - Facilitating offer rollouts, onboarding checklists, and access provisioning - Maintaining an updated employee master file, org chart, and team directories Documentation, SOPs & Tracker Management: - Updating internal documentation such as contracts, receipts, review trackers, ID logs, and asset distribution sheets - Managing core trackers like hiring funnel, trial performance, onboarding progress, exit checklists - Assisting in creating internal decks for hiring reviews, monthly performance snapshots, and OKR audits - Developing templates for recurring internal operations processes (e.g., hiring SOP, onboarding procedures, meeting checklist) Admin & Office Coordination: - Supervising daily office requirements including stationery, printer, biometric, internet issues, pantry, and office access - Liaising with site admins for asset movements, housekeeping, courier dispatch, and vendor visits - Maintaining logs of incoming/outgoing items, visitor registers, and meeting room bookings - Providing support to ED Ops in basic procurement activities (quotes, comparisons, approvals) and vendor coordination Requirements: - 2-4 years of experience in EA, Admin, or HR coordination roles - Proficiency in Google Workspace + MS Office (Excel, Word, PPT) - Strong command of English (written + spoken) - Excellent follow-up, calendar management, and documentation skills - Ability to handle confidential leadership information with discretion - Effective coordination abilities across different verticals This is a full-time, permanent position with benefits including health insurance, paid sick time, paid time off, and Provident Fund. The work schedule is during the day shift in person, with a performance bonus offered. The application deadline is 10/07/2025, and the expected start date is 15/07/2025.,

You will be a Personal Secretary responsible for providing administrative support to ensure smooth business operations in our office located in Bengaluru. Your main duties will include managing schedules, handling communication, maintaining records, and assisting in coordinating tasks between management and staff/vendors. Your responsibilities will include managing daily calendars, drafting correspondence, maintaining filing systems, coordinating with team members, and assisting in purchase follow-ups and inventory documentation. You will also be responsible for preparing reports, handling travel arrangements, and maintaining professionalism and confidentiality in all tasks. The ideal candidate for this role should have at least 1 year of experience as a personal assistant, fluency in Kannada and Hindi, and be a resident of Bengaluru or willing to relocate. This is a full-time, permanent position with a day shift schedule. Additionally, you will be required to disclose your salary expectation and current salary during the application process. If you are proactive, reliable, and detail-oriented with excellent communication and organizational skills, we encourage you to apply for this position to support our management and contribute to the successful operation of our business and factory.,

About the Role: This entry-level position at Nbyula, a hyper-growth tech startup revolutionizing global work and study mobility, is seeking an Associate Executive Assistant to support the Founder and cross-functional teams. As an aspiring entrepreneur, you will gain hands-on exposure to scaling a startup, venture funding, and strategic decision-making. Your responsibilities will include HR coordination, recruitment support, logistics planning, vendor management, events, travel coordination, and ensuring seamless operations in a fast-paced environment. You must be highly organized, adaptable, and able to maintain efficiency under pressure in a dynamic and collaborative culture. Your role will be pivotal in empowering teams and driving high-impact outcomes on a cutting-edge global platform. Key Responsibilities: Executive Support & Coordination: Manage the Founder's calendar, communications, and travel, act as a liaison between internal teams and external stakeholders, prepare meeting materials, and support strategic initiatives. Operational & Administrative Leadership: Coordinate platform partner conversations, organize data and files, manage inventories and vendors, track budgets and expenses, and handle ORM. Strategic & Project Support: Monitor key metrics, create reports and presentations, assist in event planning and cross-departmental projects. Ideal Candidate for this role: Education: Bachelor's degree in Business Administration, Communications, Journalism, Psychology, HR, or related field. Experience: 3 years in administrative support, operations, or project coordination; startup or professional services exposure a plus. Skills: Fluency in English, proficiency in Google Workspace, Microsoft Office, CRM tools, and strong problem-solving abilities. Traits: Highly organized, thrives in fast-paced environments, proactive, ambitious, and eager to learn startup fundamentals. What We Offer: Exposure to startup operations, leadership collaboration, competitive salary, performance bonuses, and yearly increments. Collaborative, non-hierarchical environment valuing innovation, ownership, and in-person collaboration. Variety of perks including gaming chairs, live music, access to thousands of books, snacks, extensive health coverage, long weekend breaks, clubbed holidays, and more. Apply If You: Aspire to entrepreneurial leadership and want to shape a global mobility platform. Excel at creating order from chaos and enabling teams to focus on high-impact work. Are ready to dive into a role blending operations, strategy, and innovation. Value professionalism, reliability, and discretion in a high-trust environment. Find your future at Nbyula!,

The ideal candidate for this role will have at least 5-10 years of experience in a similar high-level Executive Assistant position. As an Executive Assistant, you will be responsible for managing executive calendars, scheduling meetings, and handling high-level correspondence with discretion and confidentiality. In addition, you will be expected to draft reports, emails, presentations, and business summaries. You will also be responsible for coordinating travel, logistics, and internal/external interactions, as well as serving as a trusted liaison with senior stakeholders and departments. It is essential to track strategic tasks and ensure timely follow-ups to support the smooth functioning of the office. We are looking for a highly organized, discreet, and proactive professional who can support and manage the Chairman's schedule, meetings, strategic priorities, and confidential communication with precision and professionalism. The successful candidate will exhibit strong communication skills, attention to detail, and the ability to work effectively in a fast-paced environment. This is a full-time, permanent position with benefits including health insurance and Provident Fund. The work schedule is during the day shift, and the work location is in person.,

As the incumbent of this position, you will have the following key responsibilities: Calendar Management: You will be responsible for managing the CEO's calendar, which includes scheduling appointments, meetings, and travel arrangements. Your role will involve coordinating with internal and external stakeholders to ensure the efficient use of the CEO's time. Communication Liaison: You will act as the primary point of contact for both internal and external inquiries directed to the CEO. It will be your responsibility to screen and prioritize incoming communications, responding on behalf of the CEO when necessary. Administrative Support: Your tasks will include providing administrative assistance to the CEO. This will involve drafting correspondence, preparing presentations, and organizing documents and files. Handling confidential and sensitive information with discretion is crucial in this role. Meeting Coordination: You will be assisting in the planning and coordination of meetings, conferences, and events attended by the CEO. This includes preparing meeting agendas, materials, and necessary follow-up actions. Travel Arrangements: You will be in charge of arranging both domestic and international travel for the CEO. This includes booking flights, accommodations, transportation, and managing visa requirements. Timely preparation of travel itineraries and expense reports will also be part of your responsibilities. Task Management: Managing tasks and action items assigned by the CEO will be a key aspect of your role. Ensuring deadlines are met, deliverables are completed accurately, and providing regular progress updates will be essential. Database Management: Maintaining and updating contact lists, organizational charts, and other databases relevant to the CEO's responsibilities will fall under your purview. Accuracy and completeness of information are crucial in this aspect. Special Projects: You will assist the CEO in various special projects and initiatives, such as research, analysis, and presentation preparation. Taking the initiative to identify opportunities for process improvements and efficiency enhancements will be appreciated.,

As a Senior Technology Operations Specialist at Pegasystems, you will be an integral part of the India Executive Administration and Operations team, providing high-level project management, administrative, and operations support to the Cambridge-based Product Engineering department. Your role will encompass various responsibilities such as project management, department administration tasks, budget management, calendar maintenance, meeting organization, reporting, and presentation coordination. In this position, you will be responsible for day-to-day support operations for Cloud Operations & Engineering, including global staffing and scheduling, resource management, calendar management, expense management, vendor management, and global stakeholder management. You will also be involved in coordinating with VPs across various business groups, managing visitor interactions at senior levels, engaging with industry leaders and events, and supporting customer and partner connections in India. Your role will entail handling employee engagement activities, events, and programs, as well as coordinating governance meetings such as MBR, QBR, and other related activities. Additionally, you will be tasked with planning, organizing, and executing business offsites and events locally and globally, acting as the Cloud Ops representative for India events, and working closely with vendors for event organization and budget management. Furthermore, you will be responsible for operational reporting, preparing business reports, handling rewards and recognition programs, managing projects, programs, or initiatives at the Cloud Ops global level, and collaborating with various support organizations to ensure the smooth implementation of daily operations. Your role may also involve hosting industry events at Pega, as required, and facilitating customer/partner visits and events. To be successful in this role, you should possess a Bachelor's Degree or equivalent experience, along with 4 to 10 years of experience in an administrative or business operations role, demonstrating strong administrative and project management skills. Proficiency in Microsoft Word, Excel, Outlook, Internet, and PowerPoint is essential, as well as the ability to collaborate effectively with cross-functional teams, vendors, and partners. Creativity, problem-solving skills, resilience under pressure, effective communication, and a can-do attitude are qualities that will set you up for success in this position. Joining Pegasystems offers you the opportunity to work with Gartner Analyst acclaimed technology leadership, continuous learning and development opportunities, and an innovative, inclusive, agile, flexible, and fun work environment. Job ID: 22372,

As an Executive Assistant to the CEO, you will be responsible for efficiently managing the executive's calendar by scheduling meetings, appointments, and travel arrangements. Your role will involve organizing and coordinating various meetings, conferences, and events to ensure smooth operations within the organization. Additionally, you will be tasked with preparing meeting agendas, taking minutes, and distributing them to participants in a timely manner. Maintaining the confidentiality of sensitive information is crucial in this role, and you will be expected to handle such data with the utmost discretion at all times. Furthermore, your responsibilities will include drafting and preparing emails, letters, memos, and other official documents on behalf of the executive, showcasing strong communication and writing skills. With 3 to 7 years of experience, you are required to demonstrate excellent organizational abilities, attention to detail, and the capability to multitask efficiently. Your role as an Executive Assistant will play a vital part in supporting the CEO and ensuring the smooth functioning of the executive's office.,

As an Administrative Assistant, your role will involve providing reliable and organized support to our team for the smooth daily operations of the office. Your attention to detail, proactive approach, and ability to handle various administrative tasks will be key in ensuring the efficient functioning of our workplace. Your responsibilities will include offering general administrative and clerical assistance such as handling mail, scanning, and copying documents. You will be tasked with maintaining both electronic and paper filing systems, managing calendars, scheduling appointments and meetings, and professionally answering and directing phone calls. Additionally, you will be responsible for preparing and editing various documents, including correspondence, reports, memos, and emails, as well as assisting with data entry, database management, and record-keeping. Collaborating with internal staff and external stakeholders may also be required, along with other duties assigned by management. The ideal candidate for this role will have proven experience in an administrative or office support position. Proficiency in MS Office applications (Word, Excel, Outlook, PowerPoint) and familiarity with office equipment are essential. Strong time management skills, the ability to multitask and prioritize work, attention to detail, and problem-solving abilities are highly valued. Excellent written and verbal communication skills, a professional demeanor, and a strong work ethic are also necessary qualities for success in this position.,

Job Summary Require support for efficiency booking and open JR governance, support for management team and stakeholder, SOW renewal, WRB event management, renewal of DOIs of both SnT & COB and calendar management of global head including all validation of approval including business travel arrangement. Key Responsibilities DOI contract and its renewal Save booking and efficiency tracking across WRB Open JR/Position ID governance Supporting Vendor contract and its renewal WRB events management including stakeholders / mangers meet/ town hall. Calendar management for global Head including all travel arrangement Governance of Vendor salary invoice submission and travel & expense claim. Skills And Experience People & Talent* Engagement with wide range of stakeholders. Lead through example and build the appropriate culture and values. Set appropriate tone and expectations for the team and work in collaboration. Risk Management* Ensure a full understanding of the risk and control environment in area of responsibility Governance* Have a strong Governance relevant to the role Regulatory & Business Conduct* Display exemplary conduct and live by the Groups Values and Code of Conduct. Take personal responsibility for embedding the highest standards of ethics, including regulatory and business conduct, across Standard Chartered Bank. This includes understanding and ensuring compliance with, in letter and spirit, all applicable laws, regulations, guidelines and the Group Code of Conduct. Key stakeholders* WRB FH / Global head/ Country Heads/CIOs Qualifications Few years of experience of operations. Flair knowledge in costing and budgeting Pack preparation and presentation Skills. Ability to work proactively, independently and display strong initiative Pragmatic team player with an attention to detail. Ability to drive multiple agenda and effectively manage priorities Strong communication, Interpersonal Skills and presentation skills, with senior stakeholders. Multicultural awareness Ability to work to fixed timelines and with people in different time zones Ability to apply judgement and discretion in following through for resolution of issues raised across the region. About Standard Chartered We&aposre an international bank, nimble enough to act, big enough for impact. For more than 170 years, we&aposve worked to make a positive difference for our clients, communities, and each other. We question the status quo, love a challenge and enjoy finding new opportunities to grow and do better than before. If you&aposre looking for a career with purpose and you want to work for a bank making a difference, we want to hear from you. You can count on us to celebrate your unique talents and we can&apost wait to see the talents you can bring us. Our purpose, to drive commerce and prosperity through our unique diversity, together with our brand promise, to be here for good are achieved by how we each live our valued behaviours. When you work with us, you&aposll see how we value difference and advocate inclusion. Together We Do the right thing and are assertive, challenge one another, and live with integrity, while putting the client at the heart of what we do Never settle, continuously striving to improve and innovate, keeping things simple and learning from doing well, and not so well Are better together, we can be ourselves, be inclusive, see more good in others, and work collectively to build for the long term What We Offer In line with our Fair Pay Charter, we offer a competitive salary and benefits to support your mental, physical, financial and social wellbeing. Core bank funding for retirement savings, medical and life insurance, with flexible and voluntary benefits available in some locations. Time-off including annual leave, parental/maternity (20 weeks), sabbatical (12 months maximum) and volunteering leave (3 days), along with minimum global standards for annual and public holiday, which is combined to 30 days minimum. Flexible working options based around home and office locations, with flexible working patterns. Proactive wellbeing support through Unmind, a market-leading digital wellbeing platform, development courses for resilience and other human skills, global Employee Assistance Programme, sick leave, mental health first-aiders and all sorts of self-help toolkits A continuous learning culture to support your growth, with opportunities to reskill and upskill and access to physical, virtual and digital learning. Being part of an inclusive and values driven organisation, one that embraces and celebrates our unique diversity, across our teams, business functions and geographies - everyone feels respected and can realise their full potential. Recruitment Assessments Some of our roles use assessments to help us understand how suitable you are for the role you&aposve applied to. If you are invited to take an assessment, this is great news. It means your application has progressed to an important stage of our recruitment process. Visit our careers website www.sc.com/careers Show more Show less

Position Summary As an Executive Assistant at Gruve , you will play a central role in supporting our leadership team while ensuring the smooth operation of day-to-day activities. You will anticipate the needs of our executives, manage complex schedules, and resolve operational challenges proactively. This role requires someone who can think critically and analyze data to help inform decisions, in addition to being organized and detail-oriented. Beyond traditional administrative duties, we are looking for someone with strong analytical skills, as there may be opportunities to support the team with analytics-related tasks. If you're someone who thrives in a dynamic environment, balances priorities well, and enjoys supporting leadership through both administrative and analytical tasks, this role is for you. Key Roles & Responsibilities Schedule Management : Oversee scheduling to ensure alignment with priorities, minimize conflicts, and ensure efficient travel arrangements. Relationship Building : Foster strong working relationships with leadership and key stakeholders. Proactively manage priorities, anticipate future needs, and offer solutions to facilitate informed decision-making. Primary Point of Contact : Serve as the main liaison to maintain communication between Executive Leadership, Board Members, and other key stakeholders, promoting seamless collaboration both internally and externally. Operational Support & Process Improvement : Assist with various operational tasks and processes, contributing ideas for ongoing improvements to enhance efficiency. Prepare and distribute team communications as needed. Event & Meeting Coordination : Organize and execute internal and external business events. Support meetings by preparing agendas, capturing minutes, and tracking deliverables to ensure timely follow-up and completion of action items. Analytics & Reporting Support : Assist in analyzing data for various team or business needs, contributing to reports or insights that help guide decision-making. Apply a keen eye for detail and problem-solving in interpreting trends and delivering actionable insights. Communication Management : Draft and send out internal and external communications for the leadership team. Maintain consistent and clear communication channels with all stakeholders. Basic Qualifications Bachelor's degree or equivalent practical experience. 46 years of experience in an administrative role supporting executive-level management in a corporate environment. Experience managing projects and events, from planning to execution. Expertise in calendar management across international time zones, travel scheduling, and efficient budgeting for events. Proven ability to manage multiple priorities independently, with strong project management skills to support organizational needs. Ability to think critically and use analytical skills to support business operations, including generating reports and analyzing data trends. Strong collaboration skills and the ability to communicate effectively across a variety of teams, departments, and stakeholders.

The ideal candidate will provide top-level assistance for high-level executives. You should be well-organized and comfortable with scheduling meetings and responding to emails on behalf of the executive. Additionally, you will be responsible for drafting documents and assisting with meeting preparations as needed. Your responsibilities will include calendar management for executives, aiding in preparing for meetings, responding to emails and document requests on behalf of executives, as well as drafting slides, meeting notes, and documents for executives. To qualify for this role, you should have a Bachelor's degree or equivalent experience. Proficiency in the Microsoft Office suite is required. Experience in managing multiple priorities, administrative coordination, and logistics is preferred. You should be well-organized, detail-oriented, able to multitask with excellent follow-up skills, and possess strong written and verbal communication skills.,

The Executive Secretary will play a crucial role in ensuring the planning and implementation of the DEI functional and administrative requirements. This position demands a proactive, organized, and multitasking individual with a go-getter attitude capable of navigating the complexities and rigor of handling the DEI efficiently. As a key contributor and Single Point of Contact (SPOC), you will be instrumental in the smooth functioning of the DEI. Your responsibilities will include: Calendar Management: - Efficiently coordinate and manage executive calendars, scheduling meetings, appointments, and travel arrangements. - Ensure the Director is equipped with all necessary and up-to-date information and materials for daily work schedules. Communication and Correspondence: - Serve as the primary point of contact between executives, departments, and internal/external stakeholders. - Draft, edit, and proof-read emails, documents, and presentations on behalf of the DEI. - Handle tasks assigned by the Director and Leadership in their absence at the office. Office and Remote Support: - Provide necessary in-office support, manage administrative tasks, and handle physical office logistics. - Be available for in-person and remote/virtual meetings, calls, and effectively manage tasks and work schedules. Meeting Coordination: - Coordinate and schedule in-person and virtual meetings, ensuring all digital communication channels are operational. - Prepare and distribute invitations, agendas, documents, and Minutes for Meetings as per the Director's guidance. Travel Arrangements: - Arrange travel plans for in-person and virtual meetings, including flights, accommodations, and transportation in coordination with relevant parties. Document Management: - Organize and maintain electronic and physical files, ensuring easy access to important documents. - Proactively assist in report preparation, presentations, and discussion papers. Task Prioritization: - Efficiently prioritize and manage tasks to meet deadlines and achieve DEI objectives. - Anticipate DEI needs, plan and implement priority tasks to expedite completion with accuracy. Confidentiality: - Handle sensitive information discreetly and maintain confidentiality at all times. Qualifications, Skills, and Experience: - Post Graduate degree is mandatory, MBA is advantageous. - 4-5 years of proven experience as a Corporate Secretary/Executive Assistant in a dynamic business environment. - Strong organizational and multitasking skills. - Excellent written and verbal communication skills in English. - Proficient in virtual collaboration tools, MS Office, and other productivity tools. - Ability to work independently and collaboratively. - Willingness to work both in-office and remotely as required. - Positive attitude, fast learner, and contributor. - Pleasing demeanor with integrity is highly valued.,

The Executive Assistant (EA) role at VidyaVins involves providing high-level administrative support to the CEO. Your responsibilities will include managing the CEO's schedule, coordinating meetings, preparing reports, and acting as a liaison with internal and external stakeholders. To excel in this position, you should be highly organized, proactive, and capable of handling confidential information with discretion. Your key responsibilities will encompass various tasks such as calendar management, meeting coordination, communication liaison, documentation, travel arrangements, project management, confidentiality maintenance, and other administrative duties. You will play a crucial role in ensuring the smooth functioning of the CEO's office and supporting the execution of key projects aligned with the CEO's objectives. To qualify for this role, you should hold a Bachelor's degree in Business Administration or a related field, along with at least 1 year of experience as an Executive Assistant or in a similar administrative capacity, preferably supporting C-suite executives. Strong organizational skills, multitasking abilities, excellent written and verbal communication skills in English and Hindi, proficiency in Microsoft Office Suite and project management tools, independence in task prioritization, and meeting tight deadlines are essential requirements. Preferred skills for this role include experience working with CEOs or senior executives in fast-paced environments, knowledge of Lucknow's local business and cultural environment, familiarity with digital collaboration tools, and problem-solving and project management expertise. A high degree of professionalism, integrity, attention to detail, and a background in the education sector would be advantageous. In summary, the Executive Assistant role at VidyaVins offers a challenging opportunity for a proactive and organized individual to provide crucial support to the CEO and contribute to the success of key projects and initiatives.,

As an Assistant Manager Social Media at Xiaomi India, you will be responsible for leading the social media strategy, enhancing brand presence, and driving engagement through unique storytelling across various platforms in India. Your role will involve developing and implementing tailored strategies, managing campaigns, and collaborating with cross-functional teams to align social media efforts with business goals. Your key responsibilities will include: - Developing and implementing a comprehensive strategy for each social media platform. - Driving brand storytelling, product launches, and campaigns for different consumer segments. - Utilizing insights to refine and evolve the social media strategy. - Leading content planning and calendar management to ensure a diverse mix of content types. - Collaborating with the creative team to design engaging content for the target audience. - Tracking and analyzing the performance of social campaigns to optimize content and strategy. - Working closely with various teams to align social media efforts with overall business objectives. - Monitoring, responding to, and engaging with followers to build a strong online community. The ideal candidate for this role will possess: - 4-6 years of hands-on experience in managing social media for reputed brands or agencies. - Proficiency in social media metrics, tools, and best practices. - Excellent communication, storytelling, and copywriting skills. - Experience in managing product or brand campaigns at scale. - Ability to handle multiple projects in a fast-paced environment. - Knowledge of performance marketing and digital advertising will be an advantage. - Experience in the technology or consumer electronics sector is desirable but not mandatory.,

As an Executive Assistant in the trading industry, you will play a crucial role in supporting senior executives to effectively manage their day-to-day operations and ensure the seamless functioning of the business. Your responsibilities will encompass a wide range of tasks across various areas, including administrative support, office management, financial management, project coordination, client and stakeholder relations, research and reporting, confidentiality, support for trading activities, technology and systems management, and personal assistance. You will be responsible for providing administrative support to senior executives, which includes managing their calendars by scheduling meetings, appointments, and events. Additionally, you will coordinate travel arrangements, handle correspondence, and prepare documents such as reports and presentations. In terms of office management, you will oversee supplies management to ensure the office is well-stocked, coordinate with vendors for office supplies and services, and manage facility-related aspects like cleanliness, security, and maintenance. Financial management tasks will involve tracking executive expenses, reconciling credit card statements, and assisting in budget preparation, monitoring, and financial reporting. You will also support in project coordination by assisting in planning and execution and monitoring project timelines to ensure deadlines are met. Your role will also involve maintaining client and stakeholder relations by acting as a point of contact for clients, scheduling meetings, and organizing corporate events. You will conduct market research on trends and competitors, prepare reports on business performance, and handle confidential information with discretion. Support for trading activities will include assisting in trade documentation preparation and processing, as well as coordinating with trading teams to ensure smooth operations. Proficiency in software tools like Microsoft Office, CRM systems, and trading platforms will be essential for effective technology and systems management. Moreover, you will also provide personal assistance by managing personal tasks for executives, handling errands as required, and demonstrating adaptability, strong organizational skills, and the ability to multitask effectively. The specific responsibilities may vary depending on the company size and trading activities scope, but the core traits of an Executive Assistant in this role include attention to detail, confidentiality, and excellent communication skills.,

As the Executive Assistant to the company head, you will be responsible for managing all activities within your designated work profile. This is a full-time position with a day shift schedule. The work location is in person.,

An executive assistant (EA) is responsible for managing the schedules and communications of executives. Your main duties will involve a variety of administrative tasks, including calendar management by scheduling meetings, appointments, and events. Additionally, you will be handling travel arrangements such as booking flights, hotels, and car services. Communication tasks will include answering phones, screening emails, and responding to inquiries. You will also be involved in document management by drafting, editing, and organizing documents like reports, presentations, and memos. Meeting management will be part of your responsibilities, which includes taking notes, arranging meeting rooms, and ordering lunches. Event management tasks will involve planning and coordinating events like workshops and conferences. You will also be responsible for expense management by preparing and reconciling expense reports, record keeping by maintaining records and databases, and project management by assisting with special projects, research, and analysis. Other miscellaneous tasks may include ordering supplies, performing basic bookkeeping, and running errands. To excel in this role, you are required to possess excellent organizational and time management skills and be able to work independently. Maintaining confidentiality and discretion is crucial in this position. Additional responsibilities of an EA include building relationships with stakeholders, acting as a liaison between executives and others, and identifying areas for process improvement. This is a full-time, permanent position with a day shift and morning shift schedule. The work location is in person.,

As an administrative assistant, you will be responsible for providing support to the executive team by handling various tasks such as writing and editing emails, drafting memos, and preparing communications. Maintaining accurate records and performing minor accounting duties will also be part of your daily responsibilities. Your role will involve organizing meetings, which includes scheduling, sending reminders, and coordinating catering services when required. Answering phone calls in a professional manner, welcoming visitors, and guiding them to the appropriate departments will be essential in creating a positive experience for all stakeholders. Additionally, you will be tasked with managing the executive's calendar, making appointments, and prioritizing sensitive matters to ensure smooth operations. This full-time position offers benefits such as cell phone reimbursement and Provident Fund, along with a yearly bonus. The work schedule is during the day shift, and the expected start date for this in-person role is on 16/04/2025.,

The Senior Office Assistant provides high-level administrative and clerical support to ensure efficient day-to-day operations of the department. You will need to utilize strong organizational skills, attention to detail, and the ability to work independently while supporting faculty, staff, and students within the university setting. You will be responsible for performing advanced clerical duties such as data entry, record keeping, filing, and correspondence. Additionally, you will serve as the initial point of contact for departmental inquiries, handling phone calls, emails, and walk-ins. Coordinating and scheduling meetings, appointments, and events, as well as managing calendars for department personnel will also be part of your responsibilities. Furthermore, as a Senior Office Assistant, you will assist in the preparation of reports, presentations, and other official documents. You will process forms, applications, and requisitions according to university policies and procedures. Maintaining office supplies inventory, placing orders as required, and supporting financial processes like expense tracking, budget reconciliation, and purchase orders are also key duties. You may supervise or provide guidance to junior office assistants, student workers, or temporary staff as needed. Additionally, liaising with other university departments and external vendors, upholding confidentiality, and professionalism in handling sensitive or student-related information are crucial aspects of this role. To qualify for this position, you must have a high school diploma or equivalent, with an associate degree preferred. A minimum of 3 years of administrative or clerical experience, preferably in an academic or university setting, is required. Proficiency in office software such as Microsoft Office Suite and Google Workspace, excellent communication, interpersonal, and organizational skills, and the ability to multitask in a fast-paced environment are essential. Knowledge of office procedures, recordkeeping practices, and customer service principles is also necessary. Preferred qualifications include experience with university systems like PeopleSoft or Banner and familiarity with FERPA and other regulations related to higher education.,

The ideal candidate will provide top-level assistance for high-level executives. You should be well-organized and comfortable scheduling meetings and responding to emails on behalf of the executive. Additionally, you should be capable of drafting documents and assisting with meeting preparations as required. Responsibilities Calendar management for executives Assist executive in preparing for meetings Respond to emails and document requests on behalf of executives Draft slides, meeting notes, and documents for executives Qualifications Bachelor's degree or equivalent experience Proficient in Microsoft Office suite Experience in managing multiple priorities, administrative coordination, and logistics Well-organized, detail-oriented, ability to multi-task with excellent follow-up skills Strong written and verbal communication skills This is a full-time on-site job in Chandigarh that involves occasional travel within India and overseas. The role entails being the Executive Assistant to the COO, functioning as the right hand of the COO. We are seeking an extremely talented, multitasking individual with a smart personality and excellent communication skills for a well-reputed education firm in Chandigarh. Local candidates are preferred. The candidate must be familiar with various activities such as calendar management, communication, travel arrangements, meetings, research, administrative tasks, event planning, record-keeping, gatekeeping, and briefings. A great opportunity awaits for deserving candidates! Please send your CV or contact us at 8437825034 for further information.,

As a Personal Assistant to the Director and CEO of MICA, your primary responsibility will be to manage the Director and CEO's office efficiently. This includes handling calendar management, travel arrangements, office activities, documentation, guest management, and basic report generation. You will play a crucial role in ensuring the smooth functioning of the office by coordinating internal and external meetings, handling communication through phone calls, emails, and face-to-face interactions, and preparing minutes of meetings. Additionally, you will be responsible for coordinating with academic and non-academic departments, facilitating logistics and organizing events, and providing administrative support for events and conferences. Your role will also involve being responsive to the Director & CEO's national and international travel needs and goals, hosting international and national guests, and maintaining professional and cordial communication at all times. You will need to liaise with internal stakeholders and external entities, collaborate with diverse teams and individuals, and work under pressure while meeting strict deadlines. Multitasking abilities, flexibility, and adaptability are essential qualities for this role. To qualify for this position, you should have a Master's degree or MBA, with your education completed in English medium and a good academic track record. Excellent verbal and written communication skills in English are required, along with proficiency in MS Office, PowerPoint, Excel, Grammarly, and ChatGPT. A minimum of seven to ten years of relevant experience, preferably in the education sector, is necessary. Experience working in an academic environment or as a Personal Assistant/Executive Assistant for academic support is highly desirable. Fluency in Hindi and Gujarati languages is an added advantage. Candidates based in Ahmedabad/Gujarat and those who can join immediately will be preferred for this role. The type of appointment can be regular or contractual, with an annual CTC ranging from Rs. 5 to 8 Lakhs. To apply, please complete the online application form provided in the job posting and upload your CV and cover letter/writing sample. Incomplete applications without a CV and cover letter may not be considered. The last date to submit your application is October 15, 2024, by 5 PM.,

You will be responsible for providing operational support for the firm's travel, expense, corporate card, and physical records operations. Your main focus will be on managing daily workflow, administering T&E software, and handling special projects within the Global Corporate Service department. In terms of operational support for travel, you will be resolving requests and issues related to travel, corporate cards, expenses, reporting, user access, and workflow updates using the in-house automated service delivery system (SNOW). You will also monitor expense report preparation/submission to ensure compliance with firm policy, lead support for new technology enhancements or changes in Concur, and maintain vendor relations for travel-related services. Additionally, you will oversee the annual hotel RFP program, support workflow requests for non-commercial flight usage, and update relevant training material on the intranet. For operational support of physical records, you will act as a point of contact for physical records requests using Zasio, BXs records management software. You will ensure that physical records request/fulfillment processes align with firm policies, provide assistance for physical records requests in international offices, and schedule training for end users globally. Moreover, you will implement changes to the firm's retention and destruction policies and migrate records requests/queries to Service Now for tracking and reporting purposes. To qualify for this role, you should have at least 3-5 years of professional experience, preferably in the travel or hospitality industry. Strong technological systems skills, a proactive work ethic, attention to detail, and the ability to work independently are essential. Excellent communication, time management, and relationship-building skills are required, along with familiarity with various service-specific systems such as Concur, Coupa, and Zasio. Proficiency in Microsoft Office tools is also necessary, with prior experience in Service Now or similar workflow systems considered a plus.,