1769 Calendar Management Jobs - Page 3

Manage calendars, travel, and meetings. Draft reports, handle communication, and coordinate tasks. Support leadership with discretion, efficiency, and professionalism in all day-to-day operations.

About the Role: We are looking for a creative and trend-savvy Social Media Executive to join our marketing team. You will be responsible for managing social media platforms, strategies, building a strong online presence, and planning engaging content that aligns with our brand goals. Role & responsibilities Plan, create, manage monthly social media content calendars and schedule engaging content across for all platforms (Instagram, Facebook, YouTube, etc.) Coordinate with the design and content teams to ensure timely execution of the calendar Develop and post engaging content to boost reach, engagement, and follower growth Monitor and analyze performance metrics and campaign results to refine strategies Stay updated on trends, memes, and emerging content formats to keep the brand relevant Engage with the community, respond to DMs/comments, and maintain positive brand interaction Support influencer collaborations and user-generated content campaigns Preferred candidate profile Strong knowledge of social media platforms, scheduling tools (e.g., Hootsuite, Buffer), and analytics Proven experience in creating and managing monthly content calendars Creative thinking with an eye for design and storytelling Basic knowledge of design/editing tools (Canva, Adobe Suite, etc.) Excellent communication, time management, and collaboration skills

We are looking for a highly organized, proactive, and resourceful individual to support the Founder in managing daily operations, strategic initiatives, and time-sensitive projects. As a key member of a fast-paced startup, you will be exposed to all facets of the businessfrom fundraising to hiring, partnerships, and operationsand play a critical role in driving execution at the highest level. Founder Support: Manage calendar, schedule meetings, coordinate travel, and organize communications on behalf of the Founder. Project Management: Track and push key initiatives forward across departments, ensuring deadlines and goals are met. Meeting Preparation: Help prepare presentations, reports, notes, and follow-ups for internal and external meetings. Internal Coordination: Liaise with department heads, investors, clients, and vendors to ensure seamless communication and execution. Strategic Research: Conduct quick-turnaround research and summaries for business decisions, partnerships, or market insights. Documentation & Reporting: Maintain records, organize documents, and support in drafting emails, proposals, or investment decks. Confidential Support: Handle sensitive business and personal information with the highest level of integrity and discretion. Firefighting & Flexibility: Jump into urgent issues, whether its chasing a vendor, fixing a presentation, or finding an office solution. 1-3 years of experience in an Executive Assistant / Founders Office / Business Analyst / Ops role (startup experience is a plus) Excellent communication skills- written and verbal Highly organized with extreme attention to detail and follow-through Tech-savvy: Comfortable with tools like Google Workspace, Notion, Slack, Excel, and scheduling software Ability to prioritize and multitask in a high-pressure, fast-paced environment Discretion and trustworthiness-this role handles highly confidential information Hunger to learn and grow; willingness to take on anything that comes your way. Why Work with us: Work directly with the Founder and get a front-row seat to how startups scale Opportunity to grow into Chief of Staff, Ops Lead, or Product/Strategy roles over time Fast-paced, meritocratic environment with steep learning curve Competitive compensation + performance-based bonuses.

* Travel Arrangement and Planning for the Team * Calendar Management/Time and Schedule Coordination * Organizing and Planing Training & Events * Reimbursement Management * Profile Updation

( Female Candidates Only) Job highlights 1. Managing calendars of the MD / Director / Managing Partner and coordinating meetings and calls. 2. Support in preparing financial statements, reports, memos, invoices letters, and other documents. 3. Opening, sorting and distributing incoming letters, emails, and other correspondence. 4. Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives. 5. Helping prepare for meetings and accurately recording minutes from meetings. 6. Using various software, including word, spreadsheets, databases, and presentation software. 7. Reading and analyzing incoming memos, submissions, and distributing them as needed. 8. Performing office duties that include ordering supplies and managing a records database. 9. Experience as a virtual assistant and Provide general administrative support. 10. Should be comfortable to speak in English, Hindi along with Kannada Role & responsibilities : 1. Correspondence: Drafting, Correspondence, handling correspondence, and answering calls and messages 2. Documents: Organizing documents, filing, and preparing documents 3. Meetings: Organizing and servicing meetings, producing agendas, taking minutes, and capturing notes 4. Schedule: Scheduling appointments and maintaining company schedules 5. Other: Managing day to day MDs appointments, documenting the information, and coordinating calendars, taking messages and handling correspondence, maintaining diaries and arranging appointments, typing, preparing and collating reports, filing etc. 6. Organizing and servicing meetings (producing agendas and taking minutes) 7. Managing databases 8. Prioritizing workloads 9. Implementing new procedures and administrative systems 10. Coordinating mail-shots and similar publicity tasks.

Role & responsibilities Diary management including travel, meetings and events arrangements. Content planning for meetings, events in line with agendas and correspondence Attend management meetings, prepare minute and distribute to executives team. Manage reports, data and analysis. Work closely with executive team on confidential projects. Support with large high profiles meetings ensuring confidentiality. Compiling expense reports Screening visitors Prepare weekly, monthly or quarterly reports. Develop and carry out an efficient documentation and filing system. Managing and tracking deliverables and dependencies from various team members to ensure smooth workflow and project completion. Implementing & managing a tracking mechanism for recurring review meetings

Role & responsibilities Diary management including travel, meetings and events arrangements. Content planning for meetings, events in line with agendas and correspondence Attend management meetings, prepare minute and distribute to executives team. Manage reports, data and analysis. Work closely with executive team on confidential projects. Support with large high profiles meetings ensuring confidentiality. Compiling expense reports Screening visitors Prepare weekly, monthly or quarterly reports. Develop and carry out an efficient documentation and filing system. Managing and tracking deliverables and dependencies from various team members to ensure smooth workflow and project completion. Implementing & managing a tracking mechanism for recurring review meetings

Role & responsibilities Preferred candidate profile Experienced practitioner with excellent communications skills, both written and verbal Calendar Management of the Leaders (HOD) Adept in handling day to day administrative activities in coordination with internal / external departments Guest & Visitor Management Travel Management itinerary, settling bills and cash advance payments Expenses & Claims: Manage expense claims for Leaders Events – coordinating and organizing Team Gatherings and All Hands Meeting Ordering and maintenance equipment and facilities Working knowledge of MS Office (should have MS PPT, MS Excel skills) Communicating and liaising with internal and external stakeholders, On Job role - managing an extremely active calendar, helping to draft agendas and follow ups from important meetings, preparing correspondence and planning events. Managing administrative tasks such as completing expense reports, data management, arranging travel, coordinating activities all while staying updated on changing priorities and events and adjusting accordingly Prioritization & setting up of meetings. On feet thinking in case of cancellation with short notice.

As an Executive Assistant to the Managing Director exclusively for diversity hiring (women candidates only), you will play a crucial role in providing high-level support to the MD in a fast-paced environment. Your responsibilities will include managing the MD's calendar, scheduling meetings, coordinating travel arrangements, handling correspondence, and serving as the primary point of contact for internal and external stakeholders. You will be responsible for preparing high-quality reports, presentations, and business documents, as well as drafting official communications with a focus on maintaining a professional tone and clarity. Your role will also involve conducting market research and data analysis to identify industry trends, competitor activity, and business opportunities. You will be expected to present insights and strategic recommendations through well-structured reports and presentations. In addition, you will support the development of business plans and corporate strategies, evaluate new project proposals and investments, and manage special projects assigned by the MD, ensuring that deadlines and quality standards are met. You will collaborate with department heads and project owners to drive alignment on key initiatives, track project progress, and provide periodic status updates to the MD. As a candidate for this role, you must be a woman with an MBA and a minimum of 8 years of experience in executive assistance, strategy, business analysis, or similar roles. You should have excellent verbal and written communication skills in English, outstanding presentation and interpersonal skills, strong analytical and problem-solving abilities, and proficiency in MS Office (Word, Excel, PowerPoint) and digital collaboration tools. The ability to multitask and work independently under pressure is essential, along with a commitment to maintaining confidentiality and demonstrating a high level of professionalism.,

As an Executive Assistant at Al Fahad Tour and Travel, you will be responsible for providing dedicated and efficient support to our team in the aviation industry. With 1 to 3 years of relevant experience in administrative roles, particularly in managing executive-level tasks, you will play a crucial role in ensuring the smooth operation of our office in Noida, Delhi. Your key responsibilities will include managing executive calendars by scheduling and rescheduling appointments and meetings as required. You will demonstrate strong travel coordination skills, adept at arranging both domestic and international travel plans with precision. Proficiency in expense reporting is essential, as you will be responsible for accurate and timely submission of expense claims and reports. In addition, your expertise in meeting coordination will be vital, from scheduling to setting up meeting rooms and ensuring the seamless flow of meetings. Effective communication skills, both written and verbal, will enable you to interact with internal and external stakeholders professionally. Your attention to detail will be crucial in executing all tasks accurately, while maintaining strict confidentiality when handling sensitive information and documents. As an adept problem solver, you will address any issues swiftly and professionally to ensure the efficient functioning of our operations. In this role, you will also provide general administrative support to executives, assisting with various tasks as required. Your ability to handle challenges and resolve issues effectively will be key in your day-to-day responsibilities. Join us at Al Fahad Tour and Travel to be part of a team focused on providing superior travel solutions in the Travel Arrangements industry. Visit our website for more information and take the next step in your career as an Executive Assistant with us.,

As an Executive Assistant, you will be responsible for efficiently managing complex calendars, including scheduling meetings, appointments, and travel arrangements. You will proactively resolve scheduling conflicts and anticipate leadership needs. Your role will involve coordinating internal and external meetings, including the preparation of agendas, materials, and logistics. Handling confidential information with a high degree of integrity and discretion will be a key aspect of your responsibilities. Additionally, you will manage emails and follow up on action items on behalf of the executive. You will also be required to prepare and format documents, reports, and presentations as needed. Tracking and managing deadlines, tasks, and priorities will be crucial in this role. Assisting with expense reporting and other administrative tasks will also be part of your responsibilities. As an Executive Assistant, you will act as a liaison between the executive and internal/external stakeholders. Utilizing office tools such as Microsoft Office Suite (Outlook, Excel, Word, PowerPoint), Google Workspace, Zoom, Slack, etc., will be essential in performing your duties effectively. Please note that candidates are requested to apply only if their profile matches the requirements, they are available to join immediately, and are willing to attend a face-to-face interview at our Pune (Hinjewadi) location. If you have 3 to 6 years of relevant experience and are looking for a position where you can showcase your organizational and administrative skills, we encourage you to share your resume at sweta.sinha@gns-india.com.,

Graduate 6 days a week Managing various administrative and operational tasks to support a physician's practice, including scheduling appointments, managing patient communication, and handling financial and billing processes. This role ensures smooth office operations and allows the doctor to focus on patient care. Scheduling and Calendar Management Patient Communication Administrative Tasks: Processing invoices, managing patient files, and handling administrative tasks. Financial and Billing Support: Assisting with billing processes, insurance claims, and patient payment arrangements. Office Management Communication and Coordination

As an intern at Twiddles by Yuvraj Singh, a brand under Alfinity Studios, you will have the opportunity to assist the founders with their daily tasks and special projects. Your responsibilities will include conducting research and analysis to support strategic initiatives, preparing presentations, reports, and documents for both internal and external stakeholders, as well as coordinating meetings, managing calendars, and handling correspondence. Additionally, you will provide administrative support as needed. At Twiddles, you will be part of a team that creates indulgent spreads designed to delight the senses. You will have the chance to collaborate with a team inspired by Yuvraj Singh's spirit and determination, as well as experience a supportive and vibrant workplace culture that mirrors the enjoyability of our products. Professional development opportunities will be made available to you, allowing for career growth within the company. Working at Twiddles offers an exciting and dynamic environment where each day presents new challenges and opportunities to make a significant impact. Join us in our journey to spread joy with every jar and be a part of our sweet success story.,

You are seeking a highly organized, motivated, and professional Executive Assistant to provide comprehensive support to the Director and Chief Financial Officer (CFO) in Lucknow. The ideal candidate will possess a strong understanding of accounting and finance principles, exceptional communication skills, and proficiency in creating impactful presentations using PowerPoint. You will play a crucial role in managing administrative tasks, facilitating communication, and contributing to financial activities within the organization. This position requires the ability to handle confidential information with discretion, multitask efficiently, and adapt to a dynamic and fast-paced environment. In the realm of Administrative Support, you will manage the Director and CFO's calendars, schedule meetings, and coordinate appointments efficiently. It will be your responsibility to prepare and organize necessary materials for meetings, ensuring all relevant documents are readily available. Handling incoming emails, calls, and correspondence, and prioritizing and responding on behalf of the Director and CFO when necessary will be part of your daily tasks. Moreover, you will arrange travel itineraries, accommodations, and logistics for business trips. Regarding Accounting and Finance, you will assist in financial data management, including entering financial transactions and maintaining accurate records. Conducting basic financial analysis and preparing reports as directed by the CFO will be essential. Collaborating with the finance team to ensure timely and accurate processing of financial information is crucial, and maintaining confidentiality and handling financial data with utmost care and discretion is non-negotiable. Communication and Presentation are key aspects of this role. You will be responsible for drafting, editing, and proofreading various communications, reports, and presentations for the Director and CFO. Creating compelling and visually appealing PowerPoint presentations for internal and external meetings is part of your duties. Effective communication with internal and external stakeholders on behalf of the Director and CFO is expected. Meeting Coordination will also fall under your purview. You will coordinate and schedule meetings, ensuring all participants are informed and prepared. Recording meeting minutes, tracking action items, and following up on outstanding tasks are integral parts of this role. Collaborating with various departments to gather data and information needed for meetings is essential for smooth operations. In Project Support, you will assist the Director and CFO in managing ongoing projects, monitoring progress, and updating stakeholders as required. Conducting research and analysis to support decision-making processes will be one of your responsibilities. Additionally, you will help prepare project status reports and updates. Your competencies and skills should include exceptional verbal and written communication skills, strong interpersonal skills, proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), experience in creating and editing PowerPoint presentations, excellent organizational skills, the ability to prioritize tasks effectively, demonstrated discretion in handling sensitive information, ability to thrive in a fast-paced environment, willingness to adapt to changing priorities, and a Bachelor's degree in Business Administration, Finance, Accounting, or a related field preferred. If you have prior experience as an Executive Assistant or in a similar role supporting senior executives for a minimum of 3 years, and possess knowledge of accounting and finance principles, you are encouraged to apply for this position. Your analytical skills, email writing, meeting minutes, travel management, calendar management, office coordination, and hospitality skills will be assets in excelling in this role.,

The ideal candidate will provide top-level assistance for high-level executives. You should be well-organized and comfortable scheduling meetings and responding to emails on the executive's behalf. Additionally, you should be able to draft documents and assist the executive with necessary meeting preparations. Responsibilities include calendar management for executives, aiding executives in preparing for meetings, responding to emails and document requests on behalf of executives, and drafting slides, meeting notes, and documents for executives. Qualifications for this role include a Bachelor's degree or equivalent experience, proficiency in the Microsoft Office suite, experience in managing multiple priorities, administrative coordination, and logistics. You should be well-organized, detail-oriented, able to multi-task with excellent follow-up skills, and possess strong written and verbal communication skills.,

The personal assistant (ONLY FEMALE CANDIDATES) is responsible for managing schedules, arranging meetings, handling correspondence, and performing various administrative tasks. Organize and manage the executive's calendar, including scheduling meetings, appointments, and travel arrangements. Coordinate and confirm appointments, ensuring the executive's schedule is optimized. Screen and direct phone calls and emails to appropriate parties. Prepare and draft emails, letters, memos, and other documents on behalf of the executive. Arrange and coordinate meetings, conferences, and events. Prepare meeting agendas, take minutes, and distribute them to participants. Ensure necessary resources and materials are prepared for meetings. Perform general clerical duties, including photocopying, faxing, filing, and data entry. Maintain and organize office files and documents. Handle expense reports and petty cash management. Maintain confidentiality and handle sensitive information at all times. Proven experience as a Personal Assistant or similar administrative role is required. Excellent organizational and time management skills. Strong verbal and written communication skills. Proficiency in MS Office (Word, Excel, PowerPoint, Outlook). Ability to multitask and prioritize tasks effectively. Attention to detail and high level of accuracy. Discretion and trustworthiness are essential due to the nature of the role. A bachelor's degree in business administration or a related field is preferred but not mandatory. Relevant work experience will be considered. Full-time, Permanent job type with Health insurance and Provident Fund benefits. Day shift, Monday to Friday schedule with a performance bonus. 2 years of total work experience is preferred. In-person work location.,

You will be the Executive Assistant supporting the Founder's office, requiring high organization and proactiveness. The ideal candidate must possess strong communication skills, be tech-savvy, and adept at efficiently managing professional and personal tasks. Your key responsibilities will include managing and coordinating the Founder's meetings, appointments, and travel schedules effectively. You will be the first point of contact, handling emails, calls, and messages professionally. Additionally, maintaining reports, presentations, and excel sheets will be part of your role, requiring proficiency in MS Excel, Word, and other office tools. You will need to be proactive in problem-solving, anticipating needs, resolving issues, and ensuring smooth day-to-day operations. Handling sensitive information with the utmost confidentiality is crucial. Representing the Founder's office with a polished and professional demeanor is also expected. Furthermore, you will provide strategic support by conducting research, gathering insights, and preparing briefing materials for the Founder. The requirements for this role include proficiency in MS Excel, Word, and digital tools, along with a strong academic background. Being proactive, solution-oriented, and possessing strong communication skills, both verbal and written, are essential qualities for success in this position.,

At EY, you'll have the chance to build a career as unique as you are, with the global scale, support, inclusive culture, and technology to become the best version of you. And we're counting on your unique voice and perspective to help EY become even better, too. Join us and build an exceptional experience for yourself and a better working world for all. We are looking for an Executive Assistant who would be required to work in a team environment in delivering the secretarial needs of the global EY office senior management team such as diary management, calendar management, travel management, documentation, tool support, and other administrative requirements that may arise on a need basis. The primary role and responsibility of this position will be to work in a team environment and deliver administrative services including, but not limited to Diary Management, Calendar Management, Meetings Management, Travel Management, Workshop or Area Visit Plan, Documentation, Training Management, Tool Support and Administration, and Data Processing and Administration. The role requires someone who can manage several concurrent activities with strong multi-tasking, prioritization, organizational, and time management skills. The ideal candidate should have strong project coordination skills, be comfortable using IT systems, possess excellent written and oral communication skills, and be a strong team player who is comfortable working collaboratively with others. Additionally, the candidate must be able to work virtually and independently, respond well to deadlines, work outside of normal hours when required, and work in a rapidly changing environment while prioritizing accordingly. To qualify for the role, you must have a graduate or postgraduate degree. Ideally, you should have 1 to 4 years of experience, with at least a year of experience working in a team environment handling virtual secretarial services being preferred. A good command over English (written & spoken) is mandatory. EY Global Delivery Services (GDS) is a dynamic and truly global delivery network that offers fulfilling career opportunities across various business disciplines. In GDS, you will collaborate with EY teams on exciting projects, work with well-known brands, and have access to continuous learning opportunities. EY provides the tools and flexibility for you to make a meaningful impact your way, offers transformative leadership insights and coaching, and fosters a diverse and inclusive culture where you can be embraced for who you are and empowered to use your voice to help others find theirs. EY exists to build a better working world, helping to create long-term value for clients, people, and society, and build trust in the capital markets. Across assurance, consulting, law, strategy, tax, and transactions, diverse EY teams in over 150 countries provide trust through assurance and help clients grow, transform, and operate by asking better questions to find new answers for the complex issues facing our world today.,

About The Client: Founded in Mountain View, California, the Client is currently headquartered in Sunnyvale, California, with 33 global offices. The Client provides a business and employment-focused social media platform that works through websites and mobile apps. The platform is primarily used for professional networking and career development. About The Job: We are looking for a Sales Coordinator to provide administrative and organizational support to our remote sales teams working out of a coworking space. You will be responsible for skilfully interacting with sales teams, sales managers within the company, comfortably communicating with internal and external stakeholders, and flawlessly handling confidential and critical details. You will also be responsible for anticipating the needs of multiple teams and flexibly accommodating work schedules. Essential Job Functions: Coordinate with coworking space providers to ensure smooth operations and availability of necessary resources Manage bookings and reservations for coworking spaces to accommodate team needs Ensure remote working spaces are equipped with essential office supplies and technology Address any issues or concerns related to the coworking spaces promptly Facilitate communication between remote team members and coworking space staff Coordinate meeting responsibilities (could include: logistics, action items, note-taking, assist in preparing content, etc.) Plan, organize, and manage multiple calendars (resolve overlapping commitments and protect time for priorities) Manage logistics for internal team meetings and customer meetings Support sales manager with sales admin tasks like billing, invoicing, updating CRM Support sales manager and team with sales support tasks like pulling reports from CRM, other internal sales tools Participate in special projects, as agreed with manager(s) Qualifications: 1-3 years of experience working in an administrative business partner, administrative assistant, sales support roles How to Apply: Interested candidates are invited to submit their resume using the apply online button on this job post. About VARITE: VARITE is a global staffing and IT consulting company providing technical consulting and team augmentation services to Fortune 500 Companies in USA, UK, CANADA and INDIA. VARITE is currently a primary and direct vendor to the leading corporations in the verticals of Networking, Cloud Infrastructure, Hardware and Software, Digital Marketing and Media Solutions, Clinical Diagnostics, Utilities, Gaming and Entertainment, and Financial Services. Equal Opportunity Employer: VARITE is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, marital status, veteran status, or disability status. Unlock Rewards: Refer Candidates and Earn. If you're not available or interested in this opportunity, please pass this along to anyone in your network who might be a good fit and interested in our open positions. VARITE offers a Candidate Referral program, where you'll receive a one-time referral bonus based on the following scale if the referred candidate completes a three-month assignment with VARITE. Exp Req - Referral Bonus 0 - 2 Yrs. - INR 5,000 2 - 6 Yrs. - INR 7,500 6 + Yrs. - INR 10,000

You will be responsible for performing an array of administrative functions requiring confidentiality, initiative, and sound decision-making for the executive, their team of managers, and other stakeholders. As a Senior Executive Assistant in CB Credit Risk team, you will work well in a team environment, represent the managers/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine includes interacting with various executive-level internal clients, adapting procedures, processes, and techniques to complete assignments in line with the department's activities and goals. Your key responsibilities will include maintaining detailed calendars, managing the coordination and logistics of both internal and external meetings, arranging and coordinating complicated domestic and international travel, organizing all aspects of internal and external events, processing invoices and T&E expense claims for team members, helping with staff on-boarding and off-boarding, producing high-quality emails and messages to individuals at all levels of the organization, maintaining department documents, and assisting in editing spreadsheets and presentations for client meetings. Required qualifications, capabilities, and skills include advanced ability to organize, discretion and good judgment in confidential situations, experience interacting with senior management, strong interpersonal, written, and oral communication skills, strong proficiency in Microsoft Office, excellent telephone etiquette, and the ability to manage competing priorities such as calendar management. Preferred qualifications, capabilities, and skills include experience supporting at the Managing Director level or above, and a Bachelor's Degree. This role requires working five days in the office (Mon-Fri) and does not support hybrid options. The location of work is Bengaluru, and the work timings start at 1:00 p.m. IST.,

We are looking for a highly organized and proactive Executive Assistant to support our senior leadership. The ideal Candidate must have strong calendar and travel management skills, excellent communication abilities, and prior experience working with COOs or VPs. KEY RESPONSIBILITIES: Manage VP's calendars , travel plans and daily schedules Coordinate meetings, appointments and maintain MoMs Act as liaison with internal/external stakeholders and departments Handle employee engagement and office administration Organize internal and external events Manage communication and documentation fully Take ownership of day to day office operations

Maintaining calendar and fixing appointments Assistance in corporate sales and B2B handling HNI and NRI clients Managing phone calls , business WhatsApp travelling for exhibitions and events Have good communication skills and knowledge of MS office.

Responsibilities: * Manage calendar & travel requests * Coordinate client meetings & communications * Schedule appointments & events * Provide secretarial support * Execute administrative tasks efficiently * Knowledge of MS Excel Performance bonus Mobile bill reimbursements Travel allowance

Job Title: Executive Assistant to Director Location: Navi Mumbai Experience: 5+ years preferred Industry: Financial Services / Banking / Capital Markets / Insurance (Preferred) We are seeking a highly organized and proactive Executive Assistant (EA) to support the Director in day-to-day operations, strategic initiatives, and executive-level engagements. The EA will serve as a key liaison, managing communications, schedules, travel, documentation, and special projects with a high degree of confidentiality and professionalism. Key Responsibilities: 1. Schedule & Calendar Management Manage and maintain the Directors calendar, ensuring optimal time allocation. Organize internal and external meetings, video conferences, and appointments. Coordinate and plan complex domestic and international travel arrangements, itineraries, and accommodations. 2. Communication & Stakeholder Management Prioritize and handle all incoming and outgoing communications (emails, calls, messages). Draft, proofread, and send professional correspondence on behalf of the Director. Act as a liaison between the Director and internal/external stakeholders. Maintain and update contact lists and manage follow-ups. 3. Meeting Preparation & Documentation Prepare agendas, presentation decks, and supporting documents for meetings. Record meeting minutes and ensure action points are followed up. Maintain records, contracts, and sensitive documents with utmost confidentiality. 4. Special Projects & Strategic Support Assist the Director with key initiatives such as bid management, business development, and sales support. Conduct market research and competitor analysis to provide actionable insights. Support in preparing executive summaries, financial reports, and project documentation. 5. Operational & Administrative Support Handle urgent or confidential matters with discretion. Monitor task progress and ensure timely execution of assigned responsibilities. Provide end-to-end administrative support to enable smooth business functioning. Required Skills & Competencies: Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) Strong verbal and written communication skills Excellent time management, organizational, and multitasking abilities High level of discretion, professionalism, and integrity Experience in supporting leadership roles in banking, trading, capital markets, or insurance domains is a strong advantage Exposure to project management and understanding of bid/sales processes is preferred Educational Qualifications: Bachelors Degree required; MBA or related qualification is a plus To move forward with your application, we kindly request you to provide the following details on srmgr1@apmosys.com Total Experience : Relevant Experience as EA : Current Company: Current CTC: Expected CTC: Notice Period: Current Location: If this opportunity aligns with your career aspirations, please share your updated resume along with the requested details at your earliest convenience. We appreciate your interest in joining Apmosys Technologies and we look forward to connecting with you soon. If you have any reference matching to attached JD please feel free to share this email with candidate. Thank You! Best Regards, Siddharth Shilimkar Sr.Manager-Human Resource

Meeting Coordination & MoM Documentation, Schedule and organize internal/external meetings CEO Office Management & Calendar Handling Draft and manage official emails, WhatsApp messages, and reminders Reporting & Documentation Support