Executive Assistant - CXO-E

Location - Thane

highly organized, proactive, and detail-oriented Personal Assistant

CXO

schedules, communications, and follow-ups

internal and external stakeholders

professionalism, discretion, and the ability to multitask

Key Responsibilities

• Calendar & Schedule Management: Manage the CXO's calendar, appointments, meetings, travel, and daily schedule efficiently.
• Task Tracking & Follow-ups: Track, document, and follow up on all tasks assigned to the CXO to ensure timely completion.
• Meeting Coordination: Prepare meeting agendas, take detailed minutes, and coordinate action items with internal teams.
• Communication Management: Draft, proofread, and organize professional communications including emails, presentations, and reports.
• Stakeholder Coordination: Coordinate with internal departments and external stakeholders on behalf of the CXO.
• Confidentiality & Documentation: Maintain confidentiality of sensitive information and ensure systematic documentation.
• Proactive Support: Anticipate the CXO's requirements, provide timely reminders, and prepare necessary materials before meetings.
  

Requirements

• Educational Qualification: Bachelor's degree in Business Administration, Management, or a related field.
• Relevant Experience: Minimum 1 year of experience as a Personal Assistant or Executive Assistant, preferably in healthcare, technology, or startup environments.
• Core Skills: Excellent organizational, communication, and multitasking abilities.
• Professional Conduct: High degree of professionalism, discretion, and proactive problem-solving approach.
• Adaptability: Ability to adapt quickly to dynamic priorities and fast-paced work environments.
  

Benefits

• Flexible Schedule
• Health Insurance
• Leave Encashment
• Provident Fund (PF)