24 Meeting Coordination Jobs

Job Summary: The Executive Assistant to the Managing Director will provides high-level administrative support to ensure the smooth operation of this executive office. The role involves managing schedules, coordinating meetings, arranging travel, preparing documents, and handling communications on behalf of the MD. Key Responsibilities: Calendar Management: Organize and manage the MDs schedule, including setting up meetings, appointments, and travel arrangements. Communication Handling: Serve as the primary point of contact between the MD and internal/external stakeholders. Screen and manage emails, phone calls, and other forms of communication. Document Preparation: Prepare, edit, and manage correspondence, presentations, reports, and other documents. Meeting Coordination: Plan and organize meetings, prepare agendas, take minutes, and ensure follow-up actions. Travel Arrangements: Coordinate travel logistics, including transportation, accommodation, and itineraries. Project Support: Assist with various projects, conduct research, and compile data to support the MDs initiatives. Information Management: Handle confidential information with discretion, maintain organized records, and ensure data accuracy. Event Planning: Organize and coordinate company events, conferences, and other functions involving the MD. General Administrative Support: Provide day-to-day administrative support, including office management and clerical duties. Key Result Areas : Efficient Schedule Management: Ensure the MD’s calendar is well-organized and conflicts are minimized. Effective Communication: Maintain clear and timely communication channels with all stakeholders. Accurate Documentation: Prepare and manage high-quality documents and reports. Seamless Meeting Coordination: Ensure all meetings are well-organized and productive. Smooth Travel Arrangements: Provide efficient and effective travel planning. Confidential Information Handling: Maintain the highest level of confidentiality and data security. Successful Event Planning: Organize events that meet objectives and run smoothly.

Job Summary: The Personal Assistant (PA) to the Dean provides high-level administrative and operational support, ensuring the efficient functioning of the Dean's office. This role involves managing complex schedules, coordinating communications, organizing meetings and events, and handling confidential information with discretion Key Responsibilities: 1. Calendar and Schedule Management Maintain and coordinate the Dean's calendar, scheduling meetings, appointments. Prioritize and resolve scheduling conflicts, ensuring optimal time management. Coordinate logistics for meetings, including venue booking, agenda preparation etc. 2. Communication and Correspondence Handle incoming and outgoing communications on behalf of the Dean, including emails, phone calls, and written correspondence. Draft, proofread, and edit documents, reports, and presentations. To maintain professional relationships. 3. Administrative Support Organize and maintain confidential files and records, both electronic and physical. 4. Event and Meeting Coordination Plan and execute events hosted by the Dean's office, including seminars, conferences, and receptions. Coordinate ogistics such as catering, audiovisual requirements, and guest accommodations. Prepare meeting agendas, take minutes, and ensure follow-up on action items. 5. Special Projects and Initiatives Support the Dean in strategic projects, including accreditation processes, faculty evaluations, and policy development. Conduct research and compile data to assist in decision-making. Collaborate with various departments to implement initiatives aligned with the Medical School's mission. Reports directly to the Dean of the Medical School. Collaborates with faculty, administrative staff, students, and external partners. Acts as a liaison between the Dean and various institutional departments. : Education: Masters degree in Business Administration, PGDM M, or a related field. Preferred Candidate profile: Minimum of 3-5 years of experience in an executive administrative support role, preferably within an academic or healthcare setting. Must be aged between 28 to 32 years. Full-time position with standard office hours; occasional evening or weekend work may be required for events or deadlines. Fast-paced environment requiring the ability to manage multiple tasks simultaneously. Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with scheduling and project management tools. Excellent organizational and time-management abilities. Strong written and verbal communication skills. Ability to handle sensitive information with confidentiality and discretion

Our client a global consulting and technology firm has grown to over 13,000 professionals across 35+ locations. It specializes in combining domain expertise with data analytics and digital solutions to drive commercial success. With a strong presence in life sciences, healthcare, and tech, the firm helps clients optimize operations, refine strategy, and improve decision-making. Its proprietary platforms and AI-driven toolsunnamed hereare known for delivering measurable business outcomes and long-term value. Role : Admin Assistant Experience : 1-2 years Hiring Mode : Contract / Contract To Hire Duration : 12 months Location : Pune/Gurgaon/Noida (WFO) ROLES & RESPONSIBILITIES Manage and maintain principals' and managers' schedules. Travel arrangements, such as booking flights, cars, and boarding and lodging reservations. Real-time scheduling support by booking appointments and preventing conflicts. Handling office tasks Expense Filing Coordinating with Inter-Office requirements (India and global) Time Entry management for Principals and Managers Team dine-in/dine-out arrangements. Meeting room reservations Any internal/external conference/meeting arrangements at hotels/another venue COMMUNICATION Communicates effectively with superiors, peers, and subordinates. QUALIFICATION & EXPERIENCE Diploma in BusinessAdministrationn or any discipline. Basic schooling froma convent or ICSE schools preferred Candidates with a foundational education from a convent or IB/ICSE-affiliated schools will be preferred. At least 1-2 years of administrative experience. Computer literate (Microsoft Word, Excel and PowerPoint). Possess pleasant disposition and mannerism. Good spoken and written English. Able to work independently withminimal supervision. Willing to join in 15 working days. Early joiners and candidates willing to work in a contract-to-hire mode need only apply.

Calendar and Scheduling: Manage the MD's daily calendar, schedule meetings, coordinate travel arrangements, and ensure timely follow-up on commitments. Communication: Handle incoming and outgoing communications, including emails, phone calls, and correspondence, prioritizing and directing information as needed. Meeting Coordination: Organize and facilitate internal and external meetings, prepare agendas, take minutes, and ensure follow-up actions. Reporting and Presentations: Prepare reports, presentations, and other documents for the MD, ensuring accuracy and clarity. Relationship Building: Build and maintain relationships with clients, handling their inquiries and ensuring their satisfaction. Administrative Support: Handle a variety of administrative tasks, including filing, organizing documents, and assisting with office management. Confidentiality: Maintain strict confidentiality with respect to sensitive information and communications. Strategic Initiatives: Assist in the planning and execution of strategic initiatives and projects. Other Duties: May be required to perform other duties as assigned by the MD, such as assisting with research, preparing presentations, or handling special projects. Strong negotiation and analytical skills, organizational and time management skills, Excellent communication skills, Problem-solving skills, Ability to handle sensitive information with the utmost care and confidentiality, Ensure accuracy and completeness in all tasks and reports, Proficiency in MS Office and ERP systems

Myntra is looking for a highly skilled and proactive Executive Assistant to support the CXO. The ideal candidate will have exceptional organizational, communication, and time management skills to ensure the smooth operation of the daily activities. This role requires someone who is adaptable, detail-oriented, and capable of handling sensitive information with discretion. Key Responsibilities: Administrative Support: Provide comprehensive administrative support including managing schedules, meetings, and travel arrangements Calendar Management: Organize and prioritize the calendar, ensuring efficient use of time and coordinating all appointments and meetings Communication Liaison: Act as the point of contact between the CXO and internal/external stakeholders, ensuring timely communication and response Meeting Coordination: Prepare agendas, take minutes, and track follow-ups for meetings Document Preparation: Assist in the preparation of reports, presentations, and correspondence as needed. Edit and proofread documents to ensure accuracy and professionalism Event Planning: Coordinate and execute special events, company-wide meetings, and other related engagements Project Management: Assist in the management and execution of various projects that require the CXO involvement Travel Coordination: Organize detailed travel itineraries, including flight, hotel, transportation, and logistics for domestic and international trips Confidentiality: Handle confidential information with integrity and professionalism, ensuring it is maintained securely Special Tasks: Support on various special initiatives and projects as needed Qualifications: Experience: Minimum 5+ years of experience as an Executive Assistant or in a similar role, preferably supporting C-level executives Education: Any Bachelors Or Masters degree Skills: Exceptional organizational and time-management abilities Strong written and verbal communication skills Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and other office management software Ability to work independently and prioritize tasks in a fast-paced environment High level of discretion and confidentiality Excellent attention to detail and problem-solving skills

What this job involves: Are you ready to shape a brighter way by supporting leadership excellence at JLL As the Business Administrator to the Head of Sales & Geo Lead of Consulting, you'll be pivotal in nurturing a culture of collaboration and empowerment. This dynamic position requires a professional who is resourceful, proactive and thrives in an innovative environment. You'll manage executive schedules, coordinate high-level meetings, and support strategic initiatives, all while championing inclusivity and promoting well-being. If you're looking for an opportunity to strengthen and advance your career in a globally connected team, we invite you to join us on this inspiring journey toward mutual success. What your day-to-day will look like: Provide high-level executive support to the Head of Sales & Geo Lead of Consulting, ensuring seamless daily operations. Coordinate complex calendar management, including scheduling meetings, appointments, and travel arrangements. Prepare, edit, and manage communication materials, reports, and presentations with utmost confidentiality and professionalism. Facilitate effective communication and collaboration across teams, embodying our commitment to a culture of inclusivity and belonging. Assist in special projects and initiatives, identifying opportunities to enhance processes and drive efficiency. Support event planning and execution, ensuring all logistics meet high standards of excellence. Act as a liaison between the executive team and internal/external stakeholders, upholding the JLL brand and values. Required Qualifications: Proven experience as an Executive Assistant or similar role in a fast-paced, complex environment. Strong organizational and multitasking skills, with an acute attention to detail. Excellent written and verbal communication skills, maintaining professionalism in all interactions. Proficiency in Microsoft Office Suite and other relevant technology tools. Demonstrated ability to handle sensitive information with discretion and confidentiality. Strong problem-solving skills and the ability to anticipate needs in a proactive manner. A collaborative mindset, eager to contribute to our culture of empowerment and thriving. Preferred Qualifications: Bachelor s degree in Business Administration, Management, or a related field. Experience in the real estate, sales, or consulting industries. Previous exposure to working in a global or matrixed organization. Familiarity with project management tools and techniques. Ability to thrive in an environment that embraces change and innovation. A positive, optimistic approach toward challenges and a keen sense of initiative. Commitment to professional development and growth within JLL s expanding landscape. Join JLL and seize the opportunity to be a catalyst for innovation and collaboration. Together, let's choose the more inspiring path toward success for our clients, our colleagues, and for you. Here's a comprehensive list of competencies and skills required for an Executive Assistant to Head of Sales & Geo Lead of Consulting at JLL, along with a structured interview guide: Competencies and Skills: Advanced Administrative Skills Calendar management and scheduling Travel arrangements and logistics Document preparation and management Meeting coordination and minute-taking Communication Excellence Verbal and written communication Interpersonal skills Cross-cultural communication Presentation skills Technical Proficiency Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Customer Relationship Management (CRM) software Video conferencing platforms (e.g., Zoom, Microsoft Teams) Data analysis and reporting tools Organizational and Time Management Multitasking and prioritization Deadline management Project coordination Attention to detail Problem-Solving and Decision-Making Critical thinking Analytical skills Initiative and proactivity Adaptability and flexibility Industry Knowledge Understanding of real estate and consulting industries Familiarity with JLL's services and structure Awareness of market trends and competitors Confidentiality and Discretion Handling sensitive information Maintaining professional boundaries Ethical behavior Client Service Orientation Internal and external stakeholder management Anticipating needs Responsive and reliable support Leadership Support Understanding executive priorities Representing the executive in their absence Facilitating decision-making processes Emotional Intelligence Self-awareness Empathy Stress management Relationship building

Provide comprehensive support to the Director, including calendar, travel, and meeting coordination. Serve as a bridge between the Director and internal teams, ensuring smooth communication and alignment. Handle confidential information with discretion and integrity. Utilize your accounting knowledge for financial reporting, budget tracking, and expense management. Assist in drafting communications, presentations, and other executive materials. Strong accounting knowledge and comfort working with financial data. Excellent communication skills, both written and verbal. Proven ability to manage sensitive information and maintain confidentiality. A proactive mindset with the ability to anticipate needs and take initiative. Join us in a role where youll be a trusted advisor, a communication hub, and a right hand to our leadership

The Executive Assistant to the CEO will provide high-level administrative support to the Chief Executive Officer, ensuring the smooth operation of the CEO's office. This role involves managing the CEO's schedule, coordinating meetings, handling communication, and assisting with special projects. The ideal candidate is highly organised, proactive, and capable of handling a wide range of administrative and executive support-related tasks with a high degree of professionalism, confidentiality, and discretion. Key Responsibilities: Calendar Management: - Manage and maintain the CEO's schedule, including appointments, meetings, and travel arrangements. - Coordinate and prepare agendas, materials, and logistics for meetings. Communication: - Serve as the primary point of contact between the CEO and internal/external stakeholders. - Draft, review, and manage correspondence on behalf of the CEO, including emails, letters, and reports. - Screen and prioritise communications to ensure the CEO's time is efficiently managed. Meeting Coordination: - Plan, coordinate, and ensure the CEO's schedule is followed and respected. - Organise and prepare for meetings, including gathering documents and attending to logistics. - Take minutes during meetings and follow up on action items as necessary. Travel Arrangements: - Arrange complex and detailed travel plans, itineraries, and agendas. - Compile documents for travel-related meetings and provide support as needed during travel. Project Management: - Assist the CEO with various projects, including research, analysis, and report preparation. - Track progress on projects, ensuring that deadlines are met and deliverables are completed to a high standard. Confidentiality: - Handle sensitive information with the utmost confidentiality and discretion. - Maintain the confidentiality of proprietary information and maintain a thorough understanding of the company's operations. Administrative Support: - Manage the CEO's expenses and submit expense reports accurately and on time. - Handle various administrative tasks, such as organising files, ordering office supplies, and managing correspondence. - Support the CEO in managing personal tasks as needed. Relationship Management: - Build and maintain strong relationships with key stakeholders, both internal and external. - Act as a liaison between the CEO and employees, clients, and external partners. Qualifications: - Bachelor's degree in Business Administration, Management, or a related field preferred. - Minimum 1 year of experience in an executive assistant or similar role, preferably supporting C-level executives. - Exceptional organisational and time-management skills. - Strong written and verbal communication skills. - High level of professionalism, integrity, and discretion. - Ability to handle multiple tasks and projects simultaneously with a keen attention to detail. - Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools. - Experience in handling travel arrangements and managing complex schedules. - Strong problem-solving skills and the ability to work independently. Preferred Skills: - Familiarity with G-suite relevant to the company's operations. - Ability to work in a fast-paced environment and adapt to changing priorities. Working Conditions: - Full-time position, with occasional extended hours based on business needs. - Ability to travel occasionally if required.

Reports To: Managing Director Job Overview: We are seeking a highly organized, proactive, and professional Executive Assistant to support our Managing Director. The ideal candidate will have exceptional communication skills, the ability to handle multiple tasks efficiently, and the discretion to handle sensitive information. This role is crucial in ensuring the Managing Director's day-to-day operations run smoothly. Key Responsibilities: Administrative Support: Manage the Managing Directors calendar, including scheduling meetings, appointments, and travel arrangements. Prepare and edit correspondence, communications, presentations, and other documents. Coordinate and manage special projects as assigned. Meeting Coordination: Organize and coordinate meetings, conferences, and events, including logistics, agendas, and minutes. Attend meetings to take notes and provide summaries. Communication: Serve as the primary point of contact for internal and external parties on all matters pertaining to the Managing Director. Handle incoming and outgoing communications, including emails, phone calls, and written correspondence. Document Management: Maintain and organize confidential files, records, and documents. Assist in the preparation of reports and presentations for internal and external stakeholders. Travel Arrangements: Plan and organize travel itineraries, accommodations, and transportation for the Managing Director. Prepare travel expense reports and ensure timely reimbursement. Office Management: Oversee office operations and administrative staff as needed. Ensure the office environment is efficient and well-maintained. Qualifications: Education: Bachelors degree in Business Administration, Communications, or a related field preferred. Experience: Minimum of 5 years of experience as an Executive Assistant or in a similar role, preferably supporting senior executives. Skills: Strong organizational and time-management skills. Excellent verbal and written communication skills. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to multitask and prioritize workload in a fast-paced environment. Discretion and confidentiality in handling sensitive information. Strong problem-solving skills and attention to detail. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Calendar Management Personal Attributes: Professional demeanor and appearance. High level of integrity and dependability. Ability to work independently and as part of a team. Proactive and resourceful with a positive attitude. Additional Information: This position may require occasional travel. Flexibility in working hours may be required to meet the demands of the role.

Job Summary: We are seeking a highly organized and proactive Personal Assistant with 3 to 8 years of relevant experience to provide comprehensive administrative support to our senior management. The ideal candidate will possess strong communication, coordination, and time management skills, with the ability to handle sensitive information with integrity and discretion. Key Responsibilities: Manage the daily schedule and calendar of the Director/CEO, including appointments, meetings, and travel plans. Coordinate internal and external meetings, including scheduling, agenda preparation, and follow-ups. Handle confidential correspondence, emails, and phone calls on behalf of the Director. Prepare reports, presentations, and documents as required. Arrange domestic and international travel, hotel bookings, and expense claims. Maintain organized records and filesboth electronic and hard copies. Serve as a liaison between the Director and internal departments or external stakeholders Monitor and prioritize tasks, ensuring deadlines are met efficiently. Support the Director with personal tasks and day-to-day administrative duties. Manage office-related tasks such as procurement of office supplies and vendor coordination as needed. Desired Candidate Profile: Graduate in any discipline. 3–5 years of proven experience as a Personal Assistant, Executive Assistant, or similar role. Excellent verbal and written communication skills. Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook). Ability to multitask, stay organized, and work independently. High level of professionalism and discretion in handling sensitive information. Strong interpersonal and problem-solving skills. NOTE - Candidate must have Prior Experience of Working as a Executive Assistant or Personal Assistant

Calendar Management: Effectively managing the MDs schedule, including arranging appointments, meetings, and travel plans. Communication Handling: Acting as a primary point of contact between the MD and internal/external parties. This includes screening and managing emails, calls, and other forms of communication, responding on behalf of the MD when necessary. Meeting Coordination: Planning and organizing meetings, including preparing agendas, taking minutes, and ensuring follow-up actions are communicated and executed. Travel Arrangements: Coordinating domestic and international travel logistics for the MD, including transportation, accommodation, and itinerary planning. Event Planning: Organizing and coordinating company events, conferences, or other functions that involve the MDs participation. Exp: 1. Exceptional organisational skills of self and others and ability to work without supervision. 2. Excellent communication and interpersonal skills at all levels 3. Secretarial Post to MD- Minimum 7 Years must

Brief Job Description Project Management Support: Assist the CEO in planning, executing, and monitoring key projects. Collaborate with internal teams to ensure projects are on schedule and within defined scope. Documentation and Reporting: Maintain project schedules, track milestones, and prepare regular status reports for stakeholders. Create and manage comprehensive project documentation, including plans, timelines, and deliverables. Communication Management: Handle incoming calls, emails, and correspondence related to both administrative and project matters. Draft and edit project-related communications, reports, and documents on behalf of the CEO. Data Analysis: Utilize analytical tools and methodologies to collect, analyze, and interpret complex data sets. Provide insights and recommendations based on data analysis to support strategic decision-making. Meeting Coordination: Prepare meeting agendas, coordinate logistics, and take minutes during meetings. Follow up on action items to ensure effective project execution. Administrative Support: Schedule and coordinate appointments, meetings, and conferences for the CEO. Maintain and organize files, records, and documents, ensuring easy retrieval. Manage and reconcile reports, ensuring accuracy and compliance with company policies . Efficiency and Compliance: Ensure efficient office administration, adherence to company policies, and compliance with established procedures Special Projects & Others: Assist in managing and coordinating special projects and initiatives directed by the CEO . Coordinate with various departments to secure necessary resources for project execution. Identify potential risks and issues in project execution. Work collaboratively to develop and implement mitigation strategies. Stay updated on industry trends and market conditions to inform business strategies . Build and maintain positive relationships with key contacts . H andle sensitive information with the utmost confidentiality . Skills required: Expertise in business analytics & finance. Strong proficiency in analytical tools such as Excel, Tableau, or similar platforms. Presentation preparation skills Research skills in getting the trends for the industry in India and globally Previous experience providing executive support is highly desirable. Educational /Professional Qualification: Bachelor's degree in Business Administration, Masters in Management, or a related field preferred. Work Experience: Proven experience in business analytics, data interpretation, and reporting. 5+ years of relevant experience Competencies Required: Solid research and analytical skills Ability to work independently and as part of a team Strong Communication & Interpersonal Skills Handle sensitive information with the utmost discretion and maintain a high level of confidentiality Build and maintain positive relationships with internal and external stakeholders

Role & responsibilities 1. Executive Calendar Management Efficient handling of schedules, meetings, and appointments. 2. Communication Skills Strong verbal and written communication for internal and external coordination. 3. Confidentiality & Discretion Ability to manage sensitive information with a high level of trust and integrity. 4. Time Management Prioritizing tasks and deadlines effectively in a fast-paced environment. 5. Administrative Proficiency Skilled in document preparation, report drafting, and official correspondence. 6. Technical Proficiency Well-versed in MS Office (Word, Excel, Outlook, PowerPoint), email systems, and digital file management. 7. Coordination & Liaison Experience in working with academic staff, government officials, and external organizations. 8. Event & Travel Management Planning and organizing official travel, meetings, conferences, and campus events. 9. Problem-Solving Ability to handle issues independently and propose effective solutions. 10. Multitasking Ability Managing multiple responsibilities efficiently under pressure. 11. Professional Etiquette Presentable demeanor and respectful conduct in all professional interactions. 12. Attention to Detail Ensuring accuracy in documents, schedules, and communications. Preferred candidate profile

Require Female Executive Assistant with having min. 1 year of experience. Married female preferable. Candidate must be open for travel with in city Good Communication Skills Required Interested candidate can apply at hr@cloudgateway.in

Job Overview: The Executive Assistant (EA) will provide comprehensive administrative and operational support to the Director, ensuring efficient time management, effective communication, and seamless execution of key initiatives. The EA will act as a strategic partner to the Director, managing tasks with a high level of professionalism, discretion, and attention to detail. Key Roles & Responsibilities: Financial Analysis and Reporting: Gather, analyze, and interpret financial data to assist the Director in strategic planning and decision-making. Prepare detailed financial reports, budgets, forecasts, and variance analysis for the Directors review. Track key financial metrics and trends, presenting insights and recommendations. Support the Director with financial models, cost-benefit analyses, and performance evaluations. Ensure financial data accuracy and integrity across reports. Communication Management: Act as the primary point of contact between the Director and internal/external stakeholders. Screen, prioritize, and respond to emails, phone calls, and other correspondence on behalf of the Director. Draft and edit emails, reports, presentations, and other documents. Expense Management: Track, manage, and categorize all personal and professional expenses for the CEO. Prepare and reconcile expense reports on a weekly/monthly basis for submission and approval. Ensure timely payment of bills, invoices, and other financial obligations for both personal and business purposes. Maintain detailed records of expenses, receipts, and financial documents in an organized manner. Monitor budgets, flag discrepancies, and provide updates to the CEO. Liaise with accounting and finance teams to ensure accuracy in reporting and compliance with company policies. Travel Management: Plan and organize travel itineraries, bookings and schedules of official trips. Track travel-related expenses, ensuring accurate and timely reporting. Prepare cost estimates for trips and optimize expenses where possible. Meeting Coordination: Coordinate and schedule meetings with vendors, investors, and key stakeholders as per the Director's priorities. Prepare and share meeting agendas and relevant documents in advance to ensure focused and productive discussions. Accurately record Minutes of Meeting (MoM) for vendor or investor meetings, ensuring all key points, decisions, action items, owners, and deadlines documented. Proactively follow up on assigned action items to ensure timely completion and provide regular status updates to the Director. Maintain a systematic and easily accessible record of all MoMs and associated documents for future reference. Summarize critical insights, opportunities, or challenges from meetings to support the Director in strategic decision-making. Social Media Management: Manage and monitor the Director's professional and personal social media accounts (LinkedIn, Twitter, Instagram, etc.) to ensure a consistent and professional online presence. Create, curate, and schedule posts, ensuring alignment with the Directors personal brand, company vision,and key messages. Draft engaging content for announcements, industry insights, and thought leadership pieces under the Director's direction. Email Management: Manage and monitor the Directors inbox to ensure timely responses and organized communication. Prioritize, filter, and categorize incoming emails to highlight critical matters requiring the Directors immediate attention. Draft, proofread, and send professional and well-articulated emails on behalf of the Director. Respond to routine inquiries, delegate tasks to appropriate team members, and follow up on pending communications. Maintain confidentiality and professionalism when handling sensitive information. Regularly organize and archive emails to ensure a clean and efficient email system. Track and escalate important follow-ups, deadlines, and action items from email correspondence to ensure nothing is overlooked. Qualifications and Requirements: Education: Bachelors degree in Business Administration, Management, or a related field preferred. Experience: 0-4 years of experience in a similar role supporting senior executives or directors. Exceptional organizational and time-management abilities. Strong written and verbal communication skills. Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and project management tools. Ability to work independently, take initiative, and prioritize tasks. High level of professionalism, discretion, and interpersonal skills. Flexibility to adapt to changing priorities and deadlines. Key Performance Indicators (KPIs): Calendar and Scheduling Efficiency: 100% of the Director's calendar is up-to-date and conflicts are proactively resolved. Reduction of scheduling errors and missed appointments to 0%. Communication Effectiveness: 95% of emails, calls, and correspondence are responded to or delegated within 24 hours. Timely drafting and delivery of high-quality documents and reports. Meeting Coordination: Meetings are organized seamlessly with 100% of agendas and supporting materials prepared in advance. Action items from meetings are tracked and reported, with at least 90% completion within deadlines. Project Delivery and Task Management: On-time completion of projects or tasks assigned by the Director with a 95% accuracy rate. Effective tracking of project milestones, ensuring 90% adherence to deadlines. Operational Efficiency: Expense reports and documentation are submitted accurately and on time with a 100% compliance rate. Stakeholder Management: Positive feedback from internal and external stakeholders regarding timely communication and follow-ups. Strong relationship-building demonstrated through successful collaboration across teams. Travel: Occasional travel to construction sites and other company facilities as required. Working Hours: Full-time position with flexible working hours, depending on project needs

Managing calendars, scheduling appointments, and coordinating meetings. Responding to inquiries via phone, email, and in person. Drafting letters, memos, and emails. Preparing documents, reports, and presentations. Maintaining records and files. Required Candidate profile 1-3 years of experience in an administrative role reporting directly to upper management Strong time-management skills and an ability to organise and coordinate multiple concurrent projects

Demonstrate strong communication skills, especially in US calling, to effectively convey product offerings and benefits to potential clients. Product Knowledge Preferred experience in selling IT products and services, with a focus on AI, Analytics and ERP Solutions. Lead Generation Build lists and conduct data mining to generate quality leads for potential opportunities. Meeting Coordination Schedule and coordinate various types of meetings, including face-to-face, telephonic, Skype, and other digital meetings. Data Management Ability to build and nurture data, converting leads into opportunities through strategic engagement. Cold Calling Prior experience in cold calling for Software Application Development Projects and Solutions, demonstrating effective outreach to potential clients. Client Interaction Handle direct client interactions in global markets, ensuring a professional and customer-centric approach. Campaign Management Manage and follow up on campaigns, ensuring a proactive approach to client engagement. Tool Proficiency Experience in working with tools such as Apollo.io and LinkedIn Sales Navigator for efficient lead generation and management. Qualifications 2-5 years of relevant experience in inside sales, preferably in the IT industry. Proficient in business emails, with excellent written and verbal communication skills. Proven ability to handle campaigns and follow-up activities.

We are seeking a motivated US ( IT Sales) Inside Sales Representative to join our dynamic team. Key Responsibilities: Lead Generation: Identify and research potential leads through various channels, including social media, databases, and networking. Client Communication: Engage with potential and existing clients via phone, email, and video calls to understand their needs and present appropriate solutions. Meeting Coordination: Arrange and conduct meetings between clients and our sales team to facilitate the sales process. Sales Support: Assist in preparing proposals and follow up on leads to nurture relationships and close sales. CRM Management: Maintain accurate records of client interactions and sales activities in our CRM system. Collaboration: Work closely with the marketing team to align lead generation strategies and optimize outreach efforts. Qualifications : 6 - 8 years of experience in US inside sales, lead generation or a related field. Proven track record of achieving sales targets and generating leads. Excellent communication and interpersonal skills. Strong organizational skills and attention to detail. Proficiency in CRM software and Microsoft Office Suite. Ability to work independently and as part of a team. Candidates who is comfortable for US Shift.

To provide high level support to the Directors by providing a full secretarial and administrative service.Ensuring that effective planning and administrative systems are in place and maintained efficiently and effectively. Required Candidate profile Minimum 8+ years of experience as an Executive Assistant reporting directly to senior management and Female candidate preferred.

Reports To: Managing Director Job Overview: We are seeking a highly organized, proactive, and professional Executive Assistant to support our Managing Director. The ideal candidate will have exceptional communication skills, the ability to handle multiple tasks efficiently, and the discretion to handle sensitive information. This role is crucial in ensuring the Managing Director's day-to-day operations run smoothly. Key Responsibilities: Administrative Support: Manage the Managing Directors calendar, including scheduling meetings, appointments, and travel arrangements. Prepare and edit correspondence, communications, presentations, and other documents. Coordinate and manage special projects as assigned. Meeting Coordination: Organize and coordinate meetings, conferences, and events, including logistics, agendas, and minutes. Attend meetings to take notes and provide summaries. Communication: Serve as the primary point of contact for internal and external parties on all matters pertaining to the Managing Director. Handle incoming and outgoing communications, including emails, phone calls, and written correspondence. Document Management: Maintain and organize confidential files, records, and documents. Assist in the preparation of reports and presentations for internal and external stakeholders. Travel Arrangements: Plan and organize travel itineraries, accommodations, and transportation for the Managing Director. Prepare travel expense reports and ensure timely reimbursement. Office Management: Oversee office operations and administrative staff as needed. Ensure the office environment is efficient and well-maintained. Qualifications: Education: Bachelors degree in Business Administration, Communications, or a related field preferred. Experience: Minimum of 5 years of experience as an Executive Assistant or in a similar role, preferably supporting senior executives. Skills: Strong organizational and time-management skills. Excellent verbal and written communication skills. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to multitask and prioritize workload in a fast-paced environment. Discretion and confidentiality in handling sensitive information. Strong problem-solving skills and attention to detail. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Calendar Management Personal Attributes: Professional demeanor and appearance. High level of integrity and dependability. Ability to work independently and as part of a team. Proactive and resourceful with a positive attitude. Additional Information: This position may require occasional travel. Flexibility in working hours may be required to meet the demands of the role.

Calendar Management: Effectively managing the MDs schedule, including arranging appointments, meetings, and travel plans. Communication Handling: Acting as a primary point of contact between the MD and internal/external parties. This includes screening and managing emails, calls, and other forms of communication, responding on behalf of the MD when necessary. Meeting Coordination: Planning and organizing meetings, including preparing agendas, taking minutes, and ensuring follow-up actions are communicated and executed. Travel Arrangements: Coordinating domestic and international travel logistics for the MD, including transportation, accommodation, and itinerary planning. Event Planning: Organizing and coordinating company events, conferences, or other functions that involve the MDs participation. Exp: 1. Exceptional organisational skills of self and others and ability to work without supervision. 2. Excellent communication and interpersonal skills at all levels 3. Secretarial Post to MD- Minimum 7 Years must

Job Title: Executive Assistant / Personal Assistant Location: Jubilee Hills Road Number 36 Department: Executive Office Reports to: Managing Director Job Summary We are seeking a highly organized, proactive, and sharp Executive Assistant (EA) / Personal Assistant (PA) to provide comprehensive support to the Managing Director. The ideal candidate will be a multitasking individual with exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment. This role requires a high level of professionalism, discretion, and the ability to anticipate needs while ensuring seamless operations for the executive and the organization. Key Responsibilities Administrative Support: Manage and maintain the executive's calendar, including scheduling meetings, appointments, and travel arrangements. Prepare and organize documents, reports, and presentations for meetings. Handle confidential information with the utmost discretion. Communication Management: Act as the primary point of contact between the executive and internal/external stakeholders. Screen and manage phone calls, emails, and correspondence, ensuring timely responses. Draft and proofread emails, letters, and other communications on behalf of the executive. Travel and Logistics: Coordinate complex travel arrangements, including flights, accommodations, and itineraries. Ensure all travel plans are aligned with the executives schedule and preferences. Meeting Coordination: Organize and prepare materials for meetings, including agendas, minutes, and follow-up actions. Attend meetings, take notes, and track action items to ensure timely completion. Task and Project Management: Assist in managing projects, ensuring deadlines are met and deliverables are completed. Prioritize tasks and manage time effectively to support the executive’s goals. Personal Assistance: Handle personal tasks and errands for the executive as needed, such as managing household staff, scheduling personal appointments, or coordinating family events. Office Management: Oversee office operations, including maintaining supplies, managing budgets, and liaising with vendors. Ensure the executive’s workspace is organized and efficient. Special Projects: Support the executive with ad-hoc projects, research and initiatives as required. Qualifications Bachelor’s degree in Business Administration, Management, or a related field. Proven experience as an Executive Assistant, Personal Assistant, or in a similar role. Exceptional organizational and time-management skills. Strong written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. Ability to multitask and prioritize effectively in a fast-paced environment. High level of professionalism, integrity, and discretion. Strong problem-solving skills and the ability to anticipate needs. A proactive and self-motivated attitude. Working Conditions This is a full-time position with occasional flexibility for after-hours support. Fast-paced and dynamic work environment. Benefits Competitive salary. Provident Fund. Health insurance. Opportunities for professional development and career growth. Paid time off. Daily Snack Yearly Bonus A supportive and collaborative work environment. Why Join Us? This is an exciting opportunity to work closely with a high-performing executive and contribute to the success of a dynamic organization. If you are a sharp, multitasking individual with a passion for excellence, we encourage you to apply and become a key part of our team.

JOB DESCRIPTION Key Responsibilities: Administrative Support: Manage and maintain executive schedules, including appointments, meetings, and travel arrangements. Prepare and organize documents, reports, and presentations for meetings. Handle correspondence, including emails, phone calls, and mail, ensuring timely responses. Meeting Coordination: Schedule and coordinate meetings, including logistics, agendas, and follow-up on action items. Take minutes during meetings and distribute them to relevant parties. Project Management: Assist in the planning and execution of special projects and initiatives. Track project timelines and deliverables, ensuring deadlines are met. Communication: Serve as the primary point of contact for internal and external stakeholders. Foster positive relationships with clients, vendors, and team members. Confidentiality: Handle sensitive information with discretion and maintain confidentiality at all times. Office Management: Assist office management in smooth running of the Hyderabad site. Research and Analysis: Conduct research and compile data to support decision-making processes. Prepare reports and summaries for executive review. PROFILE Bachelors degree in Business Administration, Communications, or a related field (preferred). 3 to 5 years of experience in a similar administrative role. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. Strong organizational and time-management skills, with the ability to prioritize tasks effectively. Excellent written and verbal communication skills. Ability to work independently and as part of a team. High level of professionalism and discretion in handling confidential information.

We are looking for an experienced Executive Assistant to support senior leadership in a fast-paced construction equipment manufacturing company with strong administrative project coordination and organizational skills Looking for Female candidates