216 Meeting Coordination Jobs

As an Executive Assistant, you will be responsible for managing executive calendars efficiently. This includes scheduling meetings, appointments, and travel arrangements to ensure smooth operations. You will act as a gatekeeper for the executive's time by handling inquiries and redirecting them appropriately. Your role will involve preparing and editing various documents such as correspondence, reports, presentations, and other materials. Additionally, you will be coordinating logistics for both internal and external meetings. This includes taking minutes during meetings and following up on action items to facilitate effective communication within the organization. Handling confidential info...

As an ideal candidate for the position, your role includes managing the GM's calendar, appointments, meetings, and travel arrangements. You will be responsible for organizing internal reviews and follow-ups with key departments such as Production, Purchase, Accounts, HR, etc. Handling confidential documents and correspondence on behalf of the GM will be a crucial part of your daily tasks. Additionally, drafting emails, reports, memos, and meeting notes with clarity and accuracy is essential. You will need to track action items and ensure the timely execution of key decisions and tasks. Coordinating with vendors, clients, and partners as directed will also be a part of your responsibilities. ...

Location: Gurgaon (On-site only) Duration: 36 Months Internship (Performance-based PPO opportunity) About Nynii Nynii is a fast-growing digital platform for booking verified workers online, focusing on maid services, cooks, and caregivers for children and the elderly. We aim to build trust, convenience, and transparency in every household we serve. Role Overview We are looking for a proactive and detail-oriented Executive Assistant Intern to work closely with the Founders Office. The role involves handling day-to-day tasks, coordinating across teams, and assisting in strategic projects. This is an excellent opportunity to gain direct exposure to leadership, operations, and decision-making in...

Job Description: As an Executive Assistant at our esteemed organization, you will play a crucial role in supporting the Chairman in various administrative and coordination tasks. Your responsibilities will include: - Calendar and schedule management: You will be responsible for maintaining the Chairman's diary, scheduling meetings, appointments, and travel arrangements. - Communication management: Handling phone calls, emails, and other correspondence, both internally and externally. - Meeting coordination: Organizing and coordinating meetings, including preparing agendas, taking minutes, and distributing materials. - Itinerary coordination: Organizing flights, lodging, and transport for the...

Role Overview: As an Order Processor, your primary responsibility will be to handle and process sales orders with a focus on accuracy and timely delivery to customers. Additionally, you will be involved in data management by maintaining and updating customer databases and sales records within CRM systems. Your role will also include organizing and maintaining sales files and important sales-related documents, as well as monitoring inventory levels for sales materials and coordinating with supply chain teams. Key Responsibilities: - Handle and process sales orders ensuring accuracy and timely delivery - Maintain and update customer databases and sales records in CRM systems - Organize and mai...

As an experienced Administrative Assistant, you will play a crucial role in supporting the Managing Director (MD) in various administrative tasks and office management. Your main responsibilities will include: - Managing the MD's calendar, scheduling meetings, and coordinating appointments efficiently. - Organizing domestic and international travel itineraries, including flights, accommodation, and transport arrangements. - Preparing, proofreading, and editing correspondence, reports, and presentations to ensure accuracy and professionalism. - Maintaining and organizing important records, documents, and confidential files securely. - Acting as the primary point of contact for internal and ex...

As a Project Coordinator, your role involves actively listening, demonstrating non-verbal communication skills, empathy, and clear and concise communication. You are responsible for providing clear and concise information to others through various communication formats. In relationship management, you will set clear expectations, develop shared values, and work effectively within a team. Your leadership potential is demonstrated through teamwork, independent and strategic thinking, self-development, integrity, and the ability to work independently to deliver results. Key Responsibilities: - Proactively assume roles within projects and maintain communication with clients - Act as a Communicat...

Role Overview: You will be responsible for managing time and attendance systems, providing administrative support, and overseeing office management tasks. Your role will involve ensuring accurate records, coordinating meetings, and contributing to a cost-effective office environment. Key Responsibilities: - Monitor and maintain employee timekeeping systems and attendance records. - Manage employee work hours, including absences, leaves, and overtime. - Process and maintain data for HR functions like ESI (Employee State Insurance) and EPF (Employee Provident Fund). - Manage office supplies and ensure equipment is in good working order. - Handle correspondence, including emails, phone calls, a...

As an HR Recruiter & Executive Assistant to CEO at FUTURIOS, you will be responsible for managing end-to-end recruitment, handling HR generalist responsibilities, and providing executive assistance to the CEO. This role offers you the unique opportunity to work closely with leadership while building a strong foundation in HR. Key Responsibilities: - Manage full-cycle recruitment including sourcing, screening, scheduling, interviews, and offers. - Build and maintain candidate pipelines for key roles. - Coordinate with hiring managers to understand requirements and close positions on time. - Maintain employee records, oversee onboarding & induction processes. - Assist in HR policy implementati...

As an Executive Assistant, you will play a crucial role in supporting the Chairman by efficiently managing their schedule and communications. Your responsibilities will include: - Calendar and schedule management: Maintaining the Chairman's diary, scheduling meetings, appointments, and travel arrangements. - Communication management: Handling phone calls, emails, and other correspondence, both internally and externally. - Meeting coordination: Organizing and coordinating meetings, including preparing agendas, taking minutes, and distributing materials. - Itinerary coordination: Organizing flights, lodging, and transport for the Chairman and senior staff. - Report and presentation support: Ai...

The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive&aposs behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. Responsibilities ? Calendar & Schedule Management: Organise, prioritise, and maintain the executives calendar, coordinating internal and external meetings, calls, and travel plans. ? Communication & Correspondence: Draft, review, and manage professional communications, ensuring timely follow-ups and responses. ? Documentation & Reporting: Prepare presentations, reports,...

What this job involves: Are you ready to shape a brighter way by supporting leadership excellence at JLL As the Business Administrator to the Head of Sales & Geo Lead of Consulting, you'll be pivotal in nurturing a culture of collaboration and empowerment. This dynamic position requires a professional who is resourceful, proactive and thrives in an innovative environment. You'll manage executive schedules, coordinate high-level meetings, and support strategic initiatives, all while championing inclusivity and promoting well-being. If you're looking for an opportunity to strengthen and advance your career in a globally connected team, we invite you to join us on this inspiring journey toward ...

What this job involves: Are you ready to shape a brighter way by supporting leadership excellence at JLL As the Business Administrator to the Head of Sales & Geo Lead of Consulting, you'll be pivotal in nurturing a culture of collaboration and empowerment. This dynamic position requires a professional who is resourceful, proactive and thrives in an innovative environment. You'll manage executive schedules, coordinate high-level meetings, and support strategic initiatives, all while championing inclusivity and promoting well-being. If you're looking for an opportunity to strengthen and advance your career in a globally connected team, we invite you to join us on this inspiring journey toward ...

Responsibilities Provide elevated administrative support to a specific line of business or service line; to include, document preparation, presentations, calendar management, travel management, and meeting coordination. Maintain and routinely input, compile, collect, and analyze moderately complex and confidential data for projects Collaborate with other Firm Client Service functions, such as Human Resources, IT, and Marketing Serve as a back-up to other administrative/office services functions as needed Serve as a go-to for colleagues on technical, non-technical and procedural questions Knowledgeable on general office policies and procedures Active participant in team meetings and activitie...

Job Title: Executive Administrative Assistant Tool Modernization & RBSO Support Location: Remote Payroll: Venpa Compensation: Competitive (as per market standards). Position Summary We are seeking a highly organized and proactive Executive Administrative Assistant to support the Tool Modernization Initiative and provide comprehensive coordination for the Ralliant Business System Office (RBSO) . Key Responsibilities Tool Modernization Initiative Support Coordinate logistics for cross-functional meetings, workshops, and pilot deployments. Manage scheduling, documentation, and follow-ups for steering committee and CoE sessions. Support presentation development and formatting for updates, traini...

Role & responsibilities Preferred candidate profile

As the Office Operations & Administrative Support, you will play a crucial role in managing the day-to-day administrative functions to ensure a smooth workflow within the office. You will serve as the point of contact for internal and external stakeholders, ensuring timely resolution of administrative issues and escalating concerns when necessary. Your responsibilities will include handling complex scheduling and calendar management for senior leadership, coordinating meetings, appointments, and travel arrangements, as well as organizing domestic and international travel logistics. You will be responsible for maintaining a systematic filing system for company documents, reports, and confiden...

As an assistant in project planning and execution, you will play a crucial role in ensuring that projects are completed on time, within budget, and meet their objectives. You will be responsible for coordinating and communicating with various project stakeholders, including internal teams, vendors, and clients. Your attention to detail will be essential in maintaining project documentation such as schedules, reports, meeting minutes, and task lists. Tracking project progress and identifying potential risks will be part of your daily tasks, and you will be expected to provide solutions to keep projects on track. Additionally, you will assist in organizing and scheduling meetings, as well as p...

You are a dynamic HR professional who will also serve as the Founders Executive Assistant at our company. This unique position combines strategic HR management with high-level administrative support, making it perfect for individuals who are detail-oriented and forward-thinking. Your key responsibilities will include driving talent acquisition, employee engagement, and organizational development initiatives as part of HR leadership. You will also be responsible for managing the Founders calendar, coordinating meetings, and assisting with special projects to ensure smooth operations as part of executive support. Your adaptability will be tested as you navigate a fast-paced environment with ag...

The Personal Assistant (PA) to the Managing Director (MD) will provide high-level administrative support, managing the MD's schedule, communications, and travel arrangements. Fluency in multiple languages is essential to coordinate with international stakeholders and handle correspondence across various time zones. Key Responsibilities: Calendar Management: Organize the MD's meetings and appointments, ensuring efficient coordination across time zones. Communication: Act as the primary contact for the MD, handling calls, emails, and messages in multiple languages. Document Translation: Translate documents and ensure accuracy, especially for sensitive materials. Meeting Coordination: Schedule,...

We are seeking a highly organized and detail-oriented Administrative Assistant to become a valuable member of our team. The ideal candidate should possess a solid background in administrative support and office management, along with exceptional communication and time-management skills. As an Administrative Assistant, your responsibilities will include managing and coordinating office operations and procedures, maintaining office records and databases, handling correspondence and phone calls professionally, as well as operating office equipment like printers and fax machines. You will also be expected to prepare reports, presentations, and spreadsheets using MS Office tools such as Excel and...

You are a highly organized and proactive Admin Executive responsible for ensuring the smooth day-to-day operations at our office. Your role involves a wide range of administrative and clerical tasks, supporting the team and fostering a positive work environment. Your responsibilities include overseeing office management by maintaining office space, supplies, and equipment. You will manage vendor relationships, coordinate repairs, and provide administrative support such as managing calendars, preparing documents, and handling correspondence. As an Admin Executive, you will serve as a point of contact for stakeholders, facilitate communication within the team, and coordinate meetings. Maintain...

As an Executive Assistant, you will provide administrative support to the CEO, encompassing a wide range of responsibilities beyond secretarial duties. Your key tasks will include gathering, verifying, and analyzing organizational data from various functions and Heads of Departments, presenting this information in the required format to the CEO and HODs as needed. You will be responsible for creating reports, documents, presentations, letters, emails, meeting agendas, and minutes tailored to specific requirements. Handling sensitive and confidential information with utmost discretion will be a crucial part of your role. Updating Management Information Systems (MIS) and regularly reporting to...

About Signify Signify is a pioneering company that leads the lighting industry with bold discoveries and cutting-edge innovations, essential for the future of our planet. With a focus on connected lighting and the Internet of Things, we are at the forefront of advancements in data analytics, AI, and smart solutions for homes, offices, cities, and beyond. Joining Signify means you have the opportunity to contribute to shaping the future, building upon our remarkable 125+ year legacy while working towards ambitious sustainability goals. Our culture fosters continuous learning, creativity, and a strong commitment to diversity and inclusion, empowering you to enhance your skills and advance your...

Roles & Responsibilities Manage schedule and meetings Work as an assistant to the MD Create work flows and presentation fot key meetings for easy decision making Experience : Working knowledge of ms office, especially excel and word Excellent follow up skills Good command over English and fluent communications skills