502 Meeting Coordination Jobs

One of my Clients, an Indian Agritech firm headquartered in Gurgaon with presence in 16 countries is looking for an Executive Assistant to CEO. Position : EA to CEO Responsibilities : - Act as the point of contact among executives, employees, clients and other external partners - Manage information flow in a timely and accurate manner - Manage CEO's calendar and set up meetings - Make travel and accommodation arrangements - Track daily expenses and prepare weekly, monthly or quarterly reports - Take minutes during meetings Requirements : - 5 to 10 years of work experience as an Executive Assistant, Personal Assistant or similar role - Excellent MS Office knowledge - Outstanding organizationa...

Key Responsibilities: Guest & Client Interaction: Maintain a high level of alertness and professionalism at the front counter by anticipating and responding to guests and clients needs or queries. Telephone Handling: Answer and manage all telephone calls efficiently with a cheerful and clear tone. Office & PABX Management: Oversee office unit operations, PABX system setup, and client requests. Mail & Courier Coordination: Organize postage, handle incoming and outgoing mail, and manage document courier services. Conference & Meeting Support: Coordinate conference room bookings, arrange refreshments, and make special arrangements for meetings. Secretarial & Administrative Support: Perform secr...

Skills: Microsoft Office, Data Entry, Document Filing, Calendar Management, Customer Service, Meeting Coordination, Travel Arrangements, Task Prioritization, Job title: Smart Admin Assistant Office : , / : 9:00 6:00 : ; English knowledge is a plus ( ) : , Admin Assistant . , , , . , . 1 - 2 , - 3 WhatsApp 4 , , - 5 , , 6 , 7 / ( , , .) Tech Skills ChatGPT AI ( , , , , - .) ( ) , , , ,

As an intern at this Business Consulting Company, you will be responsible for the following day-to-day tasks: - Research & automation exploration - Client reporting & documentation - Prospect & meeting coordination - Communication & knowledge gathering - General research & administrative support You will be assisting Indian SMEs to develop systems and processes through Sales, HR, Management, Operations, and Tech & Digital Expertise. As an intern at this Business Consulting Company, you will be responsible for the following day-to-day tasks: - Research & automation exploration - Client reporting & documentation - Prospect & meeting coordination - Communication & knowledge gathering - General ...

Role Overview: As a CRM executive, your primary responsibility is to meet revenue targets by managing enquiries, generating leads, participating in tenders/RFP/RFQ, managing client relationships, ensuring necessary communication, and follow-up for surveillance and recertification audits. You will also provide support, coordination, and assistance to other employees. Key Responsibilities: - Attend to enquiries received through phone calls, social media, text messages, or email. - Reply with basic information about the company and request potential clients to fill out an online application form. - Coordinate with the manager to generate proposals and send them to potential clients upon receipt...

You will be responsible for providing administrative and organizational support to a high-level executive or team. Your key duties will include managing schedules, handling communications, coordinating meetings, and ensuring smooth operations. - Manage schedules efficiently - Handle communications effectively - Coordinate meetings professionally - Ensure smooth operations of daily tasks Preferred Qualification: - Doctorate Required Experience: - Minimum 4 years of experience in executive assistance The company offers health insurance and provident fund benefits. The job type is permanent with a day shift schedule. The work location is in person. You will be responsible for providing administ...

**Job Description:** As a dynamic HR professional who will also serve as the Founders Executive Assistant, you will play a crucial role in blending strategic HR management with high-level administrative support. This unique position is ideal for someone who is detail-oriented and forward-thinking. **Key Responsibilities:** - **HR leadership:** Drive talent acquisition, employee engagement, and organizational development initiatives. - **Executive support:** Manage the Founders calendar, coordinate meetings, and assist with special projects to ensure smooth operations. - **Adaptability:** Navigate a fast-paced environment with agility and resourcefulness. - **Collaboration:** Work closely wit...

Role Overview: You will be joining Alliance Bernstein as an Administrative Assistant to provide support to the investment professionals. Your main responsibilities will include managing calendars, coordinating meetings, arranging travel, preparing presentations, and assisting with various administrative tasks. Your role will require you to be proactive, resourceful, and capable of handling multiple tasks efficiently in a fast-paced environment. Key Responsibilities: - Respond to daily inquiries and manage ongoing business needs with high-quality administrative support. - Coordinate and manage meeting calendars, including scheduling, confirming, and facilitating meetings, while anticipating n...

About the Role As an EA and Facilities, you will support the Facilities Manager in ensuring smooth office operations, maintaining a safe and efficient work environment, and managing vendor services. You will play a key role in office upkeep, soft services, and event coordination while driving process improvements. Key Responsibilities - Oversee soft services, including housekeeping, security, and vendor management, ensuring compliance with company policies and regulations. - Conduct routine facility inspections and address maintenance concerns promptly. - Manage executives' calendars, meetings, and travel arrangements. - Schedule and coordinate all executive meetings. - Prepare and edit repo...

Role Overview: As a Personal Assistant at WatchYourHealth, you will play a crucial role in providing comprehensive administrative and operational support to the CEO, CFO, and Director. Your attention to detail, strong communication skills, and ability to manage multiple priorities will be essential in this fast-paced environment. Key Responsibilities: - Manage and coordinate the executives schedule, including meetings, appointments, and travel arrangements. - Serve as the primary point of contact between the executive and internal/external stakeholders. - Prepare reports, presentations, correspondence, and other documents as needed. - Handle confidential information with discretion and profe...

Role Overview: As a Construction Project Coordinator, you will provide technical and limited administrative support to the project team. Your primary responsibility will be to manage limited scope projects as per the specified duties and responsibilities. Key Responsibilities: - Prepare project-related correspondence such as MOM, agenda letters, memos, and emails on a daily basis. - Maintain consistent follow-up with the back office team for all project-related action items. - Process technical product and shop drawing submittals electronically. - Distribute and track project-related technical materials in collaboration with the Project Manager. - Maintain all project logs using Word documen...

Company Description Syncrocore is a leading provider of web development training and SaaS product development, empowering individuals and organizations to succeed in the tech industry. We offer comprehensive web development courses, career placement services, and virtual staffing solutionshelping both our clients and talented graduates thrive. Syncrocore has successfully launched 32 SaaS products , enabling businesses to scale and innovate effectively. With a global reach and a dedicated team of skilled professionals, we support clients and candidates worldwide with tailored, end-to-end solutions. Role Description This is a full-time Onsite role for a Personal Assistant at Syncrocore. The Pe...

Key Responsibilities: Prepare and issue quotes for clients. Follow up with clients to secure orders and ensure timely payment clearance. Manage dispatching of orders efficiently. Create purchase orders (POs) for procuring products. Respond to client inquiries and provide relevant proposals. Maintain progress reports of ongoing projects. Provide timely updates to clients regarding the status of their projects. Coordinate conference calls and meetings with clients and principal companies.

Tender & Project Operations Trainee (Patna) Location: Patna, Bihar, India Are you a recent graduate eager to launch your career in a dynamic and impactful role We're looking for enthusiastic and detail-oriented Tender & Project Operations Trainees to join our growing team in Patna! This is a fantastic opportunity to gain hands-on experience in project management, tender processes, and stakeholder coordination, all while receiving comprehensive training. About the Opportunity: As a Tender & Project Operations Trainee, you'll embark on a structured training program designed to equip you with the essential skills for a successful career. You'll learn the ins and outs of project lifecycles, from...

As an Administrative Assistant at SG EXOTIC DESTINATION PLANNERS PVT LTD, you will play a crucial role in ensuring the smooth functioning of the office operations. Your attention to detail and organizational skills will be key in supporting the team effectively. Key Responsibilities: - Manage and organize office operations and procedures to maintain efficiency. - Handle correspondence, emails, and phone calls in a professional and timely manner. - Maintain and update office records, documents, and databases for easy access. - Operate office equipment such as printers and fax machines to facilitate daily tasks. - Prepare reports, presentations, and spreadsheets using MS Office tools like Exce...

As an intern at the multinational company headquartered in Mumbai, founded by Mr. Ashish Deora in 1999, you will be responsible for the following day-to-day activities: - Drafting and filing legal documents related to company formation and compliance. - Coordinating and scheduling meetings, preparing agendas, and taking minutes. - Conducting research on Companies Law and regulations to ensure compliance. - Maintaining and updating corporate records and documentation. - Participating in board meetings and supporting the board of directors. - Collaborating with various departments to ensure smooth functioning of corporate governance. - Assisting with other ad hoc tasks as required to support t...

As an ideal candidate for this role, you should possess excellent organizational skills, effective communication skills, impeccable time management abilities, keen attention to detail, a strong focus on customer service, proficiency in Microsoft Office, and experience in providing administrative support. Your responsibilities will include: - Calendar management: Efficiently scheduling appointments, meetings, and travel arrangements. - Communication: Handling phone calls, emails, and other communications with professionalism and clarity. - Document preparation: Writing, editing, and preparing various correspondence, presentations, and documents. - Research: Conducting thorough research, gathe...

As an Accountant cum Admin Executive & Secretary, you will play a crucial role in managing accounting tasks, administrative operations, and providing executive support. Your responsibilities will include: - **Accounting & Finance:** - Handle day-to-day accounting operations such as invoicing, expense management, and reconciliations. - Maintain financial records, assist with tax filings, and support audits. - Prepare financial reports and contribute to budgeting. - **Administrative Support:** - Manage office operations, including procurement, inventory, and vendor coordination. - Handle document management, record-keeping, and filing systems. - Oversee travel arrangements, scheduling, and gen...

Role Overview: As a Junior Secretary at Reliance Industries Limited, you will be responsible for managing various administrative and secretarial tasks with precision and efficiency. Working as part of a dynamic team, you will contribute to enhancing organizational productivity while on a contract basis. Key Responsibilities: - Provide comprehensive administrative support to senior management and other team members. - Manage and optimize executives' schedules by organizing meetings, travel plans, and other appointments. - Prepare, edit, and proofread reports, memos, and correspondence with attention to detail. - Facilitate communication between different departments by acting as a liaison whe...

As a Travel Desk cum Executive Assistant, you will play a crucial role in efficiently managing travel arrangements and providing comprehensive executive support to ensure the smooth operation of daily activities. Your responsibilities will include: - **Travel Coordination**: - Arrange domestic and international travel logistics, including flights, accommodations, ground transportation, and visas. - Manage itineraries to ensure optimal schedules and seamless travel experiences. - Monitor travel expenses and reconcile reports. - **Executive Assistance**: - Provide administrative support to executives, including calendar management, scheduling, and meeting coordination. - Prepare and edit docum...

**Job Description:** As an Administrative Assistant, your role will involve carrying out administrative and basic project-related tasks. This includes responsibilities such as: - Managing calendars and scheduling meetings - Taking meeting minutes - Organizing events - Providing procurement support - Handling expense claims You will need to have a good understanding of internal policies and rules, including the expense policy, travel policy, HR basics, and relevant tools. Depending on the assignment, you may work as dedicated support to one executive or a team of executives. Additionally, you may be responsible for office administration tasks like ensuring supplies are stocked and work equipm...

Role Overview: As an Executive Assistant to the CEO, you will be responsible for providing high-level administrative and logistical support to ensure the efficiency and effectiveness of the CEO. This will involve managing schedules, coordinating meetings, handling correspondence, phone calls, and various tasks to facilitate the CEO's work. Key Responsibilities: - Schedule Management: Maintain the CEO's calendar, schedule meetings, and make travel arrangements. - Communication: Manage emails, phone calls, and correspondence, often representing the CEO's voice. - Office Management: Handle office operations, facilities, and other administrative tasks. - Meeting Coordination: Prepare agendas, or...

Job Summary: Key Responsibilities: Lead Generation & Resource Management: Identify and manage resources to generate leads for the Audit and Assurance team. Develop strategies to target potential clients in need of Audit and Assurance services. Meeting Coordination & Scheduling: Set up and coordinate meetings between prospective clients and the Audit and Assurance team. Manage the logistics of scheduling, ensuring efficient use of time and resources. Ensure all necessary information is prepared and available prior to each meeting. Collaboration with Audit and Assurance Team: Work closely with the Audit and Assurance team to understand their needs, services, and capabilities. Act as the liaiso...

Position Overview: The Executive Assistant to the Managing Director (MD) plays a crucial role in ensuring the smooth and efficient operation of the MD's office. This role requires a highly organized, detail-oriented, and proactive individual who can manage a variety of tasks, communicate effectively, and handle sensitive and confidential matters with discretion. The Executive Assistant will act as the primary point of contact between the MD, internal teams, and external stakeholders, supporting the MD in a range of administrative, operational, and strategic duties. Key Responsibilities: Travel Management: Arrange domestic and international travel, including flight, accommodation, and transpo...

Role Overview: As an Executive Assistant and Operations Support to the Team Leader of the Business Development or Account Management Team, you will be responsible for day-to-day order management, preparing analysis forms for orders, documents, and proof of concept (POC) for approval, verifying documents with the legal team, maintaining order details, ACV, TCV, contract period data manually, arranging pending collection calls, conducting timely sales review calls, filtering and cleaning data from the billing system, changing sales managers in the system, creating new users, assigning sales managers, analyzing revenue by client, region, and sales manager, sharing and analyzing closed clients, ...