101 Meeting Coordination Jobs

You will be responsible for handling administrative duties such as managing day-to-day office operations, maintaining office supplies and inventory, managing correspondence, phone calls, and emails. Additionally, you will be organizing and maintaining physical and digital filing systems, coordinating meetings, schedules, and appointments, and keeping records of employee attendance and leave. You will also assist in HR tasks including onboarding and documentation. Moreover, you will be in charge of various accounting duties which involve maintaining and updating financial records using accounting software such as Tally, QuickBooks, Zoho Books. Your responsibilities will include preparing and verifying invoices, bills, and purchase orders, reconciling bank statements and other financial discrepancies, and assisting in the preparation of monthly, quarterly, and annual financial reports. It will also be your duty to ensure compliance with statutory requirements such as GST, TDS, etc. This is a full-time, permanent position that requires your presence in person at the work location. The expected start date for this role is 28/07/2025.,

The role involves providing comprehensive administrative support to executives, which includes managing calendars, travel arrangements, and correspondence. You will be responsible for coordinating and scheduling meetings, conferences, and appointments efficiently. Additionally, preparing reports, presentations, and documentation for meetings and executive reviews will be part of your responsibilities. As the primary point of contact for internal and external stakeholders, professionalism and confidentiality are crucial. You will manage and maintain the executive's office systems, both physical and digital filing systems. Handling sensitive and confidential information with integrity and discretion is a key aspect of the role. Anticipating the needs of executives and proactively addressing issues before they arise is essential. You will also assist in special projects and initiatives as assigned by the executives and collaborate with other administrative staff to ensure smooth office operations. It is important to adhere to Adani's company culture and values in all interactions and tasks. The ideal candidate should possess a Master's degree in business administration or a related field.,

You will be the Personal Assistant (PA) for the Director, responsible for efficiently handling executive tasks. Your primary duties will include managing the Director's schedules, emails, and travel arrangements, along with assisting in market work and other PA-related responsibilities. Your key responsibilities will involve handling and organizing the Director's emails promptly, ensuring timely follow-ups, and maintaining confidentiality. You will also be responsible for managing the Director's calendar, setting up reminders for meetings and tasks, and ensuring all appointments are met efficiently. You will be tasked with organizing domestic and international travel arrangements, including flight bookings, accommodations, and transportation, and creating detailed itineraries for the Director's travels. Additionally, you will prepare comprehensive travel itineraries and ensure all arrangements are coordinated smoothly. In terms of meeting coordination, you will be responsible for scheduling and organizing internal and external meetings, including preparing agendas, minutes, and necessary documents. You will also assist with various market-related activities such as research, vendor coordination, and follow-ups as required by the Director. Communication is a key aspect of this role, and you will need to ensure all communications are professionally handled, and follow-ups with clients, teams, and stakeholders are executed in a timely manner. You will also provide administrative and personal support to the Director, including managing documents, filing, and handling confidential information with discretion. Task management is crucial, and you will be expected to ensure the Director's tasks and priorities are managed effectively, with regular updates and reminders. This is a full-time position that requires a minimum of 3-4 years of experience in a similar role. Willingness to travel up to 25% of the time is required. The work location is in person.,

You will be responsible for supporting the HR team in various tasks related to recruitment, onboarding, employee engagement, and meeting coordination. As an HR Assistant at Beforest Lifestyle Solutions Private Limited, located in Hyderabad, you will play a crucial role in ensuring the smooth functioning of HR processes. Your primary responsibilities will include managing online job postings, screening applicant profiles, coordinating interviews, and assisting with recruitment formalities and documentation. You will also be involved in onboarding new hires, maintaining employee records, and handling full and final settlements for exiting employees. In addition, you will be responsible for coordinating meetings, managing internships, tracking employee attendance and leaves, and planning and executing employee engagement activities. Your role will require excellent communication skills, high energy levels, and the ability to work effectively in a dynamic and fast-paced environment. Beforest Lifestyle Solutions Private Limited is a community-focused organization dedicated to sustainable living and ecological restoration. As part of our team, you will have the opportunity to contribute to our mission of creating thriving, eco-friendly communities through innovative ventures like Bewild and Regolith. If you are a graduate with 0 to 2 years of experience, possess superlative communication skills, and have a positive personality suited for an HR role, we encourage you to apply. Join us at Beforest and be part of a young, creative, and growing team that is committed to making a positive impact on the environment and society.,

About Us: Diginnovators is a fast-growing startup focused on delivering end-to-end digital solutions across multiple industries, including Advertising, Fintech, eCommerce, Healthcare, and more. Our expertise spans Technology Consultancy, UX/UI Design, Web Development, Mobile App Development, Digital Marketing, AI, Machine Learning, and more. We are driven by innovation, aiming to help businesses scale through superior solutions, exceptional talent, and outstanding service. Our mission is to act as a catalyst for brands and corporates, ensuring timely deliverables and continuous dedicated support. Job Summary: The Project Coordinator Intern plays a crucial role in supporting the project management team within the organization. This role is essential for ensuring the successful planning, execution, and closure of projects while gaining valuable hands-on experience in project management. Key Responsibilities: - Project Planning Support: Assist project managers in project planning and scheduling - Meeting Coordination: Coordinate project team meetings and follow up on action items - Documentation and Reporting: Prepare and maintain project documentation and reports - Progress Monitoring: Support in monitoring project progress and identifying potential issues - Research and Analysis: Assist in conducting research and analysis to support project decisions - Stakeholder Communication: Coordinate communication between project stakeholders - Budget and Expense Tracking: Support the development of project budgets and track project expenses - Risk Management: Assist in risk management and issue resolution - Team Collaboration: Collaborate with team members to ensure project goals are met - Timeline Adherence: Assist in ensuring adherence to project timelines and deadlines - Project Review Participation: Participate in project review and lessons learned sessions - Process Improvement: Contribute to continuous improvement of project management processes - Administrative Support: Provide administrative support to the project management team - Event Organization: Assist in the organization of project events and activities - Tool Application: Learn and apply project management tools and techniques Required Qualifications: - Educational Background: Pursuing a degree in Business Administration, Project Management, or related field - Organizational Skills: Strong organizational and time management skills - Communication Skills: Excellent written and verbal communication skills - Technical Proficiency: Proficient in Microsoft Office Suite, especially Excel and PowerPoint - Teamwork Ability: Ability to work effectively in a team environment - Attention to Detail: Detail-oriented with strong problem-solving abilities - Multitasking: Ability to prioritize and manage multiple tasks simultaneously - Analytical Skills: Strong analytical and research skills - Learning Attitude: Proactive and eager to learn and develop new skills - Project Management Understanding: Understanding of project management principles is a plus - Adaptability: Ability to adapt to changing priorities and deadlines - Challenge Willingness: Willingness to take on new challenges and responsibilities - Career Aspiration: Strong desire to pursue a career in project management - Experience: Previous internship or volunteer experience is advantageous - Software Knowledge: Knowledge of project management software is a plus What We Offer: Professional Growth: Opportunities for continuous learning and development through workshops, mentorship, and hands-on experience in cutting-edge technologies. Innovative Work Environment: A dynamic, collaborative startup culture where your ideas and contributions directly impact the company's success. Career Growth Opportunities: Clear pathways for career advancement with regular performance evaluations and opportunities to take on leadership roles. Challenging Projects: Engage in cutting-edge projects that push the boundaries of technology, giving you the chance to work on meaningful and impactful solutions. Team Collaboration: Be part of a supportive and inclusive team that values diversity, creativity, and collaboration, fostering a positive and innovative work environment. Who Can Apply Experience: 0 - 6 months Availability: Immediate to 7 Days Work Location: Hybrid (Balewadi, Pune) Stipend: Best in the Industry,

As a Business Coordinator, you will play a crucial role as the first point of contact for our international clients. Your primary responsibilities will include representing our organization in client meetings, understanding their trading strategies, and effectively profiling them. The insights you gather will be essential for senior management to make informed decisions. Your success in this role will rely on your excellent communication skills, ability to build strong client relationships, and a solid understanding of trading and financial markets. You will be responsible for engaging with clients, understanding their needs, trading styles, and preferences. Building and maintaining professional relationships with traders, researchers, and other stakeholders will be key to your success. Your role will also involve gathering detailed insights into client strategies, preparing comprehensive reports, and ensuring accurate documentation of all interactions. Collaborating with the HR team to schedule and organize meetings with clients will be part of your daily tasks. Staying updated on trading trends and strategies by connecting with traders and researchers will be crucial. Your ability to provide relevant market insights to support organizational growth will be highly valued. In managing client relationships, you will address queries and concerns professionally, aiming to maintain a high level of client satisfaction and foster long-term partnerships. To qualify for this role, you should be currently pursuing or have completed an MBA, with a strong understanding of financial markets, trading strategies, and profiles. Exceptional interpersonal and communication skills, along with the ability to analyze and present complex data clearly, are essential. Proficiency in CRM tools and the MS Office Suite will be beneficial. Key competencies for success in this role include strong analytical and problem-solving skills, excellent organizational and time management abilities, and the capacity to work both independently and as part of a team. A high level of professionalism and cultural sensitivity will be expected. Joining us will provide you with the opportunity to work with a diverse international clientele in a dynamic environment that values innovation and initiative. Professional growth opportunities in this fast-paced industry await you.,

As the incumbent of this position, you will have the following key responsibilities: Calendar Management: You will be responsible for managing the CEO's calendar, which includes scheduling appointments, meetings, and travel arrangements. Your role will involve coordinating with internal and external stakeholders to ensure the efficient use of the CEO's time. Communication Liaison: You will act as the primary point of contact for both internal and external inquiries directed to the CEO. It will be your responsibility to screen and prioritize incoming communications, responding on behalf of the CEO when necessary. Administrative Support: Your tasks will include providing administrative assistance to the CEO. This will involve drafting correspondence, preparing presentations, and organizing documents and files. Handling confidential and sensitive information with discretion is crucial in this role. Meeting Coordination: You will be assisting in the planning and coordination of meetings, conferences, and events attended by the CEO. This includes preparing meeting agendas, materials, and necessary follow-up actions. Travel Arrangements: You will be in charge of arranging both domestic and international travel for the CEO. This includes booking flights, accommodations, transportation, and managing visa requirements. Timely preparation of travel itineraries and expense reports will also be part of your responsibilities. Task Management: Managing tasks and action items assigned by the CEO will be a key aspect of your role. Ensuring deadlines are met, deliverables are completed accurately, and providing regular progress updates will be essential. Database Management: Maintaining and updating contact lists, organizational charts, and other databases relevant to the CEO's responsibilities will fall under your purview. Accuracy and completeness of information are crucial in this aspect. Special Projects: You will assist the CEO in various special projects and initiatives, such as research, analysis, and presentation preparation. Taking the initiative to identify opportunities for process improvements and efficiency enhancements will be appreciated.,

As an Executive Assistant to the CEO at Bag Maker, you will play a crucial role in ensuring the smooth operation of the CEO's office. With 2-5 years of experience, you will bring your expertise in both accounting and social media management, specifically Instagram. Your excellent organizational skills and ability to communicate effectively will be vital in coordinating tasks, reporting, and follow-ups. Your primary responsibilities will include assisting in administrative operations to maintain efficiency, managing the CEO's schedule to optimize productivity, coordinating meetings effectively, and ensuring timely communication through drafting emails and reports. You will also handle office tasks such as budget tracking, filing, and processing invoices. Moreover, your accounting and reporting skills will be utilized to support data-driven decision-making by tracking expenses, preparing financial reports, managing budgets, and coordinating with accounts and vendors for accurate reporting. In addition, your social media expertise will come into play as you manage Instagram content and analytics to maintain a brand-aligned and engaging presence. To excel in this role, you should hold a Bachelor's degree in Commerce, Accounting, or a related field, along with 3-5 years of experience in an EA or relevant administrative/operations position. Familiarity with Instagram business tools, strong English communication skills, and a high level of accountability and multitasking ability are essential for success in this diverse role. This is a full-time, permanent position at Bag Maker, offering benefits such as health insurance and Provident Fund. The work location is in person, and you will have the opportunity to work in a dynamic environment that values innovation and constant improvement.,

As a vital member of the team at Senate Technologies, you will be responsible for supporting the day-to-day work of the Managing Director. Your role will involve servicing senior management team meetings and the board, where you will handle confidential information with absolute discretion. Your duties will include managing the Managing Director's appointments, diary, travel, and accommodation requirements. Additionally, you will be involved in organizing dates, producing agendas, minutes, and all essential paperwork for meetings. Your excellent written and verbal communication skills will be put to good use as you interact with a variety of external stakeholders, including Senate Technologies" key client groups, industry and business support networks at local, regional, and national levels, as well as the Senate Technologies board. You will also play a crucial role in ensuring that statutory requirements are identified and met, contributing to the overall development of Senate Technologies and its activities. In this role, you will be tasked with maintaining and developing systems, procedures, and records in alignment with the organization's policies and objectives. It will be essential for you to ensure that necessary records are accurately maintained to provide current and accessible information. Working within the framework of Senate Technologies" corporate plan as directed by the Managing Director, you will support in the preparation and presentation of reports, proposals, budgets, and related activities to nurture contracts and relationships with stakeholders and partners. Day-to-Day Tasks: - Understanding statutory responsibilities of running a company - Knowledge of working with public funds and companies in partnerships and competition - Event organization Performance Competencies and Criteria: - Comprehensive administrative support for the Managing Director, board, and senior management team - Arranging travel, accommodation, and organizing the Managing Director's diary - Managing the Managing Director's post and correspondence - Setting up meetings, appointments, and organizing venues and hospitality - Ordering stationary and office supplies - Servicing the board by producing agendas, minutes, and key papers - Documenting minutes of meetings as directed - Undertaking mailings and communication - Setting up and maintaining filing systems - Maintaining databases and mailing lists - Formatting and presenting corporate materials and documents - Willingness to travel - Maintaining company records, including personnel files - Any other duties as assigned Requirements/Qualifications: Applicants must demonstrate: - Experience in a similar role at a comparable level in a company - Understanding of Managing Director requirements and implications - IT literacy (Word, Excel, PowerPoint, database software) - Excellent administration and secretarial skills - Excellent verbal and written communication skills Job Types: Full-time, Permanent Benefits: - Paid sick time Education: - Bachelor's degree preferred Experience: - Minimum 3 years of total work experience preferred Language: - Proficiency in English preferred,

The Executive Secretary will play a crucial role in ensuring the planning and implementation of the DEI functional and administrative requirements. This position demands a proactive, organized, and multitasking individual with a go-getter attitude capable of navigating the complexities and rigor of handling the DEI efficiently. As a key contributor and Single Point of Contact (SPOC), you will be instrumental in the smooth functioning of the DEI. Your responsibilities will include: Calendar Management: - Efficiently coordinate and manage executive calendars, scheduling meetings, appointments, and travel arrangements. - Ensure the Director is equipped with all necessary and up-to-date information and materials for daily work schedules. Communication and Correspondence: - Serve as the primary point of contact between executives, departments, and internal/external stakeholders. - Draft, edit, and proof-read emails, documents, and presentations on behalf of the DEI. - Handle tasks assigned by the Director and Leadership in their absence at the office. Office and Remote Support: - Provide necessary in-office support, manage administrative tasks, and handle physical office logistics. - Be available for in-person and remote/virtual meetings, calls, and effectively manage tasks and work schedules. Meeting Coordination: - Coordinate and schedule in-person and virtual meetings, ensuring all digital communication channels are operational. - Prepare and distribute invitations, agendas, documents, and Minutes for Meetings as per the Director's guidance. Travel Arrangements: - Arrange travel plans for in-person and virtual meetings, including flights, accommodations, and transportation in coordination with relevant parties. Document Management: - Organize and maintain electronic and physical files, ensuring easy access to important documents. - Proactively assist in report preparation, presentations, and discussion papers. Task Prioritization: - Efficiently prioritize and manage tasks to meet deadlines and achieve DEI objectives. - Anticipate DEI needs, plan and implement priority tasks to expedite completion with accuracy. Confidentiality: - Handle sensitive information discreetly and maintain confidentiality at all times. Qualifications, Skills, and Experience: - Post Graduate degree is mandatory, MBA is advantageous. - 4-5 years of proven experience as a Corporate Secretary/Executive Assistant in a dynamic business environment. - Strong organizational and multitasking skills. - Excellent written and verbal communication skills in English. - Proficient in virtual collaboration tools, MS Office, and other productivity tools. - Ability to work independently and collaboratively. - Willingness to work both in-office and remotely as required. - Positive attitude, fast learner, and contributor. - Pleasing demeanor with integrity is highly valued.,

We are seeking a proactive, energetic, and highly organized Executive Assistant to the CFO with relevant experience in similar roles, preferably in finance or corporate settings. In this role, you will assist the CFO in day-to-day tasks and contribute to research and analytics for financial report preparation. The position is located at our corporate headquarters in Gurugram, Haryana. **Job Role & Responsibilities:** **Administrative Support:** - Manage the CFO's daily calendar, efficiently scheduling meetings and appointments. - Prepare and organize documents, reports, and presentations for meetings. - Handle correspondence and communication on behalf of the CFO. **Meeting Coordination:** - Arrange and coordinate meetings with internal stakeholders, merchant bankers, and investors. - Take minutes during meetings and distribute them as necessary. **Project Management:** - Assist in preparing and tracking financial reports and budgets. - Support special projects assigned by the CFO, ensuring deadlines are met. **Research & Analysis:** - Research and compile data for various financial reports and initiatives. - Assist in analyzing financial performance and preparing summaries for review. **Confidentiality:** - Maintain a high level of confidentiality regarding sensitive financial information. **Cross-Department Collaboration:** - Liaise with other departments to facilitate communication and coordination of activities. **Experience & Skills:** - Minimum 4+ years of experience as an Executive Assistant or in a similar administrative role, preferably in finance or corporate settings. - Excellent organizational and multitasking abilities. - Strong verbal and written communication skills. **Educational Qualification:** - Bachelor's or Master's degree in Finance or a related field. About EASTMAN: Eastman Auto & Power Ltd (EAPL), established in 2006, is India's fastest-growing Energy Storage solutions, Solar Energy, and Power Electronics Company with an annual revenue of USD 300 Million and an employee base of 4000+ globally. EAPL provides superior quality products and services, including Lead Acid Batteries, Home UPS Solutions, Lithium-ion battery packs, and Roof-top solar solutions. The company operates across 132+ countries globally, with 6 manufacturing units in India and state-of-the-art Research and Development facilities. **Lead Acid Batteries:** - Operating out of three facilities in the Baddi region of Himachal Pradesh, spread over 300,000 sq. ft. - The company's dedication to manufacturing excellence ensures high-quality standards, meeting customer needs while minimizing environmental impact. **Solar & EV Power Electronics:** - Power electronics division based in Delhi with two manufacturing facilities covering 90,000 sq. ft. - Offers a diverse range of high-quality solar products for off-grid rooftop applications. - Yearly production capacity surpasses 4 million units for E Rickshaw Chargers, Home UPS/Inverters, and Solar PCU/Inverters. **Lithium-Ion:** - Entered the Lithium-Ion business in 2020, quickly establishing as a prominent manufacturer in India. - Design and manufacture lithium-ion battery packs under the Wattsman brand name, providing cutting-edge energy solutions.,

The Executive Assistant (EA) role at VidyaVins involves providing high-level administrative support to the CEO. Your responsibilities will include managing the CEO's schedule, coordinating meetings, preparing reports, and acting as a liaison with internal and external stakeholders. To excel in this position, you should be highly organized, proactive, and capable of handling confidential information with discretion. Your key responsibilities will encompass various tasks such as calendar management, meeting coordination, communication liaison, documentation, travel arrangements, project management, confidentiality maintenance, and other administrative duties. You will play a crucial role in ensuring the smooth functioning of the CEO's office and supporting the execution of key projects aligned with the CEO's objectives. To qualify for this role, you should hold a Bachelor's degree in Business Administration or a related field, along with at least 1 year of experience as an Executive Assistant or in a similar administrative capacity, preferably supporting C-suite executives. Strong organizational skills, multitasking abilities, excellent written and verbal communication skills in English and Hindi, proficiency in Microsoft Office Suite and project management tools, independence in task prioritization, and meeting tight deadlines are essential requirements. Preferred skills for this role include experience working with CEOs or senior executives in fast-paced environments, knowledge of Lucknow's local business and cultural environment, familiarity with digital collaboration tools, and problem-solving and project management expertise. A high degree of professionalism, integrity, attention to detail, and a background in the education sector would be advantageous. In summary, the Executive Assistant role at VidyaVins offers a challenging opportunity for a proactive and organized individual to provide crucial support to the CEO and contribute to the success of key projects and initiatives.,

As an experienced professional in office administration, you will be responsible for overseeing daily administrative functions to ensure smooth office operations. Your role will involve managing office budgets, resources, and procurement processes efficiently. You will also be coordinating meetings, events, and office logistics to support the organizational workflow. In addition, you will be supervising and providing support to administrative staff, guiding them to perform their duties effectively. Your attention to detail will be crucial in maintaining accurate records, preparing reports, and ensuring compliance with company policies and procedures. The company you will be working for is a leading property development company that is actively engaged in both residential and commercial projects. Your contribution to the administrative operations will play a significant role in supporting the company's growth and success in the real estate industry.,

You will assist project managers in monitoring project budget and schedule, performing other assigned duties. You will maintain project tracking logs including actions, issues, minutes, decisions, changes, and risk logs. Additionally, you will schedule and coordinate meetings/workshops for the project team and assist in developing project presentation materials. Your responsibilities will involve providing planning, scheduling, and reporting support to the project team. This includes supporting project planning/execution phases, developing project plans, scope, and related PMO documentation. You will gather project plan details from the project management team, assemble them into a project plan, and monitor resource plans. You will actively work to resolve issues in the plan and prepare project status reports. You must assist Project Managers in monitoring compliance with Program Management Office standards and procedures. A key requirement for this role is the ability to support the 2nd shift, with working hours from 15:00 to 24:00 (3:00 pm to 12 am IST), totaling 8 hours with a 1-hour break. Qualifications: - Minimum of 1 year of relevant experience supporting project planning and execution is required. Recent graduates will also be considered if they demonstrate the right professional attitude and intellectual curiosity to learn new skills and possess strong communication skills. - Being a team player, willingness to learn, flexibility, strong communication, interpersonal, and listening skills are essential. - Attention to detail, effective communication skills, and professional commitment are crucial. - Strong time management skills, ability to meet deadlines, and work well under pressure. - Capable of multitasking and prioritizing in a fast-paced corporate environment. - Proficiency in documentation management, using and learning new project management tools, and MS Office is required for this role.,

As an Executive Assistant at Grow Remotely, you will play a crucial role in providing high-level administrative support to our executives and senior management team. Your responsibilities will revolve around managing schedules, coordinating meetings, handling correspondence, and various administrative tasks to ensure a smooth workflow. You will be entrusted with managing executives" calendars, scheduling appointments, and coordinating meetings, including logistics and preparation of materials. Being the primary point of contact for internal and external stakeholders, you will handle sensitive and confidential information with utmost discretion. Your role will also involve preparing reports, presentations, and correspondence, arranging travel, accommodation, and itineraries, as well as facilitating communication between executives and team members. In addition to these responsibilities, you will assist in project management, follow-up on action items, organize and maintain files and records, and provide administrative support as needed. Managing incoming calls and emails, prioritizing and responding as required, monitoring office supplies, handling expense reports, and coordinating special events and functions will also be part of your duties. To excel in this role, you are required to have a Bachelor's degree in Business Administration or a related field, along with proven experience as an executive assistant or in a similar role. Proficiency in the Microsoft Office suite, excellent organizational and time management skills, strong written and verbal communication abilities, and the ability to prioritize tasks and multitask effectively are essential. Your discretion and confidentiality in handling sensitive information, detail-oriented approach, proactive problem-solving skills, and knowledge of office management systems and procedures will be highly valued. Moreover, your ability to work independently, take initiative, maintain a professional demeanor, and exhibit strong interpersonal skills will contribute to your success in this role. Familiarity with travel arrangements, itinerary management, event planning, and coordination, as well as the capability to adapt to changing priorities, meet tight deadlines, and work under pressure, are also important qualifications. By joining Grow Remotely as an Executive Assistant, you will have the opportunity to work directly with the CEO, gain hands-on experience in various business operations, develop general management skills, and enjoy an excellent work culture and office environment in Gurgaon. Additionally, you will receive work benefits and incentives that recognize your contributions to the organization.,

As a Project Coordinator at vmedulife Software, you will be an integral part of the project management team, ensuring the successful planning, execution, and completion of projects within defined timelines and budget constraints. Your role will encompass various responsibilities including scheduling and organizing meetings, facilitating effective communication among project team members and stakeholders, conducting client call audits, generating reports, and resolving project-related issues and conflicts. To excel in this role, you must possess a Bachelor's degree in Business Administration, Project Management, or a related field. Whether you are a fresher or have some experience in a similar domain, your verbal and written communication skills should be excellent to effectively liaise with team members and external parties. The work location for this position is at 2nd Floor, EFC Business Centre, Hinjewadi Rajiv Gandhi Infotech Park, Hinjawadi, Pune, Maharashtra 411057. Joining our team offers numerous benefits including Employee Provident Fund and ESIC, ample opportunities for learning and growth, medical insurance coverage, and performance-based incentives. Please note that the designation and CTC for this position will be commensurate with industry standards and reflective of your overall experience in the IT sector. This is a full-time position that promises a dynamic work environment within a rapidly expanding company. If you are self-driven, skilled, and eager to contribute to the success of vmedulife Software, we look forward to welcoming you aboard.,

Job Title: Virtual Assistant US Hours (EST) Location: Prahlad Nagar, Ahmedabad (Work from office only) Shift Timing: 6:00 PM to 3:00 AM Priority: Immediate Hire Please apply if you are ready to relocate Ahmedabad and ready for Night Shift . Email : [HIDDEN TEXT] WhatsApp only on +91 8160598355 Requirements: - High-Level Communication: Serve as a professional liaison on behalf of the executive, communicating effectively with Regional Managers, corporate staff, and support teams. - Daily Task Management: Ensure completion of daily tasks, preparation of meeting agendas, and timely follow-up with relevant departments such as Marketing. - Meeting Coordination: Schedule and manage meetings using Zoom and Microsoft Teams, ensuring all logistics are handled smoothly. - Project Follow-ups: Track progress and follow up on internal projects, open tasks, issues, or concerns across departments. - Professional Correspondence: Draft polished and professional letters, emails, and documents for internal and external use. - Report Management: Create, analyze, and manage reports; ensure accurate documentation and storage of key files in OneDrive or the internal server. - Documentation: Maintain and organize important files and project records systematically. #ExecutiveAssistant #RemoteJobs #USShiftJobs #CommunicationSkills #AdminSupport #MicrosoftOffice #PowerPointSkills #ZoomMeetings #ProjectFollowUp #OneDriveManagement #ProfessionalCorrespondence #ReportAnalysis #ExcelProficiency #TimeManagement #VirtualCollaboration #TeamCoordination #TaskManagement #MeetingSupport #CorporateLiaison #ESTShift Show more Show less

Job Summary: We are seeking a dynamic and organized Admin Executive with 2 years of experience to provide comprehensive administrative support and ensure the smooth functioning of our office. The ideal candidate should have strong organizational skills, the ability to handle multiple tasks efficiently, and excellent communication skills. Key Responsibilities: Administrative Support: Provide administrative support to the management team, including scheduling meetings, managing calendars, handling phone calls, and drafting correspondence. Document Management: Maintain accurate records, manage files, and ensure the proper organization of company documents (both electronic and paper). Coordination: Act as a point of contact between departments and external clients, coordinating meetings and communications. Office Management: Oversee general office operations, including ordering supplies, maintaining office equipment, and ensuring a clean and organized workspace. Data Entry & Reporting: Assist in data entry tasks, prepare reports, presentations, and other documentation as required. Travel Arrangements: Organize and coordinate travel arrangements for staff, including booking flights, hotels, and transport. Meeting & Event Coordination: Assist in organizing company events, meetings, and conferences, including preparing agendas and minutes. Communication: Ensure effective internal and external communication through email, phone, and other platforms. Qualifications & Skills: Education: Bachelors degree in any stream or relevant field. Experience: 2+ years of experience in an administrative or secretarial role. Technical Skills: Proficiency in MS Office (Word, Excel, PowerPoint) and office management tools. Communication: Excellent verbal and written communication skills. Organizational Skills: Strong attention to detail, time management, and multitasking abilities. Interpersonal Skills: Ability to work effectively with all levels of staff and maintain confidentiality when necessary. Problem-Solving: Ability to handle issues proactively and work under pressure. Preferred Skills: Experience in handling confidential documents and sensitive information. Knowledge of basic accounting or HR functions would be an advantage. Familiarity with office management software like Google Workspace or any relevant CRM tools. Note: Female candidates are required for both roles, and preference will be given to candidates residing in or near Noida, close to the office location.

As an Executive Assistant at Al Fahad Tour and Travel, you will be responsible for providing dedicated and efficient support to our team in the aviation industry. With 1 to 3 years of relevant experience in administrative roles, particularly in managing executive-level tasks, you will play a crucial role in ensuring the smooth operation of our office in Noida, Delhi. Your key responsibilities will include managing executive calendars by scheduling and rescheduling appointments and meetings as required. You will demonstrate strong travel coordination skills, adept at arranging both domestic and international travel plans with precision. Proficiency in expense reporting is essential, as you will be responsible for accurate and timely submission of expense claims and reports. In addition, your expertise in meeting coordination will be vital, from scheduling to setting up meeting rooms and ensuring the seamless flow of meetings. Effective communication skills, both written and verbal, will enable you to interact with internal and external stakeholders professionally. Your attention to detail will be crucial in executing all tasks accurately, while maintaining strict confidentiality when handling sensitive information and documents. As an adept problem solver, you will address any issues swiftly and professionally to ensure the efficient functioning of our operations. In this role, you will also provide general administrative support to executives, assisting with various tasks as required. Your ability to handle challenges and resolve issues effectively will be key in your day-to-day responsibilities. Join us at Al Fahad Tour and Travel to be part of a team focused on providing superior travel solutions in the Travel Arrangements industry. Visit our website for more information and take the next step in your career as an Executive Assistant with us.,

As an Executive Assistant, you will be responsible for efficiently managing complex calendars, including scheduling meetings, appointments, and travel arrangements. You will proactively resolve scheduling conflicts and anticipate leadership needs. Your role will involve coordinating internal and external meetings, including the preparation of agendas, materials, and logistics. Handling confidential information with a high degree of integrity and discretion will be a key aspect of your responsibilities. Additionally, you will manage emails and follow up on action items on behalf of the executive. You will also be required to prepare and format documents, reports, and presentations as needed. Tracking and managing deadlines, tasks, and priorities will be crucial in this role. Assisting with expense reporting and other administrative tasks will also be part of your responsibilities. As an Executive Assistant, you will act as a liaison between the executive and internal/external stakeholders. Utilizing office tools such as Microsoft Office Suite (Outlook, Excel, Word, PowerPoint), Google Workspace, Zoom, Slack, etc., will be essential in performing your duties effectively. Please note that candidates are requested to apply only if their profile matches the requirements, they are available to join immediately, and are willing to attend a face-to-face interview at our Pune (Hinjewadi) location. If you have 3 to 6 years of relevant experience and are looking for a position where you can showcase your organizational and administrative skills, we encourage you to share your resume at sweta.sinha@gns-india.com.,

As a Personal Assistant to Mr. Sen, you will play a crucial role in supporting him to manage his professional and personal affairs efficiently. Your proactive and trustworthy nature, coupled with excellent organizational skills, will be key in handling a diverse range of tasks with discretion. Your responsibilities will include managing incoming calls for Mr. Sen, responding to communications promptly and professionally, overseeing his social media accounts, and ensuring consistency in brand voice and image across all platforms. You will also be responsible for scheduling and organizing meetings and appointments, preparing detailed trip itineraries, and maintaining accurate records of financial transactions. Additionally, you will assist with personal tasks as required, demonstrating a mature understanding of Mr. Sen's needs and preferences. To excel in this role, you must possess excellent communication and organizational skills, proficiency in social media platforms and basic administrative tools, and the ability to handle sensitive information with confidentiality. Your flexibility and adaptability to changing needs and priorities will be essential for success in this position. This full-time role based in Rohini, Delhi, offers a competitive compensation package of 45-55k + Benefits & Bonus, with occasional out-of-hours availability required as needed. If you are a dedicated professional with a strong sense of responsibility and the ability to manage professional and personal tasks seamlessly, we invite you to apply for this exciting opportunity.,

The personal assistant (ONLY FEMALE CANDIDATES) is responsible for managing schedules, arranging meetings, handling correspondence, and performing various administrative tasks. Organize and manage the executive's calendar, including scheduling meetings, appointments, and travel arrangements. Coordinate and confirm appointments, ensuring the executive's schedule is optimized. Screen and direct phone calls and emails to appropriate parties. Prepare and draft emails, letters, memos, and other documents on behalf of the executive. Arrange and coordinate meetings, conferences, and events. Prepare meeting agendas, take minutes, and distribute them to participants. Ensure necessary resources and materials are prepared for meetings. Perform general clerical duties, including photocopying, faxing, filing, and data entry. Maintain and organize office files and documents. Handle expense reports and petty cash management. Maintain confidentiality and handle sensitive information at all times. Proven experience as a Personal Assistant or similar administrative role is required. Excellent organizational and time management skills. Strong verbal and written communication skills. Proficiency in MS Office (Word, Excel, PowerPoint, Outlook). Ability to multitask and prioritize tasks effectively. Attention to detail and high level of accuracy. Discretion and trustworthiness are essential due to the nature of the role. A bachelor's degree in business administration or a related field is preferred but not mandatory. Relevant work experience will be considered. Full-time, Permanent job type with Health insurance and Provident Fund benefits. Day shift, Monday to Friday schedule with a performance bonus. 2 years of total work experience is preferred. In-person work location.,

You will be responsible for performing an array of administrative functions requiring confidentiality, initiative, and sound decision-making for the executive, their team of managers, and other stakeholders. As a Senior Executive Assistant in CB Credit Risk team, you will work well in a team environment, represent the managers/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine includes interacting with various executive-level internal clients, adapting procedures, processes, and techniques to complete assignments in line with the department's activities and goals. Your key responsibilities will include maintaining detailed calendars, managing the coordination and logistics of both internal and external meetings, arranging and coordinating complicated domestic and international travel, organizing all aspects of internal and external events, processing invoices and T&E expense claims for team members, helping with staff on-boarding and off-boarding, producing high-quality emails and messages to individuals at all levels of the organization, maintaining department documents, and assisting in editing spreadsheets and presentations for client meetings. Required qualifications, capabilities, and skills include advanced ability to organize, discretion and good judgment in confidential situations, experience interacting with senior management, strong interpersonal, written, and oral communication skills, strong proficiency in Microsoft Office, excellent telephone etiquette, and the ability to manage competing priorities such as calendar management. Preferred qualifications, capabilities, and skills include experience supporting at the Managing Director level or above, and a Bachelor's Degree. This role requires working five days in the office (Mon-Fri) and does not support hybrid options. The location of work is Bengaluru, and the work timings start at 1:00 p.m. IST.,

You will be working as a Sales/Marketing Assistant (PA) based in Mumbai (Kandivli) with 6 months to 1 year of experience in Administration. As a Sales/Marketing Assistant, you will be responsible for various tasks such as maintaining files, databases, and records of reports, handling daily sales-collection data, preparing daily sales reports, and managing monthly expenses incurred by managers during their fieldwork. Your role will involve coordinating with the HR & Admin Department, arranging meetings and conferences, making travel arrangements for the department, drafting letters and preparing tour programs for managers. Additionally, you will manage and maintain managers" schedules, set up meetings and conferences, and maintain HTC records. You will be responsible for preparing monthly secondary sales data, reviewing expenses, managing meeting expenses, dealing with telephone and email queries, creating and maintaining a filing system, and coordinating with different departments for order execution and queries, including the sales team. In this role, you will handle end-to-end activities from order receipt to billing, follow up on stock requirements and indents to achieve monthly targets, document new hires, and prepare documentation for full and final settlement of resigned candidates from a marketing perspective. You will also manage the end-to-end procedure for field expenses and attendance, including follow-up, submission, and clearance of salary and expenses. If you are interested in this position and meet the requirements, please share your resume at neha.jaybhaye@ipca.com. Freshers are also welcome to apply for this role.,

You will be responsible for providing executive and personal support, including managing the daily calendar, appointments, and travel arrangements for the executive. Additionally, you will handle personal errands, household scheduling, and family coordination as needed while maintaining discretion and confidentiality in all personal matters. It will be your duty to act as a gatekeeper by screening calls, emails, and visitors. In terms of business and administrative functions, you will be required to prepare reports, minutes, presentations, and correspondence on behalf of the executive. You will also play a key role in coordinating and organizing board meetings, drafting agendas, and maintaining meeting records. Furthermore, you will be responsible for liaising with internal departments and external stakeholders on business matters, as well as conducting market research and preparing briefing documents for meetings. This role calls for someone with 4-10 years of experience in a similar capacity within the FMCG industry. The position is based in Chennai, Tamil Nadu, and offers a competitive salary between 2.75 to 5 lakhs per year.,