355 Meeting Coordination Jobs

As an Executive Assistant to the President, your main role will involve providing comprehensive support to the President in various aspects of their work. You will be responsible for the following key responsibilities: - Oversee and manage the President's meetings, both virtual and in-person, ensuring seamless scheduling, coordination, and timely follow-ups. - Prepare agendas, briefing materials, and required documentation in advance for all meetings. - Provide direct support during meetings to ensure efficiency and organization. - Manage reminders, briefings, and pre-meeting preparations effectively. - Handle sensitive and confidential information with discretion at all times. - Accurately ...

As a suitable candidate for the role, you will be responsible for the following key areas: Role Overview: You will be expected to actively listen, demonstrate non-verbal communication skills, show empathy, and communicate clearly and concisely. Developing trust with both the team and clients will be crucial for success. Key Responsibilities: - Provide clear and concise information through various communication channels for public and organizational consumption - Set clear expectations and develop shared values within the team - Demonstrate leadership potential through teamwork, independent and strategic thinking, self-development, and integrity - Proactively assume roles within projects and ...

As a Project Coordinator at Vintco uPVC, your role will involve coordinating projects, interacting with clients, and providing technical support. Here is a breakdown of your key responsibilities: Role Overview: You will be responsible for initial project planning, task delegation, progress tracking, and problem resolution. Your role will also involve client communication, project briefing, client expectations management, and meeting coordination. Additionally, you will provide technical assistance, liaise with technical teams, and ensure proper documentation of technical issues. Key Responsibilities: - Work with stakeholders to understand project goals, timelines, and deliverables - Organize...

As a candidate for this role, you will be responsible for managing the MD's calendar, meetings, and correspondence. You will also need to coordinate with teams and clients, prepare reports, maintain confidential files, handle travel and events, oversee daily admin tasks, and support the MD in planning, communication, and execution. **Key Responsibilities:** - Manage MD's calendar, meetings, and correspondence - Coordinate with teams and clients - Prepare reports - Maintain confidential files - Handle travel and events - Oversee daily admin tasks - Support MD in planning, communication, and execution **Qualifications Required:** - Strong organizational and time management skills - Excellent c...

At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities and societies across the globe. To learn more about or purpose, culture, and priorities, visit our . Within our consult business we harness our unique combination of leading-edge practical expertise and project delivery consultancy to unlock the potential in every project. The project: This is a commercial project in Mumbai. Our values shape the way we consult, and define the people we want to join us on our journey, they are: Safety first - Going home safe and well Client focus - Deliver on our promise Integrity - Alway...

Calendar Management: Effectively managing the MDs schedule, including arranging appointments, meetings, and travel plans. Communication Handling: Acting as a primary point of contact between the MD and internal/external parties. This includes screening and managing emails, calls, and other forms of communication, responding on behalf of the MD when necessary. Meeting Coordination: Planning and organizing meetings, including preparing agendas, taking minutes, and ensuring follow-up actions are communicated and executed. Travel Arrangements: Coordinating domestic and international travel logistics for the MD, including transportation, accommodation, and itinerary planning. Event Planning: Orga...

As an experienced HR & Admin Manager, your role will involve overseeing HR operations and office administration to ensure the smooth day-to-day functioning of the organization. Your dynamic approach, strong organizational skills, and effective communication will be key in managing various responsibilities efficiently. Key Responsibilities: - Assist in end-to-end recruitment processes including sourcing, screening, scheduling, and onboarding. - Maintain employee records, HR databases, and support performance management and appraisal processes. - Handle employee grievances, promote a positive work culture, and ensure compliance with labor laws and HR policies. - Manage office supplies, mainten...

As an Assistant Manager to the Managing Director, your role will involve managing the MD's calendar efficiently and professionally. This includes sending official meeting invites, taking notes during meetings, and sharing Minutes of Meeting (MOM) with relevant Managers to highlight assigned tasks and their timelines. You will be responsible for following up on assigned tasks until completion and analyzing and consolidating various reports. Your duties will also include orchestrating work to ensure that priorities are met and business goals are achieved. Additionally, you will be drafting correspondence, taking dictations, and responding to emails and messages on behalf of the MD. Creating sp...

As a Business Development professional based in Mumbai, your primary role will be to support the forensic team by identifying opportunities and coordinating key meetings with potential clients. Your responsibilities will include lead generation, meeting coordination, collaboration with the forensic team, client relationship management, strategy development, and reporting & KPI tracking. Key Responsibilities: - Lead Generation & Resource Management: - Identify and manage resources to generate leads for the forensic team. - Develop strategies to target potential clients in need of forensic services. - Meeting Coordination & Scheduling: - Set up and coordinate meetings between prospective clien...

As the Executive Assistant to the CEO, you will play a crucial role in supporting the Chief Executive Officer in day-to-day administration and strategic coordination of business activities. Your highly organized and proactive approach will be essential in managing multiple priorities while upholding confidentiality and professionalism. Key Responsibilities: - Manage and maintain the CEO's schedule, appointments, and travel plans - Prepare meeting agendas, reports, and supporting documentation - Organize logistics for meetings, conferences, and business events - Serve as a liaison between the CEO and internal/external stakeholders - Screen, prioritize, and respond to incoming communications a...

As an Executive Assistant at Volvo Group, you will play a crucial role in supporting the Head of CPA Software Diagnostics in Volvo Group India with administrative tasks and coordinating projects. Your responsibilities will include: - Coordinating complex meetings and projects directly with key stakeholders. - Planning and managing time effectively to ensure all duties are completed in a prioritized and organized manner. - Obtaining and organizing information for conferences, speeches, and reports. - Editing, proofreading, and formatting documents, as well as basic authoring and drafting correspondence. - Assisting in the coordination of management team meetings, governance meetings, and prov...

In this role, you will be responsible for supervising and managing day-to-day office operations to ensure a well-organized and efficient work environment. You will play a key role in communication, documentation, scheduling, travel arrangements, meeting coordination, supervision, and resource management. Key Responsibilities: - Supervise and manage day-to-day office operations - Ensure a well-organized and efficient work environment - Handle communication within the team - Maintain documentation for office processes - Schedule appointments and meetings efficiently - Make travel arrangements as needed - Coordinate meetings with stakeholders - Provide supervision and guidance to office staff -...

Role Overview: As an HR and Admin Executive at our company located in Peenya 2nd stage (Bangalore), you will be responsible for handling HR operations activities such as employee lifecycle management, attendance and leave management, compliance and legal matters, implementing HR policies and procedures, managing performance, and enhancing employee engagement. Additionally, you will also oversee HR systems and tools. In the admin executive role, you will manage office operations, vendor and facility management, travel and logistics, asset management, communication and coordination, event and meeting coordination, compliance, recordkeeping, and provide support to HR/management. This is a full-...

As an experienced candidate with at least 2 years of relevant experience, you are preferred to join as a Male candidate for the position based in Hyderabad with a package ranging from 3.6-4 LPA. You will be required to work from the office and having a laptop is a must. Key Responsibilities: - Manage the executive's calendar, appointments, and travel arrangements. - Handle emails, calls, and correspondence on behalf of the executive. - Prepare reports, presentations, and other important documents. - Coordinate meetings, take minutes, and follow up on action items. - Maintain confidential records and ensure organized documentation. - Act as a liaison between the executive and internal/externa...

Key responsibilities Calendar and schedule management: Manage the MD's calendar, schedule appointments, and ensure there is enough time allocated for critical tasks. Meeting coordination: Organize meetings, prepare agendas, and take minutes. The EA may also act as a "follow-up manager" to ensure action items are executed. Communication management: Handle incoming and outgoing correspondence, act as a point of contact between the MD and internal/external stakeholders, and field phone calls. Administrative and document support: Prepare and edit documents, presentations, and reports. This can include conducting research and compiling data. Travel and logistics: Coordinate domestic and internati...

As an Office Manager, your key responsibilities will include: - Managing office operations, procedures, and supplies. - Handling phone calls, emails, and correspondence. - Organizing and maintaining records, files, and databases. - Scheduling meetings, preparing agendas, and taking minutes. - Assisting HR, finance, and other departments as needed. The company provides health insurance and a performance bonus. The work schedule is day shift. Fluency in Hindi is required, while proficiency in English is preferred. The work location is in person. If you are hired, your expected start date will be 30/05/2025.,

Role Overview: As a Sales Associate, your primary responsibility will be to effectively demonstrate and promote products to customers by understanding product features, benefits, and current offers. You will also be actively promoting products to meet sales targets, providing excellent customer service, maintaining store displays, and building and maintaining relationships with customers. Additionally, you will be involved in administrative tasks such as data entry, stock management, inventory control, report generation, communication handling, general administrative support, and meeting and event coordination. Key Responsibilities: - Understand product features, benefits, and current offers...

Role Overview: As an Assistant, you will be assisting senior management with various administrative and operational tasks within the organization. Your responsibilities will include handling day-to-day operations, supporting project development, coordinating meetings, managing client communications, and assisting in executing company strategies to improve efficiency. Key Responsibilities: - Assist senior management in administrative and operational tasks - Handle day-to-day operations effectively - Support project development initiatives - Coordinate meetings and schedules - Manage client communications professionally - Assist in executing company strategies to enhance efficiency Qualificati...

As a Personal Assistant, you will play a crucial role in supporting the Director by managing their daily schedule, communication, meetings, travel arrangements, documentation, client liaison, project assistance, and personal tasks. Your responsibilities will include: - **Calendar & Schedule Management:** - Coordinate and manage the Director's daily schedule, including meetings, calls, events, and deadlines. - **Communication Handling:** - Screen and respond to emails, messages, and calls on behalf of the Director with professionalism and confidentiality. - **Meeting Coordination:** - Schedule, prepare agendas, take minutes, and follow up on action items for internal and external meetings. - ...

As a Personal Assistant, your role will involve managing the Director's calendar, handling communications, coordinating meetings, organizing travel, preparing documentation, liaising with clients and teams, assisting in projects, and handling personal tasks as needed. Your responsibilities will include: - Coordinating and managing the Director's daily schedule, including meetings, calls, events, and deadlines. - Screening and responding to emails, messages, and calls on behalf of the Director with professionalism and confidentiality. - Scheduling meetings, preparing agendas, taking minutes, and following up on action items for internal and external meetings. - Organizing domestic and interna...

Job Description: You will be working as a Personal Assistant to the Managing Director at NamanHR, a part of Naman Group, a company engaged in providing Talent Management services globally. Established in 2004, NamanHR has served over 600 clients in India and abroad. With headquarters in Vadodara, Gujarat, and presence in multiple cities, the company focuses on Leadership Development, Learning Journeys, Executive Coaching, Talent Assessments, Performance Management, and HR Solutions among others. Key Responsibilities: - Manage and maintain the MD's calendar, schedule meetings, appointments, and travel arrangements. - Prepare and edit correspondence, reports, presentations, and other documents...

As an HR Assistant cum Executive Assistant, you will play a crucial role in providing administrative support to the Human Resources department and the Director. Your organizational skills and attention to detail will contribute to the smooth operations and overall efficiency of the organization. **Responsibilities:** - **Human Resources Support:** - Assist in the recruitment process by posting job advertisements, reviewing resumes, and scheduling interviews. - Coordinate employee onboarding and offboarding, including preparing documentation and conducting orientations. - Maintain accurate employee records in compliance with data protection regulations. - Support benefits administration, incl...

Document Preparation & Translation: Prepare and translate memos, policies, procedure, and loan related documents to ensure clear communication and compliances. Report Management: Generate and manage Management Information System (MIS) reports with regard to specific state or area of responsibility and productivity of the business. Personnel Administration: Handle the preparation and execution of promotions, transfer and change in designations. Follow-Up and Field Coordination: Maintain regular follow-ups with staff and client regarding PAR and other operational issues and coordinate with the field staff for to collect and compile reports and other necessary information. Meeting Coordination:...

Role & responsibilities Sales Coordination Customer relations follow ups Sales back-end support Provide excellent customer service and address client inquiries. Meeting Coordination Quotation generation & follow up Tele Calling & Lead generation Sales Database updating & maintaining Preferred candidate profile Proven track record in customer relationship/Tale Sales/Sales coordination is an added advantage. Excellent communication and negotiation skills. Advance level Fluency in English & Hindi & Kannada Self-motivated and results driven.

Role Overview: As an Admin Office Secretary (Female Only) with 13 years of experience in general administration and HR support, you will be responsible for maintaining employee attendance, leave, and absenteeism records accurately. You will play a key role in managing day-to-day office administration, supporting internal teams, and assisting HR in recruitment, candidate follow-up, document verification, and onboarding process. Your duties will also include handling filing, record keeping, maintenance of employee files and HR data, maintaining basic accounts records, bills, petty cash coordination, overseeing housekeeping tasks, drafting internal and external mail communications, performing g...