216 Meeting Coordination Jobs - Page 2

As an Executive Support at our Nariman Point location, you will play a vital role in managing the MD's calendar, scheduling meetings, and coordinating appointments with internal and external stakeholders. You will act as a liaison between the MD and legal/technical teams, ensuring seamless communication and timely follow-ups. Additionally, your responsibilities will include preparing, proofreading, and editing correspondence, reports, and presentations to uphold professional standards. In the domain of Industry Research and Analysis, you will be conducting research on legal trends, advancements in AI, and competitor analysis to provide valuable insights for strategic decision-making. Your ab...

Reports to: Chairman / CMD Objective: Ensure smooth execution of the Chairmans strategic, operational, and administrative responsibilities by providing high-level support, coordination, and follow-through. 1. Calendar, Travel & Schedule Management Maintain and coordinate an up-to-date calendar for all meetings, events, and travel plans. Prioritize appointments and ensure alignment with the Chairmans key priorities. Plan and manage travel itineraries, bookings, visas, logistics, and reimbursements. KPI Examples: Zero scheduling conflicts per quarter 100% travel plans executed within budget and timelines 2. Meeting Coordination & Documentation Organize internal/external meetings with stakehold...

Monitoring a reporting manager's email and responding if required Preparing communications on behalf of a manager Answering phone calls Organising travel and itineraries Organising and planning meetings Taking notes and writing minutes during meetings Conducting or preparing any research that the reporting manager may require Various ad hoc requests

As a Personal Assistant to Dr. Ravi Rao in Ahmedabad, you will be responsible for managing and streamlining daily activities with precision, professionalism, and discretion. This full-time, office-based role requires someone who is highly organized, proactive, and adept at managing diverse tasks while upholding Dr. Rao's values and goals. Your key responsibilities will include managing Dr. Ravi Rao's calendar, scheduling appointments and meetings professionally, coordinating with internal teams and external stakeholders, and utilizing tools such as ClickUp, Gmail Workspace, and CRM systems effectively. You will also be responsible for scheduling Zoom meetings, handling travel logistics, crea...

Role Overview: We are seeking a dynamic and detail-oriented female fresher to join as an Executive Assistant & PMO Support Intern . This role offers a unique opportunity to work closely with senior leadership and project management teams, providing both administrative and project coordination support. The ideal candidate should be proactive, organized, and eager to learn in a fast-paced corporate environment. This internship is for 3 months with a monthly stipend , and offers an opportunity to be converted into a permanent role based on performance . Key Responsibilities: Manage and coordinate calendars, meetings, and appointments. Draft, review, and format business correspondence, emails, a...

As a key member of the Digital Marketing Agency team, your responsibilities will include: Calendar and Schedule Management: - Efficiently maintain and organize the managing director's calendar. - Schedule meetings, conferences, and appointments while ensuring there are no conflicts. - Prioritize urgent tasks and adjust schedules when necessary. Communication and Liaison: - Act as the primary point of contact between the managing director and staff, clients, or external partners. - Handle calls, emails, and other forms of communication on behalf of the managing director. - Draft and proofread various communications, including emails, memos, and presentations. Project Coordination: - Assist in...

As a Mid-Level Executive Secretary at one of our clients in the field of Hospitality, you will play a crucial role in efficiently managing executive duties and responsibilities with a strong focus on administrative and organizational tasks. You will be based in multiple locations including Thiruvananthapuram, Cochin, Ernakulam, Kollam, Thrissur, Kottayam, and Kozhikode. Your role will require you to demonstrate exceptional organizational skills to ensure the efficient management of office tasks and priorities. You must possess excellent communication skills, both verbal and written, to effectively correspond with various stakeholders. Maintaining confidentiality and discretion is key as you ...

As a highly organized and proactive Personal Assistant cum manager, you will be responsible for providing comprehensive administrative and secretarial support. Your exceptional attention to detail, strong communication skills, and efficient task management abilities will be key in ensuring smooth daily operations. You will serve as the central point of contact and play a crucial role in maintaining the efficiency of the workplace. A requirement for this role is proficiency in Four-Wheeler Driving. Communication Management: You will be expected to professionally handle and screen telephone calls, take accurate messages, and route them appropriately to maintain effective communication within t...

You will be responsible for managing office supplies and equipment, answering calls, handling emails/communication, scheduling appointments, and coordinating meetings. Additionally, you will maintain filing systems both physical and digital, assist with HR tasks, document preparation, and bookkeeping to ensure smooth office operations. Previous office admin experience is a plus for this role. Strong organizational and communication skills are required, along with proficiency in Microsoft Office. The ability to multitask and maintain attention to detail will be crucial in this position. This is a full-time job with a day shift and morning shift schedule. The work location is in person.,

We are seeking an experienced Personal Secretary with exceptional communication skills to join our team. As a Personal Secretary, you will be responsible for managing daily calendars, scheduling appointments, and coordinating meetings for executives. You will handle independent correspondence, including letter drafting and email communication, while providing secretarial support by preparing reports, presentations, and other documents as required. Additionally, you will be tasked with coordinating travel arrangements and efficiently managing executive schedules. The ideal candidate should be willing to travel alongside the CEO, CTO, and Project Team worldwide. You will also be responsible fo...

The Executive Assistant position at our textile manufacturing company in Sachin GIDC, Surat, involves providing high-level administrative support to our Managing Director / CEO and senior leadership team. As an ideal candidate, you should possess a strong background in executive support, exceptional communication skills, and the ability to manage multiple priorities while upholding strict confidentiality standards. Your primary responsibilities will include managing executives" schedules, coordinating appointments, meetings, and travel arrangements, preparing materials for various meetings and conferences, drafting reports and presentations related to textile production and vendor relations,...

You are a proactive and detail-oriented HR Intern cum Personal Assistant to the Director based in Gurugram, Haryana. This internship position has the potential to transition into a full-time role based on performance and is expected to last for a duration of 3 to 6 months. Your workdays will span from Monday to Saturday, and while 1 year of experience is preferred, freshers with a BBA/MBA degree in HR or related fields are welcome to apply. Your role involves providing support in both HR operations and executive assistance to the Director. You will be involved in end-to-end recruitment processes, maintaining HR databases, assisting in onboarding and induction programs, contributing to employ...

As a Cold Calling specialist at our company, you will play a crucial role in identifying and reaching out to potential businesses that can benefit from our social media marketing services. Your responsibilities will include initiating outbound calls to introduce our services, explaining the value we offer, handling objections effectively, and engaging prospects in meaningful conversations. In addition to cold calling, you will be responsible for coordinating meetings with business owners. This involves scheduling appointments for virtual or in-person discussions, maintaining an organized calendar for meetings and follow-ups, and ensuring smooth coordination between prospects and our internal...

As an individual with excellent organizational skills, strong communication abilities, and exceptional attention to detail, you will play a crucial role in providing administrative support. Your proficiency in Microsoft Office will be essential in handling tasks such as scheduling appointments, meetings, and travel arrangements efficiently. Communication will be a key aspect of your responsibilities, as you will be expected to manage phone calls, emails, and other forms of communication effectively. Your document preparation skills, including writing, editing, and preparing various correspondence and presentations, will contribute to the smooth operation of the office. Research skills will a...

You will be the Personal Assistant supporting the CEO in maintaining organization, proactivity, and attention to detail. Your responsibilities will include managing the CEO's email correspondence, scheduling appointments, coordinating meetings, and aiding in document preparation. Your role is crucial in ensuring the CEO's office runs smoothly and efficiently. You will manage the CEO's email inbox by filtering messages, drafting responses, and handling confidential correspondence with discretion. Additionally, you will maintain and organize the CEO's calendar, schedule appointments, and provide timely reminders of upcoming commitments. In terms of meeting coordination, you will be responsible...

As an Executive Assistant in the trading industry, you will play a crucial role in supporting senior executives in efficiently managing their day-to-day operations and fostering the smooth functioning of the business. Your diverse responsibilities will encompass various key areas such as administrative support, office management, financial management, project coordination, client and stakeholder relations, research and reporting, confidentiality and discretion, support for trading activities, technology and systems management, as well as personal assistance. In terms of administrative support, you will be tasked with proficiently managing calendar schedules by organizing meetings, appointmen...

As an Office Administrator, you will play a crucial role in ensuring the smooth day-to-day operations of the office, thereby enabling employees to work efficiently. Your responsibilities will encompass a diverse range of administrative tasks, such as coordinating schedules, organizing meetings, welcoming visitors, managing office supplies, and overseeing various administrative projects. This is a full-time position that requires you to work during the day shift. You will be expected to be physically present at the work location to carry out your duties effectively.,

As an Assistant at our organization, you will play a crucial role in supporting senior management by handling a variety of administrative and operational tasks. Your responsibilities will include managing day-to-day operations, providing support for project development, coordinating meetings, handling client communications, and assisting in the implementation of company strategies aimed at enhancing efficiency. One of the essential requirements for this role is to have a two-wheeler vehicle, as it will be necessary for fulfilling certain job responsibilities. This is a full-time, permanent position suitable for freshers who are looking to kickstart their career in a dynamic work environment....

As a Personal Assistant to the Director, your primary responsibility will be to coordinate and manage the Director's daily schedule, including meetings, calls, events, and deadlines. You will handle communication on behalf of the Director with professionalism and confidentiality, screening and responding to emails, messages, and calls. Additionally, you will schedule, prepare agendas, take minutes, and follow up on action items for both internal and external meetings. In this role, you will also be responsible for organizing domestic and international travel arrangements, including flights, accommodation, transport, and itineraries. You will assist in drafting reports, presentations, proposa...

As a Personal Assistant to the Director, your primary responsibility will be to effectively manage the Director's daily schedule, ensuring all meetings, calls, events, and deadlines are coordinated seamlessly. You will be required to handle communication on behalf of the Director with professionalism and confidentiality, including screening and responding to emails, messages, and calls. In addition, you will play a crucial role in meeting coordination by scheduling appointments, preparing agendas, taking minutes, and following up on action items for both internal and external meetings. Travel and logistics management will also be part of your duties, involving the organization of domestic an...

As an Executive Assistant to the President, you will play a crucial role in supporting the President in various aspects of their work. Your key responsibilities will include: Meeting Coordination & Management: You will be responsible for overseeing and managing the President's meetings, both virtual and in-person. This will involve ensuring seamless scheduling, coordination, and timely follow-ups. Additionally, you will prepare agendas, briefing materials, and required documentation in advance to facilitate productive meetings. Executive Support: Providing direct support during all meetings will be a critical part of your role. You will be expected to ensure efficiency and organization by ma...

You will be responsible for providing clear, concise information to others in various communication formats for public and organizational consumption. You should possess strong interpersonal skills to effectively communicate with team members and client representatives. It is essential to have the ability to work within a team, set clear expectations, and develop shared values. Additionally, you should demonstrate active listening, non-verbal communication, empathy, and the ability to work independently to produce results. In terms of leadership potential, you are expected to exhibit qualities such as teamwork, independent and strategic thinking, self-development, integrity, and the willingn...

As an HR Assistant cum Executive Assistant, you will play a crucial role in supporting the Human Resources department and the Director, contributing to the efficient operations and overall success of the organization. In the Human Resources aspect of the role, you will assist in the recruitment process by posting job advertisements, reviewing resumes, and scheduling interviews. Additionally, you will coordinate employee onboarding and offboarding activities, manage documentation, conduct orientations, and handle paperwork. Maintaining accurate employee records to ensure compliance with data protection regulations is also a key responsibility. Furthermore, you will support benefits administra...

The role of Personal Assistant to the Managing Director at NamanHR involves providing high-level administrative support to ensure the efficient operation and coordination of the Managing Director's activities. This position requires managing schedules, communications, and various administrative tasks while acting as a liaison between the Managing Director and internal/external stakeholders. The Executive Assistant must be flexible to work outside regular business hours when necessary. Key Responsibilities: Administrative Support: - Manage and maintain the Managing Director's calendar, including scheduling meetings, appointments, and travel arrangements. - Prepare and edit correspondence, rep...

As an Executive Assistant supporting our CEO / Managing Director, you will play a crucial role in facilitating the seamless functioning of senior leadership within our dynamic, high-growth, and international work environment. Your exceptional organizational skills, strategic mindset, and effective communication abilities will be essential for carrying out the following responsibilities: Acting as the primary liaison between the CEO/MD and internal/external stakeholders, you will be responsible for managing daily schedules, coordinating appointments, travel itineraries, and overseeing meeting logistics. Additionally, you will be tasked with drafting, reviewing, and handling various communicat...