Personal Secretary for School

Role Overview: As an Executive Assistant, your primary responsibility is to provide high-level administrative and secretarial support to the Principal. You will play a crucial role in ensuring the smooth management of schedules, communication, and coordination of daily operations in alignment with the school's vision and objectives. Key Responsibilities: - Maintain the Principal's calendar by scheduling appointments, meetings, and events. - Organize and coordinate internal and external meetings, including agenda preparation and minute-taking. - Manage incoming and outgoing correspondence such as emails, letters, and calls. - Maintain an organized filing system for important documents and reports. Communication Management: - Act as a liaison between the Principal and staff, parents, students, and external stakeholders. - Draft and proofread official letters, circulars, and reports. - Ensure timely communication of directives and information from the Principal's office. Coordination & Planning: - Coordinate logistics for school events, inspections, and official visits. - Follow up on action items from meetings and ensure timely completion. - Assist in compiling reports and presentations for school management or external authorities like CBSE, UDISE, OASIS, etc. Confidentiality & Discretion: - Handle sensitive information with the utmost confidentiality and professionalism. - Maintain discretion in all matters related to the Principal's office. Office Management: - Monitor office supplies and ensure the smooth functioning of the Principal's office. - Assist in managing school administrative procedures as directed by the Principal. Qualifications & Requirements: - Graduate (preferably in Administration, English, or related fields). - Minimum 3-5 years of experience as an Executive Assistant/PA, preferably in an educational institution. - Excellent written and verbal communication skills in English. - Strong organizational, interpersonal, and time-management skills. - Proficient in MS Office (Word, Excel, PowerPoint) and email handling. - Ability to multitask, prioritize, and work under pressure. Preferred Attributes: - Professional appearance and behavior. - Trustworthy and reliable. - Positive attitude and adaptability. - Familiarity with CBSE norms and school functioning is an advantage.,