102 Meeting Coordination Jobs - Page 4

No Were looking for a proactive and articulate Sales Development Representative (SDR) who thrives on engaging conversations and building meaningful first connections. In this role, youll be responsible for speaking with inbound leads and potential clients, understanding their needs, and setting up qualified meetings for the Business Development team. Youll also work closely with the marketing team to ensure timely, relevant content and outreach touchpoints that move prospects through the funnel. Key Responsibilities: Lead Engagement & Qualification Speak with inbound leads or outreach-initiated prospects to assess their fit, readiness, and requirements. Ask the right questions to uncover business needs, pain points, and intent. Qualify leads based on predefined criteria and prepare detailed handovers for the BD team. Meeting Coordination Schedule high-quality meetings between qualified leads and the Business Development team. Ensure seamless transitions and pre-meeting context is shared clearly with internal stakeholders. Confirm meeting attendance and follow up as needed. CRM & Pipeline Management Maintain up-to-date and accurate records of all lead interactions in the CRM. Track outreach, meeting set rates, and qualification outcomes to report on performance metrics. Flag warm leads that may need nurturing or further content support. Cross-Team Collaboration Partner with the Client Solutions team to ensure leads are engaged with the right content at the right time. Share feedback and insights from conversations to help improve lead nurturing flows and campaign targeting. Collaborate with the Client Solutions team to continually refine qualification criteria and outreach strategy. Continuous Learning & Feedback Stay informed about the companys offerings and market positioning to speak confidently with prospects. Participate in regular training to sharpen communication and objection-handling skills. Provide on-the-ground insight into lead behavior, objections, and opportunities. What You Bring: Outstanding verbal and written communication skills. A consultative, curious approach to conversations. Ability to build quick rapport and listen actively. Strong organisational skills and attention to detail. Experience using CRM tools (like HubSpot, Salesforce, etc.). A collaborative mindset and ability to work across teams. 3-4 years of experience in a sales or client-facing role (SDR/Inside Sales/Pre-sales experience preferred).

Responsibilities Meeting Coordination: Schedule, organize, and facilitate meetings and conferences for the Founder and other senior executives, ensuring all logistical aspects are managed efficiently. Communication Management: Serve as the primary point of contact for internal and external stakeholders on all matters pertaining to the Founders Office, including coordination with customers, partners, and other external parties. Recruitment Assistance: Assist the HR department in the recruitment process, including scheduling interviews, communicating with candidates, and preparing meeting rooms. Document Preparation: Prepare, review, and edit reports, presentations, and other documents as required by the Founder or other senior team members. Task Management: Monitor, screen, respond to, and distribute incoming communications to the Founders office. Manage an active calendar of appointments, travel arrangements, expense reports, and other related tasks. Project Coordination: Assist in managing and following up on important projects and deadlines. Provide support and coordination in strategic initiatives being driven by the senior management team. Confidentiality: Handle confidential information with integrity and discretion. Qualifications Bachelors degree in Business Administration or a related field. Minimum of 3 years' experience in an executive support role, preferably within a fast-paced, tech-focused environment. Proven ability to handle confidential information with discretion and demonstrate the highest level of customer/client service and response. Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail. Expert level written and verbal communication skills. Demonstrated proactive approach to problem-solving with strong decision-making capability. Highly resourceful team player, with the ability to also be extremely effective independently. Proficiency in Microsoft Office (Outlook, Word, Excel, PPT. etc.)

We are looking Front desk for Corporate Office Role & responsibilities :- Keep front desk tidy and presentable with all necessary material (pens, forms, paper etc.) Prepare and edit correspondence, reports, and presentations. Manage office supplies and equipment, including ordering and restocking. Plan and coordinated events, meetings, and conferences. Take dictation and minutes and accurately enter data. Produce reports, presentations and briefs. Develop and carry out an efficient documentation and filing system. Organize and assist MD with daily administrative duties/tasks as required Maintain MDs calendar and schedule meetings / appointments Preferred candidate profile Experience :- 3 to 10 Year Location :- Dadar -Mumbai

Handling all secretarial work, promptly replying to all correspondence, Coordination with all HODs for various meetings, Coordination/follow-ups with departments, monthly report. Good Computer Knowledge.

Role & Responsibilities: - Ensure the smooth running of out-patient clinics for the Director, Registrars and additional team members, as directed. Recording patient information and appointments. Previous experience as a personal assistant or similar role. Manage and maintain the MDs schedule and appointments. Coordinate meetings, including booking venues and preparing agendas. Handle correspondence, including emails and phone calls on behalf of the Director. Organize travel arrangements and itineraries. Assist with the preparation of reports, presentations, and other documents. Maintain an organized filing system of paper and electronic documents. Conduct research and compile data for decision-making. Liaise with internal and external stakeholders on behalf of the Director. Handle confidential matters with discretion and professionalism.

Active Listening, Non-Verbal Communication, Empathy, Clear and Concise, and developing Trust Provides clear, concise information to others in verbal, written, electronic, and other communication formats for public and organizational consumption Relationship Management: Setting clear expectations Developing shared values Ability to work within a team Leadership Potential: Teamwork, Independent and strategic thinking, Self-Development, Integrity, Ability to work independently and produce results Own: Proactively assumes roles within projects and communicates with client Support: Communication Liaison for Project Team Contribute in an administrative manner or as a junior member of the team Possess strong interpersonal skills to effectively communicate to team, and client reps as directed by team Demonstrates ability to work with a team as well as independently, providing administrative and project support. Prepare MSP schedule for the project, track, identify critical items etc., General: Understanding of project scope and expectations, creating/executing punch lists, producing monthly reports Proficiency in the use of project management technology as required for assigned projects Proactively assumes roles within projects and communicates with client Pursues increasing understanding of contract terms and conditions Meeting coordination Tracking of invoices Transcription of meeting minutes Management of Project Directory Monthly report production Maintenance of project data Document management Following up on project tasks in a timely manner Effectively communicate with project/program team Data input and maintenance in PDS technology systems Support: Meeting coordination Prepare, Tracking of schedule in MSP Transcription of meeting minutes Management of Project Directory Monthly report production Maintenance of project data Document management Following up on project tasks in a timely manner Effectively communicate with project/program team Data input and maintenance in PDS technology systems

Key Responsibilities: Handle daily administrative operations and office maintenance Manage front desk, housekeeping, and dispatch services Coordinate meetings, training, and official activities Monitor attendance and maintain office supplies Serve as a point of contact for internal/external queries Report to and follow instructions from the Branch Head Oversee facility management, stationery, refreshments, and first aid Skills & Requirements: Strong communication, coordination, and interpersonal skills Proficient in Microsoft Office Positive attitude and self-driven

Job Title: Executive Assistant to CEO Experience: 5-7 Years Location: Hyderabad Employment Type: Full-Time About the Role: We are looking for a dynamic, tech-savvy Executive Assistant to the CEO who can seamlessly support a fast-paced executive office. This role goes beyond calendar management we need someone who’s highly organized, proactive, and capable of driving high-priority projects forward through strong follow-ups, structured communication, and stakeholder coordination. If you thrive in a high-energy tech environment, enjoy liaising with senior leaders, and are adept at juggling multiple priorities, we’d love to meet you. Key Responsibilities: Executive Support : Provide end-to-end administrative and strategic support to the CEO including managing complex calendars, coordinating meetings, and arranging domestic and international travel. Communication Management : Draft and respond to emails, letters, and official communication with clarity and professionalism. Project Management : Track ongoing initiatives across departments, follow up with functional leads, ensure timely updates, and escalate delays where needed. Meeting Coordination : Schedule and manage leadership meetings; prepare detailed agendas, capture accurate Minutes of Meetings (MoM), and ensure timely follow-ups and action item closures. Stakeholder Liaison : Serve as the communication bridge between the CEO and internal/external stakeholders including department heads, partners, and vendors. Document & Presentation Preparation : Prepare reports, summaries, decks, and spreadsheets as needed; ensure accuracy and professional formatting. Discretion & Confidentiality : Handle sensitive information with utmost integrity and confidentiality. Operational Agility : Be flexible to accommodate changing schedules, urgent tasks, and high-priority requests from the CEO. Who You Are: A confident and personable professional with exceptional written and verbal communication skills in English, Hindi & Telugu. Highly detail-oriented, with a sharp eye for accuracy and presentation. Strong in follow-through and accountability — you don’t let things slip through the cracks. Skilled in project coordination , task tracking, and action item follow-ups. Technically comfortable with tools like MS Office (Word, Excel, PowerPoint, Outlook) , Google Workspace , Zoom , Microsoft Teams , and other collaboration tools. Proactive, solution-oriented, and able to prioritize in a dynamic environment. Known for your professional demeanor , organizational skills, and ability to maintain discretion in all matters. Comfortable understanding and working with technical teams and concepts. Preferred Experience: Prior experience supporting CXOs, especially in a tech or product-driven environment . Exposure to project management or cross-functional execution . Hands-on experience with tools like Notion, Trello, or Jira is a plus. Familiarity with business or product operations is an added advantage.

Roles and Responsibility Provide administrative support to the CEO, ensuring seamless day-to-day operations. Develop and implement effective filing systems, both physical and digital, for easy access to information. Coordinate travel arrangements, meetings, and appointments with precision and attention to detail. Prepare and edit correspondence, reports, and presentations as required. Maintain confidentiality and handle sensitive information with discretion. Collaborate with other departments to achieve organizational goals and objectives. Job Requirements Proven experience as an Executive Assistant or in a similar role supporting senior executives. Strong knowledge of office management software and tools, including Microsoft Office Suite. Excellent communication, interpersonal, and problem-solving skills. Ability to work independently and as part of a team, demonstrating flexibility and adaptability. Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines. Proficiency in handling multiple projects simultaneously while maintaining high-quality standards.

Key Responsibilities: Manage calendars, appointments, and meeting schedules for senior executives Coordinate travel arrangements, bookings, and itineraries Handle internal and external communication on behalf of executives Maintain confidential documents, records, and reports Assist in preparing presentations, reports, and business correspondence Follow up on pending tasks and action items Support administrative and office management tasks as needed Requirements: Minimum 1 year of experience in a similar executive or administrative role Bachelor's degree in Commerce (B. Com) Proficiency in MS Office (Word, Excel, PowerPoint) Excellent verbal and written communication skills Ability to work independently and multitask efficiently Trustworthy, reliable, and detail-oriented Only Mumbai location candidates proffered.

Role Responsibilities: Manage executive's calendar, appointments, and meeting schedules Coordinate travel, hotel bookings, and logistics for business trips Prepare reports, presentations, and business documents Handle confidential communication and follow-ups with stakeholders Key Deliverables: Seamless calendar and itinerary planning Timely and accurate reporting and documentation Efficient execution of meeting coordination tasks Professional handling of internal and external communications

Brief Job Description Project Management Support: Assist the CEO in planning, executing, and monitoring key projects. Collaborate with internal teams to ensure projects are on schedule and within defined scope. Documentation and Reporting: Maintain project schedules, track milestones, and prepare regular status reports for stakeholders. Create and manage comprehensive project documentation, including plans, timelines, and deliverables. Communication Management: Handle incoming calls, emails, and correspondence related to both administrative and project matters. Draft and edit project-related communications, reports, and documents on behalf of the CEO. Data Analysis: Utilize analytical tools and methodologies to collect, analyze, and interpret complex data sets. Provide insights and recommendations based on data analysis to support strategic decision-making. Meeting Coordination: Prepare meeting agendas, coordinate logistics, and take minutes during meetings. Follow up on action items to ensure effective project execution. Administrative Support: Schedule and coordinate appointments, meetings, and conferences for the CEO. Maintain and organize files, records, and documents, ensuring easy retrieval. Manage and reconcile reports, ensuring accuracy and compliance with company policies . Efficiency and Compliance: Ensure efficient office administration, adherence to company policies, and compliance with established procedures Special Projects & Others: Assist in managing and coordinating special projects and initiatives directed by the CEO . Coordinate with various departments to secure necessary resources for project execution. Identify potential risks and issues in project execution. Work collaboratively to develop and implement mitigation strategies. Stay updated on industry trends and market conditions to inform business strategies . Build and maintain positive relationships with key contacts . H andle sensitive information with the utmost confidentiality . Skills required: Expertise in business analytics & finance. Presentation preparation skills Research skills in getting the trends for the industry in India and globally Previous experience providing executive support is highly desirable. Educational /Professional Qualification: Bachelor's degree in Business Administration, Masters in Management, or a related field preferred. Work Experience: Proven experience in business analytics, data interpretation, and reporting. 5+ years of relevant experience Competencies Required: Solid research and analytical skills Ability to work independently and as part of a team Strong Communication & Interpersonal Skills Handle sensitive information with the utmost discretion and maintain a high level of confidentiality Build and maintain positive relationships with internal and external stakeholders

Role & responsibilities 1. New Product Introduction (NPI) for MLB Production: The MLB EPMs role is segmented into four main functional areas: SMA Planning: Manage daily material clearance to enable build activities. Collect and define key validation demands from the engineering team to ensure alignment with production schedules. Testing: Handle all engineering issues related to testing. Allocate limited MLB inventory strategically across different functional teams during the engineering build phase. Line Efficiency: Thoroughly understand MLB production processes. Coordinate with the internal NPI team to ensure smooth line operations, emphasizing Units Per Hour (UPH) and continuous process improvements. Meeting Coordination & Shipping: Organize and lead daily sync-up and wrap-up meetings. Summarize key points and manage allocation activities when engineering boards are ready for packing and shipping. 2. Cross-Functional Coordination: Work closely with engineering, supply chain, and manufacturing teams to ensure each build meets its validation goals successfully. 3. Customer Communication: Serve as the bridge between the factory and customer by delivering timely and accurate feedback during the engineering build phase. 4. Cost Control & Purchase Order Management: Monitor and control factory costs throughout the engineering build. Follow up on Purchase Order (PO) statuses with customers to maintain alignment. Preferred candidate profile Bachelors degree in Electrical & Electronics, Mechanical Engineering, Industrial Management, or related field 2+ years of experience in production or NPI project management, preferably in electronics manufacturing Strong understanding of MLB production processes, testing, and line efficiency metrics Skilled in coordinating cross-functional teams and managing complex workflows Excellent communication and interpersonal skills to effectively liaise between customers and internal teams Detail-oriented, proactive, and able to manage multiple priorities in a fast-paced environment Familiarity with cost control and PO management in a manufacturing setting is a plus

We're Hiring: Human Resource-cum-Personal Assistant (Female Only) Location: Hinjewadi, Pune Company: Miestery Arms India (A New Arms Manufacturing Startup) Experience: 12 Years | Job Type: Full-Time | Work Mode: On-site Only About Us: Miestery Arms India is a new-age arms manufacturing unit focused on precision, safety, and innovation. As we gear up for rapid expansion, we are looking for a dynamic Human Resource-cum-Personal Assistant to support our internal operations and management team. Job Description: We are seeking a smart, organized, and proactive HR cum Personal Assistant to manage key HR functions, support administrative tasks, and assist leadership with day-to-day coordination. The ideal candidate should be detail-oriented and capable of managing confidential information with integrity. Key Responsibilities: Human Resource Functions: Manage recruitment lifecycle sourcing, screening, coordinating interviews, onboarding, and documentation. Maintain HR records, employee files, attendance, and leave data. Assist in drafting HR policies and help ensure compliance with internal processes. Coordinate training, development, and employee engagement activities. Personal Assistant Duties: Manage calendars, appointments, and internal communications for the senior leadership. Prepare and manage reports, minutes of meetings, and follow-up action items. Arrange meetings, travel bookings, and logistics for leadership or guests. Act as the point of contact between leadership and other departments/stakeholders. Mandatory Candidate Skills: Minimum 12 years of relevant HR/Executive Assistant experience. Strong communication skills written and verbal (English, Hindi, Marathi preferred). Proficient in MS Office Suite (Excel, Word, PowerPoint) . Well-organized, disciplined, and able to handle confidential information. Self-motivated, punctual, and professional in conduct and attire. Eligibility Criteria: Female candidates only. Must be based in Pune or PCMC region . Willing and able to commute daily to Hinjewadi office. Must be available for in-person interviews at our Hinjewadi facility. Why Join Us? Opportunity to grow with a cutting-edge startup in the arms manufacturing sector. A dynamic work environment with exposure to leadership-level operations. Competitive compensation and career advancement.

Job Summary: The Executive Assistant to the Managing Director will provides high-level administrative support to ensure the smooth operation of this executive office. The role involves managing schedules, coordinating meetings, arranging travel, preparing documents, and handling communications on behalf of the MD. Key Responsibilities: Calendar Management: Organize and manage the MDs schedule, including setting up meetings, appointments, and travel arrangements. Communication Handling: Serve as the primary point of contact between the MD and internal/external stakeholders. Screen and manage emails, phone calls, and other forms of communication. Document Preparation: Prepare, edit, and manage correspondence, presentations, reports, and other documents. Meeting Coordination: Plan and organize meetings, prepare agendas, take minutes, and ensure follow-up actions. Travel Arrangements: Coordinate travel logistics, including transportation, accommodation, and itineraries. Project Support: Assist with various projects, conduct research, and compile data to support the MDs initiatives. Information Management: Handle confidential information with discretion, maintain organized records, and ensure data accuracy. Event Planning: Organize and coordinate company events, conferences, and other functions involving the MD. General Administrative Support: Provide day-to-day administrative support, including office management and clerical duties. Key Result Areas : Efficient Schedule Management: Ensure the MD’s calendar is well-organized and conflicts are minimized. Effective Communication: Maintain clear and timely communication channels with all stakeholders. Accurate Documentation: Prepare and manage high-quality documents and reports. Seamless Meeting Coordination: Ensure all meetings are well-organized and productive. Smooth Travel Arrangements: Provide efficient and effective travel planning. Confidential Information Handling: Maintain the highest level of confidentiality and data security. Successful Event Planning: Organize events that meet objectives and run smoothly.

Job Summary: The Personal Assistant (PA) to the Dean provides high-level administrative and operational support, ensuring the efficient functioning of the Dean's office. This role involves managing complex schedules, coordinating communications, organizing meetings and events, and handling confidential information with discretion Key Responsibilities: 1. Calendar and Schedule Management Maintain and coordinate the Dean's calendar, scheduling meetings, appointments. Prioritize and resolve scheduling conflicts, ensuring optimal time management. Coordinate logistics for meetings, including venue booking, agenda preparation etc. 2. Communication and Correspondence Handle incoming and outgoing communications on behalf of the Dean, including emails, phone calls, and written correspondence. Draft, proofread, and edit documents, reports, and presentations. To maintain professional relationships. 3. Administrative Support Organize and maintain confidential files and records, both electronic and physical. 4. Event and Meeting Coordination Plan and execute events hosted by the Dean's office, including seminars, conferences, and receptions. Coordinate ogistics such as catering, audiovisual requirements, and guest accommodations. Prepare meeting agendas, take minutes, and ensure follow-up on action items. 5. Special Projects and Initiatives Support the Dean in strategic projects, including accreditation processes, faculty evaluations, and policy development. Conduct research and compile data to assist in decision-making. Collaborate with various departments to implement initiatives aligned with the Medical School's mission. Reports directly to the Dean of the Medical School. Collaborates with faculty, administrative staff, students, and external partners. Acts as a liaison between the Dean and various institutional departments. : Education: Masters degree in Business Administration, PGDM M, or a related field. Preferred Candidate profile: Minimum of 3-5 years of experience in an executive administrative support role, preferably within an academic or healthcare setting. Must be aged between 28 to 32 years. Full-time position with standard office hours; occasional evening or weekend work may be required for events or deadlines. Fast-paced environment requiring the ability to manage multiple tasks simultaneously. Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with scheduling and project management tools. Excellent organizational and time-management abilities. Strong written and verbal communication skills. Ability to handle sensitive information with confidentiality and discretion

Our client a global consulting and technology firm has grown to over 13,000 professionals across 35+ locations. It specializes in combining domain expertise with data analytics and digital solutions to drive commercial success. With a strong presence in life sciences, healthcare, and tech, the firm helps clients optimize operations, refine strategy, and improve decision-making. Its proprietary platforms and AI-driven toolsunnamed hereare known for delivering measurable business outcomes and long-term value. Role : Admin Assistant Experience : 1-2 years Hiring Mode : Contract / Contract To Hire Duration : 12 months Location : Pune/Gurgaon/Noida (WFO) ROLES & RESPONSIBILITIES Manage and maintain principals' and managers' schedules. Travel arrangements, such as booking flights, cars, and boarding and lodging reservations. Real-time scheduling support by booking appointments and preventing conflicts. Handling office tasks Expense Filing Coordinating with Inter-Office requirements (India and global) Time Entry management for Principals and Managers Team dine-in/dine-out arrangements. Meeting room reservations Any internal/external conference/meeting arrangements at hotels/another venue COMMUNICATION Communicates effectively with superiors, peers, and subordinates. QUALIFICATION & EXPERIENCE Diploma in BusinessAdministrationn or any discipline. Basic schooling froma convent or ICSE schools preferred Candidates with a foundational education from a convent or IB/ICSE-affiliated schools will be preferred. At least 1-2 years of administrative experience. Computer literate (Microsoft Word, Excel and PowerPoint). Possess pleasant disposition and mannerism. Good spoken and written English. Able to work independently withminimal supervision. Willing to join in 15 working days. Early joiners and candidates willing to work in a contract-to-hire mode need only apply.

Calendar and Scheduling: Manage the MD's daily calendar, schedule meetings, coordinate travel arrangements, and ensure timely follow-up on commitments. Communication: Handle incoming and outgoing communications, including emails, phone calls, and correspondence, prioritizing and directing information as needed. Meeting Coordination: Organize and facilitate internal and external meetings, prepare agendas, take minutes, and ensure follow-up actions. Reporting and Presentations: Prepare reports, presentations, and other documents for the MD, ensuring accuracy and clarity. Relationship Building: Build and maintain relationships with clients, handling their inquiries and ensuring their satisfaction. Administrative Support: Handle a variety of administrative tasks, including filing, organizing documents, and assisting with office management. Confidentiality: Maintain strict confidentiality with respect to sensitive information and communications. Strategic Initiatives: Assist in the planning and execution of strategic initiatives and projects. Other Duties: May be required to perform other duties as assigned by the MD, such as assisting with research, preparing presentations, or handling special projects. Strong negotiation and analytical skills, organizational and time management skills, Excellent communication skills, Problem-solving skills, Ability to handle sensitive information with the utmost care and confidentiality, Ensure accuracy and completeness in all tasks and reports, Proficiency in MS Office and ERP systems

Myntra is looking for a highly skilled and proactive Executive Assistant to support the CXO. The ideal candidate will have exceptional organizational, communication, and time management skills to ensure the smooth operation of the daily activities. This role requires someone who is adaptable, detail-oriented, and capable of handling sensitive information with discretion. Key Responsibilities: Administrative Support: Provide comprehensive administrative support including managing schedules, meetings, and travel arrangements Calendar Management: Organize and prioritize the calendar, ensuring efficient use of time and coordinating all appointments and meetings Communication Liaison: Act as the point of contact between the CXO and internal/external stakeholders, ensuring timely communication and response Meeting Coordination: Prepare agendas, take minutes, and track follow-ups for meetings Document Preparation: Assist in the preparation of reports, presentations, and correspondence as needed. Edit and proofread documents to ensure accuracy and professionalism Event Planning: Coordinate and execute special events, company-wide meetings, and other related engagements Project Management: Assist in the management and execution of various projects that require the CXO involvement Travel Coordination: Organize detailed travel itineraries, including flight, hotel, transportation, and logistics for domestic and international trips Confidentiality: Handle confidential information with integrity and professionalism, ensuring it is maintained securely Special Tasks: Support on various special initiatives and projects as needed Qualifications: Experience: Minimum 5+ years of experience as an Executive Assistant or in a similar role, preferably supporting C-level executives Education: Any Bachelors Or Masters degree Skills: Exceptional organizational and time-management abilities Strong written and verbal communication skills Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and other office management software Ability to work independently and prioritize tasks in a fast-paced environment High level of discretion and confidentiality Excellent attention to detail and problem-solving skills

What this job involves: Are you ready to shape a brighter way by supporting leadership excellence at JLL As the Business Administrator to the Head of Sales & Geo Lead of Consulting, you'll be pivotal in nurturing a culture of collaboration and empowerment. This dynamic position requires a professional who is resourceful, proactive and thrives in an innovative environment. You'll manage executive schedules, coordinate high-level meetings, and support strategic initiatives, all while championing inclusivity and promoting well-being. If you're looking for an opportunity to strengthen and advance your career in a globally connected team, we invite you to join us on this inspiring journey toward mutual success. What your day-to-day will look like: Provide high-level executive support to the Head of Sales & Geo Lead of Consulting, ensuring seamless daily operations. Coordinate complex calendar management, including scheduling meetings, appointments, and travel arrangements. Prepare, edit, and manage communication materials, reports, and presentations with utmost confidentiality and professionalism. Facilitate effective communication and collaboration across teams, embodying our commitment to a culture of inclusivity and belonging. Assist in special projects and initiatives, identifying opportunities to enhance processes and drive efficiency. Support event planning and execution, ensuring all logistics meet high standards of excellence. Act as a liaison between the executive team and internal/external stakeholders, upholding the JLL brand and values. Required Qualifications: Proven experience as an Executive Assistant or similar role in a fast-paced, complex environment. Strong organizational and multitasking skills, with an acute attention to detail. Excellent written and verbal communication skills, maintaining professionalism in all interactions. Proficiency in Microsoft Office Suite and other relevant technology tools. Demonstrated ability to handle sensitive information with discretion and confidentiality. Strong problem-solving skills and the ability to anticipate needs in a proactive manner. A collaborative mindset, eager to contribute to our culture of empowerment and thriving. Preferred Qualifications: Bachelor s degree in Business Administration, Management, or a related field. Experience in the real estate, sales, or consulting industries. Previous exposure to working in a global or matrixed organization. Familiarity with project management tools and techniques. Ability to thrive in an environment that embraces change and innovation. A positive, optimistic approach toward challenges and a keen sense of initiative. Commitment to professional development and growth within JLL s expanding landscape. Join JLL and seize the opportunity to be a catalyst for innovation and collaboration. Together, let's choose the more inspiring path toward success for our clients, our colleagues, and for you. Here's a comprehensive list of competencies and skills required for an Executive Assistant to Head of Sales & Geo Lead of Consulting at JLL, along with a structured interview guide: Competencies and Skills: Advanced Administrative Skills Calendar management and scheduling Travel arrangements and logistics Document preparation and management Meeting coordination and minute-taking Communication Excellence Verbal and written communication Interpersonal skills Cross-cultural communication Presentation skills Technical Proficiency Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Customer Relationship Management (CRM) software Video conferencing platforms (e.g., Zoom, Microsoft Teams) Data analysis and reporting tools Organizational and Time Management Multitasking and prioritization Deadline management Project coordination Attention to detail Problem-Solving and Decision-Making Critical thinking Analytical skills Initiative and proactivity Adaptability and flexibility Industry Knowledge Understanding of real estate and consulting industries Familiarity with JLL's services and structure Awareness of market trends and competitors Confidentiality and Discretion Handling sensitive information Maintaining professional boundaries Ethical behavior Client Service Orientation Internal and external stakeholder management Anticipating needs Responsive and reliable support Leadership Support Understanding executive priorities Representing the executive in their absence Facilitating decision-making processes Emotional Intelligence Self-awareness Empathy Stress management Relationship building

Provide comprehensive support to the Director, including calendar, travel, and meeting coordination. Serve as a bridge between the Director and internal teams, ensuring smooth communication and alignment. Handle confidential information with discretion and integrity. Utilize your accounting knowledge for financial reporting, budget tracking, and expense management. Assist in drafting communications, presentations, and other executive materials. Strong accounting knowledge and comfort working with financial data. Excellent communication skills, both written and verbal. Proven ability to manage sensitive information and maintain confidentiality. A proactive mindset with the ability to anticipate needs and take initiative. Join us in a role where youll be a trusted advisor, a communication hub, and a right hand to our leadership

The Executive Assistant to the CEO will provide high-level administrative support to the Chief Executive Officer, ensuring the smooth operation of the CEO's office. This role involves managing the CEO's schedule, coordinating meetings, handling communication, and assisting with special projects. The ideal candidate is highly organised, proactive, and capable of handling a wide range of administrative and executive support-related tasks with a high degree of professionalism, confidentiality, and discretion. Key Responsibilities: Calendar Management: - Manage and maintain the CEO's schedule, including appointments, meetings, and travel arrangements. - Coordinate and prepare agendas, materials, and logistics for meetings. Communication: - Serve as the primary point of contact between the CEO and internal/external stakeholders. - Draft, review, and manage correspondence on behalf of the CEO, including emails, letters, and reports. - Screen and prioritise communications to ensure the CEO's time is efficiently managed. Meeting Coordination: - Plan, coordinate, and ensure the CEO's schedule is followed and respected. - Organise and prepare for meetings, including gathering documents and attending to logistics. - Take minutes during meetings and follow up on action items as necessary. Travel Arrangements: - Arrange complex and detailed travel plans, itineraries, and agendas. - Compile documents for travel-related meetings and provide support as needed during travel. Project Management: - Assist the CEO with various projects, including research, analysis, and report preparation. - Track progress on projects, ensuring that deadlines are met and deliverables are completed to a high standard. Confidentiality: - Handle sensitive information with the utmost confidentiality and discretion. - Maintain the confidentiality of proprietary information and maintain a thorough understanding of the company's operations. Administrative Support: - Manage the CEO's expenses and submit expense reports accurately and on time. - Handle various administrative tasks, such as organising files, ordering office supplies, and managing correspondence. - Support the CEO in managing personal tasks as needed. Relationship Management: - Build and maintain strong relationships with key stakeholders, both internal and external. - Act as a liaison between the CEO and employees, clients, and external partners. Qualifications: - Bachelor's degree in Business Administration, Management, or a related field preferred. - Minimum 1 year of experience in an executive assistant or similar role, preferably supporting C-level executives. - Exceptional organisational and time-management skills. - Strong written and verbal communication skills. - High level of professionalism, integrity, and discretion. - Ability to handle multiple tasks and projects simultaneously with a keen attention to detail. - Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools. - Experience in handling travel arrangements and managing complex schedules. - Strong problem-solving skills and the ability to work independently. Preferred Skills: - Familiarity with G-suite relevant to the company's operations. - Ability to work in a fast-paced environment and adapt to changing priorities. Working Conditions: - Full-time position, with occasional extended hours based on business needs. - Ability to travel occasionally if required.

Reports To: Managing Director Job Overview: We are seeking a highly organized, proactive, and professional Executive Assistant to support our Managing Director. The ideal candidate will have exceptional communication skills, the ability to handle multiple tasks efficiently, and the discretion to handle sensitive information. This role is crucial in ensuring the Managing Director's day-to-day operations run smoothly. Key Responsibilities: Administrative Support: Manage the Managing Directors calendar, including scheduling meetings, appointments, and travel arrangements. Prepare and edit correspondence, communications, presentations, and other documents. Coordinate and manage special projects as assigned. Meeting Coordination: Organize and coordinate meetings, conferences, and events, including logistics, agendas, and minutes. Attend meetings to take notes and provide summaries. Communication: Serve as the primary point of contact for internal and external parties on all matters pertaining to the Managing Director. Handle incoming and outgoing communications, including emails, phone calls, and written correspondence. Document Management: Maintain and organize confidential files, records, and documents. Assist in the preparation of reports and presentations for internal and external stakeholders. Travel Arrangements: Plan and organize travel itineraries, accommodations, and transportation for the Managing Director. Prepare travel expense reports and ensure timely reimbursement. Office Management: Oversee office operations and administrative staff as needed. Ensure the office environment is efficient and well-maintained. Qualifications: Education: Bachelors degree in Business Administration, Communications, or a related field preferred. Experience: Minimum of 5 years of experience as an Executive Assistant or in a similar role, preferably supporting senior executives. Skills: Strong organizational and time-management skills. Excellent verbal and written communication skills. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to multitask and prioritize workload in a fast-paced environment. Discretion and confidentiality in handling sensitive information. Strong problem-solving skills and attention to detail. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Calendar Management Personal Attributes: Professional demeanor and appearance. High level of integrity and dependability. Ability to work independently and as part of a team. Proactive and resourceful with a positive attitude. Additional Information: This position may require occasional travel. Flexibility in working hours may be required to meet the demands of the role.

Job Summary: We are seeking a highly organized and proactive Personal Assistant with 3 to 8 years of relevant experience to provide comprehensive administrative support to our senior management. The ideal candidate will possess strong communication, coordination, and time management skills, with the ability to handle sensitive information with integrity and discretion. Key Responsibilities: Manage the daily schedule and calendar of the Director/CEO, including appointments, meetings, and travel plans. Coordinate internal and external meetings, including scheduling, agenda preparation, and follow-ups. Handle confidential correspondence, emails, and phone calls on behalf of the Director. Prepare reports, presentations, and documents as required. Arrange domestic and international travel, hotel bookings, and expense claims. Maintain organized records and filesboth electronic and hard copies. Serve as a liaison between the Director and internal departments or external stakeholders Monitor and prioritize tasks, ensuring deadlines are met efficiently. Support the Director with personal tasks and day-to-day administrative duties. Manage office-related tasks such as procurement of office supplies and vendor coordination as needed. Desired Candidate Profile: Graduate in any discipline. 3–5 years of proven experience as a Personal Assistant, Executive Assistant, or similar role. Excellent verbal and written communication skills. Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook). Ability to multitask, stay organized, and work independently. High level of professionalism and discretion in handling sensitive information. Strong interpersonal and problem-solving skills. NOTE - Candidate must have Prior Experience of Working as a Executive Assistant or Personal Assistant

Calendar Management: Effectively managing the MDs schedule, including arranging appointments, meetings, and travel plans. Communication Handling: Acting as a primary point of contact between the MD and internal/external parties. This includes screening and managing emails, calls, and other forms of communication, responding on behalf of the MD when necessary. Meeting Coordination: Planning and organizing meetings, including preparing agendas, taking minutes, and ensuring follow-up actions are communicated and executed. Travel Arrangements: Coordinating domestic and international travel logistics for the MD, including transportation, accommodation, and itinerary planning. Event Planning: Organizing and coordinating company events, conferences, or other functions that involve the MDs participation. Exp: 1. Exceptional organisational skills of self and others and ability to work without supervision. 2. Excellent communication and interpersonal skills at all levels 3. Secretarial Post to MD- Minimum 7 Years must