216 Meeting Coordination Jobs - Page 4

As the Executive Assistant to the CEO, you will play a crucial role in supporting the Chief Executive Officer in overseeing the day-to-day administrative tasks and facilitating strategic coordination of business activities. Your role will require exceptional organizational skills, proactiveness, and the ability to juggle multiple priorities while upholding confidentiality and professionalism at all times. Your responsibilities will include managing and coordinating the CEO's schedule, appointments, and travel arrangements. You will be tasked with preparing meeting agendas, reports, and necessary documentation, as well as handling the logistics for various meetings, conferences, and business ...

You will be responsible for HR and Admin Executive duties at our office in Peenya 2nd stage, Bangalore. As an HR and Admin Executive, you will handle a range of HR operations activities such as employee lifecycle management, attendance and leave management, compliance and legal matters, HR policies and procedures, performance management, employee engagement, and utilizing HR systems and tools effectively. Additionally, you will be in charge of various admin executive activities including office management, vendor and facility management, travel and logistics coordination, asset management, communication and coordination within the office, event and meeting coordination, compliance and record...

You will be responsible for various tasks related to sales, customer service, and administrative duties to ensure the smooth operation of the store. Your main responsibilities will include: Understanding product features, benefits, and current offers to effectively demonstrate and promote products to customers. Actively promoting products to meet sales targets and objectives. Providing excellent customer service by addressing inquiries and resolving issues. Ensuring product displays are organized, shelves are stocked, and the store is clean for a pleasant shopping experience. Building and maintaining relationships with customers to enhance customer loyalty. Maintaining records of daily sales...

We are looking for a proactive and professional Personal Assistant (Female) with 2 - 5 years of relevant experience to provide high-level administrative and secretarial support to senior management. The ideal candidate will be organized, detail-oriented, and capable of handling confidential information with discretion. Key Responsibilities: Manage the daily schedule, appointments, and calendar of the senior executive. Handle travel arrangements, hotel bookings, and itinerary planning. Draft, review, and manage correspondence, emails, and official documents. Maintain confidentiality of sensitive information and company data. Coordinate with internal teams and external stakeholders for meeting...

The Admin Coordinator plays a pivotal role in ensuring the smooth and efficient operation of administrative functions within the organization. Your responsibilities include coordinating office activities, supporting various departments, and maintaining effective communication across teams. Omnicom Global Solutions is an integral part of Omnicom Group, a leading global marketing and corporate communications company. Omnicom Global Solutions India offers stellar products, solutions, and services in various areas, including Creative Services, Technology, Marketing Science, Advanced Analytics, Market Research, Business Support Services, Media Services, and Project Management. As an Admin Coordin...

Key Responsibilities: Calendar & Schedule Management: Manage and organize executive calendars , schedule meetings , appointments , and travel arrangements efficiently. Ensure all appointments are appropriately prioritized and executives are prepared for meetings. Meeting & Event Coordination: Coordinate internal and external meetings , conferences, and events. Arrange meeting logistics, ensure venues are booked, and required resources are available (e.g., equipment, refreshments). Set up conference calls and video conferences , ensuring smooth execution. Point of Contact: Act as the point of contact between executives, clients , and internal teams , ensuring clear and timely communication. H...

Role & responsibilities Provides high level of secretarial assistance to Executive Director. Managing the director's schedule, which includes setting up appointments, scheduling meetings, and arranging travel plans. Communicating with stakeholders on behalf of the director. This includes answering phone calls, responding to emails, and drafting correspondence. Coordinate with Project Offices and Factories for collecting MIS. Acting as first point of contact for callers, dealing with emails and phone calls, passing, and highlighting them to Executive Director. Reminding important task, meetings and deadlines to Executive Director. Receives incoming communication on behalf of, reviews informat...

Company Profile: Join Gemba Concepts Innovate, Transform and Lead at Gemba Concepts, we don't just consult we transform businesses worldwide. Since 2014, we have been optimizing operations, streamlining supply chains, and driving profitability for 350+ companies across industries like Automotive, FMCG, Textiles & Apparel, and Engineering. With a team of 200+ dedicated members, we bring a global presence while maintaining a personalized, on-site approach embedding ourselves within client operations to drive real impact. Whether in India or beyond, we solve complex challenges and deliver measurable results. If you're passionate about problem-solving, efficiency, and operational excellence, Gem...

As a dedicated professional in the role of Executive Assistant, your primary responsibility will be to support the Director by efficiently managing various administrative tasks. Your role will involve coordinating the Director's calendar by scheduling appointments, meetings, and travel arrangements in alignment with their priorities. Communication management will be a key aspect of your duties, involving the handling of emails, phone calls, and other forms of communication while effectively prioritizing urgent matters and providing suitable responses. You will be entrusted with the coordination of meetings, conferences, and events, requiring you to prepare agendas, presentations, and take co...

As the Project Manager for IT infrastructure, you will be responsible for overseeing and coordinating all aspects of the IT setup and projects. Your key duties will involve project management, planning, designing, and scheduling projects with consultants and selected SI partners. You will also be in charge of raising PRs based on IT assessments, following up with the purchase department for PO releases, and coordinating with IT vendors for material delivery and inventory assessment. In this role, you will be required to implement projects according to the IT design plan by collaborating with architects, internal teams, and SI partners. Your responsibilities will include planning, organizing,...

You will be responsible for supervising and managing day-to-day office operations to ensure a well-organized and efficient work environment. Communication, documentation, scheduling, travel arrangements, meeting coordination, supervision, and resource management are key aspects of this role. This position offers various job types including full-time, part-time, and opportunities for fresher candidates. The benefits include a flexible schedule and the option to work from home. The work schedule is during the day shift from Monday to Friday. Additionally, there are benefits such as a joining bonus and performance bonus. The required education for this role is at least Higher Secondary (12th Pa...

You will be responsible for maintaining and updating employee records, both physical and digital, as well as managing HR information systems (HRIS). Additionally, you will assist with recruitment, onboarding, and offboarding processes, support performance management, and facilitate employee development. Handling employee inquiries regarding HR policies, benefits, and procedures will also be part of your role. Ensuring compliance with labor laws and company policies is crucial, and you will be tasked with drafting and distributing HR-related communications. In terms of administration, you will manage office supplies and equipment, coordinate meetings, appointments, and travel arrangements, an...

As an Executive Assistant & Administrative Coordinator at Neural Arc Inc in Pune, India, you will play a crucial role in providing direct support to senior leadership and overseeing key administrative and office operations. This hybrid position offers a unique opportunity for individuals with 12 years of relevant experience to gain hands-on experience in executive coordination, office management, and startup operations. Your responsibilities will include managing executive calendars, schedules, and appointments to ensure optimal time management. You will be responsible for drafting, proofreading, and managing correspondence, documents, and presentations. Additionally, you will organize and c...

The purpose of this position is to manage plant admin functions and building maintenance, as well as handle infrastructure development projects. As the manager, you will be responsible for allocating tasks to team members, assessing team performances, and ensuring adherence to policies and regulations. You will also be managing the budget, monitoring costs, and overseeing building repair and plumbing maintenance activities. In addition, you will arrange and coordinate meetings and events, communicate effectively, and demonstrate strong leadership skills. It is crucial to follow the actual service system procedures to achieve operational metrics targets. Proficiency in computer skills, partic...

As an Executive Assistant (EA) at our organization, you will be responsible for providing high-level administrative and strategic support to our Chief Executive Officer (CEO). In this role, you will play a critical part in managing the CEO's schedule, coordinating cross-functional activities, ensuring timely follow-ups, and supporting business priorities across the organization. Your ability to maintain a high level of discretion, excellent communication skills, and handle multiple tasks under pressure will be essential for success in this position. Your key responsibilities will include: Executive Support & Coordination: - Efficiently manage the CEO's calendar, meetings, and appointments to...

As a Front Desk Executive at AITMC Ventures Ltd. in Gurugram, you will play a vital role as the primary point of contact for visitors, clients, and callers. Your key responsibilities will include greeting guests warmly, managing incoming calls, maintaining a tidy reception area, ensuring office security, handling administrative tasks, managing office correspondence, scheduling appointments, and providing essential company information to visitors. Additionally, you will be expected to liaise with internal departments, handle visitor inquiries professionally, assist in organizing events and meetings, and uphold the confidentiality of sensitive company information. To excel in this role, you sh...

As the Office Administrator at our company, you will be responsible for overseeing and managing the daily office operations, including facilities management and supplies. You will serve as the primary point of contact for both internal and external stakeholders, ensuring their needs are met promptly and professionally. Your role will involve maintaining company records, files, and databases with a high level of accuracy and confidentiality. You will be responsible for coordinating and scheduling meetings, appointments, and company events, as well as assisting in basic accounting tasks such as invoice processing, expense reports, and petty cash management. Additionally, you will manage docume...

You will be joining the Office of the Vice Chancellor in Bangalore as a proactive, organized, and professional Secretary cum Office Assistant. In this role, you will provide high-level administrative and secretarial support to the Vice Chancellor and Pro Vice Chancellor. The ideal candidate should have experience in handling a wide range of executive support tasks with discretion and efficiency. You should be able to work independently with minimal supervision. Your key responsibilities will include managing daily schedules and calendars for the Vice Chancellor and Pro VC, coordinating internal and external meetings, conferences, and events, and ensuring timely reminders and follow-ups on al...

As a valuable member of our team, you will be responsible for managing office supplies, vendors, and facility maintenance to ensure smooth operations. You will also play a key role in purchasing items for office use as needed. In addition, you will provide support in documentation, filing, and record-keeping tasks. Furthermore, you will assist the HR department with onboarding processes and attendance tracking. Your excellent organizational skills will be crucial in coordinating internal meetings, events, and providing team support. Additionally, you will handle basic tech/admin support and petty cash management efficiently. This is a full-time position that requires your presence in person ...

As a Junior Executive Assistant, you will play a crucial role in providing administrative and operational support to the CEO. Your proactive and detail-oriented approach will be key in managing schedules, coordinating meetings, and handling high-priority tasks to ensure the smooth day-to-day functioning of the executive office. Your responsibilities will include managing and maintaining the CEO's calendar, appointments, and meeting schedules. You will be tasked with coordinating internal and external meetings, ensuring all logistics are in place. Additionally, you will prepare and circulate Minutes of Meeting (MoM) and track follow-up action items. Acting as a point of contact between the CE...

We are seeking a highly organized and reliable Administrative Assistant to be a part of our team in Singapore. The ideal candidate should have a strong background in administrative support, exceptional attention to detail, and the ability to manage various tasks efficiently. This role necessitates flexibility and a readiness to travel to client sites within Singapore when required. Key Responsibilities General Administrative Support: - Manage office supplies inventory and place orders as necessary. - Handle all incoming and outgoing correspondence such as emails, mail, and faxes. - Organize and maintain physical and digital filing systems accurately. - Schedule meetings, appointments, and tr...

The role in the Administration - Directors Office is to facilitate CMD Office secretarial works efficiently. You will be responsible for supporting internal customers and stakeholders through efficient secretarial operations. As the first point of contact, you will interact with individuals inside and outside the organization. Your primary tasks will include leading all secretarial and administrative functions, managing time effectively, and prioritizing tasks. Your responsibilities will also include meeting, greeting, and ensuring the comfort of visitors, maintaining accurate records of correspondence, arranging travel, visas, and accommodation in collaboration with travel agents, and scree...

The role of Executive Assistant (EA) involves providing high-level administrative support to senior leadership, managing schedules, handling communications, coordinating meetings, and ensuring seamless operations. The ideal candidate for this position is proactive, detail-oriented, and adept at handling sensitive information with discretion. Responsibilities include managing the executive's daily schedule, prioritizing time-sensitive tasks, handling incoming and outgoing communications, drafting emails, presentations, and reports. The EA is also responsible for maintaining professional relationships with clients, stakeholders, and internal teams. Meeting coordination tasks involve organizing...

As an integral part of the team, you will be responsible for assisting with recruitment processes, including posting job ads, scheduling interviews, and maintaining communication with potential candidates. Your role will also involve ensuring that employee records are accurately updated in compliance with company policies and legal regulations. Additionally, you will provide support for onboarding and offboarding procedures, as well as tracking employee attendance, leave, and benefits records. Moreover, you will play a key role in organizing employee engagement initiatives and internal events to foster a positive work environment. It will be essential for you to prioritize confidentiality wh...

As an integral part of the Office of the Vice Chancellor, you will play a crucial role in providing high-level administrative, secretarial, and organizational support to the Vice Chancellor. Your primary responsibility will be to ensure the smooth operation of the VC's office, allowing the VC to focus on strategic and leadership duties. Your day-to-day tasks will involve managing the VC's schedule, including appointments, meetings, and travel arrangements. You will handle confidential correspondence, emails, and phone calls on behalf of the VC. Moreover, drafting, formatting, and proofreading various documents will be part of your routine tasks. Keeping organized records and filing systems, ...