Personal Assistant

As a Personal Assistant at A2Z Marketing Agency, your role will be crucial in providing comprehensive administrative support to ensure the smooth operation of the organization. You will be responsible for managing tasks, coordinating schedules, and maintaining open communication channels. Additionally, you will collaborate with various departments for content creation, particularly for an online video platform. Your self-motivation, professionalism, and ability to prioritize tasks in a fast-paced environment will be essential for success in this role. **Roles and Responsibilities:** - Manage and maintain executives" calendars, scheduling appointments, meetings, and conferences. - Attend and coordinate Zoom/online meetings. - Prepare and organize documents, presentations, and take minutes during meetings, distributing summaries to relevant stakeholders. - Collaborate with departments like Graphic Design and Content Writing to ensure high-quality content. - Handle incoming communication, including emails, calls, and correspondence, responding or redirecting as necessary. - Assist in managing and tracking expenses, invoices, and budgets. - Maintain an organized filing system of paper and electronic documents. - Uphold strict confidentiality. - Organize and coordinate travel arrangements, including bookings and itineraries for domestic and international travel. - Conduct research and gather data for projects and reports. - Identify and liaise with vendors, negotiating contracts and ensuring timely service delivery. - Ability to multitask and prioritize daily workload. **Requirements:** - Proven experience as an Executive Assistant or in a similar administrative role. - Excellent communication and interpersonal skills to engage with individuals at all organizational levels. - Familiarity with video content creation and coordination across departments like Graphic Design and Content Writing. - Exceptional organizational and time management abilities. - Proficiency in business analytical tools/software such as Microsoft Office, Google workspace, and scheduling tools. - Detail-oriented with a focus on accuracy and quality. - Ability to handle sensitive and confidential information with integrity. - Experience in project management is advantageous. - Previous experience in handling travel arrangements and event coordination is beneficial. - Fluency in English is mandatory. As a preferred candidate for this role, you should hold a Graduate/Bachelor's degree in English, Management, or a related field.,