18 Travel Arrangement Jobs

Reports To : Managing Director Job Summary The Personal Assistant (PA) to the Managing Director plays a crucial role in supporting the executive in daily operations and managing schedules. This position requires exceptional organizational skills, a high level of discretion, and the ability to work in a fast-paced environment. The PA will act as a gatekeeper and liaison between the Managing Director and various stakeholders. Key Responsibilities Manage the Managing Directors calendar, including scheduling meetings, appointments, and travel arrangements. Prepare and organize documents, reports, and presentations for meetings. Handle correspondence, including emails and phone calls, ensuring timely responses. Act as the primary point of contact for internal and external communications. Liaise with staff, clients, and other stakeholders on behalf of the Managing Director. Maintain confidentiality and professionalism in all communications. Assist in the coordination of special projects and initiatives as directed by the Managing Director. Track project deadlines and deliverables, ensuring timely completion. Prepare agendas and minutes for meetings, ensuring follow-up on action items. Organize logistics for meetings, including venue arrangements and catering. Conduct research and compile information relevant to the Managing Directors projects and priorities. Provide insights and recommendations based on findings. Oversee office supplies and equipment, ensuring everything is adequately stocked and functioning. Assist in creating a positive office environment. Qualification Bachelors degree in Business Administration or a related field preferred. 8+ years of experience as a Personal Assistant preferably in a corporate environment.

Dear Candidate, Hope you're doing well!!!! We are looking for an experienced Administrative Assistant (Apply only female candidates - Indiranagar) Position: Administrative Assistant (Apply only female candidates - Indiranagar) Experience: 2 Yrs to 15+ Yrs Location: Bangalore Looking for only female candidates. Responsibility Provide a full range of office administrative support to the team; Handle travel arrangements for the team; Tracking and ordering office supplies and services; Responsible for customer sample orders processing and data input to the system; Prepare documents and follow up on sample orders deliveries; Assist in preparing regular HR & Administrative reports and presentations as and when required; Assist in organizing staff functions; Provide supports and participate in ad-hoc projects as assigned Qualifications • 2-4 years of relevant experience; Administrative Assistance and Executive Administrative Assistance skills Strong Phone Etiquette and Communication skills - English would be the preferred language Attention to detail and organizational skills Excellent time management and multitasking abilities Diploma/Degree holder preferred or other relevant discipline. Self-motivated, independent, can take initiative to solve problems independently, good interpersonal & communication skills; Well-organized with ability to prioritize, able to multi-tasking and manage tight schedule; Proficient in MS Office (Excel, Word and PowerPoint); Fluent in spoken and written English is a must; Preferably available within a short notice If you are interested, kindly forward your latest CV kavita.khyata@wowjobs.biz immediately incorporating the following details: Current CTC: Expected CTC Notice period: Also, it would be greatly appreciated if you refer any of your friends having experience in the same field

Reports To : Managing Director Job Summary The Personal Assistant (PA) to the Managing Director plays a crucial role in supporting the executive in daily operations and managing schedules. This position requires exceptional organizational skills, a high level of discretion, and the ability to work in a fast-paced environment. The PA will act as a gatekeeper and liaison between the Managing Director and various stakeholders. Key Responsibilities Manage the Managing Directors calendar, including scheduling meetings, appointments, and travel arrangements. Prepare and organize documents, reports, and presentations for meetings. Handle correspondence, including emails and phone calls, ensuring timely responses. Act as the primary point of contact for internal and external communications. Liaise with staff, clients, and other stakeholders on behalf of the Managing Director. Maintain confidentiality and professionalism in all communications. Assist in the coordination of special projects and initiatives as directed by the Managing Director. Track project deadlines and deliverables, ensuring timely completion. Prepare agendas and minutes for meetings, ensuring follow-up on action items. Organize logistics for meetings, including venue arrangements and catering. Conduct research and compile information relevant to the Managing Directors projects and priorities. Provide insights and recommendations based on findings. Oversee office supplies and equipment, ensuring everything is adequately stocked and functioning. Assist in creating a positive office environment. Qualification Bachelors degree in Business Administration or a related field preferred. 8+ years of experience as a Personal Assistant preferably in a corporate environment.

Reports To : Managing Director Job Summary The Personal Assistant (PA) to the Managing Director plays a crucial role in supporting the executive in daily operations and managing schedules. This position requires exceptional organizational skills, a high level of discretion, and the ability to work in a fast-paced environment. The PA will act as a gatekeeper and liaison between the Managing Director and various stakeholders. Key Responsibilities Manage the Managing Directors calendar, including scheduling meetings, appointments, and travel arrangements. Prepare and organize documents, reports, and presentations for meetings. Handle correspondence, including emails and phone calls, ensuring timely responses. Act as the primary point of contact for internal and external communications. Liaise with staff, clients, and other stakeholders on behalf of the Managing Director. Maintain confidentiality and professionalism in all communications. Assist in the coordination of special projects and initiatives as directed by the Managing Director. Track project deadlines and deliverables, ensuring timely completion. Prepare agendas and minutes for meetings, ensuring follow-up on action items. Organize logistics for meetings, including venue arrangements and catering. Conduct research and compile information relevant to the Managing Directors projects and priorities. Provide insights and recommendations based on findings. Oversee office supplies and equipment, ensuring everything is adequately stocked and functioning. Assist in creating a positive office environment. Qualification Bachelors degree in Business Administration or a related field preferred. 8+ years of experience as a Personal Assistant preferably in a corporate environment.

We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company's senior-most leaders. Executive Assistant's responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members. Responsibilities: - Act as the point of contact among executives, employees, clients and other external partners - Manage information flow in a timely and accurate manner - Manage executives- calendars and set up meetings - Make travel and accommodation arrangements - Rack daily expenses and prepare weekly, monthly or quarterly reports - Oversee the performance of other clerical staff - Act as an office manager by keeping up with office supply inventory - Format information for internal and external communication - memos, emails, presentations, reports - Take minutes during meetings - Screen and direct phone calls and distribute correspondence - Organize and maintain the office filing system Requirements and skills: - Work experience as an Executive Assistant, Personal Assistant or similar role - Excellent MS Office knowledge - Outstanding organizational and time management skills - Familiarity with office gadgets and applications (e.g. e-calendars and copy machines) - Excellent verbal and written communications skills - Discretion and confidentiality is a must - Bachelors degree - BA/Bsc/BCom minimum - PA diploma or certification is a plus

Managing the reception - attending office calls and managing visitors Screen and direct phone calls and distribute correspondence. Greet and welcome guests as soon as they arrive at the office. Direct visitors to the appropriate person. Answer, screen, and forward incoming phone calls Ensure the reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, Joining forms, and brochures) Manage the Housekeeping team and Office boys for Proper Cleaning of the office and Cafeteria. Perform other clerical receptionist duties such as filing, photocopying, etc. Maintain office security by following safety procedures and controlling access via the reception desk. EA to directors - Make travel and accommodation arrangements as per the Director's instructions. Take minutes during meetings (Directors) Scheduling appointments, maintaining an events calendar, and sending reminders. Handling all bookings & reservations Handle directors credit/debit cards, make personal payments, handle couriers/mails Order and manage Lunch and refreshments for Directors and their guests. Typing, formatting, and editing reports, documents, and presentations for directors Manage information flow in a timely and accurate manner Provide basic and accurate information in person and via phone/email Requirements and skills Work experience as an Executive Assistant, Personal Assistant or similar role Excellent MS Office knowledge, Google Drives, Emails Etc. Outstanding organizational and time management skills Familiarity with office gadgets and applications (e.g. e-calendars and copy machines, Travelling Booking Apps, Zomato, Hotel Booking apps etc.) Excellent verbal and written communication skills Discretion and confidentiality Ability to multitask and prioritize tasks effectively. Flexibility to adapt to changing priorities and deadlines. Observing best business practices and etiquette.

1. Administrative Support: o Manage Schedules o Appointments o Metting for senior legal staff 2. Documentation: o Prepare o Proofread o File legal documents o Correspondence o Reports with Precision 3. Client Interaction: o Serve as the first point of contact for clients, o handling calls and inquiries with professionalism. 4. Office Coordination o oversee office supplies o equipment maintenance o ensure the workspace is organized. 5. Record Management: o Maintain and update legal files both physical and digital o ensuring confidentiality 6. Travel Arrangements: o Develop and execute sales plans to meet and exceed revenue targets. 7. Meeting Assistance: o Take minutes during meetings and prepare detailed summaries. 8. Deadline Monitoring: o Track and remind the legal team of critical deadlines and court dates.

Job Responsibilities: Provide high-level administrative support to the Managing Director. Manage the MDs calendar, schedule meetings, and coordinate travel arrangements. Prepare and review documents, reports, presentations, and correspondence. Act as a liaison between the MD and internal/external stakeholders. Take minutes during meetings and ensure actions are followed up on Ensure deadlines are met and tasks are completed in a timely manner. Prepare reports on progress, deadlines, and deliverables. Assist in planning and organizing company events, meetings, and conferences. Skills Required: Excellent verbal and written communication skills. Strong attention to detail and problem-solving abilities. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to work independently with minimal supervision.

Key Responsibilities: Administrative Support: Manage the MDs calendar, schedule appointments, and organize meetings. Handle correspondence, emails, and calls, prioritizing and responding as needed. Prepare and edit reports, presentations, and other documentation. Meeting Coordination: Plan and coordinate meetings, including preparing agendas and taking minutes. Follow up on action items and ensure timely execution. Strategic Assistance: Conduct research, analyze data, and provide insights to support decision-making. Assist in tracking key business metrics and project progress. Communication Management: Serve as the primary point of contact between the MD and internal/external stakeholders. Draft and review emails, letters, and other communications on behalf of the MD. Travel Arrangements: Organize domestic and international travel itineraries, including flights, accommodation, and transportation. Handle visa applications and other travel-related documentation. Confidentiality and Professionalism: Maintain the utmost confidentiality regarding sensitive business and personal matters. Represent the MDs office with professionalism and discretion. Office Management: Coordinate with various departments to ensure alignment with the MDs objectives. Manage special projects and initiatives as assigned by the MD.

Position: Office Assistant (On Third-party payroll position) About Company: Is a global provider of healthcare solutions and services, its range of offerings includes the manufacture and sale of diagnostic and therapeutic products, clinical consulting, and a variety of training services. Its operations are divided into four main sectors: imaging, diagnostics, Varian Medical Systems, and advanced therapies. Imaging includes magnetic resonance, computed tomography, X-ray, molecular imaging, and ultrasound devices Location: Electronic City, Bangalore Experience: 4-5 years of proven experience in a related role. Technical Proficiency Exceptional organizational and time-management skills Strong written and verbal communication skills High level of discretion and confidentiality Proficiency in office software (e.g., MS Office, scheduling tools) Problem-solving and decision-making abilities Professional demeanor and adaptability Qualification: Graduate in Any Specialization Job Description: Managing and maintaining the executives schedule, including meetings, appointments, and travel Coordinating with other departments to ensure seamless workflow Handling expense reports, invoices, and reimbursements Managing office supplies and equipment for the executive office Organizing travel arrangements (flights, hotels, transportation) Managing complex itineraries and ensuring timely travel logistics Planning and coordinating executive-level meetings, conferences, and events Handling last-minute changes and problem-solving travel-related issues Employment Type: Contractual for 1 year and extendable Payroll: - Lobo staffing Solutions Pvt. Ltd. If you are interested, send your updated resume to Kshireesha@Lobostaffing.com

Executive assistant to Director skils - strong followups, calendar management ,fixing appointments, meeting arranegements etc loc. -Multiple locations in Mumbai note - Female married preffered salary upto 40k share cv to hrseema.ec@gmail.com Required Candidate profile Executive assistant to MD PREFFERED Female married salary upto 40k location - Mumbai share cv Hrseema.ec@gmail.com / watsapp 8839570100 for immediate response

Managing the reception - attending office calls and managing visitors Screen and direct phone calls and distribute correspondence. Greet and welcome guests as soon as they arrive at the office. Direct visitors to the appropriate person. Answer, screen, and forward incoming phone calls Ensure the reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, Joining forms, and brochures) Manage the Housekeeping team and Office boys for Proper Cleaning of the office and Cafeteria. Perform other clerical receptionist duties such as filing, photocopying, etc. Maintain office security by following safety procedures and controlling access via the reception desk. EA to directors - Make travel and accommodation arrangements as per the Director's instructions. Take minutes during meetings (Directors) Scheduling appointments, maintaining an events calendar, and sending reminders. Handling all bookings & reservations Handle directors credit/debit cards, make personal payments, handle couriers/mails Order and manage Lunch and refreshments for Directors and their guests. Typing, formatting, and editing reports, documents, and presentations for directors Manage information flow in a timely and accurate manner Provide basic and accurate information in person and via phone/email Requirements and skills Work experience as an Executive Assistant, Personal Assistant or similar role Excellent MS Office knowledge, Google Drives, Emails Etc. Outstanding organizational and time management skills Familiarity with office gadgets and applications (e.g. e-calendars and copy machines, Travelling Booking Apps, Zomato, Hotel Booking apps etc.) Excellent verbal and written communication skills Discretion and confidentiality Ability to multitask and prioritize tasks effectively. Flexibility to adapt to changing priorities and deadlines. Observing best business practices and etiquette.

1. Administrative Support: o Manage Schedules o Appointments o Metting for senior legal staff 2. Documentation: o Prepare o Proofread o File legal documents o Correspondence o Reports with Precision 3. Client Interaction: o Serve as the first point of contact for clients, o handling calls and inquiries with professionalism. 4. Office Coordination o oversee office supplies o equipment maintenance o ensure the workspace is organized. 5. Record Management: o Maintain and update legal files both physical and digital o ensuring confidentiality 6. Travel Arrangements: o Develop and execute sales plans to meet and exceed revenue targets. 7. Meeting Assistance: o Take minutes during meetings and prepare detailed summaries. 8. Deadline Monitoring: o Track and remind the legal team of critical deadlines and court dates.

Role & responsibilities The Executive Assistant (EA) provides high-level administrative support to our Engineering leadership, ensuring the smooth functioning of daily operations. The EA is responsible for managing schedules, coordinating meetings, meeting notes, Presentations, Engineering documents like Org charts, CS, flat sheet, Success stories, handling correspondence and facilitating efficient communication between internal and external stakeholders. The ideal candidate is highly organized, proactive, and capable of handling sensitive information with discretion. Key Accountabilities : Administrative Support: Manage executive calendars, schedule meetings, and coordinate travel arrangements. Prepare reports, presentations, Engineering documents and correspondence as required. Handle confidential information with discretion and professionalism. Maintain accurate records, files, and documentation for easy retrieval. Meeting & Event Coordination: Organize and coordinate internal and external meetings, including preparing agendas and minutes. Arrange logistics for events, trainings, conferences, and business functions. Follow up on action items from meetings and ensure timely completion. Communication & Liaison: Act as a point of contact between Directors and internal/external stakeholders. Draft and edit emails, reports, and presentations on behalf of directors. Screen and prioritize incoming calls and messages. Project & Task Management: Assist in planning and executing special projects as directed by Directors. Conduct research and provide insights to support decision-making. Track deadlines, tasks, and deliverables to ensure timely execution. Preferred candidate profile Education : Bachelors degree in any stream. Experience : 5-7 years of experience in an executive assistant or administrative role. Technical Skills : Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools. Organizational Skills : Strong ability to multitask, prioritize, and manage time effectively. Communication : Excellent verbal and written communication skills. Interpersonal Skills : Ability to work independently and collaboratively in a fast-paced environment. Problem-Solving : Strong analytical and problem-solving skills to address challenges proactively. Confidentiality : High level of integrity and discretion in handling sensitive matters. Preferred Qualifications : Experience in supporting C-suite Directors. Familiarity with corporate governance and business processes. Ability to adapt to changing priorities and work under pressure.

Key Responsibilities: Manage the MD & CEOs calendar, meetings, and travel arrangements. Act as a liaison with internal and external stakeholders. Prepare reports, presentations, and meeting materials. Handle confidential correspondence and maintain discretion. Support key projects and track deliverables.

Executive Assistant to Director | Engineering Industries We are seeking a highly experienced and professional Executive Assistant to the Director to provide high-level administrative support. The ideal candidate must have at least 10 years of experience in a similar role, strong email communication skills, excellent organizational abilities, and a soft-spoken yet confident personality. Key Responsibilities: Administrative & Executive Support: Manage the Directors calendar, schedule meetings, and organize travel arrangements. Handle confidential correspondence, documents, and files efficiently. Draft, review, and respond to emails on behalf of the Director. Prepare reports, presentations, and official documents as required. Assist in decision-making by providing research and data analysis. Communication & Coordination: Act as a primary point of contact between the Director and internal/external stakeholders. Maintain professional and effective communication via emails, calls, and in-person interactions. Organize and coordinate executive-level meetings, take minutes, and ensure follow-ups. Coordinate with different departments and ensure smooth workflow. Travel & Event Management: Plan and arrange domestic/international travel itineraries for the Director. Organize business events, conferences, and trade exhibitions where required. Other Responsibilities: Maintain confidentiality and discretion in all matters. Handle office-related administrative tasks as required. Support project management and special assignments. Key Requirements: Education & Experience: Bachelors degree in Business Administration, Management, or a related field. Minimum 10 years of experience as an Executive Assistant, preferably in a manufacturing or corporate environment. Skills & Competencies: - Strong Email Communication Skills Must be proficient in drafting professional emails. - Soft-Spoken & Professional Should have a polite yet confident communication style. - Organizational Skills Ability to manage multiple tasks and prioritize work efficiently. - Tech-Savvy Proficient in Microsoft Office (Word, Excel, PowerPoint) and email management tools. - Confidentiality & Discretion Ability to handle sensitive business information. - Multitasking Ability Should be able to manage various responsibilities simultaneously. - Attention to Detail Must have strong analytical and problem-solving skills. Salary & Benefits: -- Competitive salary based on experience. -- Professional work environment in a leading manufacturing company. -- Growth opportunities and career development. -- Exposure to high-level business decision-making.

Reports To : Managing Director Job Summary The Personal Assistant (PA) to the Managing Director plays a crucial role in supporting the executive in daily operations and managing schedules. This position requires exceptional organizational skills, a high level of discretion, and the ability to work in a fast-paced environment. The PA will act as a gatekeeper and liaison between the Managing Director and various stakeholders. Key Responsibilities Manage the Managing Directors calendar, including scheduling meetings, appointments, and travel arrangements. Prepare and organize documents, reports, and presentations for meetings. Handle correspondence, including emails and phone calls, ensuring timely responses. Act as the primary point of contact for internal and external communications. Liaise with staff, clients, and other stakeholders on behalf of the Managing Director. Maintain confidentiality and professionalism in all communications. Assist in the coordination of special projects and initiatives as directed by the Managing Director. Track project deadlines and deliverables, ensuring timely completion. Prepare agendas and minutes for meetings, ensuring follow-up on action items. Organize logistics for meetings, including venue arrangements and catering. Conduct research and compile information relevant to the Managing Directors projects and priorities. Provide insights and recommendations based on findings. Oversee office supplies and equipment, ensuring everything is adequately stocked and functioning. Assist in creating a positive office environment. Qualification Bachelors degree in Business Administration or a related field preferred. 8+ years of experience as a Personal Assistant preferably in a corporate environment.

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