Executive Assistant to Director-Academics

As an Executive Assistant for the Director at Presidency School Yelahanka, your role is essential for maintaining the smooth operation of the educational environment. You will support administrative functions and foster collaboration among staff to cultivate a culture of growth and innovation, thereby enhancing productivity and facilitating effective communication within the team. Your key responsibilities will include: - Managing the executive's calendar, optimizing meeting schedules, and appointments for maximum efficiency. - Coordinating meetings, taking minutes, and capturing essential discussions and action items for follow-up and accountability. - Drafting professional emails and correspondence to uphold the school's values in communication. - Organizing and prioritizing tasks and projects to ensure deadlines are met and objectives are achieved. - Assisting in preparing reports and presentations, providing necessary data and insights to aid decision-making. - Facilitating communication between departments to promote a collaborative environment and enhance teamwork. - Managing travel arrangements and itineraries for the executive, ensuring efficient logistics handling. - Maintaining confidential files and records in compliance with school policies to safeguard sensitive information. - Supporting special projects and initiatives to contribute to the school's strategic goals. - Seeking opportunities for process improvement and implementing innovative solutions to enhance operational efficiency. Qualifications required: - Proven experience as an Executive Assistant or in a similar administrative role. - Strong organizational skills with the ability to effectively manage multiple tasks and priorities. - Excellent written and verbal communication skills with keen attention to detail. - Proficiency in calendar management and scheduling tools. - Experience in drafting professional correspondence and reports. - Ability to work collaboratively in a team-oriented environment. - Strong problem-solving skills and a proactive approach to challenges. - Familiarity with office software and technology, including word processing and spreadsheet applications. - Ability to handle confidential information with discretion and integrity. - Commitment to continuous learning and professional development within the educational sector.,