14 Minute Taking Jobs

As a Personal Assistant, you will play a crucial role in serving as the primary liaison between the manager and internal as well as external clients. Your responsibilities will include screening and redirecting phone calls, distributing various forms of correspondence, and handling requests and inquiries in a professional manner. You will be in charge of organizing and managing the manager's calendar, scheduling meetings and appointments, as well as arranging travel plans and accommodations. Additionally, you will be expected to take dictation and minutes during meetings, procure office supplies, and create reports, presentations, and briefs. Your role will also involve developing and maintaining an efficient filing system for office documents. If you have 1-2 years of experience and are looking to be a part of a dynamic team, please send your CV to ebinelfred@gmail.com.,

The ideal candidate for this position should have fluency in English and be able to handle customer requests promptly. A pleasing personality along with computer knowledge, especially working with MS Office, is essential. The candidate should be presentable with good communication and presentation skills. Responsibilities include answering and directing phone calls, organizing and scheduling appointments, planning meetings, and taking detailed minutes. Additionally, the candidate will be required to write and distribute emails, correspondence memos, letters, faxes, and forms. Requirements for this position include a qualification of Graduation/Diploma/Post Graduation. Both freshers and experienced individuals are welcome to apply. The candidate will be assisting in the preparation of regularly scheduled reports, developing and maintaining a filing system, and updating and maintaining office policies and procedures. We expect the candidate to be proactive in ordering office supplies, researching new deals and suppliers, maintaining contact lists, booking travel arrangements, and submitting and reconciling expense reports. General support to visitors will also be part of the responsibilities. The candidate should be able to act as the point of contact for internal and external clients. Liaising with executive and senior administrative assistants to handle requests and queries from senior managers is also expected.,

Executive Assistant Minute taking and actions follow up Exec time & labour and team approvals Expenses Exec submission PO/Invoice administration Exec travel and accommodation EA corp card monthly reconciliation Preparing documents and presentations Show more Show less

You will be responsible for handling day-to-day office tasks, scheduling appointments, and taking meeting minutes. Your role will involve efficiently managing administrative duties to ensure the smooth operation of the office. This will include organizing and coordinating office procedures, managing incoming and outgoing correspondence, and maintaining office supplies. Additionally, you will be required to schedule and coordinate meetings, as well as prepare agendas and take accurate minutes during these sessions. Your attention to detail and strong organizational skills will be essential in fulfilling these responsibilities effectively.,

As an Executive Assistant to the CEO, you will be responsible for efficiently managing the executive's calendar by scheduling meetings, appointments, and travel arrangements. Your role will involve organizing and coordinating various meetings, conferences, and events to ensure smooth operations within the organization. Additionally, you will be tasked with preparing meeting agendas, taking minutes, and distributing them to participants in a timely manner. Maintaining the confidentiality of sensitive information is crucial in this role, and you will be expected to handle such data with the utmost discretion at all times. Furthermore, your responsibilities will include drafting and preparing emails, letters, memos, and other official documents on behalf of the executive, showcasing strong communication and writing skills. With 3 to 7 years of experience, you are required to demonstrate excellent organizational abilities, attention to detail, and the capability to multitask efficiently. Your role as an Executive Assistant will play a vital part in supporting the CEO and ensuring the smooth functioning of the executive's office.,

You will be the Executive Assistant responsible for providing comprehensive administrative support to the Director, ensuring seamless day-to-day operations and effective communication. Your role will involve managing calendars, organizing meetings, coordinating travel arrangements, and handling various tasks while upholding confidentiality and professionalism at all times. Your key responsibilities will include managing the Director's calendar, scheduling meetings, and coordinating travel plans. You will serve as a primary point of contact for internal and external stakeholders, drafting and editing various documents, reports, and presentations as needed. Additionally, you will be responsible for maintaining organized records, tracking action items, and ensuring timely follow-ups on behalf of the Director. Furthermore, you will play a crucial role in internal communications, departmental coordination, and assisting with personal tasks and errands as required. Your attention to detail and ability to take detailed meeting minutes will be essential in facilitating effective communication and decision-making processes within the organization. To excel in this role, you should hold a Bachelor's degree in Business Administration, Communications, or a related field, with a minimum of 2 years of experience as an Executive Assistant or in a similar administrative capacity. Proficiency in Microsoft Office Suite, particularly Word, Excel, Outlook, and PowerPoint, is necessary, while familiarity with Google Workspace or scheduling software would be advantageous. Your exceptional verbal and written communication skills, coupled with your ability to multitask, prioritize, and maintain composure under pressure, will be critical in meeting the demands of this role. Your professionalism, integrity, and strong organizational skills will enable you to handle sensitive information and business matters with discretion and confidentiality. This is a full-time position with benefits that include leave encashment. The work schedule is during the day shift, and the role requires in-person work at the designated location.,

The ideal candidate for this role should possess excellent communication skills and have experience in calendar management for executives. You will be responsible for aiding executives in preparing for meetings, responding to emails, and handling document requests on their behalf. Additionally, you will be expected to draft slides, meeting notes, and documents for executives. As the go-to person for all client needs, you will directly support clients in daily administration, calendar management, travel schedules, project coordination, delivering presentations, answering calls, and more. You will serve as a spokesperson for the client on all matters and provide administrative support. In the absence of the client, you will be required to make administrative decisions and take action on their behalf. Managing a high-volume travel schedule will also be part of your responsibilities. You will help conserve the client's time by handling correspondence, drafting letters and documents, collecting and analyzing information, and initiating telecommunications. Coordinating projects by capturing timelines and strategies, as well as delivering progress updates, will be essential. Other duties include preparing meeting rooms for appointments, coordinating schedules, greeting customers and clients before meetings, and keeping, preparing, and distributing minutes of meetings. This is a full-time position with benefits such as health insurance, paid sick time, and provident fund. The work schedule is during the day shift, and the preferred candidate should have at least 1 year of total work experience. The work location for this role is in-person.,

As a Junior Company Secretary, you will play a crucial role in supporting the compliance and governance activities of the company. Your main responsibilities will include handling key compliance aspects such as IPO, listing, and company law. It is essential that you have a strong understanding of corporate governance principles to ensure the company's adherence to all regulatory requirements. You will be responsible for preparing and filing statutory returns and forms in compliance with company law requirements. Additionally, you will maintain and update company records, including minutes, resolutions, and statutory registers. It will be your duty to coordinate with legal advisors to guarantee the company's compliance with statutory requirements. Your role will also involve supporting in organizing board and committee meetings, conducting legal research, managing documentation processes related to IPO and listing activities, and ensuring adherence to corporate governance standards. You will need to have excellent communication skills to correspond effectively with internal and external stakeholders. To be successful in this position, you must have 3 to 4 years of experience in a listed company, with experience in a manufacturing company being preferable. Proficiency in IPO, listing, and company law is mandatory, along with strong organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously. Your efficient document management skills and ability to conduct thorough legal research will be crucial in supporting compliance and governance initiatives. In summary, as a Junior Company Secretary, you will be an integral part of the company's compliance and governance structure, ensuring that all legal and regulatory requirements are met while providing support in various administrative and legal tasks. Your contribution will be vital in maintaining the company's compliance status and governance practices.,

The Novotel Hyderabad Airport, designed with simplicity and elegance, is conveniently located near the new international airport. Featuring 292 rooms and suites in the Premier Floor with WiFi access, the hotel offers various amenities including a restaurant, a bar, a beautiful outdoor swimming pool, and meeting rooms that can accommodate up to 400 guests within a total area of 7 acres. Accessible via National Highway 7 from the west and Srisailam SH from the east, the hotel also provides an employee benefit card with discounted rates in Accor worldwide for you and your family, and promising career development opportunities with national and international promotion prospects. As an Administrative and Coordination professional at Novotel Hyderabad Airport, your primary responsibilities will include managing the General Manager's diary to coordinate meetings and appointments, ensuring the smooth running of such meetings. You will be responsible for screening/handling telephone calls, appointments, mails, and emails, taking appropriate actions. Additionally, you will be required to take minutes at the Executive Committee Meeting, coordinate and communicate with various departments and staff levels as directed by the General Manager, prepare and manage correspondences with internal and external parties for the General Manager's signature, attend to requests from divisional, corporate, or owners" offices, and handle residents/patrons" special requests or complaints directed to the General Manager. Furthermore, you will be responsible for coordinating travel arrangements efficiently, preparing detailed travel files, ensuring approval forms are ready for the General Manager's signature and approval, maintaining systematic filing and tracing systems, updating personal and leave records of Executive Committee and Department Heads, managing the Manager-On-Duty schedule, maintaining confidentiality of sensitive matters, ensuring office stationery stock availability, projecting a positive image of the organization, and attending all necessary briefings, meetings, and trainings as assigned by management. Qualifications for this role include a Hotel Management Degree/Graduation/Diploma education, a minimum of 2-3 years of secretarial experience with at least 1 year serving at the senior management level, excellent proficiency in reading, writing, and oral English language skills, and good working knowledge of MS Excel, Word, and PowerPoint. The desired competencies for this position include good communication and customer contact skills, a service-oriented approach with attention to detail, the ability to work effectively in a team, self-motivation, energy, and maintaining a professional and well-groomed appearance at all times.,

You are looking for an Executive Assistant to join your dynamic team and embark on a rewarding career journey. In this role, you will be responsible for preparing financial statements, reports, memos, invoices, letters, and other documents. Additionally, you will be handling basic bookkeeping tasks and filing and retrieving corporate records, documents, and reports. Your duties will also include researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives. You will assist in preparing for meetings, accurately recording minutes from meetings, and greeting visitors while deciding if they should be able to meet with executives. Utilizing various software applications, including word processing, spreadsheets, databases, and presentation software will be a part of your daily tasks. As an Executive Assistant, you will be responsible for reading and analyzing incoming memos, submissions, and distributing them as needed. Making travel arrangements for executives, performing office duties such as ordering supplies, and managing a records database will also fall under your purview. Experience as a virtual assistant is preferred for this role. Other responsibilities include opening, sorting, and distributing incoming faxes, emails, and other correspondence, as well as providing general administrative support to the team. This is a full-time, permanent position in the REAL ESTATE industry under the Administration & Facilities department. If you are a proactive and detail-oriented individual with excellent organizational skills and a strong ability to multitask, this Executive Assistant role could be the perfect fit for you.,

As an Executive Assistant, you will be an integral part of our dynamic team, playing a crucial role in supporting the smooth functioning of our organization. Your responsibilities will include preparing financial statements, reports, memos, invoices, letters, and other documents. You will also be responsible for answering phones, routing calls to the correct person, and handling basic bookkeeping tasks. Additionally, you will be tasked with filing and retrieving corporate records, documents, and reports, as well as conducting research and data analysis to prepare documents for review and presentation by boards of directors, committees, and executives. You will assist in preparing for meetings, accurately recording minutes, and greeting visitors while making important decisions regarding their access to executives. Your role will also involve using various software applications for word processing, spreadsheets, databases, and presentations. You will be responsible for reading and analyzing incoming memos, submissions, and distributing them as needed. Making travel arrangements for executives, performing office duties such as ordering supplies, and managing a records database will also be part of your responsibilities. Experience as a virtual assistant will be advantageous in this role, along with proficiency in opening, sorting, and distributing incoming faxes, emails, and other correspondence. Providing general administrative support will be essential to ensure the efficient operation of the office. If you are seeking a challenging and rewarding career opportunity in the REAL ESTATE industry, where you can utilize your administrative skills and contribute to the overall success of the organization, then this Executive Assistant position is perfect for you.,

As a Senior Executive Assistant at Cubic Logics in Bangalore, you will play a crucial role in providing comprehensive support to our CEO. Your responsibilities will include managing the CEO's schedule, appointments, and travel arrangements, acting as the primary point of contact between the CEO and internal/external clients, and handling confidential documents with the utmost security. In this role, you will be expected to prepare and edit correspondence, communications, presentations, and other documents, as well as conduct research, collect and analyze data, and prepare reports. You will also be responsible for managing and maintaining office systems, including data management and filing, arranging and coordinating meetings and events, and recording and distributing minutes of meetings. To be successful in this position, you should have a Bachelor's degree, at least 5-8 years of experience as an Executive Assistant supporting higher-level management, proficient computer skills including knowledge of MS Office Suite, and familiarity with standard office administrative practices and procedures. Strong written and verbal communication skills, organizational and planning abilities, as well as discretion and confidentiality are also essential qualities for this role. Cubic Logics is an award-winning Microsoft partner known for delivering cutting-edge business automation, process improvement, and security solutions to clients worldwide. As a Great Place to Work certified organization and a partner of Stanford Seed, we are committed to fostering a collaborative and growth-oriented work environment where individuals and organizations can thrive. If you are looking for a full-time, permanent position with benefits such as health insurance and provident fund, and if you have the ability to commute or relocate to Bengaluru, Karnataka, then we encourage you to apply. Please provide details on your current CTC, expected CTC, notice period, and total years of relevant experience when submitting your application. Join us at Cubic Logics and be part of a team dedicated to empowering people and organizations to succeed through innovative solutions that blend automation, people, process, and security every day of the year. Visit www.cubiclogics.com / www.apps365.com to learn more about us.,

As an Executive Assistant, you will be responsible for providing high-level administrative support to the Director. Your primary duties will include managing and maintaining the Director's calendars, schedules, and appointments. You will be responsible for arranging meetings, conferences, and travel plans on behalf of the Director. In this role, you will prepare and distribute meeting agendas, minutes, and other documents as required by the Director. Screening and prioritizing incoming calls, emails, and messages will also be a part of your responsibilities. It will be essential for you to prepare minutes for critical meetings and follow up on action points. Additionally, you will be expected to create power-point presentations for internal and external meetings, ensuring that all necessary data is received before the meetings. As the face of the Director's office, you must handle all tasks with honesty, confidentiality, and sincerity. You will act as the primary point of contact between the Director's office and internal/external stakeholders. Moreover, you will assist in project planning and execution, tracking project milestones, and deadlines. Drafting, editing, and proofreading correspondence, reports, and presentations will also be part of your tasks. Maintaining effective communication within the organization and providing strategic suggestions for the organization's betterment will be crucial. You will also be responsible for organizing and maintaining electronic and physical files, documents, and records, ensuring they are up-to-date. Conducting research on matters directed by the Director, preparing and updating contact lists, organizational charts, and directories, maintaining confidentiality regarding sensitive information, overseeing office supplies and equipment, and handling expense reporting and budget management are also part of your role. Plan and coordinate events, including meetings, conferences, and company gatherings. Handle logistics, catering, and other event-related tasks efficiently. This is a full-time position with office timings from Monday to Saturday, 10 am to 6:30 pm, with every 2nd Saturday off. Please note that only female candidates can apply for this post. The preferred education requirement is a Bachelor's degree, and having a minimum of 2 years of experience as an executive assistant is preferred. If you are proficient in English and have the ability to work in person, we encourage you to apply for this rewarding opportunity.,

Key Responsibilities: Administrative Support Manage the Director's calendar, appointments, and meetings, ensuring effective time management. Screen and prioritize emails, phone calls, and correspondence. Prepare agendas, reports, presentations, and other materials for meetings. Take accurate minutes and follow up on action items. Coordinate domestic and international travel arrangements, including itineraries, accommodations, and expense reports. Project Coordination Assist in managing and tracking projects and initiatives led by the Director. Conduct research and compile data to support decision-making. Collaborate with internal and external stakeholders on behalf of the Director. Communication & Liaison Act as the primary point of contact between the Director and internal/external stakeholders. Handle sensitive and confidential information with integrity. Draft and edit correspondence, communications, and presentations. Office & Operational Support Maintain filing systems and records, both digital and physical. Support team coordination, including scheduling department meetings or offsites. Handle special assignments and ad hoc tasks as required. intrested candidates can contact 9981523329