Administrative Coordinator (Team Assistant)

As an Administrative Coordinator/Team Assistant at Oliver Wyman, you will play a crucial role in supporting ongoing projects for strategy consultants and providing coverage support to Principal/Partner level consultants. **Key Responsibilities:** - **Business Development**: - Build relationships with clients and client EAs - Understand and push forward the business goals of each supported Partner proactively - Lead administrative support for RFPs/tender responses - Maintain and update contacts and business activities in CRM database - Track sales activity/pipeline with each Partner in Salesforce - Proactively identify clients for follow-up calls - Assist Marketing Department with customized mailings - Prepare documents using Oliver Wyman formatting styles - **Calendaring**: - Maintain diaries for Partners, scheduling internal and external meetings - Spot opportunities to add internal and external meetings proactively - Assist with scheduling for complex projects - **Travel Arrangement**: - Coordinate travel and accommodation - Book transportation and develop understanding of Partner travel preferences - Coordinate travel efficiently by grouping client meetings where possible - **Daily Administration**: - Manage documents and project deliverables - Notify staffing of extensions/re-negotiations - Act as central point of contact for Partner administrative needs - **Timesheet and Expense Reporting**: - Prepare timesheets and expense reports - Request Purchase Orders (POs) as needed - **Team Support**: - Provide coverage for EAs who are out of the office - Provide training and support to new EAs - Participate in team meetings and projects to improve processes **Qualifications Required**: - At least three years of experience in a similar role - Experience in financial services, management consultancy, or professional services is a plus - Technical skills: Advanced Word, PowerPoint, Outlook, and Excel skills - Creative problem-solving abilities If you join Oliver Wyman, you will be part of a team that leads with heart, seeks breakthroughs, and values diverse perspectives. You will have the opportunity to have an impact, leave a legacy, and work in an environment that encourages voicing opinions and removing barriers to opportunity. We value work-life balance, flexibility, and sustainability in our workload. If you are self-starting, motivated, and want to make a difference, Oliver Wyman is the place for you.,