9 Expense Reporting Jobs

Essential Duties Invoice Processing Review Invoice Requests for policy compliance. Validate invoice data versus request details. Confirm complete documentation. Liaise with field staff/vendors for missing information. Expense Reports Review Expense Report transactions. Verify completeness and documentation. Follow up on questionable items. Queue Management Process assigned queues accurately and timely. Assist teammates as needed. Training Train field staff on procedures and policies. Admin Support Data entry in Workday. Email correspondence and archiving. Phone support. Distribute AP department mail. Compile and send daily reports to global staff. Wires & Cards Process/approve wires by EOD. Maintain P-Card inbox. Collaboration Work with International Leads, Accountants, and Bookkeepers to resolve issues. Perform payment settlements as needed. Reporting (Weekly/Monthly) Inactive User Transactions. Past Due Transactions & Cash Advances. Personal Benefits Report. Duplicate Expense Items Report. Ad Hoc Other duties as assigned. Workday Requirements (Mandatory) 3+ years hands-on experience with Workday Financials, AP & Expense modules. Basic report creation & analytics in Workday. Understanding of Workday integrations and data flows. Experience Required For The Job Proven ability in basic Accounts Payable skills . English language required; Spanish a plus. Excellent customer service: written, verbal, organizational, phone & multitasking. Able to work well with frequent interruptions. Fast & accurate navigation of online systems. Purchase Card experience preferred. Mid-level proficiency in Microsoft Word, Excel (strong), and Outlook . Team player with strong data-entry skills.

Job Summary And Responsibilities Provide administrative support in a complex team environment. Coordinate internal meetings and conference calls & book and manage conference rooms for the team. Handle high volume of phone calls and interact with VP s in a professional and effective manner. Support internal managers. Calendar Management- Maintain calendars and prioritizes meeting requests and related logistics. Coordinate domestic and international travel arrangements and processes expense reports. Coordinate with HCM on Transfers/ Terminations/ STA s. Prepare and distribute divisional correspondence, letters, reports or other documents as requested. Maintain understanding of firm s policies and handles certain issues independently. Responsible for participation in general administrative duties (copying, filing, archiving), ad-hoc projects, committees and/ or group events. Order supplies and keeps inventory well-stocked & Require excellent interpersonal and communication skills. High attention to detail. Ability to maintain high standards despite pressing deadlines & Ability to solve problems quickly and efficiently. Strong knowledge of general business and corporate cultures. Ability to handle highly expensive, confidential and non-routine information. Self starter with excellent anticipation skills, problem solving, follow up. Demonstrate dependability and sense of urgency about getting results. Demonstrate high degree of integrity and confidentiality & Strong organizational skills. Comfortable working with people at all organizational levels. Ability to display a consistent, professional degree of communication. Ability to work well under pressure, be flexible, adapt to unexpected events, and prioritize/ multi task in a deadline driven environment. Must be able to prioritize a variety of time-sense tasks & Must have excellent judgement, independent thinker and resourceful. Strong proficiency in MS Word, Excel, PowerPoint and Outlook. Team player with a positive attitude. Highest degree of integrity, professionalism, diplomacy and discretion required. Preferred Qualifications Prefer 3+ years of experience Graduation is a pre requisite.

T&E Analyst Responsibilities: Oversee and manage the end-to-end T&E process, including expense reporting, reimbursements, and audits Conduct regular audits of expense reports to ensure compliance with company policies and identify potential violations or misuse Generate detailed T&E reports and provide actionable insights to Finance leadership Monitor and analyze T&E trends to identify cost-saving opportunities and recommend strategies for optimization Maintain and update T&E policies to reflect changes in regulations, industry standards, or company requirements Identify areas for process improvement, assist in the implementation and integration of new T&E software or tools, including testing and user support Collaborate with internal and external auditors during T&E related audits and ensure all documentation is readily available Handle escalated T&E issues and disputes, ensuring prompt resolution and employee satisfaction Desired Qualifications: Proven 2+ years experience in travel and expense management Strong analytical skills with expertise in T&E reporting tools and software (e.g., SAP Concur, Navan, or similar) Excellent attention to detail and ability to manage large datasets Strong communication and interpersonal skills to work effectively across teams Knowledge of regulatory requirements and best practices in T&E management

We are seeking an experienced and highly organized Executive Assistant to provide administrative support to our senior leadership team. The ideal candidate will have a minimum of 8 years of experience in an executive assistant role and be able to work independently with minimal supervision. Responsibilities: Provide administrative support to senior leadership team, including scheduling appointments, managing calendars, and preparing meeting materials Coordinate travel arrangements and prepare expense reports Manage and maintain complex schedules, ensuring timely and efficient communication among team members Prepare and distribute correspondence, reports, and other materials as needed Handle confidential and sensitive information with discretion Perform other administrative tasks as needed Requirements: Minimum of 8 years of experience as an Executive Assistant Age 35 or above preferred High school diploma or equivalent required; Bachelor's degree preferred Excellent communication, organizational, and problem-solving skills Ability to work independently with minimal supervision Proficiency in Microsoft Office and other software applications Discretion and ability to maintain confidentiality

Prior experience in Travel & Expense reimbursement process (preferably in Concur) and invoice processing in Oracle Interact with the client/Vendors/Employees both over e-mails and conference calls as necessary Interact with Employee/Vendors / Requestors as necessary To possesses good accounting knowledge and conceptuality strong Should have knowledge in AP Knowledge on pay cycle activity Clear written and verbal communication Responsibilities: Process employee reimbursements as per company policy Reviewing, following up and processing of Concur Expense report submitted by Employees. Reviewing of expense report with original hardcopies in concur tool Sending mail merge for non-submission of hardcopies. Sending list of salary hold for non-submission of hardcopies. Reviewing & processing of manual expense reports in oracle Barcode scanning of consolidated expense reports sent by employees and taking care of couriers. Sending request for vendor code creation and payment follow-up with team. Providing GST data on hotel tax for input credit. (monthly) Providing samples for Auditots related to concur expense report. Validate key fields from scanned documents.

Join us as an Administrative Assistant supporting our Sales Team in Mumbai! BMCs corporate teams play a vital role in advancing our global strategy and enabling the success of our field organizations. As a Level 4 Administrative Assistant within the Sales Team, youll take ownership of complex administrative operations, provide high-level support to sales leaders, and drive efficiency across the team. In this key role, YOU will contribute to BMCs and your own success by: Providing advanced administrative and operational support to senior members of the Sales Team, including managing complex calendars, prioritizing communications, and preparing briefings and follow-ups. Coordinating domestic and international travel logistics and proactively managing related expense reporting and compliance. Leading the planning and execution of regional sales events and team offsites, including budget tracking, vendor management, and logistics oversight. Owning procurement and inventory processes for the Madrid office, including vendor coordination and contract administration. Preparing and maintaining high-quality reports, presentations, and sales documentation to support strategic initiatives and leadership visibility. Acting as a liaison between the sales team and cross-functional partners such as HR, IT, and Finance, ensuring seamless communication and process alignment. Mentoring junior team members and contributing to continuous improvement of administrative processes and tools. To ensure youre set up for success, you will bring the following skills and experience: Proven ability to manage complex administrative workflows with a high degree of accuracy, efficiency, and discretion. Strong verbal and written communication skills, with experience supporting senior stakeholders and collaborating across departments. Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with tools such as Teams, SharePoint, and expense/travel platforms. Exceptional organizational and time management skills, with the ability to prioritize competing deadlines in a fast-paced environment. A proactive mindset with a continuous improvement approachable to anticipate needs, solve problems independently, and streamline processes. A team-oriented attitude paired with the confidence to take ownership of tasks and contribute to broader team success.

Administrative Assistant Job Summary: The Administrative Assistant provides administrative support to ensure efficient operation of the office. This role involves handling a variety of tasks to assist management and staff. Key Responsibilities: Answer direct phone calls. Organize and schedule appointments. Plan meetings and take detailed minutes. Write and distribute emails, correspondence memos, letters, faxes, and forms. Assist in the preparation of regularly scheduled reports. Develop and maintain a filing system. Update and maintain office policies and procedures. Order office supplies and research new deals and suppliers. Maintain contact lists. Book travel arrangements. Submit and reconcile expense reports. Provide general support for visitors. Qualifications: High school diploma or equivalent; college degree preferred. Proven experience as an administrative assistant or office admin assistant. Knowledge of office management systems and procedures. Working knowledge of office equipment, like printers and fax machines. Proficiency in MS Office (MS Excel and MS PowerPoint, in particular). Excellent time management skills and the ability to prioritize work. Attention to detail and problem-solving skills. Excellent written and verbal communication skills. Strong organizational skills with the ability to multi-task. Key Skills: Communication skills Organizational skills Time management Attention to detail Problem-solving Proficiency in MS Office

Responsibilities: Data Entry and Record Keeping: Accurately inputting financial data into accounting software and maintaining organized records of transactions. Invoice Processing: Assisting with the processing of accounts payable and accounts receivable invoices, including verification, coding, and data entry. Bank Reconciliation: Supporting the reconciliation of bank statements with internal records to ensure accuracy. General Ledger Assistance: Providing support in maintaining the general ledger by posting journal entries and assisting with month-end and year-end closing activities. Expense Reporting: Assisting employees with the preparation and submission of expense reports and ensuring adherence to company policies. Basic Financial Analysis: Assisting with basic financial analysis tasks under the guidance of senior team members. Candidate Profile : 1. Entry data in Excel 2. will train to enter entry in tally software 3. Manage day to day office work

Client of Cygnus Staffing Solutions, a Leading Nutraceuticals Manufacturing Company, having Offices in Hyderabad / Bengaluru, looking for Executive Assistant Job Summary: We are seeking a highly organized and proactive Executive Assistant to support Vice President of Sales. The ideal candidate will be a self-starter with strong communication and coordination skills, capable of managing day-to-day administrative tasks and ensuring smooth operations, especially when the VP is travelling. Key Responsibilities: Email Management Monitor, prioritize, and respond to emails on behalf of the VP of Sales. Ensure timely follow-ups and effective communication across stakeholders. Travel Coordination: Organize and manage complex travel itineraries for the sales team, including flights, accommodations, local transport, and meeting schedules. Department Coordination Act as the liaison between the VP and internal departments to ensure clear communication, alignment on priorities, and smooth execution of tasks. Meeting Preparation Schedule meetings, prepare agendas, take detailed meeting notes, and ensure timely distribution of action items and follow-ups. Calendar Management Maintain and update the VP's calendar, ensuring all appointments, meetings, and travel are accurately scheduled. Reporting & Documentation: Support the VP with basic data collation, presentation formatting, and maintenance of confidential sales and performance reports. Office & Administrative Support, Handle miscellaneous administrative duties as needed, including expense tracking, event coordination, and filing of important documents. Minimum 3 years of experience as an Executive Assistant or in a similar role Strong verbal and written communication skills Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) Exceptional organizational and time-management abilities Ability to work independently and maintain confidentiality Prior experience supporting sales or business leadership is a plus. Qualifications: Any Graduate / Post Graduate Experience : 3 Year's Job Location : Domlur, Bengaluru Salary : Negotiable Contact Immediately: Cygnus Staffing Solutions Phone 9848912988 email: [HIDDEN TEXT] www.cygnusstaffingsolutions.com