Personal Assistant

Job Description

Company Name: A2Z Marketing Agency Job Role: Personal Assistant Location: Thergaon/Vishal Nagar, Pune Job Type: Full Time Experience: 2 - 4 Years CTC: Rs. 20,000 - Rs. 30,000/Month Job Description: We are seeking a dedicated and efficient Personal Assistant to provide comprehensive administrative support. The successful candidate will play a pivotal role in ensuring the smooth operation of our organization by effectively managing tasks, coordinating schedules, and maintaining open communication channels. The candidate will also assist in coordinating content creation, particularly for an online video platform, by collaborating with various departments such as Graphic Design, Content Writing, and video editing. The ideal candidate is highly self-motivated, professional and capable of managing their workload and prioritizing tasks in a fast-paced corporate environment. The ideal candidate must have excellent English communication. Roles and Responsibilities: Manage and maintain ‘executives' calendars, scheduling appointments, meetings and conferences. Attend and coordinate Zoom/online meetings. Prepare and organize documents, presentations and take minutes during meetings and distribute summaries to relevant stakeholders. Collaborate with various departments, such as Graphic Design and Content Writing, to ensure high-quality content. Handle incoming communication, including emails, calls and correspondence and respond or redirect as necessary. Assist in managing and tracking expenses, invoices and budgets. Maintain an organized filing system of paper and electronic documents. Uphold a strict level of confidentiality. Organize and coordinate travel arrangements, including bookings and itineraries, for both domestic and international travel. Conduct research and gather data for various projects and reports. Identify and liaise with vendors, negotiating contracts and ensuring timely delivery of services. Ability to multitask and prioritize daily workload Requirements: Proven experience as an Executive Assistant or in a similar administrative role. Excellent communication and interpersonal skills, with the ability to interact with people at all levels of the organization. Familiarity with video content creation and coordination across departments like Graphic Design and Content Writing. Exceptional organizational and time management skills. Proficiency in business analytical tools/software, including Microsoft Office, Google workspace and scheduling tools. Detail-oriented with a focus on accuracy and quality. Ability to handle sensitive and confidential information with integrity. Experience in project management is a plus. Previous experience in handling travel arrangements and event coordination is advantageous. Fluency in English is a must. Qualifications: Any Graduate/Bachelor's in English/Management or a related field is preferred. Show more Show less