355 Meeting Coordination Jobs - Page 7

What this job involves: Are you ready to shape a brighter way by supporting leadership excellence at JLL As the Business Administrator to the Head of Sales & Geo Lead of Consulting, you'll be pivotal in nurturing a culture of collaboration and empowerment. This dynamic position requires a professional who is resourceful, proactive and thrives in an innovative environment. You'll manage executive schedules, coordinate high-level meetings, and support strategic initiatives, all while championing inclusivity and promoting well-being. If you're looking for an opportunity to strengthen and advance your career in a globally connected team, we invite you to join us on this inspiring journey toward ...

What this job involves: Are you ready to shape a brighter way by supporting leadership excellence at JLL As the Business Administrator to the Head of Sales & Geo Lead of Consulting, you'll be pivotal in nurturing a culture of collaboration and empowerment. This dynamic position requires a professional who is resourceful, proactive and thrives in an innovative environment. You'll manage executive schedules, coordinate high-level meetings, and support strategic initiatives, all while championing inclusivity and promoting well-being. If you're looking for an opportunity to strengthen and advance your career in a globally connected team, we invite you to join us on this inspiring journey toward ...

Responsibilities Provide elevated administrative support to a specific line of business or service line; to include, document preparation, presentations, calendar management, travel management, and meeting coordination. Maintain and routinely input, compile, collect, and analyze moderately complex and confidential data for projects Collaborate with other Firm Client Service functions, such as Human Resources, IT, and Marketing Serve as a back-up to other administrative/office services functions as needed Serve as a go-to for colleagues on technical, non-technical and procedural questions Knowledgeable on general office policies and procedures Active participant in team meetings and activitie...

Job Title: Executive Administrative Assistant Tool Modernization & RBSO Support Location: Remote Payroll: Venpa Compensation: Competitive (as per market standards). Position Summary We are seeking a highly organized and proactive Executive Administrative Assistant to support the Tool Modernization Initiative and provide comprehensive coordination for the Ralliant Business System Office (RBSO) . Key Responsibilities Tool Modernization Initiative Support Coordinate logistics for cross-functional meetings, workshops, and pilot deployments. Manage scheduling, documentation, and follow-ups for steering committee and CoE sessions. Support presentation development and formatting for updates, traini...

Role & responsibilities Preferred candidate profile

As the Office Operations & Administrative Support, you will play a crucial role in managing the day-to-day administrative functions to ensure a smooth workflow within the office. You will serve as the point of contact for internal and external stakeholders, ensuring timely resolution of administrative issues and escalating concerns when necessary. Your responsibilities will include handling complex scheduling and calendar management for senior leadership, coordinating meetings, appointments, and travel arrangements, as well as organizing domestic and international travel logistics. You will be responsible for maintaining a systematic filing system for company documents, reports, and confiden...

As an assistant in project planning and execution, you will play a crucial role in ensuring that projects are completed on time, within budget, and meet their objectives. You will be responsible for coordinating and communicating with various project stakeholders, including internal teams, vendors, and clients. Your attention to detail will be essential in maintaining project documentation such as schedules, reports, meeting minutes, and task lists. Tracking project progress and identifying potential risks will be part of your daily tasks, and you will be expected to provide solutions to keep projects on track. Additionally, you will assist in organizing and scheduling meetings, as well as p...

You are a dynamic HR professional who will also serve as the Founders Executive Assistant at our company. This unique position combines strategic HR management with high-level administrative support, making it perfect for individuals who are detail-oriented and forward-thinking. Your key responsibilities will include driving talent acquisition, employee engagement, and organizational development initiatives as part of HR leadership. You will also be responsible for managing the Founders calendar, coordinating meetings, and assisting with special projects to ensure smooth operations as part of executive support. Your adaptability will be tested as you navigate a fast-paced environment with ag...

The Personal Assistant (PA) to the Managing Director (MD) will provide high-level administrative support, managing the MD's schedule, communications, and travel arrangements. Fluency in multiple languages is essential to coordinate with international stakeholders and handle correspondence across various time zones. Key Responsibilities: Calendar Management: Organize the MD's meetings and appointments, ensuring efficient coordination across time zones. Communication: Act as the primary contact for the MD, handling calls, emails, and messages in multiple languages. Document Translation: Translate documents and ensure accuracy, especially for sensitive materials. Meeting Coordination: Schedule,...

We are seeking a highly organized and detail-oriented Administrative Assistant to become a valuable member of our team. The ideal candidate should possess a solid background in administrative support and office management, along with exceptional communication and time-management skills. As an Administrative Assistant, your responsibilities will include managing and coordinating office operations and procedures, maintaining office records and databases, handling correspondence and phone calls professionally, as well as operating office equipment like printers and fax machines. You will also be expected to prepare reports, presentations, and spreadsheets using MS Office tools such as Excel and...

You are a highly organized and proactive Admin Executive responsible for ensuring the smooth day-to-day operations at our office. Your role involves a wide range of administrative and clerical tasks, supporting the team and fostering a positive work environment. Your responsibilities include overseeing office management by maintaining office space, supplies, and equipment. You will manage vendor relationships, coordinate repairs, and provide administrative support such as managing calendars, preparing documents, and handling correspondence. As an Admin Executive, you will serve as a point of contact for stakeholders, facilitate communication within the team, and coordinate meetings. Maintain...

As an Executive Assistant, you will provide administrative support to the CEO, encompassing a wide range of responsibilities beyond secretarial duties. Your key tasks will include gathering, verifying, and analyzing organizational data from various functions and Heads of Departments, presenting this information in the required format to the CEO and HODs as needed. You will be responsible for creating reports, documents, presentations, letters, emails, meeting agendas, and minutes tailored to specific requirements. Handling sensitive and confidential information with utmost discretion will be a crucial part of your role. Updating Management Information Systems (MIS) and regularly reporting to...

About Signify Signify is a pioneering company that leads the lighting industry with bold discoveries and cutting-edge innovations, essential for the future of our planet. With a focus on connected lighting and the Internet of Things, we are at the forefront of advancements in data analytics, AI, and smart solutions for homes, offices, cities, and beyond. Joining Signify means you have the opportunity to contribute to shaping the future, building upon our remarkable 125+ year legacy while working towards ambitious sustainability goals. Our culture fosters continuous learning, creativity, and a strong commitment to diversity and inclusion, empowering you to enhance your skills and advance your...

Roles & Responsibilities Manage schedule and meetings Work as an assistant to the MD Create work flows and presentation fot key meetings for easy decision making Experience : Working knowledge of ms office, especially excel and word Excellent follow up skills Good command over English and fluent communications skills

As an Executive Support at our Nariman Point location, you will play a vital role in managing the MD's calendar, scheduling meetings, and coordinating appointments with internal and external stakeholders. You will act as a liaison between the MD and legal/technical teams, ensuring seamless communication and timely follow-ups. Additionally, your responsibilities will include preparing, proofreading, and editing correspondence, reports, and presentations to uphold professional standards. In the domain of Industry Research and Analysis, you will be conducting research on legal trends, advancements in AI, and competitor analysis to provide valuable insights for strategic decision-making. Your ab...

Reports to: Chairman / CMD Objective: Ensure smooth execution of the Chairmans strategic, operational, and administrative responsibilities by providing high-level support, coordination, and follow-through. 1. Calendar, Travel & Schedule Management Maintain and coordinate an up-to-date calendar for all meetings, events, and travel plans. Prioritize appointments and ensure alignment with the Chairmans key priorities. Plan and manage travel itineraries, bookings, visas, logistics, and reimbursements. KPI Examples: Zero scheduling conflicts per quarter 100% travel plans executed within budget and timelines 2. Meeting Coordination & Documentation Organize internal/external meetings with stakehold...

Monitoring a reporting manager's email and responding if required Preparing communications on behalf of a manager Answering phone calls Organising travel and itineraries Organising and planning meetings Taking notes and writing minutes during meetings Conducting or preparing any research that the reporting manager may require Various ad hoc requests

As a Personal Assistant to Dr. Ravi Rao in Ahmedabad, you will be responsible for managing and streamlining daily activities with precision, professionalism, and discretion. This full-time, office-based role requires someone who is highly organized, proactive, and adept at managing diverse tasks while upholding Dr. Rao's values and goals. Your key responsibilities will include managing Dr. Ravi Rao's calendar, scheduling appointments and meetings professionally, coordinating with internal teams and external stakeholders, and utilizing tools such as ClickUp, Gmail Workspace, and CRM systems effectively. You will also be responsible for scheduling Zoom meetings, handling travel logistics, crea...

Role Overview: We are seeking a dynamic and detail-oriented female fresher to join as an Executive Assistant & PMO Support Intern . This role offers a unique opportunity to work closely with senior leadership and project management teams, providing both administrative and project coordination support. The ideal candidate should be proactive, organized, and eager to learn in a fast-paced corporate environment. This internship is for 3 months with a monthly stipend , and offers an opportunity to be converted into a permanent role based on performance . Key Responsibilities: Manage and coordinate calendars, meetings, and appointments. Draft, review, and format business correspondence, emails, a...

As a key member of the Digital Marketing Agency team, your responsibilities will include: Calendar and Schedule Management: - Efficiently maintain and organize the managing director's calendar. - Schedule meetings, conferences, and appointments while ensuring there are no conflicts. - Prioritize urgent tasks and adjust schedules when necessary. Communication and Liaison: - Act as the primary point of contact between the managing director and staff, clients, or external partners. - Handle calls, emails, and other forms of communication on behalf of the managing director. - Draft and proofread various communications, including emails, memos, and presentations. Project Coordination: - Assist in...

As a Mid-Level Executive Secretary at one of our clients in the field of Hospitality, you will play a crucial role in efficiently managing executive duties and responsibilities with a strong focus on administrative and organizational tasks. You will be based in multiple locations including Thiruvananthapuram, Cochin, Ernakulam, Kollam, Thrissur, Kottayam, and Kozhikode. Your role will require you to demonstrate exceptional organizational skills to ensure the efficient management of office tasks and priorities. You must possess excellent communication skills, both verbal and written, to effectively correspond with various stakeholders. Maintaining confidentiality and discretion is key as you ...

As a highly organized and proactive Personal Assistant cum manager, you will be responsible for providing comprehensive administrative and secretarial support. Your exceptional attention to detail, strong communication skills, and efficient task management abilities will be key in ensuring smooth daily operations. You will serve as the central point of contact and play a crucial role in maintaining the efficiency of the workplace. A requirement for this role is proficiency in Four-Wheeler Driving. Communication Management: You will be expected to professionally handle and screen telephone calls, take accurate messages, and route them appropriately to maintain effective communication within t...

You will be responsible for managing office supplies and equipment, answering calls, handling emails/communication, scheduling appointments, and coordinating meetings. Additionally, you will maintain filing systems both physical and digital, assist with HR tasks, document preparation, and bookkeeping to ensure smooth office operations. Previous office admin experience is a plus for this role. Strong organizational and communication skills are required, along with proficiency in Microsoft Office. The ability to multitask and maintain attention to detail will be crucial in this position. This is a full-time job with a day shift and morning shift schedule. The work location is in person.,

We are seeking an experienced Personal Secretary with exceptional communication skills to join our team. As a Personal Secretary, you will be responsible for managing daily calendars, scheduling appointments, and coordinating meetings for executives. You will handle independent correspondence, including letter drafting and email communication, while providing secretarial support by preparing reports, presentations, and other documents as required. Additionally, you will be tasked with coordinating travel arrangements and efficiently managing executive schedules. The ideal candidate should be willing to travel alongside the CEO, CTO, and Project Team worldwide. You will also be responsible fo...

The Executive Assistant position at our textile manufacturing company in Sachin GIDC, Surat, involves providing high-level administrative support to our Managing Director / CEO and senior leadership team. As an ideal candidate, you should possess a strong background in executive support, exceptional communication skills, and the ability to manage multiple priorities while upholding strict confidentiality standards. Your primary responsibilities will include managing executives" schedules, coordinating appointments, meetings, and travel arrangements, preparing materials for various meetings and conferences, drafting reports and presentations related to textile production and vendor relations,...