355 Meeting Coordination Jobs - Page 6

As the Executive Assistant to the Country Head, you play a critical role in supporting the efficient functioning of the office of the Country Head. Your responsibilities include providing high-level administrative support, handling schedules, coordinating meetings and events, and acting as a liaison between the Country Head and various stakeholders. It is essential that you demonstrate exceptional organizational skills, discretion, and professionalism in handling confidential information and interacting with internal and external contacts. - Managing the calendar by scheduling and prioritizing meetings, appointments, and travel arrangements for the Country Head. - Handling all incoming commu...

About the Role We are looking for a motivated and detail-oriented Project Management Intern to support our Project Management team in planning, executing, and monitoring ongoing projects. This role will provide hands-on experience in managing cross-functional projects, coordinating with different teams, and ensuring timely delivery of key milestones. Key Responsibilities Assist project managers in day-to-day project coordination and tracking. Prepare project documentation including plans, schedules, status reports, and presentations. Monitor project progress and update stakeholders on timelines and deliverables. Support in risk management and issue resolution activities. Conduct research and...

Calendar and Scheduling: Manage the MD's daily calendar, schedule meetings, coordinate travel arrangements, and ensure timely follow-up on commitments. Communication: Handle incoming and outgoing communications, including emails, phone calls, and correspondence, prioritizing and directing information as needed. Meeting Coordination: Organize and facilitate internal and external meetings, prepare agendas, take minutes, and ensure follow-up actions. Reporting and Presentations: Prepare reports, presentations, and other documents for the MD, ensuring accuracy and clarity. Relationship Building: Build and maintain relationships with clients, handling their inquiries and ensuring their satisfacti...

Job Summary: We are seeking a dynamic and organized Admin Executive with 2 years of experience to provide comprehensive administrative support and ensure the smooth functioning of our office. The ideal candidate should have strong organizational skills, the ability to handle multiple tasks efficiently, and excellent communication skills. Key Responsibilities: Administrative Support: Provide administrative support to the management team, including scheduling meetings, managing calendars, handling phone calls, and drafting correspondence. Document Management: Maintain accurate records, manage files, and ensure the proper organization of company documents (both electronic and paper). Coordinati...

Reports To: Managing Director Job Overview: We are seeking a highly organized, proactive, and professional Executive Assistant to support our Managing Director. The ideal candidate will have exceptional communication skills, the ability to handle multiple tasks efficiently, and the discretion to handle sensitive information. This role is crucial in ensuring the Managing Director's day-to-day operations run smoothly. Key Responsibilities: Administrative Support: Manage the Managing Directors calendar, including scheduling meetings, appointments, and travel arrangements. Prepare and edit correspondence, communications, presentations, and other documents. Coordinate and manage special projects ...

One of my Clients, an Indian Agritech firm headquartered in Gurgaon with presence in 16 countries is looking for an Executive Assistant to CEO. Position: EA to CEO Location: Gurgaon Responsibilities : - Act as the point of contact among executives, employees, clients and other external partners - Manage information flow in a timely and accurate manner - Manage CEO's calendar and set up meetings - Make travel and accommodation arrangements - Track daily expenses and prepare weekly, monthly or quarterly reports - Take minutes during meetings Requirements : - 5 to 10 years of work experience as an Executive Assistant, Personal Assistant or similar role - Excellent MS Office knowledge - Outstand...

As an Assistant at this company, your role will involve handling administrative tasks, managing schedules, coordinating meetings, and handling communications. You will be responsible for data entry, managing office supplies, and assisting with day-to-day operations to ensure smooth office functioning. Key Responsibilities: - Perform administrative tasks to support the team - Manage schedules and coordinate meetings - Handle communications within the office - Conduct data entry tasks efficiently - Manage and organize office supplies - Assist in day-to-day operations for smooth functioning Qualifications Required: - Possess administrative skills and experience in scheduling and meeting coordin...

As an HR Professional + Executive Assistant at the Gurgaon location, you will play a crucial role in the organization with over 3 years of experience. Your responsibilities will include driving HR leadership by overseeing talent acquisition, employee engagement, and organizational development initiatives. Additionally, you will provide executive support by managing the Founder's calendar, coordinating meetings, and assisting with special projects to ensure seamless operations. Your ability to adapt will be crucial in a fast-paced environment where agility and resourcefulness are key. Collaboration is essential as you work closely with the Founder on initiatives that shape the future of the c...

As an intern at the company, your role will involve coordinating with cross-functional teams and executing tasks to support ongoing operations. You will play a key part in ensuring smooth day-to-day operations by proactively resolving issues and avoiding delays. Additionally, you will be responsible for drafting and sharing reports with relevant teams to highlight key operational parameters. Your responsibilities will include: - Maintaining and updating Excel spreadsheets and internal databases - Effectively communicating with team members and external stakeholders as needed - Supporting general office operations and administrative tasks Furthermore, collaborating with various departments to...

Role Overview: As an Executive Assistant to Founders in the Founder's Office, you will provide high-caliber administrative and strategic support to Pallavi. Your main responsibility is to streamline communications, manage priorities, and drive special projects to ensure efficient execution of day-to-day responsibilities and long-term initiatives. Acting as a trusted partner, you will play a crucial role in enhancing productivity and effectiveness. Key Responsibilities: - Manage Pallavi's calendar and travel arrangements, coordinating a complex, multi-time-zone schedule with various commitments including board meetings, investor calls, retail site visits, and off-site events. - Arrange detail...

The job involves handling all day-to-day office and factory administrative operations, including inventory management, logistics, and vendor coordination. You will be responsible for managing office supplies, equipment, and facility maintenance to ensure smooth operations. Keeping accurate records of expenses, procurement, and other administrative documents is a key part of the role. - Coordinate and schedule meetings, appointments, and travel arrangements for management. - Ensure compliance with organizational policies and procedures across office and factory operations. - Prepare sales quotations, proposals, and follow up with clients for timely responses. - Act as a point of contact betwe...

The role involves managing and maintaining the Accounts Head's calendar, appointments, and meetings. You will be responsible for coordinating internal and external meetings, including preparing agendas and minutes. Drafting and reviewing correspondence, reports, and presentations related to finance and accounts will be part of your responsibilities. Ensuring data security for confidential documents is crucial. You will assist in preparing MIS reports, budget planning, and financial summaries. Following up on pending tasks and deadlines from the Accounts team on behalf of the Accounts Head is essential. Acting as a liaison between the Accounts Head and other departments is also a key aspect o...

Role Overview: As an Administrative Coordinator at Empower People, you will play a crucial role in supporting senior managers and ensuring smooth operations within the organization. Your responsibilities will involve handling administrative requests, scheduling appointments and meetings, coordinating internal and external events, maintaining records for legal compliance, facilitating daily transactions, and providing general administrative support to the team. Key Responsibilities: - Handle administrative requests and queries from senior managers by responding promptly and redirecting inquiries as needed. - Organize and schedule appointments and meetings for senior managers, including sendin...

Role Overview: As an Executive Assistant, you will play a crucial role in supporting the Founder & Group CEO by providing comprehensive administrative assistance. Your organizational skills, attention to detail, and experience in managing high-level executive operations will be essential for success in this position. Your discretion, reliability, and excellent communication skills will be highly valued in this dynamic environment. Key Responsibilities: - Provide comprehensive administrative support to the Founder & Group CEO, which includes managing calendars, making travel arrangements, and coordinating meetings. - Prepare presentations, reports, and correspondence with a high level of accu...

As an Executive Assistant, you will be responsible for managing executive calendars efficiently. This includes scheduling meetings, appointments, and travel arrangements to ensure smooth operations. You will act as a gatekeeper for the executive's time by handling inquiries and redirecting them appropriately. Your role will involve preparing and editing various documents such as correspondence, reports, presentations, and other materials. Additionally, you will be coordinating logistics for both internal and external meetings. This includes taking minutes during meetings and following up on action items to facilitate effective communication within the organization. Handling confidential info...

As an ideal candidate for the position, your role includes managing the GM's calendar, appointments, meetings, and travel arrangements. You will be responsible for organizing internal reviews and follow-ups with key departments such as Production, Purchase, Accounts, HR, etc. Handling confidential documents and correspondence on behalf of the GM will be a crucial part of your daily tasks. Additionally, drafting emails, reports, memos, and meeting notes with clarity and accuracy is essential. You will need to track action items and ensure the timely execution of key decisions and tasks. Coordinating with vendors, clients, and partners as directed will also be a part of your responsibilities. ...

Location: Gurgaon (On-site only) Duration: 36 Months Internship (Performance-based PPO opportunity) About Nynii Nynii is a fast-growing digital platform for booking verified workers online, focusing on maid services, cooks, and caregivers for children and the elderly. We aim to build trust, convenience, and transparency in every household we serve. Role Overview We are looking for a proactive and detail-oriented Executive Assistant Intern to work closely with the Founders Office. The role involves handling day-to-day tasks, coordinating across teams, and assisting in strategic projects. This is an excellent opportunity to gain direct exposure to leadership, operations, and decision-making in...

Job Description: As an Executive Assistant at our esteemed organization, you will play a crucial role in supporting the Chairman in various administrative and coordination tasks. Your responsibilities will include: - Calendar and schedule management: You will be responsible for maintaining the Chairman's diary, scheduling meetings, appointments, and travel arrangements. - Communication management: Handling phone calls, emails, and other correspondence, both internally and externally. - Meeting coordination: Organizing and coordinating meetings, including preparing agendas, taking minutes, and distributing materials. - Itinerary coordination: Organizing flights, lodging, and transport for the...

Role Overview: As an Order Processor, your primary responsibility will be to handle and process sales orders with a focus on accuracy and timely delivery to customers. Additionally, you will be involved in data management by maintaining and updating customer databases and sales records within CRM systems. Your role will also include organizing and maintaining sales files and important sales-related documents, as well as monitoring inventory levels for sales materials and coordinating with supply chain teams. Key Responsibilities: - Handle and process sales orders ensuring accuracy and timely delivery - Maintain and update customer databases and sales records in CRM systems - Organize and mai...

As an experienced Administrative Assistant, you will play a crucial role in supporting the Managing Director (MD) in various administrative tasks and office management. Your main responsibilities will include: - Managing the MD's calendar, scheduling meetings, and coordinating appointments efficiently. - Organizing domestic and international travel itineraries, including flights, accommodation, and transport arrangements. - Preparing, proofreading, and editing correspondence, reports, and presentations to ensure accuracy and professionalism. - Maintaining and organizing important records, documents, and confidential files securely. - Acting as the primary point of contact for internal and ex...

As a Project Coordinator, your role involves actively listening, demonstrating non-verbal communication skills, empathy, and clear and concise communication. You are responsible for providing clear and concise information to others through various communication formats. In relationship management, you will set clear expectations, develop shared values, and work effectively within a team. Your leadership potential is demonstrated through teamwork, independent and strategic thinking, self-development, integrity, and the ability to work independently to deliver results. Key Responsibilities: - Proactively assume roles within projects and maintain communication with clients - Act as a Communicat...

Role Overview: You will be responsible for managing time and attendance systems, providing administrative support, and overseeing office management tasks. Your role will involve ensuring accurate records, coordinating meetings, and contributing to a cost-effective office environment. Key Responsibilities: - Monitor and maintain employee timekeeping systems and attendance records. - Manage employee work hours, including absences, leaves, and overtime. - Process and maintain data for HR functions like ESI (Employee State Insurance) and EPF (Employee Provident Fund). - Manage office supplies and ensure equipment is in good working order. - Handle correspondence, including emails, phone calls, a...

As an HR Recruiter & Executive Assistant to CEO at FUTURIOS, you will be responsible for managing end-to-end recruitment, handling HR generalist responsibilities, and providing executive assistance to the CEO. This role offers you the unique opportunity to work closely with leadership while building a strong foundation in HR. Key Responsibilities: - Manage full-cycle recruitment including sourcing, screening, scheduling, interviews, and offers. - Build and maintain candidate pipelines for key roles. - Coordinate with hiring managers to understand requirements and close positions on time. - Maintain employee records, oversee onboarding & induction processes. - Assist in HR policy implementati...

As an Executive Assistant, you will play a crucial role in supporting the Chairman by efficiently managing their schedule and communications. Your responsibilities will include: - Calendar and schedule management: Maintaining the Chairman's diary, scheduling meetings, appointments, and travel arrangements. - Communication management: Handling phone calls, emails, and other correspondence, both internally and externally. - Meeting coordination: Organizing and coordinating meetings, including preparing agendas, taking minutes, and distributing materials. - Itinerary coordination: Organizing flights, lodging, and transport for the Chairman and senior staff. - Report and presentation support: Ai...

The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive&aposs behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. Responsibilities ? Calendar & Schedule Management: Organise, prioritise, and maintain the executives calendar, coordinating internal and external meetings, calls, and travel plans. ? Communication & Correspondence: Draft, review, and manage professional communications, ensuring timely follow-ups and responses. ? Documentation & Reporting: Prepare presentations, reports,...