355 Meeting Coordination Jobs - Page 5

Calendar Management, Communication and Correspondence, Meeting Coordination, Project Support, Administrative Support, High level of discretion, professionalism, and attention to detail, MS Office (Excel, Word, PowerPoint) 9687066537

Hiring Executive Assistant [Operational Support] for a reputed International School. Role & responsibilities 1. Administrative Support 2. Communication Management 3. Operational Support 4. Monitoring and Reporting 5. Confidentiality and Professionalism Preferred candidate profile Bachelors degree in Business Administration, Project Management, or a related field. 3-5 years of experience in executive support roles, preferably within a global or cross-cultural context. Exceptional organizational and multitasking abilities. Strong verbal and written communication skills. Proficiency in Microsoft Office Suite and project management tools.

Role Overview: At Signify, you will play a crucial role in supporting the executive team by efficiently prioritizing tasks, coordinating meetings, providing project support, managing data, handling communications, maintaining calendars, making travel arrangements, and performing general administrative tasks. Your commitment to confidentiality and ability to serve as a liaison for internal and external stakeholders will be essential in this role. Key Responsibilities: - Prioritize tasks and requests to ensure efficient use of the executive's time. - Organize and coordinate meetings, including preparing agendas and taking minutes. - Assist with special projects and initiatives as needed. - Col...

Role Overview: As an Administrative Assistant (Fresher) at our company, you will play a crucial role in providing support for daily administrative tasks and ensuring smooth internal operations. Your attention to detail and organizational skills will be key in maintaining office supplies, handling documentation, and coordinating meetings effectively. This is an excellent opportunity for freshers who are eager to kickstart their career in administration. Key Responsibilities: - Assist in daily office operations and provide administrative support as needed - Manage incoming calls, emails, and correspondence efficiently - Maintain physical and digital records, filing, and documentation accuratel...

As an Executive Assistant to CEO, you will be responsible for organizing and managing the executive's calendar, including scheduling meetings, appointments, and travel arrangements. You will also arrange and coordinate meetings, conferences, and events. Additionally, your role will involve preparing meeting agendas, taking minutes, and distributing them to participants. It is crucial to handle sensitive information with utmost confidentiality. Moreover, you will be required to prepare and draft emails, letters, memos, and other documents on behalf of the executive. Qualifications Required: - 3 to 7 years of experience in a similar role - Strong organizational skills and attention to detail -...

As a Receptionist Cum Assistant at Goel Power Engineers LLP, you will play a crucial role in ensuring the smooth office functioning by handling front-desk operations and providing comprehensive administrative support. With 4 to 6 years of experience in receptionist, administrative, or assistant roles, you will bring reliability and professionalism to the corporate environment. Key Responsibilities: - Manage executive and team calendars efficiently, ensuring timely scheduling and coordination of appointments, meetings, and commitments. - Organize, store, retrieve, and archive both physical and digital records effectively to maintain strong document management. - Make comprehensive travel arra...

As a Project Coordinator, your primary responsibilities include: - **PROJECT COORDINATION** - **Initial Project Planning:** Collaborate with stakeholders to define project goals, timelines, and deliverables. Organize project milestones, deadlines, and specific tasks. - **Task Delegation:** Break down projects into smaller tasks and assign them to team members based on skill sets and availability. - **Progress Tracking:** Monitor project progress, ensuring tasks are completed on time and as per requirements using project management software. - **Problem Resolution:** Address any project issues promptly to prevent delays by adjusting schedules, resources, or project scope. - **CLIENT INTERACTI...

As an Executive Assistant (EA) in our company, you will play a crucial role in providing high-level administrative support to our senior leadership team. Your proactive and detail-oriented approach will help in managing schedules, handling communications, coordinating meetings, and ensuring seamless operations. **Key Responsibilities:** - Manage the executives" daily schedule, meetings, and appointments efficiently. - Prioritize and coordinate time-sensitive tasks effectively. - Handle incoming and outgoing communications on behalf of the executive. - Draft, review, and edit emails, presentations, and reports. - Maintain professional relationships with clients, stakeholders, and internal tea...

Job Description Role Overview: As an Executive Administrative Assistant at Narendra Motors Registered, you will be responsible for providing administrative support to executives. Your role will involve managing communication via phone and email, handling clerical tasks, coordinating schedules, organizing documents, and ensuring smooth office operations. A proactive and detail-oriented approach is necessary to excel in this dynamic environment. Key Responsibilities: - Provide administrative support to executives - Manage communication via phone and email - Handle clerical tasks efficiently - Coordinate schedules and meetings - Organize documents effectively to maintain office efficiency Quali...

Role Overview: You will be responsible for managing the Director's schedule, coordinating meetings, handling communication with stakeholders, making travel arrangements, performing administrative tasks, managing office supplies, maintaining confidentiality, and providing support for projects. Key Responsibilities: - Scheduling and Calendar Management: Managing the Director's calendar, scheduling appointments, meetings, and travel, and prioritizing tasks. - Meeting Coordination: Arranging and coordinating meetings, preparing agendas, and distributing materials. - Communication: Handling emails, phone calls, and correspondence, and ensuring efficient communication with internal and external st...

As an Assistant, your primary responsibility will be to manage and maintain the Director's calendar, which includes scheduling meetings, appointments, and travel arrangements. You will need to screen and prioritize emails, calls, and other communications, responding or redirecting them as necessary. Additionally, your role will involve preparing and editing correspondence, reports, presentations, and other documents. Key Responsibilities: - Organize and coordinate internal and external meetings, including handling logistics and taking minutes. - Maintain confidential records and filing systems. - Assist in the preparation and tracking of budgets, invoices, and expense reports. - Act as a lia...

Job Description: We are looking for a highly professional and proactive Executive Assistant to support our director. This role demands superior organizational skills, discretion, and the ability to manage multiple tasks efficiently. The successful candidate will be a trusted partner in ensuring smooth day-to-day operations, calendar coordination, strategic follow-ups, and seamless communication with both internal and external stakeholders. Role & responsibilities Manage and optimize the Directors calendar, appointments, and international/domestic travel Schedule and coordinate meetings, conferences, and virtual calls Prepare agendas, take meeting minutes, and track follow-up action items Han...

As an ideal candidate for this role, you should possess professional maturity with executive presence and excellent verbal and written communication skills. Your responsibilities will include strategic time and calendar management, meeting coordination, and correspondence tracking. Additionally, you should have strong organizational and multitasking abilities, problem-solving skills, and proficiency in record-keeping and documentation. The company offers a competitive salary package that is best in the industry, along with attractive incentives. The location for this position is in Kochi. For further information, you can reach out via email at career@santamonicaedu.com or contact +91 91889 2...

As a Project Coordinator at our company, you will have the following key responsibilities: - Record meeting minutes and track action items in project management tools - Manage CRM updates and client onboarding documentation - Assist in generating sales reports and dashboards using Excel - Prepare documentation for audits, compliance, or team reviews - Coordinate with internal and external stakeholders to ensure alignment - Sync internal and external meetings with product teams and partners - Serve as a point of contact between executives and others - Support cross-functional initiatives by tracking milestones - Assist in research, data compilation, and follow-ups - Navigate delicate situatio...

Skills: Corporate Governance, Legal Compliance, Board of Directors Support, Meeting Coordination, Regulatory Filings, Corporate Records Management, Communication Skills, Attention to Detail, Organising and coordinating of Board/committee Meetings, General Meetings and Postal Ballot, etc., and follow up action thereof. Preparation of Agenda/resolutions/minutes of Board/Committee Meetings with accuracy. Declaration of Outcome, Results and post activities of the Board/Annual/Extra-Ordinary General Meeting/Postal Ballot, etc. Maintaining custody of all secretarial and statutory compliance related documentation, corporate records, statutory books, registers and ensuring record keeping of the same...

Role Overview: As a Social Media & Marketing Specialist, your main responsibility will be to create, curate, and post engaging content on various social media platforms like Facebook, Instagram, etc. You will focus on showcasing school events, achievements, and updates to the online community. Additionally, you will capture school events through photos and videos, edit them, and publish posts in a timely and visually appealing manner. Collaborating with the marketing team, you will assist in developing strategies for student retention and admissions. Monitoring analytics and providing insights to enhance digital engagement will also be part of your role. Key Responsibilities: - Create, curat...

Role Overview: As an Executive Assistant, you will play a crucial role in supporting the CEO by managing daily operations, strategic initiatives, and administrative tasks. Your attention to detail, proactive approach, and ability to handle various responsibilities in a fast-paced environment will be essential for success in this role. Key Responsibilities: - Manage the CEO's calendar, appointments, and travel arrangements. - Coordinate and prepare for meetings by creating agendas, presentations, and following up on action items. - Handle confidential documents and information with the utmost discretion. - Act as a point of contact between the CEO and internal/external stakeholders. - Draft, ...

Role Overview: As a Personal Assistant at Welspun, your primary responsibility will be to enhance the executive's productivity by efficiently managing schedules, facilitating communication, and organizing critical tasks. You will serve as a trusted liaison between the CXO and various stakeholders, ensuring smooth operations within the executive office. Your role will involve handling administrative duties to enable the CXO to focus on strategic decision-making and leadership. Key Responsibilities: - Manage and maintain executives" schedules, appointments, and travel arrangements. - Arrange and coordinate meetings and events. - Record, transcribe, and distribute minutes of meetings. - Monitor...

As an Assistant at Geophysical Research Center (GRC), you will play a crucial role in providing administrative support and ensuring the smooth functioning of operations. Your responsibilities will include managing schedules, coordinating meetings, maintaining records, and assisting with data entry. Additionally, you will be responsible for managing communication channels and providing support to various departments within the organization. Key Responsibilities: - Manage schedules effectively - Coordinate meetings efficiently - Maintain records accurately - Assist with data entry tasks - Manage communication channels within the organization - Provide support to various departments Qualificati...

Role Overview: As a Sales Executive in the rapidly growing organization, you will be a key member of the offline sales team. Your main responsibilities will involve generating leads, qualifying prospects, and closing sales deals through outbound calls or in-person interactions. Collaboration with the Field Sales Team will be essential to ensure successful deal closures, handle negotiations, and effectively overcome objections. Key Responsibilities: - Initiate outbound calls to potential customers - Follow up on inquiries via calls, emails, and messages - Qualify leads based on predefined criteria - Schedule appointments and meetings for the Field Sales Team - Maintain accurate records of int...

Role Overview: As an Executive Assistant to the Principal, your primary role will involve providing efficient administrative and secretarial support. You will be responsible for managing the Principal's schedule, handling incoming calls, and coordinating meetings with staff and parents. Additionally, you will be required to prepare meeting minutes, organize appointments, and assist in managing the Principal's correspondence. Key Responsibilities: - Screen and direct phone calls and emails on behalf of the Principal, ensuring only relevant and important calls are transferred. - Maintain an up-to-date diary, schedule events and appointments, and provide necessary documentation and support for ...

As a Personal Assistant to the Chief Executive Officer at INFIKOR Group of Companies, you will play a crucial role in supporting the daily administrative and operational functions of our CEO. We are looking for proactive and detail-oriented individuals who excel in dynamic environments, prioritize confidentiality, and possess exceptional communication and organizational skills. Your responsibilities will include: - Managing the CEO's calendar - Coordinating meetings and travel arrangements - Preparing reports and business documents - Liaising with internal departments and external stakeholders - Organizing confidential files - Handling incoming correspondence efficiently - Assisting in board...

As an Executive Support and Account Communication Manager, your role will involve managing complex calendars, scheduling appointments, and coordinating travel arrangements. You will screen and prioritize incoming calls, emails, and correspondence, while preparing and editing documents, presentations, and reports. Coordinating meetings, conferences, and events, as well as maintaining confidential files and records will be part of your responsibilities. Anticipating executive needs and proactively resolving issues will be crucial for your success. Key Responsibilities: - Serve as the primary point of contact for assigned client accounts, managing day-to-day communications and relationships - D...

Role Overview: As a candidate for this position, you will be responsible for various aspects of lesson delivery, student administration, classroom functioning, and secondary responsibilities related to administration and school policies. You will need to ensure that lesson plans are followed, utilize effective pedagogical styles, and create a safe and productive learning environment for students to thrive academically. Key Responsibilities: - Maintain discipline in line with school rules and disciplinary systems - Encourage maximum student participation and assist in improving study habits - Create an effective learning environment through visually appealing displays, bulletin boards, and in...

As a proactive and detail-oriented Junior Executive Assistant, your role will involve providing administrative and operational support to the CXOs. You will be responsible for managing schedules, coordinating meetings, and supporting high-priority tasks to ensure the efficient day-to-day functioning of the executive office. Key Responsibilities: - Manage and maintain the CXOs calendar, appointments, and meeting schedules - Coordinate and organize internal/external meetings, ensuring all logistics are in place - Assist the Executive Assistant in tasks and prepare and circulate Minutes of Meeting in Senior Manager Meetings - Prepare and circulate Minutes of Meeting (MoM) and track follow-up ac...