199 Schedule Management Jobs

Role & responsibilities Client Relationship Management: Build rapport with clients, ensure a welcoming environment, and maintain confidentiality. Appointment Coordination: Schedule, confirm, and follow up on appointments using our booking system. Query Handling: Respond to client inquiries via phone, email, and in person with clarity and empathy. Payment Collection: Manage billing, invoicing, and payment tracking with accuracy and discretion. Administrative Support: Assist with travel bookings, event arrangements, and celebration planning. Record Keeping: Maintain organized records of client interactions, appointments, and payments. Preferred candidate profile 36 years of experience in a front desk or client-facing administrative role Impeccable verbal and written communication skills Proficiency in MS Office and appointment scheduling software Strong organizational and multitasking abilities Empathetic, professional, and client-focused attitude Experience in healthcare or wellness settings is a plus

Company Description All Four Season is a Luxury Travel Company based in Ahmedabad committed to creating unforgettable travel experiences for leisure and corporate travelers alike. We are passionate about travel and sharing the world's wonders while providing best-in-class services to facilitate our travelers' business and personal travel needs. Role Description The Executive Assistant (EA) will provide high-level administrative and strategic support to the COO, ensuring the smooth operation of daily activities, effective communication, and time optimization. The role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. Job Details 1. Calendar Management & Scheduling Manage and coordinate the COO's calendar, appointments, and meetings. Prioritize and resolve scheduling conflicts. Ensure the COO is prepared for all meetings with agendas, presentations, and notes. 2. Communication & Correspondence Serve as the point of contact between the COO and internal/external stakeholders. Screen and prioritize emails, calls, and messages. Draft professional correspondence, reports, and presentations. 3. Meeting Coordination Organize and prepare materials for executive meetings, board meetings, and other high-level engagements. Take minutes, track action points, and follow up to ensure completion. 4. Travel & Logistics Management Plan and manage all travel arrangements, including flights, accommodations, itineraries, and visa documentation. Ensure all travel-related plans align with the COOs schedule and commitments 5. Strategic Support Assist with research, data analysis, and preparation of strategic presentations. Support the COO in decision-making by gathering and summarizing information. 6. Confidentiality & Professionalism Handle sensitive and confidential information with discretion and professionalism. Ensure a high degree of trust, loyalty, and accountability in all interactions. 7. Project Management Oversee special projects and initiatives as directed by the COO. Collaborate with cross-functional teams to ensure deliverables are met on time. 8. Administrative Duties Maintain organized records and filing systems. Process expense reports, invoices, and other administrative tasks as required. Qualifications & Skills: Education: Bachelors degree in Business Administration, Management, or a related field. Experience: Minimum of 5+ years of experience as an Executive Assistant, preferably supporting C-suite executives. Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Workspace, and other productivity tools. Communication: Excellent verbal and written communication skills. Organizational Skills: Strong multitasking, time management, and prioritization abilities. Interpersonal Skills: Proactive, resourceful, and adaptable with strong attention to detail. Professionalism: High level of discretion, integrity, and professionalism in handling confidential matters. Preferred Skills: Prior experience in [Industry, e.g., Travel, Technology, Healthcare, etc.]. Ability to manage projects independently and work under pressure. Familiarity with virtual collaboration tools (Zoom, Teams, Slack, etc.). Strong problem-solving and critical-thinking abilities.

Hiring Now: Executive Assistant Location: Chennai Availability: Immediate Joiners Preferred About the Role: Organize and maintain the executives schedule and assist them and perform a variety of administrative tasks at optimum cost. ROLES AND RESPONSIBILITIES 1. Support high level executives and management or entire department by providing administrative support including scheduling, writing correspondence, emailing, handling visitors, routing callers, answering questions and requests. 2. Maintain executives agenda and assist in planning appointments, board meetings, conferences etc. 3. Attend meetings and keep minutes 4. Receive and screen phone calls and redirect them when appropriate 5. Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.) 6. Make travel arrangements for executives 7. Handle confidential documents and ensure they remain secure. 8. Prepare invoices or financial statements and provide assistance in bookkeeping for flight travel booking at optimum cost. 9. Maintain electronic and paper records ensuring information is organized and easily accessible 10. To comply with such other assignments (On-Site, Off-site, Client place including abroad) the management may give from time to time. This job description is subject to change by the management to suit changing requirements from time to time. This job description does not restrict the managements right to change assignments under its job rotation policy to suit the company’s requirements and / or individual growth opportunities Please send me your updated resume over Parmar.hardik@adecco.com

Job Description: As an Executive Assistant at our esteemed organization, you will play a crucial role in supporting the Chairman in various administrative and coordination tasks. Your responsibilities will include: - Calendar and schedule management: You will be responsible for maintaining the Chairman's diary, scheduling meetings, appointments, and travel arrangements. - Communication management: Handling phone calls, emails, and other correspondence, both internally and externally. - Meeting coordination: Organizing and coordinating meetings, including preparing agendas, taking minutes, and distributing materials. - Itinerary coordination: Organizing flights, lodging, and transport for the Chairman and senior staff. - Report and presentation support: Aiding in the creation of reports, slide decks, and related documents. - Administrative operations: Overseeing office systems such as data organization and filing structures. - Project support: Assisting with ad hoc projects and strategic initiatives. - Information handling: Managing confidential materials with professionalism and discretion. Qualifications Required: - Proven experience as an Executive Assistant or similar role. - Excellent organizational and time management skills. - Strong written and verbal communication skills. - Proficiency in MS Office and other relevant software. - Ability to handle confidential information with discretion. (Note: The additional details about the company have been omitted as it was not specifically requested in the provided job description.),

Responsibilities: * Lead IT product strategy, roadmap & execution * Manage resources, stakeholders & risks * Collaborate with cross-functional teams * Ensure on-time delivery of high-quality products * Team Lead *Project Projection

As a Program Manager Strategy & Operations at AiDASH, your role is crucial in establishing the first Program Management Office (PMO) to ensure the successful delivery of safe, reliable, and cost-effective infrastructure services while navigating climate change and the energy transition. Your responsibilities include: - Building and running AiDASH's PMO with tools, practices, and dashboards to provide transparency across the entire portfolio. - Planning and managing the master delivery schedule across satellite vendors, AI/analytics, and app delivery, and adjusting as new sales enter the system. - Optimizing cost and schedule performance by managing throughput and resource allocation across all delivery teams. - Creating clarity and accountability by identifying risks early and ensuring they are addressed promptly. - Setting priorities and maintaining focus on delivering faster, higher-impact results for AiDASH customers. - Reporting portfolio health accurately, objectively, and persistently to build trust with leadership and customer-facing teams. - Continuously improving the delivery system to increase throughput, reduce delays, and drive faster customer outcomes. Qualifications Required: Must-haves: - Proven experience in managing multi-project portfolios with a focus on cost and schedule performance. - Strong leadership skills to influence stakeholders across silos. - Ability to make data-driven decisions and build and run dashboards for effective planning. - Self-starter who can work independently with minimal supervision. Good-to-haves: - Experience in setting up or running a Program Management Office (PMO). - Familiarity with SaaS B2B delivery, consulting engagements, or infrastructure/industrial portfolios. - Exposure to program and portfolio tools such as Jira, Smartsheet, MS Project, PowerBI, or Tableau. Your success as a Program Manager at AiDASH will be evident through: - A visible, data-driven portfolio management system guiding delivery priorities. - Improved cost and schedule performance in customer projects. - Early identification of risks, fact-based decision-making, and consistent enforcement of priorities. - Continuous improvement in the delivery system leading to increased throughput and reduced delays. Join AiDASH to build something new and make a high impact on the company's mission of securing tomorrow by enhancing critical infrastructure's reliability and sustainability in the face of climate change.,

We are seeking a proactive and highly organized Executive Assistant. The role involves managing schedules, communication, and projects while maintaining confidentiality and ensuring smooth coordination across stakeholders.

Oversee the execution of projects from start to finish, with a specific focus on both structural (Civil) & cosmetic (Finishes) aspects of the build Strong knowledge of civil engineering principles, construction techniques & finishing trades is a must Required Candidate profile B.E./B. Tech Civil mandatory; PMP or equivalent certification preferred 6-8 years of experience in civil construction and finishing works preferably in School and Institutional Projects

Technical Project Manager Agile scrum team handling experience and SAFe Resource Management, Stakeholder Management, Benefits and Quality Management, Project Planning, Scope & Change Management, Risk/Crisis Management, Project Governance

The Project Coordinator in Program Development plays a crucial role in assisting the program development team in planning, executing, and monitoring various projects and programs They are responsible for ensuring the successful completion of projects while adhering to timelines and budgets Key Responsibilities: Project Planning: Collaborate with program managers to define project objectives, scope, and deliverables Develop project plans, schedules, and budgets Identify and allocate necessary resources, including personnel and materials Project Execution: Coordinate and facilitate project team meetings Monitor project progress and make necessary adjustments to ensure goals are met Ensure projects are executed in accordance with established processes and standards Manage project documentation and maintain records Communication and Reporting: Act as a liaison between project teams, stakeholders, and management Prepare regular status reports and updates on project progress Communicate any project-related issues or risks and propose solutions Resource Management: Allocate and manage resources effectively Ensure that project teams have the tools and materials needed to succeed Identify and resolve resource constraints Quality Assurance: Monitor project activities to ensure quality standards are met Conduct regular quality checks and inspections Implement corrective actions when necessary Risk Management: Identify potential risks and issues that could impact project delivery Develop risk mitigation strategies and contingency plans Proactively address issues as they arise Budget and Cost Control: Monitor project expenditures and track budget adherence Work with finance teams to ensure financial control and reporting Stakeholder Engagement: Engage with internal and external stakeholders to ensure project alignment with organizational goals Address stakeholder concerns and feedback

Job Title- Store In-charge (Manufacturing domain only) Job Summary: The Store In-Charge will manage storehouse operations, including inventory control, stock handling, and material distribution, ensuring smooth operations, compliance with safety standards, and timely delivery to production. Key Responsibilities: 1. Inventory Management: o Receive, inspect, and store materials with proper labeling. o Maintain accurate inventory records and conduct regular stock checks. o Monitor stock levels and reorder as needed. 2. Stock Control: o Implement inventory tracking systems (manual and digital). o Handle disposal of expired or damaged items. o Ensure safety and quality storage practices. 3. Logistics and Distribution: o Coordinate timely material delivery to production. o Manage stock movement and documentation. 4. Documentation & Reporting: o Maintain stock transaction records. o Prepare inventory reports and address discrepancies. 5. Team Supervision: o Train and supervise staff, ensuring adherence to safety and efficiency. o Monitor team performance and resolve issues. 6. Safety & Cost Control: o Maintain safety protocols and conduct audits. o Identify cost-saving opportunities and minimize waste. Qualifications and Skills: Bachelors degree in Supply Chain, Logistics, or related field. Proficient in inventory systems (e.g., ERP, SAP). Strong organizational, analytical, and communication skills. Mandatory Key Skills store keeping,store management,inventory control,grn,material management,stock control,dispatch,warehouse operations,budgeting,general administration,schedule management,inventory system*,sap*,erp*,inventory management*,purchase*

Apollo Tele health Services is looking for Project Coordinator (Program Development) to join our dynamic team and embark on a rewarding career journey The Project Coordinator in Program Development plays a crucial role in assisting the program development team in planning, executing, and monitoring various projects and programs They are responsible for ensuring the successful completion of projects while adhering to timelines and budgets Key Responsibilities: Project Planning: Collaborate with program managers to define project objectives, scope, and deliverables Develop project plans, schedules, and budgets Identify and allocate necessary resources, including personnel and materials Project Execution: Coordinate and facilitate project team meetings Monitor project progress and make necessary adjustments to ensure goals are met Ensure projects are executed in accordance with established processes and standards Manage project documentation and maintain records Communication and Reporting: Act as a liaison between project teams, stakeholders, and management Prepare regular status reports and updates on project progress Communicate any project-related issues or risks and propose solutions Resource Management: Allocate and manage resources effectively Ensure that project teams have the tools and materials needed to succeed Identify and resolve resource constraints Quality Assurance: Monitor project activities to ensure quality standards are met Conduct regular quality checks and inspections Implement corrective actions when necessary Risk Management: Identify potential risks and issues that could impact project delivery Develop risk mitigation strategies and contingency plans Proactively address issues as they arise Budget and Cost Control: Monitor project expenditures and track budget adherence Work with finance teams to ensure financial control and reporting Stakeholder Engagement: Engage with internal and external stakeholders to ensure project alignment with organizational goals Address stakeholder concerns and feedback

As an Executive Assistant, you will play a crucial role in supporting the Chairman by efficiently managing their schedule and communications. Your responsibilities will include: - Calendar and schedule management: Maintaining the Chairman's diary, scheduling meetings, appointments, and travel arrangements. - Communication management: Handling phone calls, emails, and other correspondence, both internally and externally. - Meeting coordination: Organizing and coordinating meetings, including preparing agendas, taking minutes, and distributing materials. - Itinerary coordination: Organizing flights, lodging, and transport for the Chairman and senior staff. - Report and presentation support: Aiding in the creation of reports, slide decks, and related documents. - Administrative operations: Overseeing office systems such as data organization and filing structures. - Project support: Assisting with ad hoc projects and strategic initiatives. - Information handling: Managing confidential materials with professionalism and discretion. Additionally, the company you will be working for, Saroj Institute of Technology and Management, was established in the year 2001. The institute is dedicated to providing the best engineering education to its students through well-qualified faculty and modern labs. The vision of the college is to excel continuously, create awareness about upcoming technologies, and provide platforms for budding researchers to achieve recognition in the scientific community.,

Role Overview: As an Electromechanical Design Engineer at our company, you will have the responsibility to understand technical requirements for Primary engineering of HVDC converter station, Installation drawings, and detail design of yard materials to ensure the safety of the end equipment and HVDC station as a whole. You will play a crucial role in leading the development of new solutions for complex projects and challenges, coordinating engineering disciplines across multiple projects, and providing technical support for testing, installation, and commissioning activities. Your role will involve acting as a design authority for Electromechanical engineering discipline, delivering cost-effective quality solutions within budget and contract, and ensuring compliance with safety standards and regulations. Key Responsibilities: - Ensure engineering development with complete information and inclusion of all multidisciplinary information - Lead the development of new solutions for complex projects and challenges - Coordinate engineering discipline across several projects and provide technical support for testing, installation, and commissioning activities - Act as a design authority for Electromechanical engineering discipline and complete engineering assignments with knowledge of design principles and applicable standards - Provide cost-effective quality solutions and deliver within budget and contract, ensuring adherence to safety standards and risk mitigation - Create work plans, cost estimates, scope, budget, and schedule for assignments - Interact directly with customers, officials, contractors, and supply chain - Ensure compliance with applicable external and internal regulations, procedures, and guidelines Qualifications Required: - Bachelor's degree in Electrical/Mechanical engineering - 6 to 8 years of experience in Design of Primary Layout of Electrical UHV/EHV substation projects - Experience in working with advanced 3D CAD & PLM tools - Experience in NX/Teamcenter or Similar 3D tools - Knowledge and experience in MS Office i.e. Word, Excel - Excellent written and verbal communication skills (Note: Additional details about the company were not provided in the job description),

As a Construction Project Manager (CPM), you will play a crucial role in overseeing all aspects of construction projects to ensure they are completed on time, within budget, and meet the required quality standards. Your responsibilities will include planning, coordinating, and managing all construction activities. Here is a breakdown of key responsibilities for this role: - **Project Planning and Development:** You will be responsible for creating comprehensive project plans that outline timelines, resource allocation, and procurement strategies. - **Budget Management:** Your role will involve developing and managing project budgets, tracking expenses, and ensuring cost-effectiveness throughout the project. - **Schedule Management:** You will create and manage project schedules, monitor progress, and ensure timely completion of tasks as per the set timelines. - **Resource Management:** Overseeing the allocation and utilization of resources, including personnel, equipment, and materials, will be a crucial part of your responsibilities. - **Quality Management:** Ensuring that all construction work meets the required quality standards and specifications is essential for project success. - **Risk Management:** Identifying potential risks and developing effective mitigation strategies to address them. - **Stakeholder Management:** You will be responsible for communicating with and managing relationships with clients, contractors, subcontractors, and other stakeholders involved in the project. - **Safety Management:** Ensuring compliance with all relevant safety regulations and promoting a safe working environment for all involved. - **Contract Management:** Overseeing the negotiation and administration of contracts with various parties to ensure smooth project execution. - **Documentation Management:** Managing all project-related documentation, including plans, specifications, contracts, and change orders. - **Reporting:** Providing regular updates on project progress, milestones, budget updates, and highlighting any significant developments or risks to stakeholders. - **Team Leadership:** Providing leadership and guidance to the project team to foster a collaborative and high-performance work environment. This role requires a minimum of 9 years of experience as a Project Manager in Site/Civil projects. The work location for this position is in person, and it is a full-time job opportunity.,

Role Overview: You will be responsible for understanding the basic design concepts of Electrical, ELV, FTTH, Solar, DG, sub-station, Low & Medium voltage distribution for residential & commercial buildings. This includes grasping the concept of design-built drawing and critical study in terms of value engineering, techno-commercial aspects, maintenance, Electricity act & NBC. Key Responsibilities: - Study the BOQ, Tender & provide comments on the same for Vendor finalization. - Manage vendors from kick-off meeting till Handover of the project with day-to-day management, resource management, schedule management as per MSP & senior management requirements. - Resolve all site issues amicably by involving & coordinating all stakeholders at the site including Civil, Finishing, Structural, Architect, Consultant, BMC, Electrical Inspector, Customer, Sales team, Contract team, design, safety, quality team, etc. - Communicate effectively with Power Supply Agency, BMC, MERC & MPCB as and when required. - Focus on cost-effective & innovative thinking, digital acumen are necessary. - Demonstrate motivation to grow in the organization, share knowledge with colleagues & have a dedicated intention to bring subordinates to a higher level. - Ability to do independent billing and audit. Qualifications Required: - Strong understanding of Electrical, ELV, FTTH, Solar, DG, sub-station, Low & Medium voltage distribution design concepts. - Experience in vendor management, project management, and stakeholder coordination. - Knowledge of value engineering, techno-commercial aspects, maintenance, Electricity act & NBC. - Effective communication skills with various stakeholders. - Ability to think innovatively and demonstrate digital acumen. - Motivated to grow within the organization and mentor subordinates.,

About the Business Adani Group is a diversified organisation in India comprising 10 publicly traded companies with a world-class logistics and utility infrastructure portfolio spread across India. Headquartered in Ahmedabad, Gujarat, India, Adani Group has positioned itself as a market leader in logistics and energy businesses with a focus on large-scale infrastructure development. With a commitment to global standards, Adani Group is the only Infrastructure Investment Grade issuer in India. Adani Airports Holding Limited, a part of Adani Group, is reshaping the aviation landscape by transforming airports into dynamic hubs of connectivity, innovation, and service excellence. The company prioritizes passenger experience, leverages cutting-edge technology, and enhances operational efficiency to redefine airport infrastructure across India. The vision of Adani Airports is to create world-class airports that serve as gateways to regional development and global connectivity, establishing the company as a leader in the aviation sector with a sustainable growth and community impact focus. Job Purpose As a Lead - Project Planning & Control at Adani Airports Holding Limited, you will be responsible for driving the execution of project planning and control initiatives within the function. This role includes integrating schedules, managing resources, and implementing control mechanisms to ensure projects are delivered on time, within scope, and within budget. Reporting to the Head - Project Planning & Control, you will oversee tactical aspects such as schedule tracking, systems adherence, and progress reporting to align with project objectives. Responsibilities - **Schedule Management System**: - Assist in setting up tasks and sub-tasks for Engineering, Procurement, and Construction. - Identify timelines, interfaces, and interdependencies. - Develop integrated master schedules in Primavera. - Capture actual execution progress, monitor critical paths, and consult on schedule recovery. - **Implementation of Company Systems/Processes**: - Ensure implementation of company systems/processes, including documentation and report monitoring. - **Control Management System**: - Engage early to identify project deliverables and prepare communication matrix. - Monitor project progress, track procurement, ensure documentation compliance, manage interfaces, and implement change and issue management. - Ensure proper project closure and handover procedures. - **Project Progress Evaluation**: - Capture project progress data, evaluate schedule and cost progress, and develop periodic status reports. Qualifications - **Relevant Experience**: Minimum 10 years of experience in planning and control engineering for multi-discipline projects. Prior experience in airport project execution is preferred. - **Educational Qualifications**: B.E. (Civil) with first class from a reputed organization. Certification in Primavera Project Planner or a minimum of 10 years of work experience in a similar profile. (Note: This job description is as per the provided details and subject to any changes made by the organization.),

As a Sales Leader at Mitsubishi Chemical Performance Polymer (MCPP), located in Gurugram, Haryana, India, your primary objective is to drive sales initiatives to achieve organizational business goals through operational excellence and customer-centric engagement. Your responsibilities include ensuring compliance with company policies, sales manuals, and legal requirements while upholding PPD values of Integrity, Ownership, Collaboration, Bravery, and Respect. Your role involves maintaining a safe and disciplined work environment within the Gurugram office, fostering a culture aligned with the company's values for sustainable growth. You will oversee corporate compliance, ensure confidentiality, and motivate the team to report any irregularities to mitigate risks. In terms of Sales & Marketing Management, you will be responsible for planning and implementing strategies to meet marketing and sales objectives. This includes recruiting and training employees, analyzing market trends, and driving sales promotion programs to expand market share. Additionally, you will develop pricing strategies, manage budgets, and lead initiatives to optimize inventory management. Financial Planning & Control will be a crucial aspect of your role, where you will prepare budgets, analyze variances, and project sales volume and profits. Your aim will be to achieve financial objectives while meeting sales targets within budget and supporting business unit profitability. Team Management & Development will also be a key focus, where you will develop KPIs for the sales team, guide individual development plans, and foster a culture of learning and growth within the organization. Maintaining strong relationships with key clients, providing market intelligence, and ensuring demand forecasting are essential for Customer & Market Engagement. You will also stay updated on industry trends and attend educational events to drive innovation. In terms of Audit & Risk Management, you will manage internal and external audits, report findings to management, and take corrective actions to eliminate potential risks. You will also have the authority to make strategic decisions, lead interactions with stakeholders, set KPIs, and approve sales-related activities within the company's guidelines. Your accountability will involve developing the team, meeting business profitability targets, ensuring compliance with safety and audit standards, fostering a high-performing team culture, and reporting business challenges and opportunities aligned with the budget. To qualify for this role, you should have an MBA from a reputed institution with CIPET/PPT certification and 15-18 years of experience in Polymer/Chemistry, including a minimum of five years in a leadership role. Strong communication skills, leadership abilities, problem-solving skills, knowledge of local regulations, and proficiency in MS Office, SAP, and Salesforce are essential for this position.,

As a Battery Design Engineer at Ather, you will be responsible for designing concepts to ensure that the battery meets its functional requirements. You will be based at IBC Knowledge Park, Bengaluru, and aligned with the Team Lead in Battery Engineering. Additionally, you will be a key member of the Battery Engineering team. Your primary responsibilities will include designing and evaluating various thermal management solutions, demonstrating continual improvement of departmental procedures in line with corporate QS standards, and delivering design definitions for both prototype and production batteries. You will also work on testing requirements for projects, drive focus on design thinking and design language, and ensure that Cost, Quality & Schedule goals are met for programs/projects while complying with corporate guidelines on DFM, DFA, and component selection/derating. Moreover, you will collaborate with various teams such as NPD, Sourcing, VD, other engineering teams, integrators, and technicians in the Battery lab to deliver prototype and production designs. You will own component designs through various deliverables including component requirements/specifications, concepts, DFMEAs, DFX, tolerance stacks, detailed component and assembly drawings, component and assembly validation plans, and manufacturing drawings. We are looking for a candidate with a good understanding of design for assembly, proficiency in creating detailed engineering drawings, and knowledge of heat transfer and various thermal management solutions. Additionally, familiarity with the fundamentals of cell performance, impedance, cell testing/data analysis, and failure modes in Li-ion cells will be beneficial. Experience with Product Lifecycle Management (PLM) and battery design will be an added advantage. To qualify for this role, you should have a Bachelor's or Master's degree in Mechanical/Electrical Engineering and possess 1-3 years of experience in the design and development of electronic packaging and peripheral development for electric vehicles.,

Role & responsibilities Manage cab scheduling and operations for 350+ employees Plan, review, and adjust cab schedules finalized by operators Track and analyze cab utilization Send daily and weekly reports on usage and performance Coordinate US domestic flight and hotel bookings (advantageous) Communicate proactively with operators and drivers to confirm schedules and address any delays or route issues. Handle on-the-fly changes such as rerouting or rescheduling due to traffic, absence, or emergencies Resolve transportation issues such as missed pickups, driver no-shows, or route deviations promptly Preferred candidate profile Experience in cab coordination preferred. Strong organizational and attention to detail skills. Excellent communication and problem-solving abilities. Knowledge of travel regulations and visa requirements. Cost management and optimization mindset. Ability to work well in a team.

Roles & Responsibilities Manage schedule and meetings Work as an assistant to the MD Create work flows and presentation fot key meetings for easy decision making Experience : Working knowledge of ms office, especially excel and word Excellent follow up skills Good command over English and fluent communications skills

We are seeking a dynamic and professional Front Office Executive to be the first point of contact for our school community. Key Responsibilities Greet and assist visitors, students, and staff in a friendly and professional manner. Manage incoming calls and respond to inquiries with accurate information. Maintain the front office area, ensuring it is organized and welcoming. Handle administrative tasks, including managing schedules, filing documents, and maintaining records. Coordinate appointments and meetings for school staff and administration. Assist with student admissions processes and documentation. Support school events and activities as needed. Collaborate with various departments to ensure efficient communication and operations. Qualifications Bachelors degree or equivalent experience in administration or a related field. Proven experience in a front office or administrative role, preferably in an educational setting. Excellent communication and interpersonal skills.

Reports to: Chairman / CMD Objective: Ensure smooth execution of the Chairmans strategic, operational, and administrative responsibilities by providing high-level support, coordination, and follow-through. 1. Calendar, Travel & Schedule Management Maintain and coordinate an up-to-date calendar for all meetings, events, and travel plans. Prioritize appointments and ensure alignment with the Chairmans key priorities. Plan and manage travel itineraries, bookings, visas, logistics, and reimbursements. KPI Examples: Zero scheduling conflicts per quarter 100% travel plans executed within budget and timelines 2. Meeting Coordination & Documentation Organize internal/external meetings with stakeholders, clients, board members, or officials. Prepare agendas, collect background materials, and record MoMs (Minutes of Meetings). Track action items and follow up for closure before the next meeting. KPI Examples: MoMs submitted within 24 hours of meeting 90%+ action item follow-up within deadlines 3. Communication & Liaison Draft professional emails, letters, speeches, and communication on behalf of the Chairman. Act as a liaison between the Chairman and internal/external stakeholders. Ensure communication is timely, accurate, and confidential. KPI Examples: Response turnaround time 24 hours Zero escalations in external communication 4. Project Coordination & Research Assist in tracking high-priority strategic or confidential projects. Conduct background research, prepare reports, and summarize findings for decision-making. Liaise with internal teams to gather updates on key initiatives. KPI Examples: Weekly/biweekly dashboards submitted Minimum 1 project research summary/month 5. Board and Investor Support (if applicable) Coordinate Board meeting schedules, send invites, and compile Board Packs. Maintain records of Board resolutions, policies, and confidential files. Assist in responding to investor or stakeholder queries where needed. KPI Examples: 100% Board meeting materials shared at least 3 days in advance 100% compliance in document filing and circulation 6. Confidential Data Management Maintain digital and physical records of sensitive documents, contracts, and reports. Ensure discretion in all matters related to company finances, partnerships, or personnel. KPI Examples: Zero data breaches or leaks Secure backup and document version control maintained 7. Protocol & Event Management Ensure VIP and protocol arrangements for high-level visitors and dignitaries. Coordinate with PR, admin, and hospitality for events, conferences, or offsites. KPI Examples: 100% compliance with guest protocol Event coordination satisfaction score 90% 8. Personal & Office Admin Support (as required) Support in handling some personal tasks (appointments, greetings, special events). Oversee office supplies, decorum, and environment of the Chairmans office. KPI Examples: All admin tasks handled within SLA Smooth coordination with chauffeur, domestic staff, or personal services (if applicable) 9. Confidential Stakeholder Interaction Attend confidential meetings and ensure strict discretion on discussions. Serve as a trusted sounding board for priorities, feedback, and people matters. 10. Time Management & Priority Gatekeeping Assess incoming requests and manage what reaches the Chairman based on impact and urgency. Coordinate with HR, Legal, Finance, or any business unit to ensure tasks are prioritized for Chairmans attention.

Greetings from ANI Integrated Services Ltd.! Company Overview: ANI is listed on the National Stock Exchange (NSE) of India. With a client focused team of 5500+ personnel, ANI has built up a reputation of being a reliable partner of choice by providing end-to-end solutions to various industries for more than three decades in terms of the following - Turnkey E&I Projects, Operation and Maintenance Services and Technical Solution Provider has the necessary expertise and wherewithal towards excellence in project delivery. This has enabled ANI to successfully execute complex projects in the following sectors- Oil, Gas and Hydrocarbons, Power, Speciality Chemicals, Paints, Pharmaceutical Water, Infrastructure, Airports, Mining, FMCG, F&B. Our company website - URL : www.aniintegratedservices.com Executive Assistant to Managing Director (MD) Location: Thane, Mumbai About the Role: We are seeking a proactive, detail-oriented, and highly organized Executive Assistant to support our Managing Director and other Directors of the company. The ideal candidate should have prior experience in executive assistance, with excellent communication skills and the ability to manage multiple priorities effectively. Key Responsibilities: • Calendar & Schedule Management • Maintain and manage the MDs calendar, appointments, meetings, and conferences. • Coordinate internal and external meetings, ensuring efficient time utilization. • Communication & Correspondence • Draft, review, and manage professional emails, letters, and business correspondence on behalf of the MD. • Act as a point of contact between the MD, stakeholders, employees, and external partners. • Travel & Logistics • Organize and coordinate domestic and international travel plans, including flight bookings, accommodation, transport, and itinerary management. • Manage travel desk support for the MD and other Directors when required. • Prepare meeting agendas, presentations, and minutes of meetings. • Maintain records, confidential files, and important documents with discretion. • Assist in project follow-ups and ensure timely execution of key tasks. • Coordination with Other Directors • Extend executive support to other Directors of the company as required. • Facilitate smooth communication and collaboration across departments. Key Requirements: • Minimum 3 years of experience as an Executive Assistant / Personal Assistant to senior management. • Strong organizational and multitasking skills with attention to detail. • Excellent verbal and written communication skills (English proficiency is a must). • Proficiency in MS Office (Word, Excel, PowerPoint, Outlook). • Ability to handle sensitive and confidential information with integrity. Education: Graduate in any discipline (Business Administration / Management preferred).

Job Summary: We are seeking a proactive, well-organized, and discreet Personal Secretary/ Executive Assistant to support our CEO in managing daily operations. The ideal candidate will act as a trusted gatekeeper, an efficient communicator, and a skilled multitasker who can perform seamlessly in a dynamic executive environment. Since effective communication is a key driver of our organizations growth, the role requires confident handling of interactions with senior stakeholders and high-level delegates through both digital and traditional channels. This position also offers a unique opportunity to gain exposure to C-level responsibilities, decision-making, and negotiations , providing valuable professional growth for the right candidate. Key Responsibilities: Manage CEO’s calendar, appointments, and travel arrangements Handle confidential correspondence, emails, and phone calls Prepare reports, presentations, and meeting agendas Coordinate internal and external meetings and follow-ups Maintain records, files, and documentation with accuracy Co-ordinate with senior management, clients, and stakeholders Assist and enforce, and follow up on behalf of the CEO. Ensure smooth functioning of the CEO’s office with professionalism Take up the initiative of training other Executives and Executive assistants to handle day-to-day office tasks. Language Requirement: Fluency in Kannada is mandatory: Typing in Kannada is essential (using appropriate software or keyboard tools . Example :Nudi ) Qualifications & Skills: Bachelor’s degree preferred (any discipline) 1–3 years of experience in a similar role Excellent written and verbal communication skills Technologically sound to manage tasks like writing emails, printing, filing. Effectively manage all the WhatsApp groups which is the primary means of communication in the organization. Strong organizational and time-management abilities Proficiency in MS Office (Word, Excel, PowerPoint) Discretion, integrity, and a high level of confidentiality Ability to work independently and under pressure. What We Offer: Opportunity to work closely with top leadership Exposure to strategic decision-making and business operations Supportive work culture and professional growth Exposure in working with corporates, government bodies and educational institutions.