Executive Assistant To Managing Director

Key Responsibilities

Executive & Leadership Support

• Manage the CEOs calendar, meetings, reminders, and priority tracking
• Prepare meeting agendas, record

  Minutes of Meetings (MoM)

  , and drive follow-ups with internal teams
• Track action items, deadlines, and commitments across departments
• Maintain a structured filing system for paper and electronic documents
• Ensure version control, document accuracy, and easy retrieval
  

Travel, Logistics & Vendor Coordination

• Handle end-to-end travel arrangements (flights, hotels, ground transport)
• Manage travel itineraries, documentation, and expense coordination
  

Administration & Office Operations

• Maintain operational checklists, trackers, and standard documents
• Coordinate with vendors, consultants, and service providers
• Support general office administration and compliance-related documentation
  

CRM, Data & Systems Support

• Maintain and update CRM tools (Zoho preferred)
• Track leads, follow-ups, reports, and internal dashboards
• Ensure data accuracy and process adherence
  

HR & People Coordination

• Schedule interviews and coordinate candidate communication
• Prepare basic HR documents such as offer letters, appointment letters, and onboarding checklists
• Maintain employee records and HR documentation
• Support internal HR coordination and communication
  

Skills & Competencies

• Strong organizational, planning, and multitasking abilities
• Excellent written and verbal communication skills
• High attention to detail and follow-through
• Proficiency in MS Excel, Word, PowerPoint, and Office 365
• Working knowledge of CRM tools (Zoho preferred)
• Ability to manage multiple stakeholders and priorities independently
  

What Success Looks Like in This Role

• CEO time and priorities are well-managed
• Meetings result in clear actions and closures
• Documents and data are organized, accurate, and accessible
• Follow-ups happen without reminders
• Leadership has visibility on KPIs, OKRs, and key initiatives
  

Why Join Us

• Direct exposure to the CEO and leadership decision-making