381 Meeting Planning Jobs

As an Assistant Facilities Manager, Soft Services in the Integrated Facilities Management department, your primary responsibility is to ensure a safe and comfortable work environment for employees and visitors. This includes planning and executing all necessary preparations for meetings, conferences, client visits, and VIP visits. Additionally, overseeing the mailroom, front office, and housekeeping operations will be within your scope of work. Your role will require you to conduct daily check-ins around the front office and lobby to maintain high standards and promptly address any issues that may arise. Your proactive approach to identifying and resolving problems will be crucial in ensuring the facility operates at its best. Furthermore, you will be expected to collaborate with vendors, review their services, and coordinate with them to address any service-related issues. To qualify for this position, you should possess core facilities management skills and ideally hold a graduate degree in any discipline. A minimum of 5-7 years of experience in facilities management is required, and having tertiary qualifications in hotel management, building management, or business would be advantageous. In addition to technical expertise, exceptional team leadership skills are vital for success in this role. Your ability to build and motivate teams, as well as collaborate effectively with colleagues, will be instrumental in driving positive changes within the facility. If you are ready to take on this challenging yet rewarding role, we encourage you to apply today and be part of our dynamic team.,

Priority : High-level spoken and written communication skills. Availability : Must be available during US hours, ideally from 9 AM to 3 PM EST (the more availability, the better). Communication: Ability to communicate on my behalf with Regional Managers, corporate staff, support teams, etc. Proficiency: Skilled in Excel, Word, and PowerPoint. Tools: Familiarity with Zoom and Microsoft Teams for scheduling calls and meetings. Daily Tasks: Must complete daily tasks on time, prepare agendas for meetings, and follow up with the Marketing department. Project Follow-up: Responsible for following up on projects, tasks, issues, or concerns with other company staff. Professional Correspondence: Ability to draft professional letters as needed. Reporting: Capable of creating, reviewing, and analyzing reports, as well as properly storing important documents in OneDrive or our server.

Manage calendars, travel, and meetings. Draft reports, handle communication, and coordinate tasks. Support leadership with discretion, efficiency, and professionalism in all day-to-day operations.

Role : Secretary Assistant Experience : 2 to 4 Years Qualification : LLB Location : Bangalore Job Description : 1)Collect, compile and archive/file all expense vouchers as required 2) Assist Director files and work, schedule meetings and minutes of meeting 3)Maintain contact details and leave calendar of fellows/team members 4) Compose, type, and distribute meeting notes, routine correspondence, and reports 5)Support in arranging conferences, meetings, and travel reservations for office personnel. 6)Follow up with fellows on submission of reports 7)Proofread and format reports of others to check for correct spelling and grammar 8) Other secretarial support as and when necessary

Role & responsibilities Diary management including travel, meetings and events arrangements. Content planning for meetings, events in line with agendas and correspondence Attend management meetings, prepare minute and distribute to executives team. Manage reports, data and analysis. Work closely with executive team on confidential projects. Support with large high profiles meetings ensuring confidentiality. Compiling expense reports Screening visitors Prepare weekly, monthly or quarterly reports. Develop and carry out an efficient documentation and filing system. Managing and tracking deliverables and dependencies from various team members to ensure smooth workflow and project completion. Implementing & managing a tracking mechanism for recurring review meetings

Role & responsibilities Diary management including travel, meetings and events arrangements. Content planning for meetings, events in line with agendas and correspondence Attend management meetings, prepare minute and distribute to executives team. Manage reports, data and analysis. Work closely with executive team on confidential projects. Support with large high profiles meetings ensuring confidentiality. Compiling expense reports Screening visitors Prepare weekly, monthly or quarterly reports. Develop and carry out an efficient documentation and filing system. Managing and tracking deliverables and dependencies from various team members to ensure smooth workflow and project completion. Implementing & managing a tracking mechanism for recurring review meetings

Require a Secretary for a Pharmaceutical company located at Ghatkopar, Mumbai. Should have 3-4 years experience as Secretary, Excellent English language skills is mandatory. MS Office Skills, Meeting Arrangements, Travel arrangements, Administration.

Responsibilities: * Manage calendar & travel requests * Coordinate client meetings & communications * Schedule appointments & events * Provide secretarial support * Execute administrative tasks efficiently * Knowledge of MS Excel Performance bonus Mobile bill reimbursements Travel allowance

Hands on experience in drafting MOM, getting things done from other, vendors etc. Hands on experience in handling MS office, Mails, calendars, WhatsApp, Microsoft Teams, Google Meets and any other online platforms .ready to handle personal activities

Job Purpose: To provide high-level administrative and secretarial support to the senior management, ensuring efficient coordination of schedules, communication, travel, meetings, and other executive tasks. Key Responsibilities: Executive Support: Manage the calendar, schedule meetings, appointments, and events. Handle confidential correspondence, emails, and calls on behalf of the executive. Draft and proofread letters, memos, and other official documents. Travel & Logistics: Coordinate domestic and international travel, accommodation, and visa arrangements. Prepare travel itineraries and handle reimbursements/claims. Meeting Coordination: Organize and prepare materials for meetings, presentations, and conferences. Take minutes during meetings and follow up on action items. Communication Handling: Serve as a liaison between the executive and internal/external stakeholders. Filter and prioritize incoming requests and messages. Record Maintenance: Maintain and update confidential files, documents, and contact databases. Track key deadlines, projects, and deliverables. Office & Admin Support: Assist in organizing events, reviews, and team activities. Handle special assignments as required by the executive. Role & responsibilities Preferred candidate profile Required Skills & Qualifications: Graduate in any discipline (preferred: B.A., B.Com., BBA). 37 years of experience as a P.A. or executive assistant in a corporate setup. Excellent communication skills both written and verbal. Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook). Strong time management and organizational skills. Ability to handle confidential information with integrity. High degree of professionalism, discretion, and adaptability. Working Hours & Flexibility: Full-time position; willingness to work beyond regular hours when required. Should be flexible with work timings as per executive needs.

Role & responsibilities Key Responsibilities Executive Support Manage and maintain executive calendars, schedule appointments, and coordinate meetings across time zones. Prepare and edit correspondence, reports, presentations, and other documents. Handle confidential information with integrity and professionalism. Take minutes and follow up on action items after meetings. Operational and Administrative Support Screen and direct incoming calls and correspondence. Track expenses and assist with budget management and reimbursement reports. Liaise with internal teams and external partners on behalf of the CEO. Special Projects Support event planning, client hospitality, and high-level meetings. Manage special or confidential projects as assigned. Interpersonal Skill Excellent written and verbal communication skills High emotional intelligence and interpersonal skills Problem-solving mindset and proactive attitude Flexible and adaptable to changing priorities

candidatesRole& responsibilities Performs defined tasks per documented instructions. Assisting and coordinating with the Office Staff. Act as the point of contact among executives, employees, clients and venders Manage office calendars and set up meetings Maintaining the filing systems, ensuring accuracy and efficiency & produce documents, briefing papers, reports and presentations as required. Manage all incoming and outgoing communications Taking prints, and scanning very confidential papers, and filing in the system daily. Organizing for Travel planning & approvals, Video Conferencing management Manage information flow in a timely and accurate manner Screen and direct phone calls and distribute correspondence Mange Travel & other expense statements (Petty cash) & balance sheet. Typing, formatting, and editing reports, documents, and presentations. Reminding the executive of important tasks and deadlines Prepare responses to correspondence containing routine inquiries. Keep updated records of office expenses and costs Personal task management of the Director sir as per need. Preferred candidate profile Fresher or similar Experience candidate both can apply Interview and Job Location:- SF-213, HR Department, Second Floor, Rameshwar Crystal Bungalows & Complex, Near Sri Satya Sai Heart Hospital Sarkhej Dholka Hwy, Ahmedabad, Kasindra, Gujarat 382210. HR Contact Details:- Whats app 90547 17251 Gmail:- hiring.rameshwar@gmail.com

Calendar & Schedule Management,Communication & Correspondence,Meeting Coordination,Administrative Support,Project Support,Stakeholder Liaison

PRINCIPLE ACCOUNTABILITIES Calendar Management: Scheduling and managing executive's calendar, appointments, and travel arrangements. Communication: Handling emails, phone calls, and other forms of communication, acting as a point of contact for the executive. Document Preparation: Creating and editing documents, presentations, reports, and other correspondence. Record Keeping: Maintaining accurate and organized records and files. Meeting Coordination: Organizing and managing meetings, including scheduling, logistics, and preparation of materials. Travel Arrangements: Booking flights, accommodations, and transportation for business trips. Expense Reports: Assisting with expense reports and other financial tasks. Office Management: Overseeing general office operations and coordinating with other staff. Research and Analysis: Conducting research and analysis to support executive decision-making. Project Management: Assisting with project management tasks, including tracking progress and ensuring deadlines are met. Communication Liaison: Facilitating communication between the executive and other departments or external stakeholders. Confidentiality: Handling sensitive information with discretion and maintaining confidentiality.

Position: Secretary to the CEO Experience: 8 to 10 Years Location: Bangalore (Work from Office) Industry: Software Product / IT Employment Type: Permanent/Fulltime Gender Preference: Male candidates from Software industry only preferred Company Overview: Cross Identity (www.crossidentity.com ) is a leading provider of Identity and Access Management (IAM) solutions for small, medium, and mid-market organizations. Our solution empowers organizations to manage user access and authorization across all their systems, applications, and devices while maintaining the highest standards of security and compliance. We are dedicated to helping our customers achieve their digital transformation goals, and our innovative solutions have earned us a reputation as a trusted brand in the IAM space. About the Role: We are seeking a dynamic, highly organized, and tech-savvy Secretary to the CEO who has prior experience working with C-level executives, preferably in software product companies. The ideal candidate will be the right hand to our CEO, managing communications, schedules, key initiatives, and acting as a bridge between the CEO and internal/external stakeholders, including high-value customers and partners. Key Responsibilities: Manage CEOs calendar, meetings, travel, and day-to-day schedules with impeccable attention to detail. Coordinate internal and external communications on behalf of the CEO, including high-priority client and partner interactions. Prepare and review emails, reports, presentations, MoMs, and other business documents. Act as a liaison between the CEO and departments, ensuring efficient flow of information. Assist in tracking strategic tasks and business initiatives, following up as necessary. Organize and support leadership meetings, customer visits, and special events. Maintain confidentiality and handle sensitive information with discretion. Keep the CEO updated on key priorities, pending tasks, and business deadlines. Use digital tools, productivity platforms, and collaboration suites efficiently (e.g., Google Workspace, MS Office 365, Slack, Notion, Trello, Zoom, CRM tools, etc.). Required Qualifications 8 to 10 years of relevant experience as an Executive Assistant or Secretary to C-level leaders, preferably in software product companies. Bachelor's degree in any discipline preferably management; additional certifications in administration or business communication is a plus. Proven ability to handle multiple priorities in a fast-paced, tech-driven environment. High level of agility, proactiveness, and problem-solving skills. Tech-savvy with strong knowledge of digital productivity tools and enterprise communication platforms. Excellent written and verbal communication skills in English. Strong interpersonal skills and ability to represent the CEO in professional settings. Preferred Attributes Prior experience interacting with global clients and senior stakeholders. Exposure to SaaS or B2B enterprise product environments. Ability to manage complex schedules across multiple time zones. A calm, composed, and positive demeanor even under pressure.

Greetings from Manpower Resources India (P) ltd. Manpower Resources India (P) Limited, a leading Executive Search company, offers services in Power, Steel, Infrastructure, Oil & Gas, Cement, Engineering space. Please find all the details regarding the company and the job profile below for one of our client's requirement. About Company The company is a global conglomerate in stainless-steel manufacturing. Position Title: Executive Assistant to Plant Head Location: Tarapur Qualification : BE/B.Tech Experience : 2-8 Years Roles and Responsibilities : 1. Manage and maintain the Plant Head's calendar, appointments, meetings, and travel arrangements. 2 Draft, review, and manage internal/external correspondence, reports, and presentations. 3 Organize and prioritize incoming information, emails, and documents for the Plant Head. 4 Schedule and coordinate internal team meetings, vendor meetings, and audits. 5 Record and circulate minutes of meetings, follow up on action items with relevant stakeholders. 6 Prepare daily/weekly/monthly dashboards, MIS reports, and performance summaries for review. 7 Assist in monitoring key plant KPIs like production output, downtime, maintenance schedules, and quality metrics. 8 Coordinate with department heads (production, quality, maintenance, safety, etc.) for operational updates. 9 Follow up on decisions made during plant review meetings and ensure timely execution. 10 Act as a communication bridge between the Plant Head and internal/external stakeholders. 11 Maintain confidentiality and discretion in handling sensitive business information. 12 Support the Plant Head in tracking and reviewing the status of ongoing projects (e.g., expansion, cost-saving initiatives). 13 Help prepare project updates, presentations, and progress reports. 14 Coordinate plant visits by clients, auditors, corporate teams, and government officials. 15 Ensure visitor protocols are followed and proper documentation is maintained. 16 Assist in documentation required for ISO, environmental, safety, and other statutory audits. 17 Ensure timely submission of required reports to corporate HQ or regulatory bodies. 18 Support vendor and contractor communication related to plant operations. 19 Follow up on quotations, delivery schedules, and contract documents when required. 20 Handle ad-hoc requests from the Plant Head. 21 Assist with event planning (e.g., safety week, training programs, CSR initiatives).

Responsibilities: * Lead sales strategy & execution * Manage client relationships * Maximize revenue through B2B sales * Drive lead generation efforts * Oversee MICE events planning Food allowance

How to Apply: Call/WhatsApp : +91 9313533857 (Dharmendra Singh) Email : admin@artechengs.com Role & responsibilities Daily Admin Tasks : Managing and organizing office operations. Attendance Management : Maintaining accurate attendance records for all staff. Client Coordination : Communicating and coordinating with clients to ensure smooth operations. Billing and Follow-ups : Handling billing queries, issuing invoices, and following up on payments. Courier Management : Managing dispatches, deliveries, and pickups. Travel Management : Organizing and booking travel arrangements for team members. Other Related Administrative Duties : Handling miscellaneous tasks as required to support office operations.

Description: Aduex Display Service Pvt. Ltd. is a leading event design and production company specializing in providing high-quality display and exhibition services to various industries. We are seeking a highly organized and proactive candidate to assist our MD to join our dynamic team in the Architecture & Planning industry. This role is integral to ensuring the smooth operation of our office and enhancing the productivity of our leadership team. Preferred candidate profile : Applicants should demonstrate exemplary communication skills, attention to detail, and the ability to prioritize tasks in a fast-paced environment. Responsibilities : Manage the MD's calendar, including scheduling meetings, appointments, and travel arrangements. Prepare and distribute meeting agendas and minutes, ensuring follow-up on action items. Assist in the preparation of documents, reports, and presentations for meetings and projects. Coordinate project deadlines and deliverables, providing support to various teams as necessary. Organize and maintain files and records, both digital and paper-based, ensuring easy retrieval of information. Provide administrative support by handling inquiries, responding to emails, and managing communications effectively. Requirements : Bachelor's degree in Business Administration, Architecture, or a related field is preferred. Proven experience as an administrative assistant, executive assistant, or in a similar support role. Strong knowledge of office management procedures and basic accounting principles. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and project management software. Exceptional communication and interpersonal skills, with the ability to engage effectively with diverse stakeholders. High level of discretion and confidentiality with sensitive information. Ability to prioritize tasks and manage multiple responsibilities under tight deadlines. We offer a competitive salary and benefits package, as well as a dynamic and supportive work environment. Join us and be a part of our success story!

We are seeking a highly organized, proactive, and detail-oriented Personal Assistant (PA) to support the Principal Designer of our dynamic interior design firm. The PA will handle administrative, scheduling, and personal tasks, helping streamline daily operations and ensuring the Principal Designer can focus on design and client engagements.

NIGHT SHIFT - MALE APPLICANT Excellent Communication Skills Assisting CEO Calendaring Travel Management Stakeholder Management Business Communication, documentation & Presentation Assisting both IT & Transportation related tasks.

Role & responsibilities Draft and manage business emails and communication. Create and maintain Excel reports and operational documentation. Perform follow-ups with internal teams and clients. Design and update presentations (PowerPoint) for meetings. Assist in administrative and operational support tasks. Maintain accuracy and consistency in all reporting activities. Coordinate schedules, meetings, and daily office activities.

Responsibilities Executive Assistance: Manage calendar, appointments, travel arrangements, and daily schedules for Managing Director India. Organize and coordinate internal/external meetings, video conferences, and follow-up actions. Prepare agendas, presentations, and minutes for leadership meetings. Serve as a point of contact between executives and internal/external stakeholders. Handle confidential correspondence, documentation, and filing with discretion. Support in organizing corporate events, offsites, and leadership reviews. Business Analyst Support: Assist in preparing business reports, dashboards, and presentations using Excel, PowerPoint, and other tools. Conduct data analysis to support strategic decisions, project tracking, and performance reviews. Collaborate with cross-functional teams to gather, validate, and analyze information. Assist in creating monthly/quarterly business review decks and MIS reports. Support budgeting, forecasting, and financial tracking activities as required. Basic Qualifications Education: Any graduate/post-graduate preferably Science Required work experience: 24 years of experience in executive assistance or business analysis roles. Proficient in MS Office (especially Excel and PowerPoint); knowledge of Power BI or Tableau is a plus. Strong verbal and written communication skills Excellent organizational and multitasking abilities High level of integrity and professionalism in dealing with confidential information. Preferred Characteristics Organizational, communication, and problem-solving skills Excellent problem-solving abilities and attention to detail. Ability to thrive in a fast-paced, dynamic environment. Strong attention to detail and a proactive approach to problem-solving. Experience working in a matrix or multinational environment is an advantage.

Responsibilities: *Attend meeting with Ceo(female doctor) *Make ponters of meetings *Assist in tasks

We're Hiring: Executive Assistant Location: Hyderabad Experience: 3 to 5 Years Type: Full-time We are looking for a Executive Assistant to support our director with day-to-day operations. The ideal candidate will have excellent communication skills, strong typing abilities, and a knack for multitasking and confidentiality. What Youll Do: Manage schedules, meetings, and appointments Handle all communication on behalf of the Director Draft and type reports, emails, and presentations Coordinate travel plans and logistics Maintain confidential files and follow up on tasks What We’re Looking For: 3–5 years of relevant experience Strong verbal and written communication Fast and accurate typing skills Proficiency in MS Office tools Organized, proactive, and detail-oriented Interested? Send your resume to vshirisha@phoenixteam.com Role & responsibilities Preferred candidate profile