1772 Calendar Management Jobs - Page 8

Functional Responsibility / Domain Related • Excellent coordination and communication with various teams and departments to ensure smooth functioning. • Ensure quick resolution of issues and completion of tasks assigned • Maintaining and updating various trackers • Follow SOPs of all Admin related tasks including governance related reviews Conduct administrative tasks with respect to the division Arrange logistics for town halls, events, client visits in GAC Arrange outstation travel and accommodations for GAC employees Seat management & arrange infrastructure and raise tickets for On Boarding, Off Boarding, Transfers for the GAC team. Follow SOPs of all Admin related tasks including governance related reviews Raise invoices for Retainers Salaries. Plan and coordinate administrative procedures and systems and devise ways to streamline processes. Implement administrative policies, procedures, and best practices. • Calendar Management & Client / Stakeholder Management Scheduling meetings, appointments, and reminders. Arrange logistics for their travel Coordinating with team members to avoid scheduling conflicts. Regularly review and update the calendar to reflect changes. Schedule invites for clients during their visits and arrange logistics Process Adherence • Execute assigned tasks as per the instructions / guidelines and meeting required expectations • Ensures adherence to Compliance, Confidentiality and Information Security Policies, Procedures and Guidelines of the organization • Explore opportunities and provide ideas to improve the current processes • Will be required to attend on a regular basis Client / Stakeholder Management • Proactive communication with various stakeholders • Build rapport with stakeholders at operational touch points • Should be seen as a value-added team for both internal and external stakeholders Skills • Good oral and written communication skills • Solid proficiency in MS Excel and other MS applications, smart-sheet • Knowledge of analytics tool, Power Bi, Python etc would be an added advantage • Positive attitude • Ability to interact and coordinate fluently with Senior Management and other teams Prior relevant experience in an executive assistant or similar role, ideally supporting C-level executives.

Manage calendars, meetings and coordinate appointments Assist in preparing reports, presentations, and internal communications Coordinate arrangements Maintain confidentiality and handle sensitive information Liaise with internal departments

Executive assistant to MD Must have good hands on strong followups of day to day task, Calendar management, Meeting arrangements, Mail drafting and all day to day followups with team Banglore -Lal bagh, hebbal Share cv to hrseema.ec@gmail.com Required Candidate profile Executive assistant/Personal assistant Prefer female married Must be good on followups and mail writing Salary 25k to 40k as per experience Share cv to hrseema.ec@gmail.com / 8839570100

We're Hiring: Executive Administrative Assistant Marol, Mumbai | 36 yrs | Immediate Joiner Support MD, manage operations, coordinate meetings & projects. Email CV: hr@icpartnersindia.com Mid-level only. Max 6 yrs exp. Health insurance Provident fund

Key Responsibilities: Job Description - Business Partner EA To provide high-level administrative & organizational support to include the following: Calendar & Scheduling Management: • Schedule Meetings- Navigate scheduling challenges across teams & locations and organize meetings for internal as well as external stakeholders. • Presentations- Prepare presentations, agenda & minutes. Circulate relevant information to all stakeholders pre & post meeting in a timely manner. • Calendar Management-Manage complex calendars for executives at a senior level. • Travel Arrangement- Prepare detailed travel itineraries (for all executives at a senior level) as needed. Ensure various modes of transportation & accommodation have been booked + relevant travel documents + information shared with the person traveling. • Reimbursement management: Collect relevant documentation and proofs of expenses incurred during travel as well as during events planned. Ensure reimbursement is processed both for vendors and internal employees in a timely manner. Accurate records to be maintained for all transactions. Communication Management: • Act as a primary point of contact between MD and other employees, clients, vendors etc. • Ensure smooth information flow to enable collaborative working relationships. • Prioritize all communication as needed + recognize potential issues/ flag them off to the core team/MD. • Handle sensitive information with discretion and maintain confidentiality at all times Administrative Reporting & HR Support: • Generate recruitment reports for HR on a weekly basis. • Maintain employee attendance + leave records • Generate accurate reports through internal platforms & present them to leadership as needed. • Schedule interviews in collaboration with HR team. Office & team management: • Ensure seamless functioning across Concept Consilio offices based pan India to enable a well-functioning work environment. • Maintain accurate records of office supplies + equipment across offices and replace as needed. • Identify operational inefficiencies and suggest improvements to enhance team effectiveness and productivity. Desirable Skill Set for the Candidate: • Should have exceptional time management skills with a proclivity to be able to multitask, prioritize tasks and meet deadlines. • Should have strong communication skills (should be able to communicate in a succinct and professional manner across levels / internal + external stakeholders). • Should be proficient in Microsoft Word, Excel, PowerPoint and Outlook. • Should have ability to recognize a potential issue and flag it to MD/core team as needed. • Should be adaptable towards working in a fast-paced & dynamic environment. • Should have strong interpersonal skills and manage relationships with all stakeholders.

Role & responsibilities 1. Secretarial & Administrative Support: - Welcome guests and visitors by greeting them in a professional and courteous manner. - Act as a liaison between the Managing Director and internal departments. - Coordinate with external vendors, partners, and associations. - Manage and maintain the Managing Directors calendar and email account. - Organize inbound emails into appropriate folders, flag urgent correspondence, and print attachments as needed. - Receive, review, and respond to correspondence and emails. - Take dictation and type documents as per the Managing Directors instructions. - Handle confidential assignments and tasks as assigned from time to time. - Analyze various departmental reports, collate data, and prepare summaries for the Managing Director's review. 2. Meeting Coordination & Scheduling: - Coordinate with the Managing Director to schedule daily meetings with HODs, external engagements, and other appointments. - Maintain an active and updated calendar of appointments and meetings. - Ensure meeting agendas and relevant documents are prepared and circulated in advance. - Plan and organize meetings, conferences, and other events. - Prepare meeting agendas and take minutes of meetings, capturing key discussions and action points. - Draft and prepare letters, documents, and communications as instructed by the Managing Director. - Maintain professional communication with internal teams and external stakeholders. 3. Logistics & Hospitality: - Organize domestic and international travel and prepare detailed travel itineraries. - Coordinate with travel agents for flight bookings, hotel accommodations, and transportation arrangements, including airport pick-up and drop-off. 4. Documentation & Office Management: - Maintain accurate records of both physical and electronic correspondence on a regular basis. - Ensure effective office management, including filing of correspondence and maintenance of all documentation. - Coordinate with departments to prepare and compile reports as required by top management. Preferred candidate profile Educational Qualification: - Graduate in any discipline (Bachelors degree required; a degree in Business Administration, Secretarial Practice, or a related field is preferred). - Additional certification in office management, executive assistance, or business communication is an advantage. Experience: - 58 years of proven experience as an Executive Assistant, Personal Secretary, or in a similar administrative role. - Prior experience supporting senior leadership (Managing Director, CEO, etc.) is highly desirable.

Support senior management with scheduling, travel, communication, and admin tasks. Manage calendars, coordinate meetings, prepare reports, handle confidential info, and assist in daily operations. Strong MS Office and communication skills required.

Responsibilities: * Manage executive schedule & prioritize tasks * Coordinate meetings & travel arrangements * Maintain confidentiality at all times * Provide administrative support as needed * Prepare reports & presentations Performance bonus Flexi working

Calendar Management: Effectively managing the MDs schedule, including arranging appointments, meetings, and travel plans. This involves coordinating with internal and external stakeholders to ensure optimal use of the MDs time. Communication Handling: Acting as a primary point of contact between the MD and internal/external parties. This includes screening and managing emails, calls, and other forms of communication, responding on behalf of the MD when necessary. Information Management: Handling confidential information with discretion and maintaining organized records. This may involve preparing reports, presentations, and documentation for the MD. Meeting Coordination: Planning and organizing meeting agenda, including preparing agendas, taking minutes, and ensuring follow-up actions are communicated and executed. Travel Arrangements: Coordinating domestic and international travel logistics for the MD, including transportation, accommodation, and itinerary planning. Problem Solving: Addressing day-to-day challenges and solving problems independently or by consulting with the MD when necessary. Event Planning: Organizing and coordinating company events, conferences, or other functions that involve the MDs participation. .

Job role: Personal Secretary (Female) Qualification: Graduate Experience: Min.1y as PA Salary:20k Timings:9.30-6.30pm(6days working) Locaton: Banjarahills, Hyderabad interested contact 8247381453 Share CV laxmi@hireiton.com

We're Hiring: Executive Assistant Location: Hyderabad Experience: 3 to 5 Years Type: Full-time We are looking for a Executive Assistant to support our director with day-to-day operations. The ideal candidate will have excellent communication skills, strong typing abilities, and a knack for multitasking and confidentiality. What Youll Do: Manage schedules, meetings, and appointments Handle all communication on behalf of the Director Draft and type reports, emails, and presentations Coordinate travel plans and logistics Maintain confidential files and follow up on tasks What We’re Looking For: 3–5 years of relevant experience Strong verbal and written communication Fast and accurate typing skills Proficiency in MS Office tools Organized, proactive, and detail-oriented Interested? Send your resume to vshirisha@phoenixteam.com Role & responsibilities Preferred candidate profile

You'll help manage the Directors daily work, coordinate with teams, and ensure things run smoothly across the company. This role is perfect for someone who is highly organized, professional, and can handle multiple tasks efficiently in a fast-paced digital marketing agency. Manage the Director’s calendar and meetings Handle emails, follow-ups, and communication Prepare reports, presentations, and documents Arrange travel and accommodation Maintain confidentiality Act as a bridge between Director and teams • Coordinate with clients, vendors, and partners

Role & responsibilities: Manage calendars, meetings, and travel (domestic/international) for senior leadership Prepare MIS reports, draft correspondence, and handle documentation. Coordinate internal events, conferences, and vendor communications. Liaise with cross-functional departments such as Finance, HR, and Admin for smooth coordination. Preferred candidate profile Proficient in MS Office (Excel, Word, PowerPoint) Minimum 3 years of experience in secretarial roles, preferably in corporate setups Proactive and self-motivated with strong interpersonal skills.

The position provides administrative and organizational support to facilitate the smooth operation MD's Office. Capable of handling a range of tasks, managing schedules & communications to coordinating projects and handling confidential information.

We are seeking a dynamic and highly organized Executive Assistant to support our executive team in daily administrative tasks and ensure the smooth operation of our office. The ideal candidate will have excellent communication skills, impeccable attention to detail, and the ability to handle multiple tasks simultaneously in a fast-paced environment. Key Responsibilities: Executive Support: Provide comprehensive administrative support to the executive team, including calendar management, scheduling meetings, coordinating travel arrangements, and handling correspondence. Office Management: Oversee the day-to-day operations of the office, including managing office supplies, handling incoming calls and emails, and maintaining a clean and organized workspace. Meeting Coordination: Schedule and organize meetings, prepare agendas, and assist with meeting logistics such as room setup, audio-visual equipment, and catering arrangements. Document Management: Assist with the creation, formatting, and distribution of internal and external documents, presentations, and reports. Event Planning: Coordinate company events, team-building activities, and employee celebrations, ensuring they are executed smoothly and within budget. Communication Liaison: Serve as a central point of contact for internal and external stakeholders, handling inquiries, directing communication, and ensuring timely responses. Project Assistance: Provide administrative support for special projects and initiatives as assigned by the executive team, including research, data analysis, and presentation preparation. Confidentiality: Handle sensitive information with discretion and maintain confidentiality at all times. Qualifications: Proven experience as an executive assistant or similar role, preferably in the IT or SaaS industry. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office productivity tools. Strong organizational skills with the ability to prioritize tasks and meet deadlines. Excellent communication and interpersonal skills, both written and verbal. High level of professionalism and discretion in handling confidential information. Ability to work independently with minimal supervision and as part of a team. Bachelor's degree or equivalent experience preferred. Location: - Bengaluru,Hyderabad,Delhi / NCR,Chennai,Pune,Kolkata,Ahmedabad,Mumbai

We are looking for a discreet, resourceful, and highly efficient Executive Assistant to support a prominent Family Office based in Koregaon Park. This is a key role for someone who thrives in a fast-paced, high-trust environment, and can manage both professional and personal responsibilities with tact, precision, and warmth. Key Responsibilities: • Provide seamless executive and personal support to senior members of the family. • Manage complex schedules, coordinate meetings, and ensure appointments and commitments are efficiently handled. • Arrange and oversee domestic and international travel, including visas, itineraries, and real-time logistics. • Assist in planning and managing private events, family gatherings, and hospitality requirements. • Support the oversight of property-related matters, including vendor coordination, maintenance scheduling, and household staff management. • Maintain confidentiality and handle sensitive personal and business information with the utmost discretion and integrity. • Leverage technology to streamline workflows, manage documents, track expenses, and communicate effectively. • Act as a liaison between the family office, external vendors, service providers, and other stakeholders. • Anticipate needs and take initiative to ensure tasks are completed accurately and on time, often before being asked. Qualifications & Requirements: • Graduate with 5-7 years of experience supporting senior executives or high-net- worth individuals. • Fluent in English and Marathi, both written and spoken. • Highly tech-savvy proficient with productivity tools (Google Workspace/MS Office), digital filing systems, calendars, and communication apps and can use AI to be efficient. • Strong organizational skills with a sharp attention to detail and ability to manage multiple priorities. • Professional, discreet, and emotionally intelligent, with a high degree of trustworthiness. • Hands-on, solution-oriented mindset with a "no task is too small" approach. • Availability and flexibility to support time-sensitive matters, often outside typical working hours.

Purpose of the Job To assist the CEO in Business Planning and Strategy Execution at a Circle Level. Deliverables (Maximum 5-6 key responsibilities) 1. Timely, accurate and error free delivery of any project / activity led from the CEOs office. 2. Ensuring accuracy of all presentation prepared. 3. Capturing key action points from every meeting and ensuring its timely completion. 4. Analyzing daily MAPA reports. 5. Besides these taking up specific projects for improving business efficiency.

Responsibilities: * Train virtual assistants on email management, communication & writing * Manage calendars with Trello & Asana * Implement chatGPT & Canva tools * Collaborate with CRM systems Provident fund Annual bonus

Assist in identifying suitable jobs, tailoring and submitting applications, tracking progress, answering job-related questions, and coordinating regularly with me to ensure accuracy and alignment with my career goals.

Role: Secretary to Sr. Vice President Location : Hyderabad-Gagillapur Company : Shakti Hormann Pvt Ltd Responsibilities: Provide high-level administrative and secretarial support to the Sr. Vice President. Manage calendar, schedule meetings, and coordinate appointments efficiently. Handle all forms of correspondence (emails, letters, phone calls) and ensure timely communication. Prepare reports, presentations, and other documents as required by the Sr. VP. Organize and maintain confidential files, records, and documents. Coordinate with internal departments and external stakeholders on behalf of the Sr. VP. Make travel arrangements including flights, hotel bookings, and itineraries. Assist in organizing internal and external meetings, conferences, and events. Follow up on action items and ensure timely execution of tasks. Maintain discretion and confidentiality at all times. Key Skills Required: Excellent communication and interpersonal skills Strong organizational and multitasking abilities Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) Ability to handle sensitive information with integrity Prior experience supporting senior management/executives preferred

Assist senior leadership with scheduling, documentation, coordination, and daily tasks. Maintain confidentiality and ensure smooth office operations in a fast-paced manufacturing setup. Required Candidate profile Graduate with strong communication, MS Office skills, and a proactive attitude. Prior internship or exposure in admin roles is a plus but not mandatory.

If you are comfortable with Night shift, do apply Role & responsibilities 4 + years of experience into Executive Assistant is required Uses Outlook/Teams to receive and process requests; Uses ServiceNow to log the requests • Provides administrative support services to dedicated Managing Directors • Supports delivery such as but not limited to: Travel arrangement; Calendar Management; Events Planning; Workspace reservation. • Client Management • Administration including reporting; PMG; Time & Expense; BuyNow Invoice Processing and Procurement • Preparing internal team reports, team training/work shadow sessions and customer relations • Preparing documents and correspondence according to company guidelines • Research and gathering of information from identified sources • Assisting with special projects (after discussion with Team Lead) • Handling MDs with critical roles and responsibilities including Level 3 and up Preferred candidate profile 4 + years of experience into Executive Assistant is required Shift timings : 5:30 PM to 3:00 AM • Work Model: Work from office (Monday to Friday) Both way pickup and drop will be provided If you are interested share your resume here mithula_a@trigent.com

Greetings of the day ! Our reputed MNC Client is hiring for General Admin- IT role: Shift: General Shift Work Mode: WFO (5 days working) NOTE: 1 year of contractual role, third party payroll (Extendable on good performance). Female candidates required. Roles and Responsibilities: Manage the IT Directors calendar, meetings, and priorities with accuracy and discretion. Coordinate domestic and international travel, visa support, and logistics. Prepare and review expense reports in compliance with company policy. Interface with local FSRE and HR teams to coordinate site support and onboarding activities. Collaborate with vendors for IT-related purchases, services, and event support. Build and maintain Excel trackers, reports, and dashboards to support team operations. Assist in preparing PowerPoint presentations, communication decks, and documentation. Analyze operational data, team activities, and spend reports to generate actionable insights. Plan and support internal events, team engagement, and leadership visits. Work with global IT teams across time zones, supporting collaboration and alignment. What Were Looking For: 5+ years of administrative experience, preferably in a global IT or multinational setting. Strong working knowledge of Microsoft Excel (data handling, pivots, charts), PowerPoint, Outlook, and Teams. Proven experience in expense management, travel coordination, and vendor interaction. Excellent communication, interpersonal, and time management skills. Strong analytical mindset with the ability to interpret data and identify process improvements. Warm Regards, Gayatri Kumari Email Id: gayatri@v3staffing.in V3 Staffing Solutions

As an Executive Assistant at our award-winning studio operating at the intersection of experiential marketing and visual design, you will play a crucial role in supporting the Event & Design Studio Director based in our Mumbai office. Your primary responsibility will be to act as the Director's primary gatekeeper, managing phone calls, emails, and prioritizing requests to ensure their focus on big-picture strategy. In this dynamic role, you will be in charge of complex calendar planning, aligning creative reviews, vendor meetings, site recces, and client presentations across multiple time zones. Additionally, you will coordinate domestic and international travel arrangements, accommodations, and on-site logistics for the Director and core production team, ensuring smooth operations. Your role will involve preparing essential documents such as pitch decks, mood boards, budgets, and status reports. You will also be responsible for archiving accurate documentation in shared drives and maintaining confidentiality while liaising with clients, venue partners, fabricators, and internal leads to gather information and resolve issues proactively. To succeed in this role, you must have at least 3 years of experience as an Executive/Personal Assistant supporting C-level or Creative Directors in events, media, or design environments. Fluency in English and Hindi, polished business writing skills, and client-facing etiquette are essential. Proficiency in MS Office & Google Workspace is required, along with the ability to craft visually compelling PowerPoint or Keynote decks. Preferred qualifications include experience in organizing multi-city events or productions, knowledge of project management tools such as Asana, Monday, or Trello, and basic Adobe Creative Cloud skills. Exposure to international freight, visas, and carnets for event assets is a plus. Joining our team comes with various benefits and cultural highlights, including a creative studio atmosphere, rapid career growth opportunities, medical insurance, mobile allowance, and paid travel to show sites. For candidates outside Mumbai, accommodation will be provided along with a competitive salary. If you are a proactive and detail-oriented professional with a passion for event production and design, we invite you to apply for this exciting Executive Assistant position and be part of our innovative and collaborative team.,

You are a detail-oriented and proactive Senior Executive Admin (Only for Male) sought to handle day-to-day administrative tasks, ensuring smooth office operations, and supporting various departments in achieving their objectives. Your responsibilities will include managing daily administrative operations, maintaining records and documentation, coordinating with vendors, assisting in facility management, handling correspondence, supporting HR and accounts departments, scheduling meetings, preparing reports, supervising housekeeping staff, ensuring compliance with policies and regulations, managing travel arrangements, and more. To qualify for this role, you should hold a Bachelor's degree in Business Administration or a related field, with proven experience as an Administrative Executive or similar role. Strong organizational and multitasking skills, excellent communication skills, proficiency in MS Office, ability to handle confidential information with integrity, a positive attitude, team player mindset, and a solution-oriented approach are essential for success in this position. Preferred attributes for this role include experience in your specific industry, familiarity with office management software or ERP tools, and knowledge of basic accounting or HR processes. This is a full-time, permanent position that requires in-person work at the specified location.,