Executive Assistant

Key Responsibilities

Administration & Secretarial Support

Handle secretarial and general administrative tasks, including correspondence, documentation, and records management

Manage office facilities, vendors, and service providers to ensure smooth day-to-day operations

Meetings & Coordination

Coordinate schedules and logistics for internal and external review meetings

Prepare, record, and circulate meeting minutes; track action items and follow up to closure

Vendor & Facility Management

Identify new vendors, obtain quotations, compare costs, and coordinate onboarding

Liaise with existing vendors for renewals, service issues, and performance tracking

Invoice & Finance Operations

Verify and process general invoices with accuracy (pricing, GST, approvals)

Maintain a real-time Cost of Operations / Expense Tracker

Support basic finance coordination related to operational and administrative expenses

Audit & Compliance Support

Assist in marketing audits and internal reviews as and when required

Ensure proper documentation and data availability for audits

Skills & Qualifications

• Graduate with 24 years of administrative/front-office experience.
• Clear verbal and written communication skills in English and Tamil
• Telugu language proficiency is a strong advantage