1432 Secretarial Activities Jobs

Responsibilities: * Coordinate meetings & events * Ensure confidentiality at all times * Provide administrative support to director * Manage calendar, travel, hotel bookings & correspondence * Draft letters on behalf of director Provident fund Office cab/shuttle Annual bonus

Full-time on-site role in Vadodara for an Operations Coordinator. Responsible for daily operations, cross-department coordination, admin support, & customer service. Requires strong communication, analytical skills, & a relevant bachelor's degree.

Manages CEO's professional/personal schedule, mail, calls, and client relations. Coordinates executive calendars, global travel, administrative, office, and project support, ensuring confidentiality.

Act as an executives point of contact for employees, clients, and all external parties. Handling executive calendar and setting up meetings. Structuring daily expenses and preparing weekly, quarterly, and monthly reports. Health insurance Annual bonus

Job description Were hiring a high-performing Strategic Associate for the Founders Office. This is a unique opportunity to work directly with the founder on high-impact projects, critical decisions, and daily priorities. Youll Thrive If You Hold an MBA and bring 35 years of experience (Male candidates) Think strategically but can dive deep to get things done fast. Are detail-oriented and structured and thrive in a high-speed, ambiguous environment. Have exceptional communication and relationship management skills. Work with complete trust, discretion, and ownershipno micromanagement needed. Why This Role Is Unique Access & Impact: Youll sit in the room where decisions happen. Steep Growth Curve: This role is a launchpad to Chief of Staff, BizOps Lead, or Founder. True Ownership: You’ll have autonomy and trust to run with things end-to-end. Exposure: Get deep insight into what it takes to build and scale a high-growth company. Key Responsibilities Founder Support: Own the calendar, communications, and daily priorities. Project Execution: Drive cross-functional initiatives with speed and focus. Communication: Draft emails, decks, and memos; coordinate with key partners. Problem Solving: Anticipate issues, streamline decisions, and make things happen. Ops & Organization: Build better systems for productivity and scale.

Manage calendars, travel, and meetings. Draft reports, handle communication, and coordinate tasks. Support leadership with discretion, efficiency, and professionalism in all day-to-day operations.

Job Location : Worli Role & responsibilities a) The incumbent will play a vital link in the Secretarial team. b) Will ensure that all assignments as directed by the Group Company Secretary are completed well within the deadlines. c) A team player who commands high position in the value chain and acts as conscience seeker of the company. d) Exercising good governance practices and compliance of Corporate Governance norms as prescribed under various Corporate, Securities and Other Business Laws and regulations and guidelines made thereunder. e) Ensuring compliance of all applicable statutes including but not restricted to The Companies Act, 2014; SEBI Act, SCRA and rules and regulations made thereunder; Foreign Exchange Management Act; Consumer Protection Act; Depositories Act; Environment and Pollution Control Laws, among others. f) Loan Documentation, registration of charges, status and search reports g) Communication with shareholders, stakeholders, Government and Regulators, Authorities, etc. KINDLY SHARE YOUR CV IF INTERESTED IN ABOVE OPENING or call 7710086309

Maintaining calendar and fixing appointments Assistance in corporate sales and B2B handling HNI and NRI clients Managing phone calls , business WhatsApp travelling for exhibitions and events Have good communication skills and knowledge of MS office.

Responsibilities: * Manage calendar & travel requests * Coordinate client meetings & communications * Schedule appointments & events * Provide secretarial support * Execute administrative tasks efficiently * Knowledge of MS Excel Performance bonus Mobile bill reimbursements Travel allowance

Vamsam Fertility Research Centre is looking for Executive Assistant to join our dynamic team and embark on a rewarding career journey Preparing financial statements, reports, memos, invoices letters, and other documents. Answering phones and routing calls to the correct person or taking messages. Handling basic bookkeeping tasks. Filing and retrieving corporate records, documents, and reports. Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives. Helping prepare for meetings. Accurately recording minutes from meetings. Greeting visitors and deciding if they should be able to meet with executives. Using various software, including word processing, spreadsheets, databases, and presentation software. Reading and analyzing incoming memos, submissions, and distributing them as needed. Making travel arrangements for executives. Performing office duties that include ordering supplies and managing a records database. Experience as a virtual assistant. Opening, sorting and distributing incoming faxes, emails, and other correspondence. Provide general administrative support.

We are looking for a dynamic, organized, and confident female Executive Assistant / Secretary to support our Managing Director (MD). Whether you're a fresh graduate or someone with experience, this is a great opportunity to work closely with leadership in a fast-paced and professional environment. Key Responsibilities : Provide end-to-end administrative and secretarial support to the MD Manage calendars, meetings, travel bookings, and daily coordination Create and manage business reports, presentations, and MIS documents Maintain filing systems both digital and physical Assist with HR coordination, internal communication & admin tasks Handle professional communication with clients and external stakeholders Maintain confidentiality and professionalism at all times Contribute to overall office support and operations Candidate Profile : Female Graduates from any discipline Freshers with good communication and learning attitude are welcome Excellent command over English (spoken & written); Kannada is a plus Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) Strong interpersonal skills, time management, and coordination ability Confident, proactive, and reliable personality Preference for candidates who can join immediately What You Will Get : Direct mentorship from senior leadership High learning exposure in client communication, reporting & coordination Professional and inclusive work environment Opportunity to grow within the organization Performance-based recognition and rewards Interested candidates may please share their updated resumes to hr@tyagroup.co.in at the earliest.

we are an electrical consultant and energy auditor.

Schedule meetings Organize the executives calendar (Includes prioritizing and resolving competing appointments) Booking travel (can include: flight booking, hotel, rentals, visas, expense reports etc) Clerical duties Coordinate and schedule events

Role purpose The Manager will have responsibility (as part of a team) for the delivery of services (to include training others within the team, assessing performance, allocating work, managing projects, tracking deliverables, scheduling meetings, requesting materials for meetings, preparing board packs, publishing board packs, circulating documents internally for review and execution, maintaining records, trackers and entity management systems and updating registers) to a Vice President- COE (Company Secretarial) based in Ireland. This will include delivering KPIs and MI on a regular and consistent basis for management, detailed capacity monitoring and helping to drive the implementation of a technology solution to underpin the business. All employees are expected to demonstrate core competencies as outlined below. The role of Manager has unique requirements and duties; however, these responsibilities are to be executed within the organizations framework of core values. It is expected all employees shall be high performing and self-motivated. Summary of the role The Manager will have responsibility (as part of a team) for the delivery of services (to include training others within the team, assessing performance, allocating work, managing projects, tracking deliverables, scheduling meetings, requesting materials for meetings, preparing board packs, publishing board packs, circulating documents internally for review and execution, maintaining records, trackers and entity management systems and updating registers) to a Vice President- COE (Company Secretarial) based in Ireland. This will include delivering KPIs and MI on a regular and consistent basis for management, detailed capacity monitoring and helping to drive the implementation of a technology solution to underpin the business. Key Accountabilities and main responsibilities shall include (but not be limited to) Training others within the COE (Company Secretarial) team in Mumbai; Assessing performance by others within the COE (Company Secretarial) team in Mumbai, allocating work to this team. Managing projects set by the Vice President- COE (Company Secretarial); Tracking deliverables in respect of the work allocated to the COE (Company Secretarial) team in Mumbai; Organise board and committee meetings; Request reports for inclusion in board papers; Prepare board papers, board meeting and/or shareholder meeting documentation; Prepare resolutions based on provided templates; Preparation of management information as and when required; Assist with the circulation of documents internally for approval and execution; Display keen attention to detail and excellent communication skills; Ensure appropriate prioritisation of workload, identification of and escalation of scheduling conflicts and delays; Ensure client files and corporate records are maintained and updated appropriately; Follow current Waystone policies and procedures as set out in the Employee Handbook; Liaise professionally and effectively with management, senior staff and team members in other locations; Maintain and update corporate records (to include the use of Diligent Entities, SalesForce and Board Intelligence); Update registers and trackers; and Promote team building and communication within the organization to ensure cohesive approaches and organizational culture. Experience & Personal Attributes REQUIREMENTS The ideal candidate will have at least five years company secretarial experience in the funds/financial sector and will have completed their grad ICSI qualification. They will thrive in a fast-paced environment and should have experience managing and supporting other team members. They should also have exceptional attention to detail and must be adept at building professional working relationships with senior management and team members. Education ICSI qualified with Membership number

We are looking for an Executive Assistant who is experienced, reliable and task-oriented to perform a variety of tasks and support our Companys Director. The ideal candidate is highly self-motivated, professional, and capable of managing their work load and prioritizing tasks in a fast-paced corporate environment. Executive Assistants responsibilities include managing calendars, making travel arrangements, arrange meetings and maintain minutes of meetings. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to the Management. Role & responsibilities Acting as the point of contact among executives, employees, clients and other external partners Coordinate executive communications, including taking calls, responding to emails and interfacing with clients. Prepare internal and external corporate documents for team members and industry partners, like memos, emails, presentations, reports etc. Managing meetings, appointments and travel itineraries Arrange corporate events to take place outside of the work place. Maintain an organized filing system of paper and electronic documents. Develop and sustain a level of professionalism among staff and clientele Managing information flow in a timely and accurate manner Uphold a strict level of confidentiality Manage information flow in a timely and accurate manner Oversee the performance of other clerical staff Preferred candidate profile First Class Graduate of any Stream PA diploma or certification will be a plus point Minimum of 4+ years of experience as an Executive Assistant reporting directly to Top Management Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software Proficiency in collaboration and delegation of duties One should be resourceful, innovative, and proactive to support their executive leaders. They must think independently to make decisions under pressure, and they need to have good communication skills to share information with their supervisor efficiently and effectively. Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities Exceptional interpersonal skills Outstanding organizational and time management skills Excellent verbal and written communications skills Discretion and confidentiality

Responsibilities: * Manage CEO calendar & schedule meetings * Coordinate executive travel & logistics * Draft letters & emails on behalf of CEO * Provide secretarial support for board communications Office cab/shuttle Annual bonus Food allowance

About The Role : Job TitleFund Administration Corporate TitleAssociate LocationPune, India Role Description About DWS Today, markets face a whole new set of pressures but also a whole lot of opportunity too. Opportunity to innovate differently. Opportunity to invest responsibly. And opportunity to make change. Join us at DWS, and you can be part of an industry-leading firm with a global presence. You can lead ambitious opportunities and shape the future of investing. You can support our clients, local communities, and the environment. Were looking for creative thinkers and innovators to join us as the world continues to transform. As whole markets change, one thing remains clear; our people always work together to capture the opportunities of tomorrow. Thats why we are Investors for a new now. As investors on behalf of our clients, it is our role to find investment solutions. Ensuring the best possible foundation for our clients financial future. And in return, well give you the support and platform to develop new skills, make an impact and work alongside some of the industrys greatest thought leaders. This is your chance to achieve your goals and lead an extraordinary career. Team / division overview The Fund Administration and Board Relations team is responsible for overseeing all aspects of the Board meeting processes for the U.S. legal entities and Fund Boards. The team members act as Corporate Secretaries of such legal entities and Fund Boards, providing Board and Committee support along with other administrative responsibilities. What well offer you , 100% reimbursement under childcare assistance benefit (gender neutral) Sponsorship for Industry relevant certifications and education Accident and Term life Insurance Your key responsibilities As a member of the Fund Administration and Board Relations team, you will support the relevant team leaders in order to provide support to our Fund Administration, Board meeting and other administrative processes. Responsibilities will include Assisting with the Board meeting process including gathering, proofreading and maintaining Board meeting materials and coordinating with presenters Drafting Board meeting materials including agendas, executive summaries, meeting minutes, resolutions, and other relevant documents Maintaining and distributing Fund and legal entity Board documents including, Director & Officer lists, Fund lists, service provider lists, meeting calendars, etc. Completing industry surveys Assisting with corporate and regulatory filings Assisting with ad hoc departmental projects as assigned Your skills and experience Excellent written and verbal skills to effectively communicate across all levels of the organization Proficient in use of Microsoft Word/PowerPoint/Excel Highly organized and detail oriented in order to maintain all trackers, calendars and deliverables Ability to work in a fast paced, deadline driven environment Strong team culture How well support you . . . . About us and our teams Please visit our company website for further information: https://www.db.com/company/company.htm We at DWS are committed to creating a diverse and inclusive workplace, one that embraces dialogue and diverse views, and treats everyone fairly to drive a high-performance culture. The value we create for our clients and investors is based on our ability to bring together various perspectives from all over the world and from different backgrounds. It is our experience that teams perform better and deliver improved outcomes when they are able to incorporate a wide range of perspectives. We call this #ConnectingTheDots.

About The Role Executive support Analyst Management Level :CL11 - Analyst Location:Bangalore/ Noida Must have skills:calendar management, travel arrangements Good to have skills:Excel Job Summary : Executive Assistant provides professional organizational and administrative support to various executives in a virtual environment and independently completes a variety of assigned tasks to meet goals under general supervision and/or established guidelines, working in a team environment. Roles and Responsibilities Assisting executives in the use of company self-enabling tools including travel, reservations, and conference calls Assisting with miscellaneous administrative tasks Arranging conference calls, video conferences or data conferences Arranging or coordinating travel arrangements and assisting with itineraries and visa/passport procedures Proactive calendar management. Assisting with calendaring/scheduling of appointments Coordinating work with internal and external third-party suppliers at the request of the executive or supervisor Professional & Technical Skills: Fluent in English, both verbal and written Administrative experience is an advantage Good PC skills (internet, Outlook), ability to use various virtual communication tools (Teams) Critical and analytical thinking Creative and proactive problem solving Professional communication (written and verbal) and interpersonal skills Excellent customer service skills Strong organizational, multi-tasking, and time-management skills Stress resistance Flexibility Additional Information:NA About Our Company | Accenture Qualification Experience: Minimum 2+ year(s) of experience is required Educational Qualification: B.Tech/BE, BCA, Any Bachelors degree

Project Role : Application Lead Project Role Description : Lead the effort to design, build and configure applications, acting as the primary point of contact. Must have skills : SAP HCM Payroll Good to have skills : SAP HCM Time ManagementMinimum 5 year(s) of experience is required Educational Qualification : 15 years full time education Summary :As an Application Lead, you will lead the effort to design, build, and configure applications, acting as the primary point of contact. Your typical day will involve collaborating with various teams to ensure that application requirements are met, overseeing the development process, and providing guidance to team members. You will also engage in problem-solving activities, ensuring that the applications are aligned with business needs and technical specifications, while fostering a collaborative environment that encourages innovation and efficiency. Roles & Responsibilities:- Expected to be an SME.- Collaborate and manage the team to perform.- Responsible for team decisions.- Engage with multiple teams and contribute on key decisions.- Provide solutions to problems for their immediate team and across multiple teams.- Facilitate knowledge sharing sessions to enhance team capabilities.- Monitor project progress and ensure timely delivery of application components. Professional & Technical Skills: - Must To Have Skills: Experience in SAP HCM Payroll and Time Management- Good To Have Skills: Experience with SAP HCM PA and OM modules- Strong understanding of payroll processing and compliance regulations.- Experience in configuring and customizing SAP HCM modules.- Ability to troubleshoot and resolve application issues effectively. Additional Information:- The candidate should have minimum 5 years of experience in SAP HCM Payroll.- This position is based at our India office.- A 15 years full time education is required.- Work week will be Sunday to Thursday Qualification 15 years full time education

Role & responsibilities Support high level executives and management or entire department by providing administrative support including scheduling, writing correspondence, emailing, handling visitors, routing callers, answering questions and requests. 2. Maintain executives agenda and assist in planning appointments, board meetings, conferences etc. 3. Attend meetings and keep minutes 4. Receive and screen phone calls and redirect them when appropriate 5. Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.) 6. Make travel arrangements for executives 7. Handle confidential documents and ensure they remain secure. 8. Prepare invoices or financial statements and provide assistance in bookkeeping for flight travel booking at optimum cost. 9. Maintain electronic and paper records ensuring information is organized and easily accessible Preferred candidate profile

Job Description " IMMEDIATE HIRING " EXECUTIVE ASSISTANT Experience : MIN 4 YEAR EXP TO MAX 10+ YEARS EXP Qualification : Any Degree No of Vacancy : 1 Position Job Location : Chennai (Chromepet) We are currently looking to hire an Executive Assistant to support top-level leadership at our organization. The role requires a sharp, highly organized professional with excellent communication skills and a proactive approach someone who can operate with discretion, agility, and presence. Skills Required : 3 to 5 years of relevant experience supporting senior leadership High proficiency in written and verbal communication Strong command over calendar & task management, follow-ups, and stakeholder coordination Familiarity with modern tech tools (G-Suite, Notion, Slack, etc.) Preference for candidates with exposure to high-growth or creative industries Interested candidates can share your CV to the below Mail Id niveditha@magnumclothing.com For Further details contact 04443924839 (only 9.30 am to 6.00 pm) or 8778279801 (Niveditha HR)

Executive Assistant to Director/EA to MD - Real Estate & Hospitality Job Title: Executive Assistant to Director Location: Mumbai Reports To: Director / Managing Director Job Purpose: To provide high-level administrative, organizational, and secretarial support to the Director, ensuring efficient management of their daily schedule, communications, and special projects. Key Responsibilities: Manage and maintain the Directors calendar, including scheduling meetings, appointments, and travel arrangements. Act as the first point of contact for the Director, handling correspondence, phone calls, and visitor queries professionally. Prepare reports, presentations, and documents as required by the Director. Coordinate and follow up on action points and projects as directed. Organize and attend meetings; prepare agendas, take minutes, and ensure timely distribution. Handle confidential information with discretion and integrity. Liaise with internal departments and external stakeholders to facilitate effective communication and workflow. Assist in preparation and submission of expense reports and other administrative tasks. Manage filing systems (electronic and physical) to ensure easy retrieval and document security. Support the Director in personal tasks, as required, to maximize their productivity. Desired Candidate Profile: Bachelors degree in any discipline. 26 years of experience as an Executive Assistant / Personal Assistant or similar role, preferably supporting senior leadership. Excellent verbal and written communication skills. Strong organizational skills with attention to detail and ability to multitask. High degree of professionalism and discretion dealing with confidential information. Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook). Ability to work proactively and independently under tight deadlines. Share your updated resume - hr4peoplealliance@gmail.com

Dear Aspirant, *About Us:* Heritage Foods Limited. is known for being a premier provider of pure and fresh milk and value-added dairy products. The company has always been committed to its philosophy and Delighting Every Home with Fresh and Healthy Products and Empowering the Farmer. We are looking for young & energetic talent for Company Secretary Role for Heritage Novandie Foods Pvt Ltd (Joint Venture company) of Heritage Foods Ltd. Interested Candidates can share their CV's to devi.p@heritagefoods.in Positions: Company Secretary Qualification: Qualified Company Secretary, (ICSI) Work Experience : Fresher Work Location: Hyderabad. Skills Required: Strong knowledge of Companies Act, 2013 and applicable rules. Good drafting and communication skills. Detail-oriented and proactive. Ability to handle multiple tasks and deadlines. Familiarity with MCA21, V3 portal, and e-filing procedures. Key Responsibilities: CS position in Heritage Novandie Foods Pvt Ltd 1. Statutory & Regulatory Compliance: Ensure compliance with Companies Act, 2013 and rules made thereunder. Maintain and update statutory registers and records. File various forms, returns, and reports with MCA (e.g., MGT-7, AOC-4, DIR-12, etc.). Monitor compliance calendar to avoid penalties. 2. Board & General Meetings: Organize, prepare agenda, and issue notices for Board Meetings, General Meetings (AGM/EGM), and Committee Meetings. Draft resolutions and record minutes of the meetings. Maintain minutes books and ensure timely approvals and filings. 3. ROC Filings & Documentation: Handle incorporation, change in directors, increase in capital, charge registration, and other corporate actions. Draft and vet documents related to share transfers, allotments, and share certificates. 4. Liaisoning & Coordination: Coordinate with regulators such as MCA, RBI (if applicable), and other stakeholders. Interface with auditors, bankers, and consultants for secretarial matters.

Position Overview We are seeking a highly organized and proactive Executive Assistant to join our dynamic team in Mumbai City . This full-time position offers an annual salary of 6,00,000 and is ideal for individuals with a strong background in executive support and administrative functions. The successful candidate will play a crucial role in enhancing the efficiency of our executive team by managing various tasks and responsibilities. Key Responsibilities As an Executive Assistant, you will be responsible for a variety of tasks that support our executives and ensure smooth operations. Your key responsibilities will include: Coordinating and planning travel itineraries, including domestic and international ticketing. Managing executive calendars and scheduling appointments to optimize time management. Providing comprehensive secretarial support, including preparing reports, presentations, and correspondence. Assisting in the organization of meetings, including logistics, agenda preparation, and minute-taking. Handling confidential information with discretion and professionalism. Facilitating communication between executives and internal/external stakeholders. Performing administrative tasks such as filing, data entry, and maintaining office supplies. Qualifications The ideal candidate will possess the following qualifications: A minimum of 4 to 9 years of relevant work experience as an Executive Assistant or in a similar role. Proven expertise in tour planning , appointment scheduling , and calendar management . Strong organizational skills with the ability to prioritize tasks effectively. Excellent verbal and written communication skills. Proficiency in Microsoft Office Suite and other relevant software. Ability to work independently and as part of a team in a fast-paced environment. Strong attention to detail and problem-solving skills. This is a fantastic opportunity for a dedicated professional looking to advance their career in a supportive and engaging work environment. If you meet the qualifications and are excited about contributing to our team, we encourage you to apply!

About the internship Selected interns's day-to-day responsibilities include: 1. Assist in drafting and preparing all the board, committee, and general meeting notices, agendas, notes to agenda, attendance sheets, and respective minutes of the aforesaid meetings 2. Assist in drafting and preparing necessary board resolutions, circular resolutions, and members' resolutions as may be required by the companies from time to time 3. Prepare and update the statutory registers as per Companies Act, 2013 4. Prepare and file all the statutory forms as required from time to time as per the Companies Act, 2013 and ROC's directions 5. Coordinate with the accounts team and other internal stakeholders to carry out secretarial work 6. Prepare necessary documents and make necessary filings with the Reserve Bank of India ("RBI") as the case may be 7. Perform all such work as may be required and assigned from time to time 8. Assist in legal work as may be required and assigned from time to time