1432 Secretarial Activities Jobs - Page 2

Hiring for Executive Assistant - 5 Days working Location - Fort (10 mins walking from CSMT & Churchgate) Only Females candidates can apply Key Responsibilities: 1. Taking Dictation & Email Correspondence: Assist in taking dictation from the Business Partner and transcribe notes clearly and efficiently. Manage email correspondence by ensuring timely responses and flagging important communications for the Business Partners attention. 2. Travel Arrangements: Coordinate domestic and international travel for the Business Partner, including booking flights, hotels, and transportation. Prepare detailed itineraries and ensure smooth travel logistics. 3. Scheduling Meetings: Schedule, organize, and manage meetings for the Business Partner, ensuring that all parties are informed and prepared. Send calendar invitations, confirm appointments, and prepare meeting materials when needed. 4. Calendar Management: Maintain and manage the Business Partner’s calendar, ensuring meetings are scheduled effectively and without conflicts. Adjust appointments as necessary to accommodate shifting priorities or last-minute changes. 5. Docketing: Prepare, organize, and maintain all necessary documents, presentations, and reports for upcoming meetings or events. Assist in compiling reports and ensuring that all materials are ready ahead of time. 6. Miscellaneous Work as Required: Handle various administrative tasks such as research, filing, and general office support to ensure smooth daily operations. Qualifications & Skills: Education: Bachelor’s degree or equivalent (freshers welcome). Skills: 1. Excellent communication (verbal & written) 2. Proficient in MS Office (Word, Excel, PowerPoint, Outlook) 3. Strong organizational and multitasking abilities 4. Professional, approachable, and detail-oriented 5. Ability to maintain confidentiality

Role & responsibilities 1. Calendar & Travel Management 2. Communication & Coordination 3. Meeting & Event Support 4. Project & Task Management 5. Administrative Support Excellent verbal and written communication skills Strong organizational and time-management abilities High level of professionalism and discretion Tech-savvy with proficiency in MS Office (Outlook, Excel, PowerPoint, Word) Ability to handle pressure and work in a dynamic environment Preferred candidate profile Male

Roles and Responsibilities Managing CXO office correspondence and phone calls. Maintaining calendars of CXO on multiple time-zones, phones and phone sheets, filtering and prioritizing income requests, email correspondence and travel with detailed itineraries. Manage and maintain the Executive Committee Leaders dynamic calendar, regular schedule and appointments. Coordinate and manage calendars, schedule meetings, appointments and travel arrangements. Draft and prepare correspondence reports, presentations, periodic dashboards and documents. Organizing events and conferences to provide administrative and logistical support. Reporting to senior management and performing secretarial and administrative duties, including taking minutes of meetings. Managing the timesheets and processing expenses. Custodian of all original agreements. Being the point of contact for any important visitors, organizing meeting rooms if required and making sure the C-suite is aware of their visit. Maintain office supplies inventory by checking stock to determine inventory level, Supplies management. Strong on Excel and making presentations.

Act as the right hand to the Management Manage schedules, appointments, travel arrangements etc Assist in budgeting, accounting, and preparing financial statements. Liaise with clients, vendors, and internal teams on behalf of the management.. Health insurance Provident fund

HI Greeting from Global Zone Hr Service We have opening for the Profile of Executive Assistant - Location - Sarat Bose Road, Suite 1C, Annapurna Apartment, Kolkata 700020, WB, India (Nearest Landmark: Nepal Sweets, Opposite: Archies Gallery, Beside: Bandhan Bank) Administrave Support: Manage the Directors calendar, Plan, schedule meetings and official appointments Prepare and organize documents for meeting's, including agendas, MOM and presentaions. To deal with important clients and the Director’s Official correspondence. • Manage External contacts & keep track of periodic communicaon needed for priority contact. Govt Office liaison & Co-ordinaon with the factory and the customers/clients, stakeholders & employees. Collaborate with cross-funconal teams to track business performance and recommend areas for improvement. Ability to manage mulple tasks and priorize efficiently in a fast-paced environment. Independently handling daily official correspondence. Help with board and subcommiee meeng arrangements as well as compleng, eding, collang, and dispatching all forms of correspondence in forms of meengs. Will be able to travel as when required for official meet /conference. Business Analysis & Stock Market Insights: Conduct business market research and analysis to support strategic iniaves. Prepare reports and presentaons summarizing findings and recommendaons. Monitor stock market trends and provide insights relevant to the company's investments. Analyse investment opportunies and assist in porolio management. Assist in evaluang business performance metrics and idenfying areas for improvement. Collaborate with the finance team to ensure accurate and mely reporng. Assist with preparing business statements and ensuring compliance with financial regulaons Academic & Professional Qualifications B. Com (H) / M. Com / Any Degree in Finance, Accounting, or a related field. 5+ years of experience as an Execuve Assistant or in a similar role, preferably in /Financial Organization or CA Firm. Aended Rahul Jain's BCI class (Preferred). Strong understanding of financial accounng principles and stock market operaons. Proficient in Microso Office / VLOOKUP/Pivot/Chart/ Google Calendar/Outlook/ChatGPT and financial analysis tools (if any). Excellent organizaonal, communicaon, and interpersonal skills. Ability to understand complex issues and resolve them efficiently. Ability to handle sensive informaon with discreon and confidenality. Strong analycal and problem-solving skills. kindly share resume with your update details t.globalzonehr@gmail.com

Position: Executive Assistant (EA) to the Management Location: Mohali (Local candidates preferred) Job Type: Full-time Job Overview: Nik Bakers is seeking a dynamic, smart, and committed Executive Assistant (EA) to provide high-level support to the management team. The role is designed for a driven professional who is capable of handling diverse responsibilities involving operations, calendar management, internal coordination, vendor communication, and inter-departmental collaboration. The ideal candidate must have a proactive mindset, excellent communication skills, and a readiness to grow beyond the traditional EA role, including exposure to areas like social media and brand coordination. Key Responsibilities: •Calendar & Meeting Management: •Manage and maintain the schedule, appointments, and travel plans of the management. •Schedule internal and external meetings, prepare agendas, and ensure timely follow-ups. •Coordinate with teams for setting up review meetings and performance check-ins. •Operational & Administrative Support: •Act as a liaison between management and departments/outlets for smooth coordination. •Prepare reports, MOMs, presentations, and internal communications on behalf of management. •Track progress on management directives, initiatives, and action plans across departments. •Follow-ups & Execution: •Ensure follow-ups with internal teams, vendors, or external stakeholders as directed. •Monitor deadlines and ensure timely execution of assigned tasks to respective departments. •Cross-Departmental Learning & Involvement: •Be open to learning aspects of other departments like social media coordination, creative content support, branding execution, and marketing. •Assist in special projects, event planning, and promotional campaigns. •Documentation & Reporting: •Maintain confidentiality of sensitive documents and official records. •Create well-structured daily/weekly/monthly reports for review by senior management. •Professional Representation: •Communicate on behalf of management with professionalism and clarity. •Coordinate with outlets, factory teams, vendors, clients, and other stakeholders. Candidate Requirements: •Experience: 5 - 9 years as an Executive Assistant or similar role, preferably with senior leadership. •Education: Graduate or Postgraduate in Business Administration / Commerce / Management preferred. • Skills: •Excellent written and verbal communication skills. •Strong MS Office skills (Excel, Word, PowerPoint). •Highly organized, detail-oriented, and disciplined. •Ability to multitask, prioritize, and manage time effectively. •Exposure to or interest in marketing, social media, and design is a plus. •Work Ethic: •Must be energetic, presentable, and eager to take initiatives. •Should maintain high levels of integrity and professionalism. •Must be open to flexible working hours when required. To Apply: Send your CV to careers@Nikbakers.com or hr@nikbakers.com

PRINCIPLE ACCOUNTABILITIES Calendar Management: Scheduling and managing executive's calendar, appointments, and travel arrangements. Communication: Handling emails, phone calls, and other forms of communication, acting as a point of contact for the executive. Document Preparation: Creating and editing documents, presentations, reports, and other correspondence. Record Keeping: Maintaining accurate and organized records and files. Meeting Coordination: Organizing and managing meetings, including scheduling, logistics, and preparation of materials. Travel Arrangements: Booking flights, accommodations, and transportation for business trips. Expense Reports: Assisting with expense reports and other financial tasks. Office Management: Overseeing general office operations and coordinating with other staff. Research and Analysis: Conducting research and analysis to support executive decision-making. Project Management: Assisting with project management tasks, including tracking progress and ensuring deadlines are met. Communication Liaison: Facilitating communication between the executive and other departments or external stakeholders. Confidentiality: Handling sensitive information with discretion and maintaining confidentiality.

Seeking a highly organized and proactive Personal Secretary to support our director with administrative, scheduling & communication responsibilities KRA: To manage the Director’s daily schedule including appointments, meetings & travel arrangements. Required Candidate profile Any graduate 2-3 years' experience as a personal or executive assistant, preferably supporting senior management Open for PAN India travel to visit our company offices, factories as per requirement

We are seeking CS &LLB. Experienced Company Secretary & Legal Officer to join our team. The company secretary to our Board of Directors while ensuring Venture Growth compliance with regulations & supporting the board with corporate governance matters

We are seeking a qualified Company Secretary with proven experience in handling compliance and secretarial matters for companies with a paid-up capital exceeding 10 crore. The ideal candidate should also possess hands-on experience in accounting, including GST and TDS filing. Preference will be given to candidates who are Chartered Accountants with prior experience in the NBFC sector. Key Responsibilities: Company Secretary Duties: Ensure compliance with Companies Act and other corporate laws. Handle secretarial activities including board meetings, general meetings, minutes, and filings with ROC. Maintain statutory books, registers, and records. Liaise with regulatory authorities like ROC, MCA, FEMA and RBI as needed. Accounting & Taxation: Manage day-to-day accounting operations. Prepare and finalize financial statements and MIS reports. Handle GST returns, reconciliation, and compliance. Ensure timely and accurate filing of TDS returns and related compliance. Assist in statutory audits and internal financial reviews. Requirements: Qualified Company Secretary (CS) with 2-3 years of relevant experience. Additional qualification of Chartered Accountant (CA) will be a strong plus. Strong working knowledge of GST , TDS , and accounting standards . Proficiency in accounting software (e.g., Tally, Zoho Books, or similar). Excellent understanding of corporate laws and regulatory frameworks. Strong analytical, organizational, and communication skills.

Position : Executive Assistant / Personal Assistant to Managing Director (Male Candidates Only) Location : Lower Parel, Mumbai Working Hours : Monday to Saturday 10:00 AM to 6:00 PM Experience : Minimum 10+ years as EA/PA to Senior Management in promoter-driven companies Qualification : Graduate / Post Graduate (Degree/Diploma in Human Psychology is a plus) Age Limit : Below 45 years Maximum CTC Budget : 8 to 12 LPA (depending on experience & profile) Key Responsibilities: Calendar Management : Plan, schedule and maintain MDs calendar, organize meetings and appointments Communication Liaison : Serve as the point of contact between MD and internal/external stakeholders Travel Coordination : Manage travel arrangements for MD, staff, and guests Documentation : Prepare reports, draft correspondence, presentations, and maintain records Meeting Coordination : Set agendas, take minutes, and track actionable points Follow-Up : Ensure timely follow-up and execution of tasks assigned by MD Confidentiality : Handle confidential matters with discretion and professionalism Personal Matters : Assist with personal assignments of the MD involving outside agencies or stakeholders Required Skills: Excellent verbal and written communication Strong organizational and multitasking abilities Advanced Microsoft Office proficiency High professionalism and interpersonal skills Initiative-taking and problem-solving mindset Experience in project coordination and stakeholder management Ability to build industry connections for intelligence gathering Data analysis and reporting capabilities to support decision-making How to Apply: Interested male candidates based in Mumbai can send their updated CV to: recruitment@fortunegourmet.com Include: Current & Expected CTC Notice Period Availability for Immediate Joining (preferred) Company : Fortune Gourmet Specialities Pvt. Ltd. www.fortunegourmet.com Regards, Dipika HR Fortune Gourmet Specialities Private Limited.

Ideacraft eVentures Pvt. Ltd. is looking for Company Secretary to join our dynamic team and embark on a rewarding career journeyTo be a designated Company secretary for Group Companies at Vidyavihar (West) officeHandle documentation with high-level of confidentiality.To Manage the secretarial aspects of Board Meetings, AGMs, and other corporate activities including preparation, review and distribution of Notice, Agenda Items, Minutes of the meetings, Board Resolutions, and any other documents as applicable.To ensure and vet the contracts and other documents of the company keeping company interest ahead.Compliance and advisory work relating to Companies Act, ROC and other Secretarial Compliance.To maintain records of all documents required for Audit and establish the right auditable procedures.Prepare and present periodic compliance reports to senior managementTo assist Finance department as and when required

- Role & responsibilities : - Handle Directors/CEO meetings including call management. - Maintain office coordination & basic secretarial works. - Should be aware of basic computer working knowledge. Preferred candidate profile : - Needs to have good work ethics. - Should have professional behaviour & carry a pleasant personality with good looks. Perks and benefits : - Proactive, self initiating and energetic candidates get better offer. Contact Mr Sharma at 8630536843

Responsibilities: Provide administrative support with secretarial activities. Coordinate meetings & travel arrangements. Schedule appointments & manage calendar. Prepare reports, correspondence & presentations.

Role & responsibilities The role requires excellent organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Provide administrative support to enhance efficiency and productivity. Manage calendar, including scheduling meetings, appointments, and travel arrangements. Coordinate meetings, minute-taking, reports and follow-ups for internal and external stakeholders. Track deadlines, follow up on action items, and ensure timely completion of tasks. Handle confidential information with discretion and professionalism. Anticipate needs before they ariseand act on them before being asked. Assist with budgeting, invoicing, and expense tracking. Preferred candidate profile Minimum 3+ years of executive support experience. Excellent communication, organization, and time management skills. High proficiency in Microsoft Office. Strong written and verbal communication skills. Excellent time management and multitasking abilities. High level of professionalism and ability to interact with all levels of an organization. If interested please mail your resume to prajakta.agarkar@kohinoorpune.com or watsaap to 8983079769

Prepare the daily / weekly / fortnightly meeting schedule Calendar management Capture and prepare the MoM's of all the meetings Follow-up of the outcome of meeting with the concerned Maintain the general filing system and file all the internal and external correspondence Assist in the planning and preparation of meetings, conferences and Conference telephone calls Direct the visitors to the appropriate office / staff member Maintain an adequate inventory of office supplies / Stationary Respond to the internal or external inquiries / Communication Preparing and maintain confidential documents Make travel arrangements for as and when required Any other responsibilities assigned from time to time Coordinate with all the departments for all follow-ups or reports Mandatory experience in education industry Desired Skills: Should be good in written and verbal communication Should have good interpersonal skills Should know south Indian languages preferably Kannada, Telugu Should be flexible to work in any given situation / time Should have good experience on MS Office package, Excel, PPT, MS Word. Should be able to work on financial work sheets Should be able to work with Auditors 5 to 7 years of experience in EA role Any PG degree from a reputed institution.

Position: Secretary to the CEO Experience: 8 to 10 Years Location: Bangalore (Work from Office) Industry: Software Product / IT Employment Type: Permanent/Fulltime Gender Preference: Male candidates from Software industry only preferred Company Overview: Cross Identity (www.crossidentity.com ) is a leading provider of Identity and Access Management (IAM) solutions for small, medium, and mid-market organizations. Our solution empowers organizations to manage user access and authorization across all their systems, applications, and devices while maintaining the highest standards of security and compliance. We are dedicated to helping our customers achieve their digital transformation goals, and our innovative solutions have earned us a reputation as a trusted brand in the IAM space. About the Role: We are seeking a dynamic, highly organized, and tech-savvy Secretary to the CEO who has prior experience working with C-level executives, preferably in software product companies. The ideal candidate will be the right hand to our CEO, managing communications, schedules, key initiatives, and acting as a bridge between the CEO and internal/external stakeholders, including high-value customers and partners. Key Responsibilities: Manage CEOs calendar, meetings, travel, and day-to-day schedules with impeccable attention to detail. Coordinate internal and external communications on behalf of the CEO, including high-priority client and partner interactions. Prepare and review emails, reports, presentations, MoMs, and other business documents. Act as a liaison between the CEO and departments, ensuring efficient flow of information. Assist in tracking strategic tasks and business initiatives, following up as necessary. Organize and support leadership meetings, customer visits, and special events. Maintain confidentiality and handle sensitive information with discretion. Keep the CEO updated on key priorities, pending tasks, and business deadlines. Use digital tools, productivity platforms, and collaboration suites efficiently (e.g., Google Workspace, MS Office 365, Slack, Notion, Trello, Zoom, CRM tools, etc.). Required Qualifications 8 to 10 years of relevant experience as an Executive Assistant or Secretary to C-level leaders, preferably in software product companies. Bachelor's degree in any discipline preferably management; additional certifications in administration or business communication is a plus. Proven ability to handle multiple priorities in a fast-paced, tech-driven environment. High level of agility, proactiveness, and problem-solving skills. Tech-savvy with strong knowledge of digital productivity tools and enterprise communication platforms. Excellent written and verbal communication skills in English. Strong interpersonal skills and ability to represent the CEO in professional settings. Preferred Attributes Prior experience interacting with global clients and senior stakeholders. Exposure to SaaS or B2B enterprise product environments. Ability to manage complex schedules across multiple time zones. A calm, composed, and positive demeanor even under pressure.

Dear Candidates, We have an excellent job opportunity to work with our esteemed client for Gurgaon location. Pls find the JD below for your reference. Role & responsibilities • Managing CXO office correspondence and phone calls. Maintaining calendars of CXO on multiple time-zones, phones and phone sheets, filtering and prioritizing income requests, email correspondence and travel with detailed itineraries. Manage and maintain the Executive Committee Leaders dynamic calendar, regular schedule and appointments. Coordinate and manage calendars, schedule meetings, appointments and travel arrangements. Draft and prepare correspondence reports, presentations, periodic dashboards and documents. Organizing events and conferences to provide administrative and logistical support. Reporting to senior management and performing secretarial and administrative duties, including taking minutes of meetings. Managing the timesheets and processing expenses. Custodian of all original agreements. Being the point of contact for any important visitors, organizing meeting rooms if required and making sure the C-suite is aware of their visit. Maintain office supplies inventory by checking stock to determine inventory level, Supplies management. Strong on Excel and making presentations. Preferred candidate profile Warm regards Richa Sharma

Responsibilities: * Manage schedule & prioritize tasks * Coordinate meetings & events * Provide administrative support * Maintain confidentiality at all times * Arrange travel & oversee logistics Food allowance

Right Horizond Advisory is looking for Executive Assistant to join our dynamic team and embark on a rewarding career journey Providing administrative support to executives such as scheduling meetings, managing calendars, arranging travel, and handling phone calls and emails Preparing and editing correspondence, reports, and presentations Conducting research and providing analysis for various projects Managing projects and timelines and ensuring deadlines are met Coordinating with other departments and stakeholders on behalf of the executive Handling confidential information and maintaining strict confidentiality protocols Acting as the first point of contact for the executive and representing them in a professional manner Providing support in organizing events and meetings Managing expenses and maintaining financial records Supervising and managing other administrative staff Proficient in Microsoft Office applications Excellent communication and organizational skills

Handling Calendar management Travel Arrangement- Domestic and International, Visa Processing, Forex etc Time Sheet Management Expense Sheet Management Required Candidate profile Having 15 years of secretarial experience Good Inter- personal skills Experience in MS- Outlook Graduation degree is must

6Days working Need Married Female Candidate MOM, Meetings, Ticket Booking Creative & Innovative Advance Excel, Google sheet Passionate about team alignment Follow ups, Client Coordination Administration, Office Coordination Calendar Management

About the Department The corporate finance department in the company handles all the financial and investment decisions. It primarily focuses on maximizing shareholder value through long-term and short-term financial planning and the implementation of various strategies. It aims to maximize the value of a business through the planning and execution of resources. The Role & Responsibilities The Company Secretary & Governance Officer will be responsible for ensuring corporate governance compliance, statutory reporting, and supporting board and committee functions across the US, Singapore, and India. This role will ensure adherence to regulatory requirements, manage board meetings, and facilitate communication between the company and stakeholders, including regulators and investors Key Role Deliverables Ensure compliance with corporate laws and regulations in US (SEC, SOX), Singapore (ACRA, MAS), and India (Companies Act, SEBI, FEMA, RBI) Maintain and update corporate records, including shareholder registers, director appointments, and statutory filings Draft and implement corporate governance policies in line with global best practices Advise the Board and senior management on governance-related matters Organize and facilitate Board Meetings, Annual General Meetings (AGMs), and Committee Meetings (Audit, Risk, Nomination & Remuneration, CSR) Draft agendas, minutes, resolutions, and ensure timely circulation of board papers Ensure compliance with board composition requirements, including independent directors and regulatory disclosures Work with consultants to file annual returns, financial statements, and compliance reports with regulators in the US (SEC, IRS), Singapore (ACRA, MAS), and India (MCA, SEBI, RBI) Handle statutory reporting for cross-border investments, mergers, acquisitions, and restructuring. Ensure compliance with taxation, foreign exchange laws (FEMA, FDI regulations), and labor laws as applicable Coordinate with internal and external auditors for corporate governance and statutory audits Liaise with regulators, stock exchanges, institutional investors, and legal advisors Ensure smooth communication between the Board, shareholders, and government authorities. Oversee the companys compliance with ESG (Environmental, Social, and Governance) reporting requirements Provide legal support on M&A transactions, regulatory approvals, and dispute resolutions Prerequisites Strong understanding of corporate laws across multiple jurisdictions Knowledge of SOX, SEC filing requirements, and corporate governance laws Excellent drafting, communication, and stakeholder management skills. Ability to handle board-level governance and statutory compliance independently Excellent analytical, problem-solving, and communication skills. Good written & oral communication skills Relationship Management with cross functions Proactive and entrepreneurial traits; and a willingness to grow and learn on daily basis Good interpersonal skills Manager Corporate Finance (Secretarial) Experience 5+ years in corporate secretarial, governance, or compliance roles in a multinational or listed company with Some exposure of International subsidiaries and compliances Education CS, LLB, listed entity experience is a must (ITES, BFSI) Compensation The compensation structure will be as per industry standard

We are actively looking for a dynamic and talented Executive Administrative Assistant. Join our incredible team and be a part of our Growth! Location: Marol, Andheri Job Type: Full Time Experience : 3 yrs - 5 yrs Looking for an Immediate Joiner Key Responsibilities: Provide comprehensive administrative support to MD, including managing calendars, scheduling meetings, and coordinating travel arrangements. Prepare and organize materials for meetings, presentations, and reports, ensuring accuracy and professionalism. Serve as the primary point of contact for internal and external stakeholders, handling inquiries, correspondence, and requests in a timely and professional manner. Oversee office operations, including procurement of supplies, equipment maintenance, and vendor management. Maintain office efficiency by implementing and improving administrative procedures and systems. Manage administrative tasks such as expense tracking, budget monitoring, and invoice processing. Manage the day-to-day operations of facilities, including building maintenance, repairs, and security. Assist in the coordination and execution of special projects, events, and initiatives as assigned by executives. Collaborate with cross-functional teams to ensure project timelines and deliverables are met. Oversee day-to-day administrative operations, including managing office supplies, equipment, and facilities. Qualifications: Bachelor's degree in Business Administration, Management, or related field preferred. Proven experience in an executive assistant or administrative role Exceptional organizational and time management skills, with the ability to prioritize tasks and meet deadlines. Strong written and verbal communication skills, with a keen attention to detail. Proficiency in office software applications (e.g., Microsoft Office suite, Google Workspace). Ability to maintain confidentiality and exercise discretion when handling sensitive information. Flexibility and adaptability to work in a fast-paced environment with changing priorities. "Please note: This position is considered mid-level. Candidates with more than 6 years of experience are kindly requested not to apply." Interested candidates send your CV to hr@icpartnersindia.com

The candidate will provide high-level administrative support to the Director, ensuring organization and time management efficiency. The role involves liaising with internal and external stakeholders, managing schedules, and handling confidential information with discretion. Key responsibilities include managing the Director's calendar, coordinating meetings, preparing documentation, overseeing projects, arranging travel, and supporting administrative functions. Requirements Bachelor's degree (Preferred). 2+ years of total work experience (Preferred). 1+ year of experience as a Personal Assistant (Preferred). Fluency in Gujarati (Preferred). Strong calendar and schedule management skills. Excellent communication and organizational abilities. Ability to handle confidential information with discretion. Experience in preparing reports, presentations, and meeting documentation. Proficiency in managing travel arrangements and project coordination.