1432 Secretarial Activities Jobs - Page 5

Responsibilities: * Manage calendar, travel & mail * Coordinate client meetings & events * Maintain confidentiality at all times * Prepare reports using Excel & Word * Attend meetings, both local & outstation as per business requirements

Job Title: Personal Secretary Location: South Mumbai ( Should be comfortable working from a home setup ) Reports To: NGO Head Responsibilities: - Calendar Management: • Manage and organize the Executive's daily schedule, including meetings, appointments, and travel arrangements. • Ensure that the Executive is informed of upcoming commitments and responsibilities. Communication Handling: • Act as the first point of contact for the executive, screening phone calls, emails, and other correspondence. • Draft and proofread letters, emails, reports, and other documents as required. • Relay information accurately and promptly between the executive and other stakeholders. Meeting Coordination: • Schedule and organize meetings, including preparing agendas, booking venues, and arranging catering. • Take minutes during meetings and follow up on action items. • Coordinate with other departments and external partners as needed. Event Coordination: • Assist in organizing corporate events, conferences, and social functions as required. Qualication • Education: Full bachelors degree, Oce Management, or related eld (preferred). Skills: • Good organising and time-management skills. Strong written and verbal communication abilities. • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). • Discretion and confidentiality in handling sensitive information. • Ability to work under pressure and handle multiple tasks simultaneously.

Calendar Management – Schedule and manage meetings in Australian business hours. Communication – Handle emails, calls, and draft correspondence. Meeting Support – Prepare agendas, materials, and follow-ups.

Role & responsibilities Administrative Support: This includes tasks like scheduling appointments, managing calendars, organising files, and handling correspondence (emails, letters, etc.). Organisational Support: Personal secretaries ensure the smooth operation of their employer's day by managing their time effectively, prioritising tasks, and maintaining an organised workspace. Communication Hub: They often act as the first point of contact for their employer, managing phone calls, screening messages, and relaying information. Confidentiality: Personal secretaries handle sensitive information and are entrusted with confidential matters, requiring discretion and trustworthiness. Beyond the Office: In some cases, they may also perform personal assistant duties, such as making travel arrangements or managing household tasks. Calendar Management: Scheduling appointments, meetings, and events, and ensuring the employer is aware of deadlines and commitments. Travel Coordination: Booking flights, accommodations, and transportation for business or personal travel. Communication Management: Handling phone calls, emails, and other forms of correspondence, often acting as a point of contact for the employer. Meeting Support: Preparing materials for meetings, taking minutes, and following up on action items. Document Management: Maintaining files, databases, and records, and potentially preparing reports, presentations, or other documents. Event Planning: Coordinating logistics for events, conferences, or special occasions. Errand Running: Handling various tasks like shopping, picking up dry cleaning, or managing household needs. Preferred candidate profile

Role & responsibilities This includes tasks like scheduling appointments, managing calendars, organising files, and handling correspondence (emails, letters, etc.). Personal secretaries: Ensure the smooth operation of their employer's day by managing their time effectively, prioritising tasks, and maintaining an organised workspace. Communication Hub: They often act as the first point of contact for their employer, managing phone calls, screening messages, and relaying information. Confidentiality: Personal secretaries handle sensitive information and are entrusted with confidential matters, requiring discretion and trustworthiness. Beyond the Office: In some cases, they may also perform personal assistant duties, such as making travel arrangements or managing household tasks. Calendar Management: Scheduling appointments, meetings, and events, and ensuring the employer is aware of deadlines and commitments. Travel Coordination: Booking flights, accommodations, and transportation for business or personal travel. Communication Management: Handling phone calls, emails, and other forms of correspondence, often acting as a point of contact for the employer. Meeting Support: Preparing materials for meetings, taking minutes, and following up on action items. Document Management: Maintaining files, databases, and records, and potentially preparing reports, presentations, or other documents. Event Planning: Coordinating logistics for events, conferences, or special occasions. Errand Running: Handling various tasks like shopping, picking up dry cleaning, or managing household needs.

Manage a complex and demanding schedule, including coordinating meetings, appointments and travel arrangements. Prepare presentations, reports and other documents as needed Required Candidate profile Female candidate with proven experience as an Executive Assistant or similar role,

Manage a complex and demanding schedule, including coordinating meetings, appointments and travel arrangements. Prepare presentations, reports and other documents as needed Required Candidate profile Female candidate with proven experience as an Executive Assistant or similar role,

Responsibilities: Manage calendar, schedule appointments & meetings Draft letters, book travel & hotels Provide administrative support to team members Coordinate office operations & admin tasks Personal Assistant Works

What does this role hold for you...?? Manage the CXO's calendar, schedule meetings, and coordinate appointments across time zones Handle email and communication flows on behalf of the CEO when required Serve as a bridge for smooth communication between the CEO and internal teams, clients, investors, and partners Manage domestic and international travel arrangements, including flights, hotels, visas, and itineraries regarding Offsites, Conferences, Leadership meetings etc Handles reimbursements and expense tracking Apply if you have... 4-9 years of proven experience as an Executive Assistant, preferably supporting senior leadership/C-suite Excellent organizational, time management, and multitasking skills Strong communication and interpersonal skills, both written and verbal High proficiency in MS Office Suite (Excel, PowerPoint, Outlook) and collaboration tools (Zoom, Google Workspace, Slack, etc.) Ability to work independently, anticipate needs, and manage priorities in a dynamic environment Discretion in handling confidential information and high-pressure situations

Role & responsibilities Organize and coordinate Board, Committee, AGM, EGM, and postal ballot meetings for group companies. Ensure timely ROC filings and statutory record maintenance. Support secretarial and statutory audits, addressing auditor queries and observations. Handle post-delisting compliances and other incidental corporate matters. Manage compliances for listed and unlisted entities within the group. Oversee Related Party Transactions (RPT) compliances as per SEBI LODR, including module maintenance and reporting. Issue, renew, and cancel bank guarantees as required. Maintain and monitor the Compliance Management Module, ensuring timely certifications and updates. Assist in any other corporate secretarial assignments as directed. Preferred candidate profile Total post-qualification experience of 8 - 10 years 4 - 5 years of relevant experience in SEBI LODR compliances within a listed company Experience in a company with market capitalization of 2500 Cr or more

• Maintain stat. registers, records & documents • Company Resolutions, MOM of Meetings • Board Meetings & AGMs • Ensure compliance with SEBI regulations & RBI guidelines • ROC & XBRL filing • Transfer, transmission & dematerialization of securities Required Candidate profile Qualification: Company Secretary Experience: Minimum 3 years in similar role CS Membership No. mandatory & Immediate Joiner preferred

Role & responsibilities Urgently required Executive Assistant for Managing Director Age : 22 - 25 Only. Must have Good Communication skills, Good Writing Skills Should be analytical, ability to understand and analyse reports Anticipate needs, proactively research, and identify solutions to streamline the workflow. Prepare and organize meeting agendas, Preparation of MIS reports, Presentations etc.. Take initiative and tackle additional administrative duties as needed.. Preferred candidate profile Urgently required Executive Assistant for Managing Director Must have Good Communication skills, Good Writing Skills Should be analytical, ability to understand and analyse reports Anticipate needs, proactively research, and identify solutions to streamline the workflow. Prepare and organize meeting agendas, Preparation of MIS reports, Presentations etc.. Manage travel logistics, leveraging online booking tools or preferred vendors to secure flights, hotels and ground transportation. Take initiative and tackle additional administrative duties as needed..

Role & responsibilities Statutory Compliances under the Companies Act 2013, SEBI Listing (LODR) Regulations and Corporate Laws. Ensuring compliances as applicable to the other business process and functions, including managing and driving the web based compliance tool; Preparation of resolutions, notice, agenda, compliances as per secretarial standard and minutes of board and committee(s) meetings; Ensuring communication and implementation of the Board decision and policies; To assist in preparation of Annual Report conducting of general meetings / postal ballot To handle compliances under SEBI Prevention of Insider Trading Regulations and SDD Tool; Investor communication and handling of grievances. Liaise and co-ordinate with RTA, CDSL, NSDL, etc. for transfer, transmission and dematerialization of shares; Co-ordination with Statutory and Regulatory Authorities (ROC, RBI, SEBI, MCA), Depositories including handling regulatory audits and inspections; Actively involved in the tracking, interpretation, and end to end implementation of circulars and regulations issued by the Exchanges, Depositories & SEBI and communicating the same to relevant teams with actionable; Ensure all periodic and ad-hoc regulatory filings are submitted correctly and in time; Updation of Statutory registers and records; Streamline and improve existing compliance and operational processes; Any other work related to secretarial matters as may be assigned.

Act as the right hand to the Management Manage schedules, appointments, travel arrangements etc Assist in budgeting, accounting, and preparing financial statements. Liaise with clients, vendors, and internal teams on behalf of the management..

Female Office Admin with English speaking skills

(Only Male apply )Manage daily schedules, calendars, and appointments. Organize meetings, prepare agendas, and take minutes. Coordinate travel arrangements and accommodation bookings. Handle confidential business correspondence and documentation. Required Candidate profile Any Graduate & Excellent verbal and written communication skills in English and Hindi. Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) Smart & presentable must.

Provides high-level administrative support to Director, managing schedules, communication. Acts as a key liaison between the Director and internal/external stakeholders, ensuring smooth workflow, prioritization of task, and efficient time management.

Role & responsibilities 1. Business Analysis & Reporting Analyze business performance metrics and financial data to assist in strategic planning. Create dashboards, pivot tables, and advanced Excel reports for ongoing business reviews. Track KPIs and generate insights to support decision-making. Coordinate with cross-functional teams for data gathering and alignment. Analyze sales, operations, and financial data to identify business trends. Support preparation of annual business plans, budgets, and strategic reviews. Create dashboards, MIS reports, and business insights for informed decision-making 2. Executive Assistant Responsibilities Work closely with the Director to support strategic and operational priorities. Manage schedules, prepare briefings, and facilitate internal/external communication. Draft presentations, business reviews, and reports for board/external stakeholders. Organize and coordinate leadership meetings, offsites, and follow-ups. 3. Project Management Lead or assist in execution of cross-functional projects as per MDs directives. Monitor key KPIs and ensure timely completion of high-impact initiatives. Collaborate with departments to troubleshoot challenges and escalate risks. 4. Strategic Support Participate in business strategy formulation and execution. Assist in M&A evaluations, new business pitches, or investor communications if applicable. Provide a second line of thought in critical decisions.

Department: Administration / Executive Office Timings: Night Shift (Mountain Time) Location: Hyderabad - Work From Home. Job Summary: We are looking for a highly organized, proactive, and professional Executive Assistant (EA) to support our CEO. The EA will manage scheduling, communication, and coordination tasks, acting as a gatekeeper and a key liaison across internal and external stakeholders. Key Responsibilities: Calendar & Schedule Management: Coordinate and manage complex calendars and appointments. Schedule meetings, conferences, and travel itineraries. Communication & Correspondence: Draft, review, and manage emails, memos, and other documents. Handle incoming communications with professionalism and confidentiality. Meeting Support: Prepare agendas, take minutes, and follow up on action items. Organize and coordinate board and leadership team meetings. Travel & Logistics: Arrange domestic and international travel (flights, hotels, visas). Prepare detailed travel itineraries and manage expense reports. Administrative Tasks: Manage confidential files, documents, and reports. Track tasks, projects, and deadlines to ensure timely completion. Stakeholder Coordination: Serve as a point of contact for internal teams, clients, and partners. Support company events, presentations, and communications as needed. Required Skills & Qualifications: Bachelors degree in Business Administration or related field (preferred). 35 years of experience as an Executive Assistant or in a similar role. Strong organizational and multitasking abilities. High level of discretion and confidentiality. Excellent written and verbal communication skills. Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and digital tools like Google Workspace, Zoom, or Slack. Professional demeanor and a proactive attitude. Preferred Qualities: Ability to anticipate needs and take initiative. Experience working with senior leadership in a fast-paced environment. Strong attention to detail and problem-solving skills.

DARADIA PAIN HOSPITAL is looking for Personal Secretary (Male or Female) to join our dynamic team and embark on a rewarding career journey A Personal Secretary provides administrative and secretarial support to an executive, manager, or business owner Responsibilities: The Personal Secretary is responsible for managing the executive's calendar and scheduling appointments, meetings, and travel arrangements They must ensure that the executive's schedule is well-organized and that they are punctual and prepared for all appointments Coordinate communication: The Personal Secretary is responsible for managing the incoming and outgoing communication, including emails, phone calls, and written correspondence They must prioritize messages and ensure that important information is delivered to the executive in a timely manner Manage office operations: The Personal Secretary may be responsible for managing the daily operations of the office, including managing office supplies, coordinating with IT support, and maintaining files and records Screen visitors and calls: The Personal Secretary is responsible for screening visitors and calls The Personal Secretary must maintain confidentiality in all matters They may be responsible for handling sensitive information, such as financial data, legal documents, or personal information

Manage executive schedules, including meetings, appointments, & travel arrangements. Handle correspondence, including emails and phone calls. Organize and prioritize tasks Maintain confidentiality and handle sensitive information with discretion. Required Candidate profile Graduate Proven exp as an Admin/ Executive Assistant Excellent organizational & multitasking skills Female candidate Salary: - 25-30 k / month If interested, call / WhatsApp Sapna - 92896 85409

Responsibilities: Only for FEMALES, work from home Have to meet only twice a week Should be open to travel and stay with Sir on his trips Well grommed and Smart No Targets and sales pressure Maintain confidentiality at work Schedule appointments & events Food allowance Flexi working

• 3+ years in Executive Assistant role • Excellent communication & multitasking • Startup or fast-paced work experience is a plus • Manage calendar, meetings, and travel • Prepare reports and presentations • Track KPIs and assist with projects

Position : Executive Secretary Experience : 3 to 5 Years Location : Thirumalisai , Poonthamalee Salary : Upto 40 K Gross General Shift Food is Provided

Dear Candidate, Job Title: Executive Assistant to Managing Director Experience Required: 8+ Years Age : 25 to 37years Location: Santacruz Reporting To: Managing Director (MD) Job Summary: We are looking for a proactive, highly organized, and experienced Executive Assistant to support the Managing Director. The ideal candidate should possess excellent communication skills, strong business acumen, and the ability to multitask in a fast-paced environment. Key Responsibilities: Calendar & Schedule Management: Manage MDs daily schedule, appointments, and meetings. Coordinate internal and external meetings, conferences, and events. Communication & Correspondence: Draft, review, and manage professional emails, letters, and reports. Handle confidential and sensitive information with discretion. Liaise with internal teams and external stakeholders on behalf of the MD. Travel & Logistics: Plan and coordinate domestic and international travel, hotel bookings, and itineraries. Prepare travel expense reports and reimbursements. Meeting & Presentation Support: Organize and prepare for meetings, including agenda preparation, minutes, and action item follow-up. Prepare presentations, business documents, and reports as required. Administrative Support: Maintain filing systems, records, and databases. Manage documentation, approvals, and communication flow. Project Coordination: Assist in tracking business projects and deadlines. Follow up with internal teams to ensure timely execution of key initiatives. Stakeholder Engagement: Act as a point of contact for clients, partners, and vendors. Represent the MD in meetings when required. Desired Candidate Profile: Bachelors degree (Masters preferred) Minimum 8 years of experience in a similar EA role, preferably supporting senior leadership. Excellent communication (verbal and written) and interpersonal skills. Proficient in MS Office (Word, Excel, PowerPoint, Outlook). High level of discretion, integrity, and professionalism. Strong organizational, time management, and multitasking abilities. Ability to work independently and under pressure. Interested candidates can share updated cv at jobs1@sharphrdservice.com or WhatsApp us at 8169254088 for better reach. Regards, Dhwani Shah HR at Sharp HRD Service Ph. no. 8169254088 Email: jobs1@sharphrdservice.com