1432 Secretarial Activities Jobs - Page 3

Responsibilities: Maintain confidentiality at all times Coordinate meetings & travel arrangements Manage calendar, schedule appointments & events Prepare correspondence, reports & presentations Over time allowance Sales incentives

As a trusted assistant to the Director your responsibilities will include managing phone calls WhatsApp, and scheduling appointments. Your excellent organizational skills and ability to multitask will ensure seamless support for sales and operation.

Shaflya Infra seeking a qualified and experienced COMPANY SECRETARY to ensure that the company complies with statutory and regulatory requirements and maintains high standards of corporate governance. The ideal candidate will serve as the primary point of contact between the company and its shareholders, regulators, and board members. Roles and Responsibilities: Ensure compliance with Companies Act and other statutory obligations. Organize and prepare agendas and papers for board meetings, committees, and annual general meetings (AGMs). Take minutes, draft resolutions, and lodge required forms and annual returns with the relevant authorities. Maintain statutory books, including registers of members, directors, and secretaries. Advise the board on corporate governance matters and support the development of corporate strategies. Coordinate with external regulators and advisers, such as lawyers and auditors. Handle all company filings, including annual reports, secretarial records, and shareholder communications. Task or suggestion as required by Chartered Accountant or management members. Support mergers, acquisitions, and restructuring processes from a legal and compliance standpoint. Requirements: Qualified Company Secretary with membership of ICSI. Freshers or 0-4 years of relevant post-qualification experience. Strong knowledge of corporate laws, SEBI regulations, SEZ Compliances, FEMA, and listing agreements. Excellent drafting, communication, and interpersonal skills. Ability to handle confidential information with discretion. Interested candidate may share their updated CV on career.shafalyainfra@gmail.com or can visit https://shafalyainfra.com/career/.

Responsibilities: * Coordinate meetings & events * Manage executive schedule & communications * Ensure confidentiality at all times * Oversee secretarial operations * Arrange travel & fix appointments Annual bonus

The Assistant Manager will be part of the global Compliance Function within the Legal Department and will work on compliance related matters and initiatives for the Company, including the development, implementation and monitoring of a company-wide corporate compliance program. His/her key responsibilities are to assist in: - the implementation and periodic review of the Companys policies and procedures, specifically those related to ethics, anti-corruption, sanctions and data privacy; - the design, maintenance, and improvement of training programs relating to the Companys policies and procedures as well as training employees and third parties in respect of other applicable laws and regulations; - the Companys current data privacy initiatives which include conducting data protection impact assessments, review of data processing agreements and providing advice to internal stakeholders from applicable privacy laws standpoint; - conducting anti-corruption due diligence of third party intermediaries; - review and advise on transactions from sanctions laws standpoint; - conducting risk assessments for the Company in key compliance risk areas of the Companys business and operations; - other related duties as assigned from time-time.

Responsibilities: * Manage client relationships through secretarial activities, payment follow-ups & complaint management. * Coordinate travel arrangements for team members. Annual bonus Provident fund Employee state insurance Gratuity Leave encashment Mobile bill reimbursements Maternity leaves Paternity leaves Job/soft skill training Prevention of sexual harrassment policy

Calendar & Scheduling Communication Handling Meeting Coordination Travel Management Document Management Office & Admin Support Project Assistance Expense Tracking Stakeholder Coordination Confidentiality & Discretion

• Assist in daily operations and ensure smooth workflow • Coordinate deliveries, track shipments, and dispatch orders on time. • Manage inventory and reorder raw materials. • Play a key role in keeping the company running smoothly every day.

About the Role: Were seeking a bright, articulate, and highly organized Personal Secretary to support our leadership team. This is a perfect opportunity for a fresher or early-career professional eager to step into a fast-paced corporate environment. Key Responsibilities: • Manage calendars, meetings, and travel with precision • Draft, screen, and handle professional communications • Organize files, records, and confidential documents • Liaise with internal teams and external partners • Prepare reports, briefs, and presentations as needed • Maintain utmost discretion and professionalism. You Are: • A graduate with excellent communication and coordination skills • Polished, presentable, and detail-focused • Proficient in MS Office & email correspondence • Discreet, proactive, and always one step ahead What youll Gain: • Exposure to executive-level operations • Skill-building in corporate communication and time management • A pathway for long-term professional growth Ready to support leadership at the front lines of business? Apply now and make your mark. Send your resume to hr@phantom-fx.com

Key Responsibilities Manage complex and dynamic executive calendars, including scheduling meetings, coordinating travel arrangements, and prioritizing appointments Serve as primary point of contact for internal and external stakeholders engaging with executive leadership Prepare and edit correspondence, presentations, reports, and other documents Plan and coordinate meetings, events, and conferences including agenda preparation, logistics, and follow-up Handle confidential and sensitive information with appropriate discretion Coordinate and prioritize incoming requests and communications Support special projects and initiatives as needed Maintain organized filing systems for easy document retrieval

• Coordinate meetings, appointments, and action items. Administrative Support: • Manage the MD schedule, including calendar appointments and travel arrangements. Coordination & follow-up on behalf of director • Coordinating meetings, conferences and ensuring all logistics are well-organized. Qualifications: • Bachelor's degree • Proven experience as a Secretary or similar role. • Excellent verbal and written communication skills in English. • Proficient in using MS office. Kindly Share Updated Resume at t.globalzonehr@gmail.com

Coordinate arrangements,meetings,conferences Event Planning Prepare reports,Presentations Calendar management Travel arrangements - booking tickets VISA processing Proficiency in word, excel, PPT, Outlook Language - Kannada, English & Hindi

We are seeking a highly organized, proactive, and detail-oriented Personal Assistant (PA) to support the Principal Designer of our dynamic interior design firm. The PA will handle administrative, scheduling, and personal tasks, helping streamline daily operations and ensuring the Principal Designer can focus on design and client engagements.

Title : Analyst - Legal & Compliance (working for European Client company) Reports to : Team Manager Legal & Compliance Profile : You have at least 2 - 3 years experience in the legal/secretarial department of any organisation or have worked in a law firm. You are willing and looking to consolidate and grow your skills and talents in the long term with a company that works in a strong team and results-based environment. You speak English fluently. Responsibilities: Manage the legal, secretarial, and corporate requirements for approximately 100-150 entities across Europe within the Real Estate Industry. Organize board meetings, prepare board minutes, and oversee their execution. Coordinate with service providers for board meetings of non-Luxembourg-based entities and review the minutes for accuracy. Review project structure charts (SC) and provide updates on any changes during the quarter. Draft loan agreements and shareholder resolutions for contributions, approval of financial statements, review legal documents from external parties, and ensure their accuracy. Oversee restructuring and financing activities in collaboration with internal teams and external advisors. Maintain and update the company database/repository and assist with virtual archiving processes. Act as the corporate officer of the entities assigned post the acquisition, managing their corporate lifecycle until the entities are disposed of or sold. Collaborate with cross-European, UK, and internal management teams, as well as service providers and advisors, to ensure efficient corporate governance for all projects and entities. Liaise with finance, tax, acquisition, and disposal teams for day-to-day operations and to incorporate advice into legal documentation. Other skills: Ability to work independently as well as be a team player; Able to take direction and ask questions; Strong organizational skills; Eye for detail; Resourcefulness; Excellent communication skills; Fluent English, any other language will be an advantage (especially German, French or Spanish); Total proficiency with MS Office standard applications; Experience working with and maintaining strong professional rapport with lawyers, auditors, notaries, service providers. Support process by managing transactions as per required quality standards Fielding all incoming help requests from clients via telephone and/or emails in a courteous manner Document all pertinent end user identification information, including name, department, contact information and nature of problem or issue Update own availability in the RAVE system to ensure productivity of the process Record, track, and document all queries received, problem-solving steps taken and total successful and unsuccessful resolutions Follow standard processes and procedures to resolve all client queries Resolve client queries as per the SLAs defined in the contract Access and maintain internal knowledge bases, resources and frequently asked questions to aid in and provide effective problem resolution to clients Identify and learn appropriate product details to facilitate better client interaction and troubleshooting Document and analyze call logs to spot most occurring trends to prevent future problems Maintain and update self-help documents for customers to speed up resolution time Identify red flags and escalate serious client issues to Team leader in cases of untimely resolution Ensure all product information and disclosures are given to clients before and after the call/email requests Avoids legal challenges by complying with service agreements Deliver excellent customer service through effective diagnosis and troubleshooting of client queries Provide product support and resolution to clients by performing a question diagnosis while guiding users through step-by-step solutions Assist clients with navigating around product menus and facilitate better understanding of product features Troubleshoot all client queries in a user-friendly, courteous and professional manner Maintain logs and records of all customer queries as per the standard procedures and guidelines Accurately process and record all incoming call and email using the designated tracking software Offer alternative solutions to clients (where appropriate) with the objective of retaining customers and clients business Organize ideas and effectively communicate oral messages appropriate to listeners and situations Follow up and make scheduled call backs to customers to record feedback and ensure compliance to contractSLAs Build capability to ensure operational excellence and maintain superior customer service levels of the existing account/client Undertake product trainings to stay current with product features, changes and updates Enroll in product specific and any other trainings per client requirements/recommendations Partner with team leaders to brainstorm and identify training themes and learning issues to better serve the client Update job knowledge by participating in self learning opportunities and maintaining personal networks

We are looking for an exceptional individual to step into the role of Personal Secretary cum Business Development acting as a critical right-hand partner to the CEO.Open to extensive travel across India to support the CEO and business development. Health insurance Provident fund

We are a reputed Company Secretarial and Legal Consultancy firm based in Vashi, offering end-to-end corporate compliance, legal advisory, and secretarial services to a broad spectrum of clients including startups, SMEs, and listed entities.

Company secretary / Legal - Limited Company CS qualified with 3 -6 yrs exp in NSE/ BS listed company salary 8-10lpa Age max 32yrs location Kolkata Send your resume via WhatsApp: 8013014471 Ideaspot Consultant / Kolkata

Position: Executive Assistant To CEO Manage CEO's calendar and set up meetings Make travel and accommodation arrangements Day Shift Note - only female candidates required Package up to 6LPA Location - Noida Contact HR - 9899487873

Key Responsibilities: 1. Handling entire Corporate Law matters of all Group Companies. 2. Ensuring compliance of all required statutory provisions. 3. Ensuring compliance with legal and governance mechanism. 4. Drafting and vetting of Contract, Agreements. 5. Providing Legal opinion, guidance and support to other departments. 6. Handling Legal cases with advocates for the Company. 7. Monitoring the required changes in legislation and regulatory management.

NIGHT SHIFT - MALE APPLICANT Excellent Communication Skills Assisting CEO Calendaring Travel Management Stakeholder Management Business Communication, documentation & Presentation Assisting both IT & Transportation related tasks.

Companies Act, SEBI, FEMA, and other applicable corporate laws and regulations, Manage secretarial and regulatory records, including ROC filings and statutory registers, agendas, prepare minutes of Board and General Meetings, ensure documentation Required Candidate profile Qualified Company Secretary (CS) from ICSI 3–5 years Strong knowledge of Companies Act, SEBI regulations, FEMA, and other compliance frameworks Excellent communication, drafting, and organizational

Role & responsibilities - -Collecting Data from sister companies and should prepare data - Research on new projects -Handling stakeholders -Calendar management - Should handled administrative task -Should draft reports Preferred candidate profile -Preferred females who can communicate to different companies which involves travelling (not regularly, when needed )

Roles and Responsibilities: Managing Correspondence: Drafting, reviewing, and distributing emails, letters, and other forms of communication. Scheduling: Organizing meetings, appointments. Filing and Record Keeping: Maintaining organized files, records, and databases, both physical and digital. Legal Document Preparation: Typing, formatting, and producing reports, presentations, and other documents. Office Management: M anaging office equipment. Communication and Interpersonal Skills: Answering Phones and Directing Calls: Serving as the first point of contact for incoming communications. Greeting Visitors: Welcoming guests and directing them to the appropriate individuals or departments. Maintaining Confidentiality: Handling sensitive information with discretion and professionalism. Communication with Internal and External Stakeholders: Interacting with colleagues, clients, and other relevant parties.

Key Responsibilities: Job Description - Business Partner EA To provide high-level administrative & organizational support to include the following: Calendar & Scheduling Management: • Schedule Meetings- Navigate scheduling challenges across teams & locations and organize meetings for internal as well as external stakeholders. • Presentations- Prepare presentations, agenda & minutes. Circulate relevant information to all stakeholders pre & post meeting in a timely manner. • Calendar Management-Manage complex calendars for executives at a senior level. • Travel Arrangement- Prepare detailed travel itineraries (for all executives at a senior level) as needed. Ensure various modes of transportation & accommodation have been booked + relevant travel documents + information shared with the person traveling. • Reimbursement management: Collect relevant documentation and proofs of expenses incurred during travel as well as during events planned. Ensure reimbursement is processed both for vendors and internal employees in a timely manner. Accurate records to be maintained for all transactions. Communication Management: • Act as a primary point of contact between MD and other employees, clients, vendors etc. • Ensure smooth information flow to enable collaborative working relationships. • Prioritize all communication as needed + recognize potential issues/ flag them off to the core team/MD. • Handle sensitive information with discretion and maintain confidentiality at all times Administrative Reporting & HR Support: • Generate recruitment reports for HR on a weekly basis. • Maintain employee attendance + leave records • Generate accurate reports through internal platforms & present them to leadership as needed. • Schedule interviews in collaboration with HR team. Office & team management: • Ensure seamless functioning across Concept Consilio offices based pan India to enable a well-functioning work environment. • Maintain accurate records of office supplies + equipment across offices and replace as needed. • Identify operational inefficiencies and suggest improvements to enhance team effectiveness and productivity. Desirable Skill Set for the Candidate: • Should have exceptional time management skills with a proclivity to be able to multitask, prioritize tasks and meet deadlines. • Should have strong communication skills (should be able to communicate in a succinct and professional manner across levels / internal + external stakeholders). • Should be proficient in Microsoft Word, Excel, PowerPoint and Outlook. • Should have ability to recognize a potential issue and flag it to MD/core team as needed. • Should be adaptable towards working in a fast-paced & dynamic environment. • Should have strong interpersonal skills and manage relationships with all stakeholders.

Role & responsibilities 1. Secretarial & Administrative Support: - Welcome guests and visitors by greeting them in a professional and courteous manner. - Act as a liaison between the Managing Director and internal departments. - Coordinate with external vendors, partners, and associations. - Manage and maintain the Managing Directors calendar and email account. - Organize inbound emails into appropriate folders, flag urgent correspondence, and print attachments as needed. - Receive, review, and respond to correspondence and emails. - Take dictation and type documents as per the Managing Directors instructions. - Handle confidential assignments and tasks as assigned from time to time. - Analyze various departmental reports, collate data, and prepare summaries for the Managing Director's review. 2. Meeting Coordination & Scheduling: - Coordinate with the Managing Director to schedule daily meetings with HODs, external engagements, and other appointments. - Maintain an active and updated calendar of appointments and meetings. - Ensure meeting agendas and relevant documents are prepared and circulated in advance. - Plan and organize meetings, conferences, and other events. - Prepare meeting agendas and take minutes of meetings, capturing key discussions and action points. - Draft and prepare letters, documents, and communications as instructed by the Managing Director. - Maintain professional communication with internal teams and external stakeholders. 3. Logistics & Hospitality: - Organize domestic and international travel and prepare detailed travel itineraries. - Coordinate with travel agents for flight bookings, hotel accommodations, and transportation arrangements, including airport pick-up and drop-off. 4. Documentation & Office Management: - Maintain accurate records of both physical and electronic correspondence on a regular basis. - Ensure effective office management, including filing of correspondence and maintenance of all documentation. - Coordinate with departments to prepare and compile reports as required by top management. Preferred candidate profile Educational Qualification: - Graduate in any discipline (Bachelors degree required; a degree in Business Administration, Secretarial Practice, or a related field is preferred). - Additional certification in office management, executive assistance, or business communication is an advantage. Experience: - 58 years of proven experience as an Executive Assistant, Personal Secretary, or in a similar administrative role. - Prior experience supporting senior leadership (Managing Director, CEO, etc.) is highly desirable.