Executive Assistant

Role & responsibilities

Job Title: Executive Assistant

Location:

Position Overview

The Executive Assistant provides high-level administrative support to CEO, ensuring efficient day-to-day operations, managing schedules, coordinating communications, and handling confidential information with discretion. The role requires exceptional organizational skills, attention to detail, and the ability to work proactively in a fast-paced environment.

Key Responsibilities

• Manage and maintain the executive’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Serve as the primary point of contact for internal and external stakeholders on all matters pertaining to the executive.
• Prepare reports, correspondence, presentations, and other documentation as required.
• Handle confidential information with the utmost integrity and discretion.
• Coordinate and track key projects, ensuring deadlines and priorities are met.
• Organize and prepare for meetings, including compiling agendas, documents, and minutes.
• Manage communication flow—screening calls, emails, and requests, and responding when appropriate.
• Support in event planning, board meetings, and company functions.
• Liaise with cross-functional teams to facilitate smooth information flow and collaboration.
• Perform other administrative or strategic tasks as assigned.

Qualifications

• Bachelor’s degree preferred (Business Administration or related field).
• 2–6 years of experience as an Executive Assistant, Personal Assistant, or similar administrative role.
• Exceptional organizational and time management skills.
• Strong written and verbal communication abilities.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and collaboration tools (Google Workspace, Slack, Zoom, etc.).
• High level of professionalism, discretion, and judgment.
• Ability to multitask, prioritize, and work independently under minimal supervision.

Preferred Skills

• Experience working in [industry, e.g., technology, finance, healthcare, etc.].
• Familiarity with project management tools (e.g., Asana, Trello, Monday.com).
• Strong interpersonal skills and emotional intelligence.
• Flexible and adaptable to changing priorities.