1432 Secretarial Activities Jobs - Page 6

Job Title: Executive Assistant Dual Reporting: Director & Promoter (Based out of UAE) Experience: 5+ years Location : Rajkot, Gujarat Employment Type: Full Time Key Responsibilities: Manage and optimize the calendar using Outlook, travel, meetings, and priorities. Maintain and update contact details in Outlook. Also maintain the planner and travel log , ensuring accuracy and regular update. Book meetings and appointments, both internally and externally. Purchasing various items for Director/Promoter as and when required. Serve as the liaison between the Director/Promoter and internal/external stakeholders. Draft, edit, and manage emails, presentations, and documents. Reconciling monthly expenses. Taking minutes at various management meetings & typing up minute Prepare agendas, take concise meeting notes, track follow-ups, and ensure timely execution of next steps. Support special projects and strategic initiatives; help with research, data gathering, and light project coordination. Manage sensitive information with the utmost discretion and professionalism. Help filter requests, manage inbound inquiries, and maintain a clear line of what needs immediate attention. Business travel booking flights, hotels, car hire, valet parking etc., organizing visas. Arranging visa invitation letters to overseas visitors. Qualification & Skills: 5+ years of experience supporting a senior executive or C-level leader, ideally in a high-growth or fast-paced environment. Excellent organizational and communication skills (written and verbal). Bachelors degree preferred, or equivalent professional experience. Knowledge and experience with complex travel and flight itineraries, particularly international travel/hotel bookings. Essential experience in Microsoft Office- Outlook/Word/Excel/PowerPoint.

Role & responsibilities Plays a critical role in ensuring smooth day-to-day operations and supporting strategic goals. This position requires a unique blend of administrative excellence, discretion, and proactive thinking. 1. Organizational Skills: An EA must manage complex schedules, coordinate meetings, and oversee travel arrangements with precision. The ability to multitask and prioritize effectively is essential in a fast-paced executive environment. 2. Communication: Clear, professional communication both written and verbalis vital. EAs often represent the Director in emails, phone calls, and meetings, so diplomacy and tact are crucial. 3. Confidentiality and Discretion: EAs are often privy to sensitive information. Maintaining confidentiality and exercising sound judgment are fundamental to building and sustaining trust. 4. Problem-Solving and Initiative: A successful EA anticipates needs, resolves issues independently, and proposes solutions proactively. This skill ensures the Director can focus on high-level priorities. 5. Tech Proficiency: Strong skills in productivity tools (e.g., Microsoft Office, calendar systems, virtual meeting platforms) are necessary for efficiency and effective communication. 6. Stakeholder Management: EAs interact with internal teams, clients, and senior stakeholders. Professionalism and interpersonal skills are key to managing relationships and representing the director's office. 7. Adaptability and Composure: Directors operate in dynamic environments. EAs must remain calm under pressure, quickly adapt to changes, and support the director with resilience and grace. Preferred candidate profile Experience: 3-5 years of experience as an executive assistant, preferably in real estate, property management, or a related sector. Education: Bachelor's degree in business administration, real estate, or a related field (preferred but not mandatory). Co mmunication Skills, Organizational Ability, Tech Proficiency, Relationship Management

Jubilee Mission College of Nursing is looking for DOCUMENT CONTROLLER to join our dynamic team and embark on a rewarding career journey A Document Controller is responsible for managing, organizing, and maintaining an organization's documentation and records They play a crucial role in ensuring that documents are appropriately stored, accessible, and up-to-date The position requires attention to detail, strong organizational skills, and the ability to work effectively with different teams to facilitate efficient document management processes Key Responsibilities: Document Management:Receive, process, and organize various types of documents, including contracts, technical reports, correspondence, drawings, and other relevant records Ensure all documents are correctly named, numbered, and filed in a logical and easily retrievable manner Implement document version control to avoid confusion and maintain document history Keep track of document approval and review processes Document Control System:Utilize document management software or other electronic systems to manage and track documents efficiently Provide training and support to employees on the proper use of the document control system Ensure the document control system complies with company standards and industry regulations Distribution and Retrieval:Manage the distribution of documents to authorized personnel, both internally and externally, while ensuring appropriate access permissions Monitor and track document retrieval requests, ensuring timely responses and maintaining records of document movement Quality Assurance:Perform periodic audits of documents to verify accuracy, completeness, and compliance with established procedures and standards Report any discrepancies or non-conformities to the relevant parties and work with them to resolve issues Document Security and Confidentiality:Ensure sensitive and confidential documents are appropriately protected and accessible only to authorized personnel Adhere to data protection and privacy policies to maintain the confidentiality of sensitive information Collaboration:Collaborate with various departments, project teams, and stakeholders to gather and compile documentation for different projects or purposes Facilitate effective communication and information sharing among team members Record Retention:Manage the retention and disposal of documents in accordance with the organization's policies and legal requirements Continuous Improvement:Identify opportunities for streamlining document control processes and implementing best practices Propose and implement improvements to enhance document management efficiency Requirements :Bachelor's degree or equivalent qualification in a relevant field Proven experience as a Document Controller or in a similar role Familiarity with document management software and electronic document control systems Excellent organizational skills and attention to detail Strong communication and interpersonal skills

Organizational Skills: Strong ability to prioritize tasks, manage time effectively, and maintain a well-organized workspace. Communication Skills: Excellent written and verbal communication skills, with the ability to communicate effectively with various individuals. Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. Problem-Solving Skills: Ability to identify and resolve issues efficiently and effectively. Discretion and Confidentiality: Ability to handle sensitive information with discretion and maintain confidentiality. Interpersonal Skills: Ability to build and maintain relationships with a variety of individuals. Adaptability: Ability to adapt to changing priorities and work effectively in a fast-paced environment.

Amity University, Noida Inviting applications for Secretary / Office Assistant Desired qualification & experience Qualification: Must have completed Graduation/Post-Graduation . Skills: Good command over English Language (Oral & Written). Experience : Experience of handling all secretarial tasks (arranging meetings, coordination etc.), multi-tasking skills. Technical strength : Preferably knows shorthand. Have good English typing speed. Working knowledge of MS Office. The applicant should be flexible towards extended working hours. Candidate must provide background/ reference checks from current/previous employers. Interested applicants may immediately forward their updated resumes to Mr. Sanjay S Rawat, DGM-HR at sanjayr@amity.edu

About the Client Client is a reputed corporate law firm CTC : Maximum 19 Lacs Exp : Minimum 5 Years Location : Mumbai & Bengaluru Job Profile 1.Helping with formatting and printing of documents and presentations. 2.Up keeping of database in the excel format. 3.Supervising the electronic and physical filing for the team and coordinating with the filing department for this purpose. 4.Preparing and maintaining Billing and Recovery statements for the team regularly. 5.Managing all types of the stationary requirements for the team from time to time. Additional Responsibilities: 1.Handle complete travel arrangements (both domestic and international) in terms of forex, visa, tickets, hotel/guest house arrangements, transportation, timely settlement of travel expenses etc. 2.Maintain diaries/calendars, schedule and coordinate appointments, responding to routine correspondence appropriately. 3.Maintain stock of business cards for the team members. 4.Organize and coordinate important meetings and conferences, functions, etc.

Responsibilities: * Manage executive schedule & travel arrangements * Maintain confidentiality at all times * Coordinate meetings & calendar management * Ensure secretarial compliance & operations Health insurance Provident fund Annual bonus

Responsibilities: * Coordinate meetings & travel arrangements * Manage correspondence & communication * Ensure confidentiality at all times * Provide administrative support to MD * Prepare reports & presentations

Manage calendar, schedule meetings, and coordinate with stakeholders. Handle emails, calls, and draft communications. Organize domestic/international travel & itineraries. Assist with expense reports, document filing, and admin tasks. Required Candidate profile Prepare meeting agendas, take minutes, & track action items. Liaise with clients and support event coordination. Assist in projects with research & follow-ups. Maintain strict confidentiality.

Executive Assistant Responsibilities: * Manage calendar & schedule meetings for Director * Coordinate travel arrangements & meeting minutes taking * Draft letters & emails with computer skills * Provide secretarial support for leadership team Capability building program Mobile bill reimbursements Performance bonus Health insurance Employee state insurance Travel allowance Food allowance

Responsibilities: Manage executive calendar & coordinate meetings Prepare board reports, presentations & minutes Coordinate travel arrangements and travel along with Chairman, Draft Letters and mails. Attending calls and Communicate to Stakeholders Provident fund

About Corporate and Investment Banking As a global leader in knowledge processes, research, and analytics, youll be working with a team that specializes in global market research, working with the top-rated investment research organizations, bulge bracket investment banks, and leading asset managers. We cater to 8 of the top 10 global banks, working alongside their product and sector teams, supporting them on deal origination, execution, valuation, and transaction advisory-related projects. What you will be doing at Evalueserve- We are seeking an organized, resourceful, and discreet Personal [and Executive] Assistant to support U.S.-based senior executives. The job hours include overnight US support and will also have some overlap with morning hours in the US. The position requires a seamless blend of executive support with high-touch personal assistance. We are looking for candidates who have exceptional proficiency in English and strong communication skills, and are highly detail-oriented, accountable, and proactive. The ideal candidate should have strong organizational discipline, high integrity, and the ability to operate autonomously with thoughtful judgment and consistent follow-through. Personal Support Manage complex personal travel, family itineraries, and home-related logistics Coordinate family appointments, school or childcare scheduling, and medical visits Liaise with domestic staff, drivers, and vendors to ensure seamless day-to-day operations Research on gifts, home projects, events, or unique service providers Make restaurant, wellness, and entertainment reservations Track important dates (birthdays, anniversaries, renewals) and prepare reminders or materials as needed Assist with household organization, inventory tracking, and recurring supply needs Maintain organized records related to family activities, home maintenance, and travel Provide support with family events or hosting (sourcing caterers, scheduling, RSVP management) Update calendars and coordinate across multiple parties to avoid conflicts Ensure confidential and secure handling of all personal information and documentation Executive Support Provide after-hours monitoring and backup coverage during overnight US timeframes Proactively manage calendars, meetings, and commitments across multiple time zones Anticipate conflicts or changes and proactively rebook or adjust logistics as needed Coordinate with internal and external stakeholders on behalf of the executive, acting as a trusted point of contact Prepare detailed itineraries for domestic and international travel and book flights, hotels, and ground transportation, among others, as required Prepare comprehensive travel packets with confirmations, maps, and contact details Undertake due diligence for complex or ambiguous assignments and summarize findings in clear, organized written memos or PowerPoint decks Track key deliverables and ensure timely follow-through on action items Assist with drafting and formatting documents, presentations, and talking points Provide support on ad hoc requests Maintain accurate records of expenses and assist with reimbursement or reporting processes What were looking for- 5+ years of experience in senior administrative support or personal / executive assistant roles High fluency in English (verbal and written), with excellent telephonic, virtual, and written communication skills Prior experience in supporting US-based clients or executives Exceptional PowerPoint skills and the ability to create well-structured, visually appealing presentations Proficient in the use of Microsoft Office Suite (Outlook, Word, Excel) and common communication tools (Zoom, Slack, MS Teams) High attention to detail, with the ability to manage shifting priorities and complex logistics Ability to independently analyze tasks, gather inputs, and synthesize actionable summaries or recommendations Sound judgment, professionalism, and discretion when handling confidential information Ability to take initiatives and ownership of responsibilities with minimal oversight Experience of managing multiple stakeholders and workflows in a fast-paced, high-trust environmen Ability to work with US-based teams across time zones and the capacity to adapt to different communication styles Disclaimer: The following job description serves as an informative reference for the tasks you may be required to perform. However, it does not constitute an integral component of your employment agreement and is subject to periodic modifications to align with evolving circumstances. Please Note: We appreciate the accuracy and authenticity of the information you provide, as it plays a key role in your candidacy. As part of the Background Verification Process, we verify your employment, education, and personal details. Please ensure all information is factual and submitted on time. For any assistance, your TA SPOC is available to support you.

Calendar Management: Effectively managing the MDs schedule, including arranging appointments, meetings, and travel plans. This involves coordinating with internal and external stakeholders to ensure optimal use of the MDs time. Communication Handling: Acting as a primary point of contact between the MD and internal/external parties. This includes screening and managing emails, calls, and other forms of communication, responding on behalf of the MD when necessary. Information Management: Handling confidential information with discretion and maintaining organized records. This may involve preparing reports, presentations, and documentation for the MD. Meeting Coordination: Planning and organizing meeting agenda, including preparing agendas, taking minutes, and ensuring follow-up actions are communicated and executed. Travel Arrangements: Coordinating domestic and international travel logistics for the MD, including transportation, accommodation, and itinerary planning. Problem Solving: Addressing day-to-day challenges and solving problems independently or by consulting with the MD when necessary. Event Planning: Organizing and coordinating company events, conferences, or other functions that involve the MDs participation.

To ensure the seamless management of calendars, meetings, events, and administrative responsibilities for senior functional heads. This role plays a critical part in ensuring smooth operational and strategic alignment across teams. Job Responsibilities Key Areas of Responsibility: Calendar Management Organize and manage schedules, including meetings, video conferences, calls, travel itineraries, internal reviews, and external engagements. Email & Communication Handling Screen, prioritize, and manage incoming emails. Schedule meetings based on email requests and ensure timely responses. Travel & Claims Management Coordinate travel arrangements and handle expense reimbursements, claims, and approvals. Oversee team attendance, leaves, and related approvals. Cost Monitoring & Performance Tracking Support post-budget analysis and monitor critical performance parameters like load sharing, delivery outcomes, and backups. HR & Team Coordination Coordinate HR-related activities such as Performance Management System (PMS), mid-term reviews, KRA collation, and updating of JDs and org structures. Meeting & Event Support Prepare and circulate meeting summaries, track actionable items, and ensure follow-ups. Organize events, team briefings, and presentation support as needed. Key Skills Required Strong planning and organizational skills Excellent written and verbal communication Proficient in Microsoft Office tools and other productivity platforms Skilled in drafting minutes of meetings , professional emails, and internal communications High level of confidentiality, attention to detail, and time management Educational Qualifications Graduation (Bachelor's degree in any discipline preferred) Computer literacy is essential Experience Required 510 years of experience in a similar role supporting senior leadership Prior experience in secretarial functions or executive coordination is preferred Key Stakeholders Internal Function Heads Cross-functional teams HR, Finance, and Admin departments External vendors and partners (as needed for events and meetings)

Roles & Responsibilities: Ability to manage and handle complex and detailed calendars, dealing with multiples and or urgent meeting conflicts, setting up of meetings and conference calls, internally and externally. Handle all associated logistical aspects • Ability to work in a fast paced, ever changing environment and to effectively handle multiple priorities with a calm, professional and willing attitude • Ability to answer phones professionally, field phone calls, address issues or redirect as appropriate, and distribute messages in a timely and appropriate manner • Coordinate travel arrangements (air, hotel accommodations and ground transportation); prepare detailed itineraries, required travel visas/documents, and assure accuracy and timely delivery of plans/tickets to travelers • Process invoices and T&E expense claims for team members timely. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter expert for policies and procedures • Open to taking on increased and/or new responsibilities at any time • Assist with overflow, special projects, assistant back-up coverage and day-to-day task

Job description Ensure compliance with statutory and regulatory requirements under SEBI (REIT) Regulations, Companies Act, LODR Regulations,applicable laws. Organize and manage boardgeneral committee meetings, including preparing agendas, minutes, and resolutions. Required Candidate profile Monitor and ensure compliance with SEBI regulations, BSE, NSE guidelines, Keep abreast of legal and regulatory changes affecting REITs and advise management Liaise with regulators, auditors, and legal

calendar Management. Coordinate internal and external meetings. Travel Arrangement. Maintain confidentiality. Liaise with stakeholders. Proven experience as an EA Strong written & verbal communication. Proficient in Microsoft Office Suite.

We are looking for a highly motivated and detail-oriented Junior Company Secretary (CS) to join our team in Pune at APL Business Services LLP. The ideal candidate will have 2-5 years of experience in the field. Roles and Responsibility Assist in drafting and reviewing legal documents, including contracts and agreements. Provide support for corporate governance and compliance matters. Maintain accurate records of company's legal documentation. Coordinate with external auditors and other stakeholders. Prepare and file regulatory returns and reports. Ensure timely completion of secretarial tasks and projects. Job Requirements Strong knowledge of corporate law and regulations. Excellent communication and organizational skills. Ability to work independently and as part of a team. Proficient in Microsoft Office and other software applications. Strong analytical and problem-solving skills. Ability to maintain confidentiality and handle sensitive information.

Position Name : EA to COO Ports & Terminals Commercial, Operations and Engineering Job Band : 3 ROLES & RESPONSIBILITIES Job Purpose/Objective Assist COO Ports & Terminals Commercial, Operations and Engineering for Managing his office, and other teams as required. Handle all the administrative needs like scheduling appointments, answering phone calls, and replying to correspondence as necessary. Key responsibilities Manage scheduling for COO, meetings including agendas, Coordinate calendar management, as well as information flow as directed by the COO. Provide administrative support to the COO including mail, emails and handling phone calls COO as per guidance Manage Business travel, accommodation and logistics arrangements for the COO and the Regional teams reporting to COO as directed. Ensure all expenses reports such as travel claims, entertainment expenses, etc are submitted for approval. Maintenance of filing and contacts database. Maintain professionalism and strict confidentiality with all data, information and exchanges. Should be able to summarize, contextualize and analyse reports and data in collaboration with the relevant stakeholders and quickly turnaround relevant presentations / reports / data as needed. Liaison with Internal and External Stakeholdersas necessary from time to time. Support with onboarding of new team members. Maintain team leave records. QUALIFICATIONS & COMPETENCIES Skills and Competencies Should have done secretarial course Knowledge of shorthand. Good communication skills Strong organizational abilities and analytical skills Proficiency in using Microsoft Office especially excel and powerpoint Total experience of more than 8-10 years and should have worked with senior leadership for couple of years Pleasing and dynamic personality and should be a team player Ready to take up additional responsibility Proactive & Assertive. Delivers on time Educational Qualification (min) Graduation Range/ Min no of years - of overall Experience required : 7-10 years

Job Description: We are seeking a highly organized and proactive Personal Secretary to provide comprehensive support to the MD. The ideal candidate will be managing schedules, coordinating travel arrangements and handling administrative tasks efficiently. Skill & Experience: 3 to 5 Years or more with hands on relevant experience. Good written and verbal communication skills. Hands on experience in Microsoft Word, Excel, PPT & MIS reports. Should be matured enough to handle confidential information, matters, communication and files. Responsibility: 1. Manage and maintain the Directors schedule including arranging meetings, taking minutes of meetings, follow up on MOM, appointments and travel plans. 2. Act as the primary point of contact between the Directors and internal/external stakeholders, screening and prioritizing communications. 3. Coordinate and organize travel and accommodation arrangements for the Directors. 4. Prepare and edit correspondence, presentations, and reports on behalf of the Directors. 5. Maintain confidentiality and handle sensitive information with discretion and professionalism. 6. Anticipate the needs of the executive and proactively address any issues or challenges that arise. 7. Assist with special projects and other duties as assigned.

Job Opportunity: Executive Assistant to COO Location: Stellar Okas 1425, 4th floor, Sector 142, Greater Noida Company: First Meridian Global Services Position Type: Full-Time Salary: 40k CTC/Month We are seeking a proactive, detail-oriented, and highly organized Executive Assistant to support our senior leadership at the COO level. The ideal candidate will manage high-level scheduling, coordinate critical meetings, handle confidential information with discretion, and act as a key communication link internally and externally. Key Responsibilities: Manage and maintain the executives calendar — scheduling meetings, appointments, and travel. Participate in all meetings and take critical action notes for timely execution by relevant stakeholders. Act as a gatekeeper for internal and external communications on behalf of the executive. Prepare reports, presentations, and professional correspondence as needed. Organize logistics for meetings including agenda creation and minute documentation. Handle sensitive and confidential information with integrity and professionalism. Track deliverables, follow-up tasks, and assist in ongoing project coordination. Liaise with internal departments and external partners/stakeholders on the executive’s behalf. Qualifications & Skills: Excellent organizational and time management skills. Strong written and verbal communication abilities. Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and digital scheduling tools. Ability to multitask, prioritize, and meet deadlines under pressure. High level of discretion and professionalism. Proactive approach with the ability to anticipate needs. Strong interpersonal skills and a team-oriented mindset. Contact for Application / More Info: Mitali Sinha +91 8800211436 First Meridian Global Services

JD Executive Assistant to Chairman and MD Key Responsibilities Manage the executives calendar, schedule appointments, and coordinate meetings (internal and external) Handle all travel arrangements including flight bookings, visa processing, hotel reservations, and ground transport Prepare and organize documents, presentations, and reports for internal and external meetings Maintain strict confidentiality on sensitive business matters Act as a point of contact between the executive and internal/external stakeholders Track and follow up on key action items, deadlines, and deliverables Manage expense reports, reimbursements, and office procurement as required Coordinate with other departments and assist in organizing leadership reviews, team events, and strategic offsites Support day-to-day administrative and operational functions Key Requirements Bachelors degree in any discipline; additional certification as an Executive Assistant or in Office Administration is a plus 4–8 years of experience in a similar role supporting Chairman/MD or senior leadership Excellent written and verbal communication skills High level of proficiency in MS Office (Word, Excel, PowerPoint, Outlook) Strong time management , Flexible and multitasking abilities Ability to work with discretion, integrity, and a strong sense of responsibility

Manage the daily/weekly/monthly agenda and arrange new meetings and appointments Prepare and disseminate correspondence Support and facilitate the completion of regular reports Make travel arrangements Proven work experience as a Secretary

Hiring for Executive Assistant to CEO Day Shift Fixed Saturday & Sunday off Package up to 5.5 LPA Location - Noida For more details Call @ 9899487873

Position: Executive Assistant To CEO Manage CEO's calendar and set up meetings Make travel and accommodation arrangements Day Shift Note - only female candidates required Package up to 6LPA Location - Noida Contact HR - 9899487873